<@jflory7:fedora.im>
13:02:41
!startmeeting Fedora DEI Team - 2024-02-29
<@meetbot:fedora.im>
13:02:41
Meeting started at 2024-02-29 13:02:41 UTC
<@meetbot:fedora.im>
13:02:42
The Meeting name is 'Fedora DEI Team - 2024-02-29'
<@jflory7:fedora.im>
13:02:46
!meetingname diversity
<@jflory7:fedora.im>
13:02:53
!topic Agenda
<@jflory7:fedora.im>
13:03:03
!info (1) Intros, welcomes, hellos
<@jflory7:fedora.im>
13:03:06
!info (2) Team announcements & news
<@jflory7:fedora.im>
13:03:09
!info (3) DEI Advisor updates to the team
<@jflory7:fedora.im>
13:03:13
!info (4) Follow-ups from last meeting
<@jflory7:fedora.im>
13:03:15
!info (5) Ticket-driven discussion
<@jflory7:fedora.im>
13:03:17
!info (6) Open floor
<@jflory7:fedora.im>
13:03:21
!topic Intros, welcomes, hellos
<@jflory7:fedora.im>
13:03:26
If this is your first time at a DEI Team meeting, please say hello!
If you have questions before we start the meeting, now is also a good time to ask.
<@jflory7:fedora.im>
13:03:31
!hi
<@zodbot:fedora.im>
13:03:32
Justin W. Flory (jflory7) - he / him / his
<@riecatnor:fedora.im>
13:03:38
!hi
<@zodbot:fedora.im>
13:03:39
Marie Nordin (riecatnor) - she / her / hers
<@jonatoni:fedora.im>
13:03:41
!hi
<@zodbot:fedora.im>
13:03:43
Jona Azizaj (jonatoni) - she / her / hers
<@jflory7:fedora.im>
13:03:52
Howdy folks! 👋
<@jonatoni:fedora.im>
13:04:11
👋
<@jflory7:fedora.im>
13:04:26
A good morning from over here in the US 🙂
<@jflory7:fedora.im>
13:04:34
How is everyone doing today?
<@jonatoni:fedora.im>
13:05:21
I just came back home after a nice walk 🙂
<@riecatnor:fedora.im>
13:05:23
Decent. Went from 65 and sunny on Monday to 20 and snowing today 😢
<@riecatnor:fedora.im>
13:05:46
That’s 18c and -6c 😬
<@jflory7:fedora.im>
13:06:19
Here is our notes doc for today. Go ahead and add yourself in on the attendee list! https://hackmd.io/@fedora-dei/HJ9YoY5uY
<@jflory7:fedora.im>
13:06:44
Today's question is cat, dog, other, or neither 🙂
<@jflory7:fedora.im>
13:07:28
Wow! Not as cold, but here in Georgia, we have gone from the 70s°F to upper 40s°F in the span of a week or two
<@jflory7:fedora.im>
13:08:25
We are seven minutes past the hour, so I am going to get us started. Anyone can jump in when they come 🙂
<@jflory7:fedora.im>
13:08:49
Also, I would give a shout-out to our improved meeting doc page, which now includes a Matrix Meetbot script:
<@jflory7:fedora.im>
13:08:51
!link https://docs.fedoraproject.org/en-US/dei/meetings/
<@jflory7:fedora.im>
13:09:08
!info Present: jflory7, jonatoni, riecatnor, misc
<@jflory7:fedora.im>
13:09:11
!topic Team announcements & news
<@zodbot:fedora.im>
13:09:23
jonatoni has already given cookies to jflory7 during the F39 timeframe
<@jflory7:fedora.im>
13:09:30
Anyone have a shout-out to share? What is good in the Fedora-verse? Or adjacent communities? :)
<@riecatnor:fedora.im>
13:09:40
Obviously both!!
<@jflory7:fedora.im>
13:10:10
Oh, I have an obvious one :)
<@jflory7:fedora.im>
13:10:43
!info ==== "Announcing Flock 2024 in Rochester, New York" ====
<@jflory7:fedora.im>
13:10:49
!link https://fedoramagazine.org/flock-2024-rochester-new-york/
<@jflory7:fedora.im>
13:11:10
!info The next edition of Flock to Fedora will take place in Rochester, New York, from Wednesday, 7 August to Saturday, 10 August.
