04:00:07 #startmeeting APAC 20150912 04:00:07 Meeting started Sat Sep 12 04:00:07 2015 UTC. The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:00:07 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:00:13 #topic Roll call 04:00:16 .fas nangthang 04:00:17 nangthang: nangthang 'Thang Nguyen Nang' 04:00:20 .fas tuanta 04:00:21 hi everyone 04:00:21 tuanta: tuanta 'Truong Anh Tuan' 04:00:41 .hellomynameis zsun 04:00:42 zsun: zsun 'Ziqian SUN (Zamir)' 04:00:53 .fas gnokii 04:00:53 gnokii: gnokii 'Sirko Kemter' 04:01:22 .fas kumarpraveen 04:01:22 praveenkumar: kumarpraveen '' 04:01:53 #info Agenda Item: Fedora 23 04:02:04 .hellomynameis amitshah 04:02:05 amit: amitshah 'Amit Shah' 04:02:23 #info Agenda Item: Tickets 04:03:23 any more topic today? 04:03:49 ot, Alick now moved to NA region 04:05:13 #info Agenda Item: FAD APAC 2015 04:06:20 .hello adimania 04:06:21 adimania: adimania 'Aditya Patawari' 04:06:39 #topic Fedora 23 04:07:21 tuanta: so F23 topic first? 04:07:40 .fas snavin 04:07:40 hanthana: snavin 'Danishka Navin' 04:07:44 #info Fedora 23 is coming, it is released on Oct 27th as schedule 04:07:47 #link https://fedoraproject.org/wiki/Releases/23/Schedule 04:08:10 there are some usual tasks for Ambassadors: https://fedorapeople.org/groups/schedule/f-23/f-23-ambassadors-tasks.html 04:08:48 now, it is time for preparing media, swag, poster, etc. 04:09:07 for release parties 04:10:04 I'd like to say, I hope the Design team can prepare a general poster for F23. I did not find a F22 one so it took us a lot of time for making the design 04:10:44 Jan Kurik also sent a call for readiness meeting participant 04:10:47 #link https://lists.fedoraproject.org/pipermail/ambassadors/2015-September/023779.html 04:10:55 +1 zsun 04:11:13 zsun, we can raise a ticket with design team in such cases 04:11:29 I think we should open a ticket and announce to design and ambassadors list 04:11:38 zsun, can you do it? 04:12:02 #chair adimania zsun nangthang gnokii praveenkumar amit 04:12:02 Current chairs: adimania amit gnokii nangthang praveenkumar tuanta zsun 04:12:09 tuanta: ok 04:12:48 #action zsun to open ticket on design Trac to request for design materials for F23 events 04:12:49 #action zsun raise ticket for general Fedora 23 poster on design team and send a email to design / ambassador list 04:12:57 oh, dup.. 04:13:06 #undo 04:13:06 Removing item from minutes: ACTION by zsun at 04:12:49 : zsun raise ticket for general Fedora 23 poster on design team and send a email to design / ambassador list 04:13:13 thanks 04:13:31 your *action* is more detailed 04:13:34 #undo 04:13:34 Removing item from minutes: ACTION by tuanta at 04:12:48 : zsun to open ticket on design Trac to request for design materials for F23 events 04:13:42 please re-add it, zsun 04:14:03 hi 04:14:04 #action zsun raise ticket for general Fedora 23 poster on design trac and send a email to design / ambassador list 04:14:13 #chair pravins 04:14:13 Current chairs: adimania amit gnokii nangthang praveenkumar pravins tuanta zsun 04:14:32 any more questions, ideas? 04:14:41 ! 04:14:47 please, zsun 04:15:12 wanna know if the media(DVD) can be delivered a little earlier than F22 04:15:59 On our F22 release party, one guy asked that why we hold F22 release party after F23 alpha released, embarrassing... 04:16:06 eof. 04:16:09 I think we will produce media in India again 04:16:25 the point here is the way we will send them around 04:17:05 to China, the best way is via RH offices, right? 