15:09:07 <jsmith> #startmeeting FUDCon Milan Planning Meeting 15:09:07 <zodbot> Meeting started Fri Sep 23 15:09:07 2011 UTC. The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot. 15:09:07 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 15:09:18 <jsmith> #chair fcrippa rbergeron tatica 15:09:18 <zodbot> Current chairs: fcrippa jsmith rbergeron tatica 15:09:28 <tatica> o/ morning 15:09:30 <jsmith> #meetingname fudcon-milan 15:09:30 <zodbot> The meeting name has been set to 'fudcon-milan' 15:09:35 <jsmith> #topic Roll Call 15:09:43 * fcrippa is here 15:10:04 <jsmith> Buon giorno 15:10:06 * jsmith is here 15:10:11 <fcrippa> :-) 15:10:53 <jsmith> OK, let's get started! 15:11:12 <jsmith> #topic Status Updates: Booklet 15:11:27 <jsmith> fcrippa: Did you get the welcome letter? I've looked over the rest of the booklet, and it looks good 15:14:55 * jsmith wonders if we lost fcrippa 15:15:15 * fcrippa back 15:15:17 <fcrippa> sorry again 15:15:20 <fcrippa> tough day 15:15:24 <fcrippa> I got the letter 15:15:48 <fcrippa> I can send you the final booklet for monday morning 15:16:14 <fcrippa> for the same day we can publish the pdf on the wiki 15:18:26 <jsmith> Sorry, having network problems 15:18:28 <jsmith> fcrippa: Did you get the welcome letter? I've looked over the rest of the booklet, and it looks good 15:18:34 <fcrippa> yep 15:18:45 <fcrippa> I got the letter and the final pdf should be ready for monday morning 15:19:12 <fcrippa> (can you see my message?) 15:19:21 <Southern_Gentlem> fcrippa, yes 15:19:39 <jsmith> OK... I'll need it as early on Monday as possible to get it printed before I leave on Tuesday 15:19:57 <jsmith> If you can, please send both the PDF and the sources, in case I need to make changes 15:20:02 <fcrippa> ok, let's say that 15:20:06 <fcrippa> monday at latest 15:20:14 <fcrippa> probably I can send you the booklet tomorrow 15:20:28 <fcrippa> noi problem 15:20:32 <jsmith> OK, sounds good 15:20:33 <fcrippa> wich format do you need? 15:20:50 <jsmith> I also need to know how many copies to print, and how you want them bound (staples?) 15:20:59 <jsmith> Whichever they were designed in... 15:21:13 <fcrippa> ok 15:21:34 <fcrippa> (I have no idea but usually samuele is able to save in sag, xml, pdf, and other weird formats) 15:21:47 <fcrippa> staples is ok for me 15:22:14 <fcrippa> we have ~150 attendees on the wiki right now 15:22:36 <jsmith> OK, I'll print somewhere between 150 and 180 copies 15:22:42 <fcrippa> so let's say at least 150 15:22:45 <fcrippa> yep, sounds good 15:22:45 <jsmith> with a staple in the upper-left-hand corner 15:23:24 <fcrippa> tatica: are you ok with the staples? 15:23:37 <fcrippa> (I'm fine with all the solution you prefer) 15:24:19 <tatica> links? 15:24:35 <jsmith> tatica: I'll send you the latest draft via email 15:24:39 <tatica> oka 15:24:55 <Southern_Gentlem> ? 15:25:00 <jsmith> => Southern_Gentlem 15:25:35 <Southern_Gentlem> if the pdf is going to be online, and 95% of the attendees are carrying computers why print? 15:26:27 <jsmith> Southern_Gentlem: Because we all know how wireless is at conferences. Plus, sometimes it's nice to ditch the laptop at the hotel but still carry the booklet to FUDPub, etc. 15:26:54 <tatica> oh, the booklet 15:27:02 <tatica> I already check that one out, seems fine to me 15:27:13 <tatica> a different design, but might work 15:27:20 <tatica> fcrippa, already have the size for prints? 15:27:22 <jsmith> One staple in the upper-left-hand corner? Two staples along the top? 15:27:32 <tatica> will be letter size? or smaller? 15:27:48 <jsmith> tatica: Right now it's A4 sized 15:27:53 <tatica> I will reply to the staple after I know the size :P 15:28:05 <tatica> hmm... seems too big for me 15:28:06 <jsmith> fcrippa: Can Samuele do it in US Letter size instead of A4? 15:28:10 <tatica> but I would say 2 15:28:22 <tatica> 1.- is a bit stonger for manipulation 15:28:42 <tatica> 2.