<@jflory7:fedora.im>
13:11:33
Oh, and I can come up with one more too :P
<@jflory7:fedora.im>
13:11:46
!info === Outreachy 2024 project submission deadline ends Friday ===
<@jflory7:fedora.im>
13:12:31
!info Fedora is slated to participate in the upcoming Outreachy round in May 2024. We have confirmed funding for three interns and may also get funding for a fourth intern, TBD. Applicants will begin showing up in the community starting in early March.
<@jflory7:fedora.im>
13:12:35
<eof>
<@jflory7:fedora.im>
13:13:02
Anyone else have news, announcements, things to celebrate or highlight?
<@x3mboy:fedora.im>
13:13:04
.hello2
<@jflory7:fedora.im>
13:13:15
Hey x3mboy 👋
<@x3mboy:fedora.im>
13:13:16
.hello
<@jflory7:fedora.im>
13:13:20
Try `!hi` !
<@x3mboy:fedora.im>
13:13:26
!hi
<@zodbot:fedora.im>
13:13:28
Eduard Lucena (x3mboy) - he / him / his
<@x3mboy:fedora.im>
13:13:39
Oh! That did the trick
<@riecatnor:fedora.im>
13:13:42
I am VERY excited for this 😁😁
<@x3mboy:fedora.im>
13:13:45
Hey Justin W. Flory (he/him)
<@x3mboy:fedora.im>
13:13:51
Hi riecatnor
<@riecatnor:fedora.im>
13:14:12
Hi x3mboy !!
<@jflory7:fedora.im>
13:14:16
Same! It has been a long journey to get to a 2024 location but I am happy we can start broadcasting it out :)
<@jflory7:fedora.im>
13:14:34
Team announcements and updates, going once… 1️⃣
<@jflory7:fedora.im>
13:14:49
Going twice… 2️⃣
<@jflory7:fedora.im>
13:15:01
Going thrice… 3️⃣
<@jflory7:fedora.im>
13:15:08
🔨
<@jflory7:fedora.im>
13:15:16
!topic DEI Advisor updates to the team
<@jflory7:fedora.im>
13:15:32
Jona Azizaj (she/her): This one is for you! Any Advisor and/or Council updates to share?
<@jonatoni:fedora.im>
13:15:58
since our last team meeting - I don't have any updates for now
<@jflory7:fedora.im>
13:16:10
!info No new updates for today!
<@jflory7:fedora.im>
13:16:19
!topic Follow-ups from last meeting
<@jflory7:fedora.im>
13:16:25
!info How This Works: We review past action items from the last meeting. For each action item, we note a quick update on its status and then move forward.
<@jflory7:fedora.im>
13:16:59
!info === [jflory7] Justin is working on the 2023 wrap-up article ===
<@jflory7:fedora.im>
13:17:07
!link https://gitlab.com/fedora/dei/home/-/issues/29
<@jflory7:fedora.im>
13:17:41
I wish I had more progress to report here, but 2024 has been a dense start of the year for me. That said, with FOSDEM et al out of the way now, I am hoping to get more time to work on this
<@jflory7:fedora.im>
13:17:53
Although if someone was willing to help co-author a draft, I would not say no :)
<@jflory7:fedora.im>
13:17:59
In lieu of that, I will re-action
<@jflory7:fedora.im>
13:18:28
!action === [jflory7] Prepare draft of 2023 year in review article for Fedora DEI Team ===
<@jflory7:fedora.im>
13:18:45
!info === [jflory7] update DEI Advisor responsibilities MR ===
<@jflory7:fedora.im>
13:18:58
!link https://gitlab.com/fedora/dei/docs/-/merge_requests/5
<@jflory7:fedora.im>
13:19:03
Happy to inform that this is now complete! 🎉
<@jflory7:fedora.im>
13:19:19
It took a while, but it is done and the Advisor role page updates are now live in the docs.
<@jflory7:fedora.im>
13:19:25
!info MR merged, action item completed!
<@jflory7:fedora.im>
13:19:45
Those were the pending action items from the HackMD pad. Am I missing anything else?