04:17:11 tuanta: yes 04:17:15 siddhesh may not be able to do the shipping stuff (at least for the F23 release) - someone else - kushal, me, pravins or praveenkumar could do that. 04:17:29 zsun, you should get everything ready asap with RH person 04:17:34 yes 04:17:43 the problem here is, to many cooks who talk 04:17:43 right 04:17:46 cool, thank amit 04:18:09 as soon as we know what the final ISO is, we can contact the vendor 04:18:13 I think after the experience of F22, every thing is clear enough now 04:18:40 gnokii: thankfully we're all in the same office, so it's easier for us to communicate and coordinate 04:18:54 but it's a valid point 04:18:55 IIRC, we distributed F22 media in Pune 04:19:23 amit: well the plan from fudcon was sending everything to harish as he has lesser problems to distribute the only problem was Myanmar 04:19:35 if someone wants to step up now to handle production and distribution from pune, please say so - else we will do this as the date nears. 04:19:55 gnokii, it is true, but not for China 04:19:56 gnokii: yes, that's simple enough for someone from here to do. 04:20:14 China will receive media directly from India 04:20:17 via RH 04:20:19 yea. 04:20:26 thats fine if it works 04:20:38 and RH office to RH office usually works 04:20:39 gnokii: it works, for both F21 and F22 04:20:54 +1 zsun 04:21:11 zsun: F21 came not from India 04:21:34 so siddhesh will still work with the vendor, but since he could be traveling, one of us will do the shipping. 04:21:37 gnokii, but via RH office 04:21:42 gnokii: yes. from EMEA Brno by Jiri. Also office to office. 04:21:43 F21 from Europe 04:22:02 to make this easier, I'll ask siddhesh to write down the process he used for shipping on a wiki page 04:22:13 amit, nice. thanks 04:22:21 ++ 04:22:33 any thing else? next topic? 04:23:00 nothing from me. 04:23:18 #action siddhesh to write a wiki page for media distribution process from India 04:23:36 #topic Tickets 04:23:40 #link https://fedorahosted.org/fedora-apac/report/9 04:24:09 #info ticket #210: https://fedorahosted.org/fedora-apac/ticket/210 04:24:22 thanks. 04:24:33 support for Beijing SFD 04:24:47 In short, I'd make some stickers and swags for participant in SFD events in Beijing 04:25:15 zsun, any other activities? 04:25:30 talks, workshop or things like that 04:26:05 tuanta: sorry, no talks accepted this time. 04:26:20 too late? 04:27:19 next year, you should follow this sooner 04:27:34 tuanta: There are several SFD events in China. And cicku and I prepared for USTC one(not in Beijing) but at last cicku find himself can not go there due to school schedule changed. So I switched to Tsinghua ones but it's late 04:27:53 ok 04:27:54 zsun: what kind of stickers? event is next week, so you'll have to go with stock design and print them fast. also, just a 3-hour meetup, so it's fine to only do stickers and skip swag? 04:28:33 yes, only a week left 04:31:12 The sticker design is the old one we used last year. and for producing time, the sticker vendor is in Beijing so of course will finish in time. For swag, I'd prepare a key ring, the production time last year is on time so I think we will not miss the date 04:31:55 good 04:32:07 we've kept good track of producing and delivering time of almost every kind of swag we've every produced within the last year 04:32:17 voting now? 04:32:40 +1 04:32:42 +1 04:32:49 +1 04:33:01 amit asked a question 04:33:12 my only concern was to restrict high-cost swag to fedora users -- according to the discussion we had at the bof at fudcon Pune 04:33:45 we don't have any tracking or such a system in place yet, so we shouldn't deny based on that -- but wondering what others feel about it 04:33:54 the swag is a key ring, costs less than CNY3, which is less than USD $0.5 per unit 04:34:12 I have that picture in the SFD ticket last year. Let me find it .. 04:34:25 should we create a wiki page to update swag price in APAC? 04:34:54 tuanta: good idea 04:35:04 zsun: yes, in any case you should have an event-specific wiki page to list the activities 04:35:17 tuanta: yes, a regional page sounds like a good idea 04:35:22 ! 04:35:45 amit: so you mean I should create a wiki page in Fedora wiki to track this events as of a general Fedora event, right? 