05:02:21 <pravins> #startmeeting g11n fad planning 05:02:21 <zodbot> Meeting started Fri Oct 23 05:02:21 2015 UTC. The chair is pravins. Information about MeetBot at http://wiki.debian.org/MeetBot. 05:02:21 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 05:02:35 <pravins> #meetingname g11n fad planning 05:02:35 <zodbot> The meeting name has been set to 'g11n_fad_planning' 05:02:37 <tagoh_> hi 05:02:41 <juhp> hi 05:02:44 <epico> hi 05:02:51 <pravins> hi tagoh_ juhp epico :) 05:02:53 <juhp> I created a todo list 05:02:56 <pravins> #chair juhp tagoh_ epico 05:02:56 <zodbot> Current chairs: epico juhp pravins tagoh_ 05:02:58 <paragan> hi 05:03:18 <juhp> https://docs.google.com/document/d/1b6X45qhjcLJtxC0ivuGICDxwY1slwW1sINF36Ktqds0 05:03:30 <suanand> hi 05:03:34 <pravins> hi suanand 05:04:07 <pravins> #chair suanand 05:04:07 <zodbot> Current chairs: epico juhp pravins suanand tagoh_ 05:05:32 <juhp> so how to proceed? 05:05:38 <pravins> thanks juhp for todo list. looks nice. 05:05:57 <pravins> anyone feel any missing point in todo list? 05:06:06 <pravins> aha noriko here 05:06:22 <juhp> yes 05:07:08 <noriko> pravins, thanks for pinging 05:07:10 <juhp> noriko, did you hear of anyone else joining? 05:07:16 <juhp> the FAD 05:07:17 <paragan> hm what went wrong? I need to request permission for that google doc? 05:07:39 <juhp> paragan, I can give you edit 05:07:40 <pravins> noriko: any further information about local Japanese L10N members attendance number? 05:07:48 <noriko> juhp, I heard active three members unable to attend, due to crashing other matters. 05:07:55 <juhp> noriko, okay 05:07:59 <juhp> thanks 05:08:16 <juhp> noriko, have you talked to Taira-san btw? 05:08:21 <noriko> pravins, atm, no one. 05:08:25 <pravins> noriko: so even they cant attend F23 release event? 05:08:28 <paragan> juhp, hm I thought I can just view the document 05:08:33 <noriko> juhp, yes, he can't make it. 05:08:37 <paragan> but it needs permissions 05:08:37 <juhp> paragan, ah you can't? 05:08:40 <paragan> no 05:08:41 <juhp> sorry 05:09:30 <juhp> paragan, try now please - that was not intended 05:09:43 <paragan> cool thanks I can now view it 05:09:44 <noriko> pravins, so far I hear no one who can attend. 05:10:01 <pravins> noriko: np, thanks for information :) 05:10:01 <juhp> noriko, I see thanks 05:10:31 <juhp> i guess many people may be on holiday on the Monday too... 05:11:08 <juhp> noriko, anyway it is fine - I feel we have enough people for the FAD - though not enough community perhaps 05:11:23 <pravins> true. 05:11:43 <pravins> so we are 15 attendees. Now we can plan budget better. 05:11:45 <noriko> it seems there are other events to attend for them. 05:11:50 <juhp> I think we need to announce the Release soon if we are going ahead 05:11:55 <juhp> Release Party 05:12:08 <juhp> noriko, oh? 05:12:09 <noriko> we were bit late to invite... 05:12:34 <juhp> yeah 05:13:26 <pravins> lets update todo list for that. 05:13:27 <juhp> I think the FAD was announced openly but we didn't reach out to contributors directly 05:13:42 <juhp> anyway it is fine 05:13:56 <pravins> right, in fact all our email are on trans list 05:14:16 <juhp> :-) 05:14:18 <noriko> juhp, we learnt the lesson for next time :-) 05:14:43 <juhp> we should probably have announced on trans-jp I guess 05:14:46 <juhp> noriko, yeah 05:15:07 <juhp> noriko, maybe you still can? 05:15:15 <pravins> should we assign person for each todo activity? 05:15:18 <juhp> or did you? 05:15:34 <juhp> pravins, yeah 05:15:48 <pravins> blog/social is required from everyone. 05:15:49 <juhp> actually not too much 05:16:19 <noriko> juhp, I've made the announcement on trans-ja :-) 05:16:43 <juhp> done ;-P 05:16:47 <juhp> noriko, ah good 05:17:03 <pravins> noriko: wow, thats very useful. :) 05:17:31 <juhp> for the Release Party - how to collect interest 05:17:42 <juhp> noriko, should we use atnd again? 05:17:48 <juhp> tagoh_, or something similar? 