<@jflory7:fedora.im>
13:20:14
Past actions, going once… 1️⃣
<@jflory7:fedora.im>
13:20:31
Going twice… 2️⃣
<@jflory7:fedora.im>
13:20:46
Going thrice…
<@jflory7:fedora.im>
13:20:50
Going thrice… 3️⃣
<@jflory7:fedora.im>
13:21:01
🔨
<@jflory7:fedora.im>
13:21:03
!topic Ticket-driven discussion
<@jflory7:fedora.im>
13:21:06
!link https://gitlab.com/fedora/dei/home/-/milestones/XY
<@jflory7:fedora.im>
13:21:19
I have to look at this myself actually :)
<@jflory7:fedora.im>
13:21:26
Let's see what tickets we can fit in for today…
<@jflory7:fedora.im>
13:21:35
Wait, wrong link
<@jflory7:fedora.im>
13:21:37
!undo
<@jflory7:fedora.im>
13:21:48
Oh, maybe that command is not implemented yet.
<@jflory7:fedora.im>
13:22:21
!link https://gitlab.com/fedora/dei/home/-/milestones/4
<@jflory7:fedora.im>
13:23:10
I am thinking #34 DEI event policy, #19 FWD, and #33 Marketing Team collab.
<@jflory7:fedora.im>
13:23:30
Is there a GitLab issue that someone wants to see added to this list?
<@jflory7:fedora.im>
13:24:13
We will need to do a re-triage sometime soon, since the quarter ends in March and we only have two meetings left after today to address the pending issues :)
<@jflory7:fedora.im>
13:24:40
I am seeing thumbs up emoji reactions, so I am going to roll with these three issues!
<@jflory7:fedora.im>
13:25:04
!topic Ticket #34: "DEI policy for Flock location"
<@jflory7:fedora.im>
13:25:09
!link https://gitlab.com/fedora/dei/home/-/issues/34
<@jflory7:fedora.im>
13:25:27
This ticket is assigned to misc, Robert Wright (he/him), and Sarah.
<@jflory7:fedora.im>
13:25:47
Oh, I just saw misc's comment on the issue.
<@jflory7:fedora.im>
13:26:17
Oh, it was two minutes ago 😅
<@misc:ephaone.org>
13:26:23
Yeah sorry, didn't answer sooner (still in my meeting)
<@jflory7:fedora.im>
13:27:03
misc: No problem. In the comment, you mentioned there was not time to discuss. Are there points that you want to open up for discussion now, or would it be better to first get a policy draft first?
<@jflory7:fedora.im>
13:27:12
misc: No problem. In the comment, you mentioned there was not time to discuss. Are there points that you want to open up for discussion now, or would it be better to first get a policy draft?
<@misc:ephaone.org>
13:27:50
I wanted to find some time with robert and sarah to decide how do we go now there is a ticket
<@jflory7:fedora.im>
13:28:03
OK. We can defer this one.
<@misc:ephaone.org>
13:28:12
but I can also do that asynchronously on the pride chat
<@misc:ephaone.org>
13:28:28
(and we should do that, in fact)
<@jflory7:fedora.im>
13:28:53
!info Misc, Robert, and Sarah to meet and discuss DEI events policy and flag to the team when ready for further discussion and review.
<@jflory7:fedora.im>
13:29:27
!action misc Robert Wright (he/him) Sarah Thornton (she/her) Work on DEI events policy draft for DEI Team review
<@jflory7:fedora.im>
13:30:27
misc: It would be nice if the discussion could happen in #dei:fedoraproject.org and #pride:fedoraproject.org folks were encouraged to join there. As I understand the Pride group, it is primarily a social community and a place for folks to connect, but the work around topics like this happens with the team so we can be inclusive and open to other folks and other communities too.
<@jflory7:fedora.im>
13:30:57
OK. Next ticket then! Jona Azizaj (she/her), I think this one is you :)
<@jflory7:fedora.im>
13:31:12
!topic Ticket #19: "Fedora Week of Diversity - planning for 2024"
<@jflory7:fedora.im>
13:31:16
!link https://gitlab.com/fedora/dei/home/-/issues/19
<@jflory7:fedora.im>
13:31:44
Jona Azizaj (she/her): Anything specific to share or ask for help on here?