04:35:46 it's good for us to decide the place to produce each kind of swag centrally when we have a chance to distribute them (in FUDCon, FAD, etc.) 04:35:53 please gnokii 04:36:19 zsun: right 04:36:27 +1 amit 04:36:43 amit: okay. I will create it after the meeting and send out a message to the mail list 04:36:54 it should be better place, even you have got just a booth 04:37:02 tuanta: agreed it's a good idea to have such a wiki page. we do have shipping constraints as well -- those can be listed on that page too (or a separate one, as long as that's there) 04:37:15 1. stickers are not high cost swag, we should agree on a general distribution of such swag like europ has established for the future but calling stickers high end swag is a little bit whuah for me, we have a budget of 1000$ for SFd and so far not many events 04:37:15 +1 amit 04:37:17 eof 04:37:50 gnokiii don't think we called sticker as high cost 04:38:13 gnokii: you misread. I didn't say anything about stickers. I just said "high cost swag" -- zsun clarified the cost of keychains, but I'd like to see the quality as well (in the picture from last year) 04:38:16 s/gnokiii/gnokii 04:38:21 the swag I called as a keyring can be found here https://fedorahosted.org/fedora-apac/attachment/ticket/144/SFD2014-photo-of-keychain-and-dvd.JPG 04:38:36 generally don't want to associate fedora with low-quality if the swag we give out can convey that kind of relation 04:39:17 amit: we have same opinion on that 04:39:26 but the ticket was just for stickers 04:39:41 gnokii: no, https://fedorahosted.org/fedora-apac/ticket/210 lists stickers and swag 04:39:47 without mentioning what swag 04:39:55 zsun: here mentioned it's keychains 04:40:18 I'll comment to make it clear now. By the time I file the ticket, we still not decided. But now it's decided 04:40:21 zsun: I'm fine with the keychains as shown in that picture; so I'll +1 the ticket when we vote again 04:40:30 what I find more interesting is I just get a price but no amount 04:40:50 +1 to the ticket as well 04:41:22 #agreed Ticket #210 approved 04:42:09 ! 04:42:10 #action zsun to create a wiki for swag price listing by country and add some initial information onto 04:42:19 please gnokii 04:42:39 gnokii: I will try to make tickets more clear next time. For amount, I am always trying ti get a better amount as of fixed budget. 04:42:49 s/ti/to 04:42:53 as it comes to SFD, we should push out an story on fedoramagazine about all our SFD events where we participate 04:43:08 +1 gnokii 04:43:50 who will voluntarily write it? 04:44:17 tuanta: the writing is not the problem, its more to know who is doing one and what is up there 04:45:06 gnokii, you meant collecting all SFD participating information? 04:45:14 exactly 04:45:23 yes, make sense 04:45:43 I think we should have a badge too 04:45:54 there is already a badge 04:46:10 #action zsun to write a specified SFD Tsinghua 2015 wiki page after the event 04:46:13 #undo 04:46:13 Removing item from minutes: ACTION by zsun at 04:46:10 : zsun to write a specified SFD Tsinghua 2015 wiki page after the event 04:46:18 all SFD participants request for fund and/or badge and we will have event reports 04:46:21 action zsun to write a specified SFD Tsinghua 2015 wiki page after the meeting 04:46:23 #action zsun to write a specified SFD Tsinghua 2015 wiki page after the 04:46:27 sorry for the noise 04:46:57 tuanta: is the guy with the awarding rights 04:47:30 I am not sure; could you please give me the URL to that badge? 04:48:11 tuanta: it are 2 04:48:22 one participants and one organizer 04:49:08 https://badges.fedoraproject.org/badge/sfd-organizer 04:49:51 yes, I have permission to award it to others 04:50:43 #action tuanta to update ticket #210 for approval 04:51:07 we should announce to ambassador list too 04:51:27 about that badge and your idea to write to FedoraMagazine 04:52:42 #idea write a SFD summary (about Fedora activities in SFD APAC or all over the world) to Fedora Magazine 04:52:49 ok, next ticket? 