01:59:09 <award3535> #startmeeting FAmNA 01:59:09 <zodbot> Meeting started Fri Jan 6 01:59:09 2017 UTC. The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot. 01:59:09 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 01:59:09 <zodbot> The meeting name has been set to 'famna' 01:59:14 <award3535> #meetingname FAmNA 01:59:14 <zodbot> The meeting name has been set to 'famna' 01:59:26 <award3535> #topic === FAmNA Roll Call === 02:00:08 * ParadoxGuitarist waves hello 02:00:11 <reher> hi award3535! happy new year! 02:00:16 <reher> hey ParadoxGuitarist 02:00:22 <ParadoxGuitarist> Hey reher! 02:00:24 <award3535> #chair reher ParadoxGuitarist 02:00:24 <zodbot> Current chairs: ParadoxGuitarist award3535 reher 02:00:31 <award3535> evening guys 02:00:51 <ParadoxGuitarist> I'm actually at work still so no baby to contend with my time 02:01:09 <award3535> been there PG 02:01:25 <award3535> but my youngest now is 26 and has three kids 02:01:31 <ParadoxGuitarist> heheh 02:01:47 <award3535> my oldest is 34 02:02:06 * bethlynn is present 02:02:14 <ParadoxGuitarist> well mine just turned 14 months and is currently into seeing what furniture he can squeeze behind. 02:02:57 <award3535> bethlynn welcome 02:03:32 <award3535> bethlynn i have not seen you in the meeting 02:04:15 <award3535> are you new? 02:04:26 <bethlynn> Hi. I represented Fedora at the LISA conference in Boston. Tonight I am here to see what 2017 events that I can be a part of. 02:05:21 <ParadoxGuitarist> cool 02:05:25 <award3535> bethlynn, ok, there are some upcoming events in Feb then nothing until march 02:05:53 <kk4ewt> award3535, you should know bethlynn for OLF 02:06:08 <juggler> o/ 02:06:13 <award3535> hopefully those folks will be here as well 02:06:33 <award3535> #chair kk4ewt juggler bethlynn 02:06:33 <zodbot> Current chairs: ParadoxGuitarist award3535 bethlynn juggler kk4ewt reher 02:06:50 <juggler> hello all..Happy New Year 02:06:51 <cydrobolt> hey 02:06:53 <cydrobolt> happy new year 02:07:03 <award3535> #chair cydrobolt 02:07:03 <zodbot> Current chairs: ParadoxGuitarist award3535 bethlynn cydrobolt juggler kk4ewt reher 02:07:08 <award3535> #topic === Announcements === 02:07:19 <award3535> I have an announcement tonight 02:07:45 <juggler> go for it, award 02:08:06 <award3535> bexelbie has requested the budget remainder and remaining events be sent to him by the 20th of Jan 2017 02:08:19 <award3535> We are also working on the budget for next year as well 02:08:25 <bethlynn> I only see the hack events @ RIT in Feb on the events wiki. 02:09:01 <award3535> so the remaining events will have to be proposed and approved by then 02:09:41 <award3535> I have caught up on all reimbursements and will continue to to so for the remainder for FY17 02:09:46 <juggler> award: is the SCaLE15x event subject to that deadline? 02:09:57 <award3535> bethlynn you need to go to pagure 02:10:08 <award3535> juggler scale is in FY18 02:10:21 <juggler> award: thx 02:11:06 <award3535> so the event coordinators for the upcoming events need to get hot, that includes scale since it requires a PO from bexelbie 02:12:22 <juggler> got it 02:12:30 <award3535> guess what needs to be done is that the next two events need wrapping up in the matter of money and requirements now 02:14:20 <award3535> kk4ewt I will also need quotes for new banners.... 02:14:36 <award3535> #topic === Tickets === 02:14:42 <bethlynn> Is it too late to request reimbursement for LISA. My total out of pocket was $23 02:14:59 <award3535> https://pagure.io/ambassadors-na/tasks/issues 02:16:10 <award3535> bethlynn, I just closed the ticket regarding LISA, did you include yourself on the original ticket? 02:16:37 <award3535> also please follow https://fedoraproject.org/wiki/FAMNA_Reimbursement_Guidelines#Requirements_for_Reimbursements 02:17:13 <award3535> .famnaticket 157 02:17:14 <zodbot> award3535: Issue #157: BrickHack @ RIT - 2017 Feb. 11-12 - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/157 02:17:16 <bethlynn> no, I did not. Sorry, it was my first event. I just figured that I would wait and see if there was funds left. 02:18:46 <award3535> bethlynn go ahead and put a ticket in TRAC for reimbursement and include receipt. I will reimburse through paypal. ensure you list the east coast and finance department. also email me the ticket number when complete 02:19:32 <award3535> bethlynn, the event is still within budget with your expenses 02:20:57 <award3535> since the event owner is not present I will move on and email him what needs to be done 02:22:27 <award3535> .famnaticket 156 02:22:28 <zodbot> award3535: Issue #156: WiCHacks @ RIT - 2017 Feb. 25-26 - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/156 02:23:13 <award3535> The owner also is the same as the previous ticket so again I will email him and get things moving 02:23:28 <bethlynn> ok 02:25:10 <award3535> ParadoxGuitarist you still here 02:25:22 <ParadoxGuitarist> Yep 02:25:34 <ParadoxGuitarist> @work so a little distracted 02:25:46 <award3535> PG did you catch what was in announcements earlier 02:26:17 <ParadoxGuitarist> about the budget? 