<@jonatoni:fedora.im>
13:32:03
During this week I will post a timeline for the event and tasks we will need help
<@jflory7:fedora.im>
13:32:04
I know Jona and I met this week, and we thought a timeline might help so folks know what the key milestones are and when we need help on different topics.
<@jflory7:fedora.im>
13:32:25
Hahah, we are on the same wavelength :)
<@jonatoni:fedora.im>
13:32:31
Otherwise I don't have any big updates yet 😅
<@jflory7:fedora.im>
13:32:41
Sure.
<@jflory7:fedora.im>
13:32:47
Were we wanting to run a CFP for this?
<@jflory7:fedora.im>
13:32:50
I couldn't remember
<@riecatnor:fedora.im>
13:32:56
Just catching up on that ticket… I think Dec would be tough
<@jonatoni:fedora.im>
13:33:13
We didn't decide anything yet
<@jonatoni:fedora.im>
13:33:18
about the CFP
<@misc:ephaone.org>
13:33:29
to be fair, I would prefer that it happen on discourse and:or gitlab, and not just because I have strong negative opinion of matrix.
<@riecatnor:fedora.im>
13:33:29
I wonder if it would make sense to run it as part of the virtual release party that happens in the fall?
<@jflory7:fedora.im>
13:33:49
I think when we wrote December there, we were talking about December 2023 😅
<@riecatnor:fedora.im>
13:34:17
Ahhh
<@jonatoni:fedora.im>
13:34:18
first week of April are the new target dates
<@riecatnor:fedora.im>
13:34:26
Got it!!
<@jflory7:fedora.im>
13:34:33
It is an option, although the reason we bumped it if I recall is to accommodate Appreciation Week, which we may run again
<@jflory7:fedora.im>
13:34:37
Aha
<@jflory7:fedora.im>
13:35:32
misc: OK. As long as it is in an official team channel like our Discourse tag or GitLab, that is fine. Although you will get different inputs from people who are using different platforms, so it is good that we share opportunities to give feedback in our usual spaces. When a draft is ready, some of the team can help with widening the call for feedback.
<@jonatoni:fedora.im>
13:35:51
yes, and we thought to not combine a lot of events in one - since we already combined FAW and Release Party
<@jflory7:fedora.im>
13:36:10
misc: OK. As long as it is in an official team channel like our Discourse tag or GitLab, that is fine. Although you will get different inputs from people who are using different platforms, so it is good that we share opportunities to give feedback in our usual spaces. When a draft is ready, some of the team can help with widening the call for feedback.
I think GitLab ticket would be best because I find that Discourse things get buried easily
<@jflory7:fedora.im>
13:36:46
!info Current targeted dates for Week of Diversity is the first week of April 2024
<@jflory7:fedora.im>
13:37:31
I think we discussed about doing a one-day virtual event during that week, and have other scheduled content during the week to support the one-day virtual event. Similar to how we planned Appreciation Week, if I recall.
<@jflory7:fedora.im>
13:37:40
Does that sound right?
<@riecatnor:fedora.im>
13:38:22
Just noting that a cfp is a lot more work on all fronts!
<@riecatnor:fedora.im>
13:39:24
I think we have a diverse enough network to invite folks to speak and I’d be happy to help with connections
<@jonatoni:fedora.im>
13:39:53
We will do just a virtual event - because I'm not sure we have enough resources to do more
<@riecatnor:fedora.im>
13:40:25
Or we could just add a “if you’re interested in speaking, email this person or comment on this gitlab ticket” to whatever comms go out to advertise the event is being organized (thinking of our quarterly reports)
<@jflory7:fedora.im>
13:40:38
Not sure about resources to do more, e.g. content or published things during that week?
<@jflory7:fedora.im>
13:40:55
I would agree that more than one day for a virtual event is probably a heavy lift to achieve by April
<@jonatoni:fedora.im>
13:41:51
yep
<@jflory7:fedora.im>
13:41:59
Yeah, I could fold this into the year in review post as a call-to-action. I agree that inviting people individually is probably easier than managing a CFP process. I think the key thing is leaving an open door for people who want to participate more to identify themselves to the event committee :)
<@jonatoni:fedora.im>
13:42:00
interviews, etc
<@jflory7:fedora.im>
13:42:44
Hmm, I am wondering about the _Week of_ part though… if we do something for one day only, calling it a week might not set the right expectations?