04:52:52 for the magazine, it'll be better to have a discussion on the marketing list. recently there were discussions on what kinds of articles are more useful for the audience we want to target 04:52:59 so we'll need to check if such articles fit. 04:53:13 +1 amit 04:53:36 ok, next ticket; time is up 04:53:38 #info Ticket #211: https://fedorahosted.org/fedora-apac/ticket/211 04:53:48 amit, I can tell you it fits we did speak about that kind of article on flock already 04:53:53 also for SFD, in Hanoi 04:53:55 please nangthang 04:54:36 Fedora team in Hanoi will organize Fedora activites in the SFD event, we have some talks and workshops 04:54:56 gnokii: flock is a Fedora premier event - so yes that's relevant there. need to check for SFDs. can you please check? 04:55:12 nangthang: do you have a wiki page for the event? 04:55:19 oops, found it. 04:55:22 it on the ticket 04:55:30 #link https://fedoraproject.org/wiki/Hanoi_SFD_2015 04:56:02 I am also in SFD organizing team 04:56:49 looks good. 04:56:54 SFD have been organized in Hanoi for over ten years 04:57:11 it is the biggest FOSS event anually 04:57:16 so can you make it a bit clear what's the cost for booth for, as I see it's the main part of the ticket 04:57:21 tuanta / nangthang: are you making generic posters/backdrops that can be re-used? or are these event-specific? 04:57:27 for renting things or ? 04:57:30 attractive 1000-2000 participants 04:58:24 amit they can be re-used in the next Fedora events 04:58:28 the booth is a clear 3x2m standard booth 04:58:34 in that case, will you have enough swag for so many people? 04:58:53 yes, we have some swag left here 04:59:02 and some F22 media 04:59:06 ok cool 04:59:38 we have some F22 media here too -- but it's too late to ship anything out now I guess. 04:59:44 oh, I see, it is for making the booth itself, right? if so, understand now. 05:00:20 organizer just provide a blank booth (3m * 2m) 05:00:48 I just dont know what a backdrop means 05:00:48 with electricity, table, 2 chairs, etc. 05:01:13 then we need at least 3 posters for back, right and left walls 05:01:21 yea 05:01:25 gnokii it's a place for participant to take nice photos there 05:01:25 the back one is large and we call backdrop 05:01:35 btw these poster again need to be generic - not enough time to get a custom design 05:01:48 tuanta: to be honest, Vietnam has two rollups why you not use them? 05:02:10 gnokii, you meant standee? 05:02:14 we have only one 05:02:29 we will put it at the door (near table) 05:02:31 yes I mean that 05:02:53 amit: +1. The roll up we make for FUDCon Beijing has been used for various events now. 05:05:26 ok, vote? 05:06:09 +1 from me for recording 05:06:37 * zsun +1 05:07:03 +1 05:07:14 +1 from me for recording too 05:07:33 +1 05:07:34 +1 05:07:44 #agreed Ticket #211 approved 05:07:52 thanks 05:07:59 #action tuanta to update ticket #211 for approval 05:08:13 #topic FAD APAC 2015 05:08:43 there is not much progress up to now 05:08:57 yea.. it was proposed to be in Nov, right? 05:09:04 I am working with Harish to prepare for it 05:09:15 yes, and still in Singapore 05:09:29 Nov which dates? 05:09:39 #link https://fedoraproject.org/wiki/FAD_Singapore_2015 05:09:43 it just created 05:09:54 I am working with Harish to fill it out 05:10:05 pravins, not sure 05:10:16 it's up to local team 05:10:24 around Nov or Dec 05:10:29 We are having FAD G11N from 1-3 Nov in tokyo, was just wondering whether dates clash. 05:10:32 collide. 