05:18:04 <pravins> oops, whole list in Ja :) 05:18:05 <pravins> https://lists.fedoraproject.org/pipermail/trans-ja/ 05:18:16 <pravins> can someone help with exact email list, we can add to doc. 05:18:17 <juhp> pravins, of course 05:18:22 <pravins> :) 05:18:35 <noriko> juhp, good idea :-) , while i dunno how to set it up ;-p 05:18:52 <juhp> noriko, we can help there 05:18:57 <tagoh_> juhp: no idea 05:20:11 <tagoh_> do we have a limitation of the number of attendance for release party as well? 05:21:12 <noriko> https://atnd.org/events/39453 05:21:22 <noriko> this was for 2013 05:21:29 <juhp> tagoh_, it is nice to have some idea of how many people planning to come 05:21:38 <juhp> 2, 5 ,10, 20, ... 05:22:05 <juhp> tagoh_, but yeah dunno what limit should be I doubt we will be overwhelmed 05:22:10 <juhp> 50? 05:22:57 <juhp> conversely if noone is coming (hope not) it is harder to justify a big cake etc 05:23:26 <juhp> i hope some people will come even though it is a public holiday 05:23:54 <juhp> pravins, I suspect the number will small specially without local Ambassadors 05:25:00 <juhp> I am more concerned about the FAD - food! 05:25:37 <juhp> pravins, did we finalize the lunch budget? 05:25:59 <juhp> tagoh_, are you able to arrange the lunches? 05:26:07 <tagoh_> juhp: yes, of course 05:26:12 <juhp> great 05:26:32 <juhp> ugh 05:27:39 <juhp> aha 05:27:52 <juhp> pravins, what was the last thing you heard here? 05:27:59 <pravins> apologies, some issue with network 05:28:04 <noriko> I used to have regular contact with ramsey (ambassador), but last one was a couple of years ago. since then I have not heard from him. 05:28:17 <pravins> juhp: given in pm. 05:28:43 <pravins> noriko: ohh, let me add you cc in email conversion with him for F23 release party. 05:29:43 * pravins checking lunch budget 05:30:42 <pravins> We can spend $600 for 2 lunch. 05:30:48 <noriko> pravins, thanks :) 05:31:04 <pravins> s/can spend/have allocated 05:31:37 <pravins> do we have any other option than pizza? 05:31:47 <pravins> 1 day pizza is fine IMO 05:31:59 <juhp> tagoh_, so about 35,000 Yen per lunch I think max 05:32:06 <juhp> pravins, +1 05:32:51 <tagoh_> pravins: well, lunch boxes then. though it isn't flexible if we have people more than them. 05:33:19 <juhp> wow that comes about about 2500 Yen person 05:33:33 * noriko personal preference... sushi 05:33:48 <pravins> :) 05:33:50 <juhp> s/about/out 05:34:20 <pravins> tagoh_: as of now, dont think any more people are attending than this. 05:34:27 <juhp> tagoh_, we basically know max number now I guess 05:34:33 <noriko> afaik, pizza is not so reasonable price in Japan, I heard... 05:34:52 <juhp> so how about pizza + sushi for one day and lunchbox the other 05:34:55 <juhp> noriko, true 05:34:59 <pravins> at what time we suppose to give order for lunch box? same day or one day before? 05:35:22 <pravins> juhp: pizza + sushi or pizza/sushi ;) 05:35:26 <noriko> juhp, pravins any other reasonable options than pizza? 05:35:30 <juhp> pravins, before definitely I think 05:35:43 <pravins> juhp: i means in the morning or day before? 05:35:56 <pravins> if its morning, i think we will be almost sure how much we are ordering. 05:36:07 <juhp> tagoh_, actually who will order? 05:36:27 <juhp> pravins, lunchbox definitely day(s) before 05:36:39 <noriko> http://bentoutakuhai.com/shop/index.html?c1=07 05:37:18 <juhp> pravins, I think we should order in advance 05:37:18 <pravins> how much cost for one lunch box? 05:37:29 <juhp> we might be able to adjust the order day before say 05:37:38 <tagoh_> juhp: admin people? or even we could do though 05:37:39 <juhp> pravins, depends but should be okay I think 05:37:50 <juhp> tagoh_, they already agreed? 05:38:00 <tagoh_> agreed what? 05:38:07 <juhp> to order for FAD 05:38:28 <juhp> since it is external event 05:38:34 <pravins> so may be order lunch box for already planned people and if anyone comes on the fly we can order Pizza? if budget permits.. 