<@riecatnor:fedora.im>
13:43:22
We had a really nice talk at the creative freedom summit, https://creativefreedomsummit2024.sched.com/event/1XzwQ/why-both-open-source-and-africas-future-successes-are-intertwined I think it could be a great fit for this event
<@jflory7:fedora.im>
13:43:23
!idea Call-to-action in our Year in Review blog post for volunteering to speak or participate with Week of Diversity (e.g. comment on our GitLab ticket)
<@riecatnor:fedora.im>
13:44:55
I wonder if we could collaborate with the marketing team in order to get more folks involved, spread the load
<@jflory7:fedora.im>
13:45:06
!idea Marie: We had a really nice talk at the creative freedom summit, it could be a great fit for this event.
<@jflory7:fedora.im>
13:45:08
!link https://creativefreedomsummit2024.sched.com/event/1XzwQ/why-both-open-source-and-africas-future-successes-are-intertwined
<@riecatnor:fedora.im>
13:45:37
We could highlight various folks in fedora over the course of the days, writing a social post and sharing that persons blog or social accounts
<@riecatnor:fedora.im>
13:45:48
That way the content creation part is low on our end
<@jflory7:fedora.im>
13:46:17
Well, it is possible! Daimar Stein opened a ticket to discuss more collaboration, so it could be a good topic :)
<@jonatoni:fedora.im>
13:46:22
that would be great and super helpful for us
<@jflory7:fedora.im>
13:46:40
I think we could come up with a template for this too
<@jflory7:fedora.im>
13:47:01
So it is easy to repeat the same interview format with many people and compile them into a similar format
<@riecatnor:fedora.im>
13:47:16
It would be nice to invite former interns to be highlighted
<@jflory7:fedora.im>
13:47:33
!idea Marie: It would be nice to invite former interns to be highlighted
<@riecatnor:fedora.im>
13:47:40
An opportunity to boost their profiles :)
<@jflory7:fedora.im>
13:48:16
I am cognizant of the shortening time remaining for our meeting. Here is what I am thinking to do:
<@jflory7:fedora.im>
13:48:35
1. Create new sub-tasks in this GitLab issue to plan the speakers and to plan the interview templates for that week
<@riecatnor:fedora.im>
13:48:42
Oh and I should mention that I have spreadsheet templates already made to organize a social campaign :)
<@jflory7:fedora.im>
13:48:52
2. Use the sub-tasks to rally interest behind volunteering
<@riecatnor:fedora.im>
13:49:02
I can shine it up for this and share
<@jflory7:fedora.im>
13:49:17
I think that would be super helpful!
<@jflory7:fedora.im>
13:49:26
If nobody objects, I will create those sub-tasks now :)
<@riecatnor:fedora.im>
13:49:49
I just want to note that I am not suggesting entire interviews
<@jonatoni:fedora.im>
13:50:20
I think let's discuss it a bit more before doing it 😅
<@riecatnor:fedora.im>
13:50:35
I’m suggesting to do something like a series of posts that says “here’s another awesome person in fedora (blog link) (social tag) #fwd”
<@jflory7:fedora.im>
13:51:04
Ah, what are your remaining doubts?
<@riecatnor:fedora.im>
13:51:14
Super low effort content wise, of course we’d need to gather those links/profiles but yea just want to make sure we are of the same understanding
<@jonatoni:fedora.im>
13:51:31
for example if the marketing team can help us with this, and how
<@jflory7:fedora.im>
13:51:34
Yeah, I was not thinking of that but I understand what you mean now riecatnor
<@jonatoni:fedora.im>
13:52:06
I want to double check also with them, if they have capacity etc
<@jflory7:fedora.im>
13:52:09
I think it might be a good topic for that third ticket we had on the list for today :) We could float that to the team and see if they are interested in helping?
<@riecatnor:fedora.im>
13:52:11
This was my idea to make it an entire week without a huge content creation project
<@jflory7:fedora.im>
13:52:33
We could maaaaaybe have applicants to Outreachy for the Community Architect intern role help with this, but I don't know if that will be a heavier lift or not.