05:10:55 it is not so soon, I think 05:11:25 pravins: it will not collide for you anyway ;) 05:12:02 #action tuanta to work with Harish and have more updates for APAC ambassadors about FAD APAC 2015 05:12:04 :) 05:12:17 tuanta: WORK not just make an action to work! 05:12:45 gnokii, sorry, I don't understand 05:13:00 that action is for more updates 05:13:34 any more question about FAD right now? 05:13:50 nope 05:13:52 #topic Open Floor 05:14:02 tuanta: I told you in may about planning FAD, we agreed in June to do it in Singapore and now we have nearly end of September, you are are aware of the deadline for getting the money from OSAS? 05:14:22 so one of the things is that fudcon apac reimbursements which are assigned to izhar have still not happened. 05:14:33 ruth started closing some yesterday, so that's good. 05:14:42 Harish seems too busy 05:14:49 just got reply from SFD Tsinghua, they will try to make a slot for a Fedora talk, at least a lighting 05:14:53 I will push him more 05:15:02 tuanta: he was in Vn last weekend! 05:15:02 zsun: excellent 05:15:05 cool zsun 05:15:13 cool gnokii 05:15:25 then you will attend SFD? 05:15:31 me? 05:15:32 Hanoi or HCMC? 05:15:41 ah, sorry 05:15:43 tuanta: I said harish was in HCMC 05:15:48 I misunderstood 05:15:53 me will do SFD in Phnom Penh 05:15:55 yes, I know he did 05:16:37 he ask me if I can travel to HCMC, but I could not make it 05:17:19 we have another big topic about FUDCon APAC 2016 but I can not find Cambodia person around 05:17:54 is there a way to contact izhar? I am waiting for reimburesement on https://fedorahosted.org/fedora-apac/ticket/197. While delay is fine with me but knowing the payout dates would be helpful. 05:18:10 we need to find a way to push izhar. 05:18:16 yes because Nisa is on countryside and Somvannda has to work, he has not that good life as me ;) 05:18:33 we should also see if we can get a 2nd community card for the region. 05:18:39 adimania: I used to send emails to izhar@fedora to ask for a date 05:19:00 I got more than one messages from other teams too ask if they can make more bids 05:19:03 +1 to another community card 05:19:24 or get the current one re-assigned, that's an option too. 05:19:30 tuanta: what you talking about? 05:19:33 I replied them that they should wait for Cambodia. It is higher priority right now 05:19:44 tuanta: ok. 05:19:45 about FUDCon APAC 2016, gnokii 05:19:55 what other teams? 05:20:01 be more precise? 05:20:15 #info tuanta received emails asking if other teams could bid for FUDCon APAC 2016 05:21:05 actually, I would not like to tell their name now. I think we should focus on Cambodia bid at this time 05:21:21 yea, agreed. 05:21:37 thanks amit 05:21:39 we had also set a deadline for the cambodia bid at fudcon bof; we've blown way past it too 05:21:51 but I agree we should give them one final chance to present their case 05:21:55 not delay any more 05:22:03 hopefully they have all the details by now 05:22:12 tuanta: you know just tell very clearly that you are against FUDCon in PP, thats what you doing is not a nice game, you called in for a meeting 14 days ago and only cambodians was there nobody else including yourself. So you actually make the delays 05:22:35 I think its time now to bring it a level higher 05:22:48 gnokii: that's a serious accusation. 05:22:58 yes, but that is what happens 05:23:03 gnokii: tuanta is saying cambodia is high priority. he's not entertained the other teams 05:23:18 you can think anything if you want, gnokii. But others know who I am 05:23:25 gnokii: no, you're too emotionally involved to think clearly, I feel. 05:23:43 thanks amit for understandings 05:23:53 amit: I asked a clear question "What teams" 05:23:55 gnokii: i am against that statement. tuanta is one who is supporting and facilitating. 05:24:11 gnokii: the question of what teams won't arise because we all agree cambodia is what we need to concentrate on 05:24:12 pravins I dont see it 05:24:33 I support whichever team who can make FUDCon well. Now I am supporting Cambodia 05:24:38 It's true 05:24:46 gnokii: as you'd understand, not everyone can make it to all these meetings. the last meeting could've be the one tuanta couldn't attend. 