02:26:21 <award3535> Scale15x, you may want to start now on it and get a PO request to bexelbie 02:26:51 <ParadoxGuitarist> Juggler is actually taking lead on the event, but they've always provided us with a table and room for FAD free of charge. 02:26:59 <ParadoxGuitarist> well... small room 02:27:32 <award3535> juggler, you may want to get started on Scale15X now 02:28:06 <award3535> #topic == Open Floor === 02:28:08 <ParadoxGuitarist> We've already been emailing about it and I'm available to help answer questions and provide contacts 02:28:27 <juggler> award3535 started awhile ago... :) 02:28:55 <juggler> award3535 we have a drafting page here: https://fedoraproject.org/wiki/SCaLE_15X_Event 02:29:11 <award3535> but my concerns are getting the PO done since bexelbie is in another country and time zone, it takes longer to process 02:29:31 <award3535> I do not want a repeat of LFNW 02:29:36 <ParadoxGuitarist> I think the biggest expense is going to be flying in alex from mexico. 02:30:03 <ParadoxGuitarist> SCaLE started out as an install fest and they still offer us a free community table 02:30:07 <juggler> also the Pasadena hotels, it appears 02:30:09 <reher> award3535, I have not heard anything on fossetcon. I tried pinging the guys via IRC and will try to reach out via email. If it happens, it should still be FY 2018 so I think we're ok. Have you heard anything at all? 02:30:48 <award3535> PG I did not know we would be flying someone from another outside of the US 02:31:11 <award3535> reher I have heard nothing yet but will be asking questions at the Jax Lug 02:31:11 <ParadoxGuitarist> We've done it for the last 5 years or so 02:31:44 <award3535> my only concerns is that who has been doing the reimbursements 02:32:17 <award3535> or did we purchase in advance 02:32:26 <ParadoxGuitarist> Alejandro has been really good about doing it in a timely manner in years past 02:32:41 <ParadoxGuitarist> but I can be sure to help communicate that with him 02:33:12 <award3535> because i have a limit on what I can spend, and it racks up fast 02:33:38 <award3535> then I get stuck for several weeks that I cannot do any reimbursemets 02:34:15 <award3535> but there is bexelbie that will help out with his card as well so good communication and planning is a must on all events 02:35:43 <ParadoxGuitarist> I have an open topic, with my son I really haven't been able to be around as much as I would like. Last I heard I think I still held the title of story teller, and while I haven't had any request come in for anything, I would like to see someone passionate take over that role if we haven't already settled it with someone. 02:35:48 <award3535> but for the upcoming events, we really need to get moving. the sooner the better. 02:37:13 <award3535> PG I have been doing that as well (your back up) because I require reports for reimbursement, and really I think that the position was setup by folks that never really got the program rolling 02:37:41 <bethlynn> I came here to suggest events that I don't know if Fedora has ever represented formally 02:38:10 <bethlynn> LibrePlanet March 25-26 at MIT 02:38:24 <award3535> bexelbie really didnt express concern for anything outside of money and logistics 02:38:28 <ParadoxGuitarist> It was my understanding that the reports were still going to be written by people requesting reimbursement, but the storyteller would collect those and combine them for public consumption. 02:39:17 <bethlynn> Florish April 15&16 Chicago UIC 02:40:33 <bethlynn> Penguicon April 28-30 Detriot area 02:40:52 <award3535> bethlynn, if the events are reasonable, put in for it using these guidelines https://fedoraproject.org/wiki/FAMNA_event_owner_guidelines 02:42:25 <award3535> bethlynn, very seldomly do we not attend new events usually due to costs of booth spaces would be the only reason and of course how much we have in the budget 02:43:13 <bethlynn> fair enough. The events in question I doubt have pricey table fees. 02:43:34 <award3535> bethlynn do you have my email address 02:44:05 <award3535> email me round figures so that I can add them to FY18 budget request 02:45:06 <bethlynn> alright. I see your email on your wiki profile. 02:47:05 <award3535> does anyone else have anything tonight 02:48:36 <award3535> bethlynn, Please get me as much information on those events soonest, everything is going to come up very fast 02:49:16 <bethlynn> ok. I will be extremely rough tonight then follow up with the event managers tomorrow. 02:49:30 <juggler> nothing else here. :) 02:50:21 <award3535> bethlynn thank you. ok folks our next meeting will be 12 January 9pm east 02:50:52 <award3535> everyone have a great rest of your evening 02:50:56 <award3535> #endmeeting