<@jflory7:fedora.im>
13:52:47
That makes sense!
<@jflory7:fedora.im>
13:53:01
If this was after May, we would have possibly two interns to help out with this kind of work too 😅
<@jflory7:fedora.im>
13:53:08
But both of them would not start before May
<@jonatoni:fedora.im>
13:53:27
we can still change the dates if needed 😅
<@jflory7:fedora.im>
13:55:00
Hmmm
<@jflory7:fedora.im>
13:55:24
If prospective interns are a game-changer, then I think we would need to look at doing this in June
<@jflory7:fedora.im>
13:55:36
Interns would start in late May and they would need some time to onboard
<@jflory7:fedora.im>
13:55:42
But I do think this could be a great intern project
<@jonatoni:fedora.im>
13:55:45
but let's check with the marketing team first if they have capacity to help us
<@jflory7:fedora.im>
13:55:59
Sure. That seems like a good first step at least.
<@riecatnor:fedora.im>
13:56:18
My guess is they will be excited that we are generating content 😁
<@jflory7:fedora.im>
13:56:36
!idea Fedora will have two Community Architect interns from May to August. Supporting FWD could be a great intern project.
<@jflory7:fedora.im>
13:57:11
!info We will follow up with the Marketing Team to understand their capacity to support on written interviews and/or a social media campaign if we kept the original target of first week of April.
<@jflory7:fedora.im>
13:57:21
riecatnor: I am going to action you for that template though :)
<@jflory7:fedora.im>
13:57:57
!action riecatnor Share spreadsheet template for organizing a social campaign in the GitLab issue for FWD
<@jflory7:fedora.im>
13:58:10
OK, we are pretty much at time now…
<@jflory7:fedora.im>
13:58:33
I think we are going to have to cut over so we can free up the meeting room :)
<@riecatnor:fedora.im>
13:58:41
Absolutely :)
<@jflory7:fedora.im>
13:58:47
But I think we have some good next steps for FWD and to keep things moving forward!
<@jflory7:fedora.im>
13:58:50
!topic Open floor
<@jflory7:fedora.im>
13:58:53
We have two minutes left.
<@jflory7:fedora.im>
13:59:03
Are there any other last-minute topics or discussion points to flag?
<@jonatoni:fedora.im>
13:59:17
btw isn't our meeting supposed to be in our DEI channel?
<@jflory7:fedora.im>
14:00:06
Jona Azizaj (she/her): Ah, I was doing it that way before… but nirik had a really nice, thoughtful post about why having meetings in the public meeting rooms is an important part of Fedora culture and how it helps bring more cross-sectional visibility to team efforts.
<@riecatnor:fedora.im>
14:00:06
Just want to reiterate how super excited I am that flock is in Rochester and I can’t wait to show people around 🤗
<@jflory7:fedora.im>
14:00:27
Maybe I should have discussed first, but the truth is that I forget we did our meetings in our room normally, and habit had me kick off in here 😅
<@jonatoni:fedora.im>
14:00:37
well we need to update our calendar invite
<@jflory7:fedora.im>
14:00:51
Yesssss!
<@jflory7:fedora.im>
14:00:53
Oh, good point.
<@jflory7:fedora.im>
14:01:09
!action @jflory7:fedora.im Update Fedocal invite to point to `#meeting:fedoraproject.org` for next time
<@jflory7:fedora.im>
14:01:29
riecatnor: I'm glad that we will get to have you for the next Flock :)
<@jflory7:fedora.im>
14:02:02
It is all coming full circle for me… my Fedora journey began at Flock 2015 in Rochester :) I promise that was not an overweighed factor in why we chose Rochester though, lol
<@jflory7:fedora.im>
14:02:15
But we have some great community connections there and I think we will have a great time for all
<@jflory7:fedora.im>
14:02:36
OK, we are over time!
<@jflory7:fedora.im>
14:02:44
Thanks everyone for being here and participating.
<@jflory7:fedora.im>
14:02:47
We will be back on A/V in two weeks.
<@jflory7:fedora.im>
14:02:51
See y'all then! 👋
<@jonatoni:fedora.im>
14:02:54
see you next time folks 👋
<@jflory7:fedora.im>
14:02:56
!endmeeting