- staples always get damaged or break one of the papers, so use it as reinforcement 15:29:46 <fcrippa> jsmith: no prob 15:30:24 <fcrippa> #action samuele to complete the booklet (welcome letter) and change format to leter 15:32:20 <jsmith> #topic Status Updates: Visas for international travelers 15:32:32 <jsmith> I just got an email from Truong -- he has received his visa 15:32:33 <fcrippa> here we could have a problem 15:32:37 <jsmith> And Constantin Drabo has his as well 15:32:41 <fcrippa> that's good 15:32:50 <fcrippa> but for Gent we're still waiting 15:32:51 <jsmith> The only outstanding one is Gent Thaçi as far as I know 15:33:06 <fcrippa> and I've called every single phone number I've found on Internet 15:33:13 <jsmith> He said that his school professor intervened on his behalf, and he's hopeful he can get the visa in time. 15:33:25 <fcrippa> multiple times a day, and no rsponse 15:33:28 <fcrippa> yes, i saw his mail 15:33:33 <fcrippa> I hope so 15:33:48 <jsmith> I tried calling the Italian embassy in Kosovo as well, with similar results :-( 15:34:08 <jsmith> #topic Status Updates: Wiki updates 15:34:35 <jsmith> I've had several people complain that there's still not enough detailed information on the wiki 15:34:39 <jsmith> Specifically: 15:34:54 <jsmith> 1) The time for the social event on Friday night doesn't match the time on the booklet 15:35:17 <jsmith> 2) People don't know which building at the University to go to on Saturday and Sunday 15:35:43 <fcrippa> I can work on 1) 15:35:52 <fcrippa> for #2 there's not building 15:36:11 <fcrippa> we've printed some "fedora arrows" to indicate the path from the mail entrance 15:36:25 <jsmith> OK, sounds good 15:39:37 <jsmith> #topic Status Updates: T-shirts 15:40:06 <jsmith> #info jsmith tried to pay for the shirts online, but the payment failed for some reason 15:40:21 <jsmith> I contacted the credit card company, but they didn't reject the payment, so I'm not sure what's going on there 15:41:01 <fcrippa> no problem 15:41:07 <fcrippa> the tshirt company called me today 15:41:25 <fcrippa> tshirts are ready and they were waiting the payment for the shipment 15:41:33 <fcrippa> so I paid 15:41:43 <fcrippa> and we're going to do the same we do for the catering 15:42:04 <jsmith> OK, sounds great. Keep the receipts, and I'll make sure you get reimbursed 15:42:07 <fcrippa> (thisrts should be delivered on uesday) 15:42:13 <fcrippa> yes, no prob 15:42:37 <fcrippa> I won't lose any recceipts 15:42:39 <fcrippa> ;-) 15:43:02 <jsmith> #topic Status Updates: FUDPub 15:43:09 <jsmith> Any questions/concerns regarding FUDPub? 15:43:48 <tatica> noup 15:44:19 <fcrippa> no 15:44:29 <fcrippa> just one question 15:44:31 <fcrippa> for the catering 15:44:32 <jsmith> Sure... 15:44:42 <fcrippa> we ordered 150 'food bags' 15:44:46 <fcrippa> (for saturday) 15:45:14 <fcrippa> even if we have 150 attendees on the wiki I doubt all of them will be at the event 15:45:32 <fcrippa> are you ok with this number? or do you prefer a little more or a little less? 15:46:27 <jsmith> Usually we have about as many people show up as register 15:46:39 <jsmith> (some register but don't show up, and some show up without registering) 15:46:47 <jsmith> You might get a few less (maybe 130?) 15:47:52 <fcrippa> ok 15:48:22 <fcrippa> do you have other questions/actions? 15:48:29 <jsmith> Nope... 15:48:40 <jsmith> #topic Any other questions/concerns? 15:49:04 <fcrippa> maybe we could have a quick chat the day before you take off to Italy to do the final check 15:49:26 <jsmith> fcrippa: OK, I'm leaving on Tuesday... let's touch base on Monday 15:49:32 <jsmith> (or early my time Tuesday morning) 15:49:33 <fcrippa> perfect 15:49:51 <fcrippa> and then see you in MIlan for the final things 15:49:54 <fcrippa> :-) 15:51:43 <fcrippa> (last thing: no news from the 'strike'. It shouldn't be there...) 15:52:06 <fcrippa> subway and busses should be available as usual 15:52:44 <jsmith> Awesome :-) 15:53:23 <jsmith> Oh, one other question... if I want to buy a prepaid sim card for my mobile phone, is there a preferred company to use? 15:53:45 <fcrippa> in MIlan everything works perfectly 15:53:55 <fcrippa> Tim and Vodafone are probably the best 15:54:09 <jsmith> OK. 15:55:53 <fcrippa> ok, guys, if it's everything, see you next week in Milan! 15:55:56 <jsmith> fcrippa: One last thing... I've updated the hotel reservations page this morning.. 15:56:16 <jsmith> fcrippa: Can you make sure the hotel has the latest copy, and notes that some people are arriving early or leaving late? 15:56:34 <jsmith> fcrippa: I've put a note next to all the reservations that are arriving early, leaving early, or leaving late 15:56:37 <fcrippa> yep, no problem 15:56:49 <jsmith> Perfect, we'll see you next week! 15:56:56 <jsmith> #endmeeting