05:24:53 that doesn't mean discussions can't happen on emali 05:25:07 please, I see if the cambodia team needs to win the bid, they need to put in effort. 05:25:17 +1 05:25:23 if people didn't turn up for this meeting, they must use email to press their case 05:25:31 and pointing fingers at tuanta isn't going to help 05:25:33 at a certain point we have to make a decision 05:25:41 he's but one person; and the decision is a collective one 05:25:54 and I dont see it here, it gets delayed, delayed and furthermore delayed 05:25:56 +1 amit 05:26:01 I am only one person 05:26:29 anyway, we should make the final decision soon 05:26:44 next meeting? 05:26:54 can we do it at the next meeting? 05:26:58 tuanta: next meeting should be decision, yes. 05:27:04 after SFD 05:27:12 but we shouldn't spend time at that meeting to discuss and debate 05:27:19 I will send to the mailing list after this meeting 05:27:22 all that should already happen on mailing lists in these 2 weeks 05:27:25 fine but its final then 05:27:31 so them to have more tiem to prepare 05:27:47 gnokii: so I trust you can take this message to the PP team: make sure we get all discussion and answers done on email before the next meeting. 05:27:54 we just vote next meeting. is that fine? 05:28:15 yes 05:28:18 sure 05:28:23 and let us make it clear that people who are going to miss the meeting should at least send their vote and concerns over the mailing list or ticket 05:28:55 #action tuanta to send another announce for making decision on Cambodia bid next meeting 05:29:39 tuanta: please specify that next meeting is only votes; all discussion should already happen on email (ambassadors@) 05:29:44 or fudcon-planning@ 05:30:00 +1 amit 05:30:36 #info next meeting is only for final vote, all discussions should be done via mailing list by that date 05:30:53 anything else today? 05:31:12 someone please poke izhar to get to 2015 fudcon apac reimbursements 05:31:24 I just pinged him 05:31:46 I see he did reimbursement once yesterday on APAC Trac 05:31:52 and non-fudcon reimbursements as well. 05:31:58 tuanta: thanks! 05:32:01 it seems he just checked APAC Trac 05:32:07 right 05:32:07 not FUDCon one 05:32:30 I thought FUDCon ones used to be reimbursed by ruth directly 05:32:39 it's nice if you can ping him more :) 05:32:45 another action? 05:33:04 tuanta, can you check if https://fedorahosted.org/fedora-apac/ticket/197 is missing any keyword or component. 05:33:22 * tuanta is checking 05:33:35 it needs to be reimbursed but I do not see any reply from izhar 05:34:10 he seems too busy 05:34:28 ok, guys I need to get some lunch before my workshop starts 05:34:42 Pune tickets still waiting, adimania 05:35:00 tuanta, then probably amit's idea to get another community card is good. 05:35:16 it is good, yes 05:35:21 but it is not easy 05:35:27 we have more events like FAD coming up and delay would cause problems. 05:35:28 the card might be lesser the problem 05:35:45 last time, it spent almost 2 years to get the first cc to izhar 05:36:19 it depends on RH finance a lot 05:36:23 Then we should at least start the process. We will have it in by 2017. :) 05:36:56 a mathematician would say it's now a solved problem :) so maybe getting a 2nd one is easier because some process is in place 05:37:12 but we still have an easier way. it may be easier if cc holder is one of RH employee 05:37:33 so yes, I think we should raise this on 05:37:41 We have bunch of RH folks in Pune. 05:37:57 and now in bangalore too. 05:38:00 especially one of RH hired guys who is working on Fedora engineering. 05:38:19 so we should raise this on 05:38:27 yup. 05:38:33 +1 05:38:45 who want to be a volunteer to follow this? 05:39:13 what should be the procedure? contact Ruth? or ask on council / ambassadors list? 05:39:18 probably someone who was involved in getting the 1st one would be a good person. 05:39:19 a coordinator, I meant 05:39:23