05:38:35 <juhp> just checking 05:38:53 <juhp> pravins, something like that 05:39:02 <juhp> or not ;) 05:39:28 <tagoh_> juhp: we just need to pay. 05:39:33 <juhp> of course :) 05:40:42 <juhp> tagoh_, cool - so then I think you can just give them the numbers and what we want and they can order it for us - I guess we need to give them the OSAS cost center 05:41:00 <juhp> or you mean we need to pay directly? 05:41:13 <tagoh_> guess so 05:41:16 <juhp> okay 05:41:31 <juhp> tagoh_, so either way is fine I guess 05:41:50 <juhp> should probably do it soon anyway :) 05:41:55 <pravins> juhp: for paying directly through OSAS, we need to take approval from Ruth, dunno reimbursement looks good option. 05:41:58 <noriko> pravins, juhp tagoh_ if we order buffett type, then it can accommodate ppl flexible. 05:42:04 <juhp> we also need to decide venue for the dinner 05:42:51 <juhp> I guess noriko prefers sushi to pizza... :) 05:43:27 <noriko> heheh, no pizza for dinner please. 05:43:32 <juhp> pravins, pre-approval? 05:43:42 <juhp> noriko, I wasn't talking about dinner 05:43:54 <noriko> X-D 05:44:00 <pravins> i mean if we want to use that cost center. anyway i think we can figure it out later :) 05:44:09 <juhp> yeah... 05:44:49 <pravins> so whats final? 05:45:18 <juhp> I suggest pizza + some sushi on Sunday and lunchbox on Tue? 05:45:27 <pravins> +1 05:45:42 <juhp> tagoh_, how does that sound? 05:46:07 <juhp> we forgot to ask if any vegetarians... 05:46:27 <juhp> maybe good to have some vegetarian pizza at least 05:46:46 <juhp> I think not many/any even?? 05:46:56 <tagoh_> need to take a look for lunchbox for that 05:47:14 <juhp> tagoh_, I think vegetarian lunchbox is too hard 05:47:49 <juhp> is Ani vegetarian? 05:47:56 <pravins> juhp: nope 05:47:57 <tagoh_> in that sense, choosing pizza for two days should be fine... 05:48:09 <juhp> I think no vegetarians then 05:48:36 <tagoh_> no foods restrictions? 05:48:42 <juhp> tagoh_, well noriko doesn't like pizza 05:49:15 <juhp> I think lunchbox one day might be nice 05:49:22 <juhp> if it is not too complicated 05:49:38 <juhp> I guess the office can arrange it 05:49:51 <juhp> tagoh_, not that I know of 05:49:58 <noriko> i can eat pizza, just too many pizza here in brisbane... 05:50:07 <juhp> noriko, okay 05:50:17 <juhp> I know what you mean 05:50:26 <juhp> so pizza one day and lunchbox the second 05:51:32 <juhp> ? 05:51:35 <tagoh_> ordering lunchbox must be complicated so that we may need to order variety of lunchboxes to avoid preferable thing 05:51:52 <juhp> hmm 05:51:57 <juhp> true 05:52:11 <juhp> pizza and sushi x 2 then ? 05:52:24 <juhp> or just pizza? 05:53:02 <juhp> I guess we can survive 05:53:09 <noriko> tagoh_, why not buffet style? 05:54:09 <noriko> it seems that we can just order the number of ppl, then variety of food to be delivered for sharing? 05:54:25 <noriko> as office catring 05:54:26 <juhp> personally I would even be okay with bringing my own food but nice to have something there i guess 05:54:38 <pravins> If its complicated then let it be. Lets not get diverted from FAD :) 05:55:01 <tagoh_> noriko: let me check. 05:55:26 <juhp> do we also need paper plates say? 05:55:47 <aeng> cutlery and plates 05:55:49 <aeng> cups 05:55:52 <aeng> drinks? 05:55:56 <juhp> aeng, silver ;) 05:56:14 <aeng> sorry... was busy with other stuff 05:56:23 <juhp> aeng, don't eat pizza by hand? 05:56:44 <juhp> not sure if it is provided 05:57:00 <aeng> if pizza... need serviettes 05:57:06 <juhp> true 05:57:17 <pravins> here in Pune, we have plates provided by office. 05:57:32 <juhp> alright anything else for the FAD? 05:58:02 <pravins> so basically we need to go through TODO list 05:58:05 <pravins> add missing items 05:58:17 <juhp> I mean now 05:58:52 <aeng> should we assign someoone to do cleanup on end of everyday? 05:58:55 <pravins> juhp: no, we need to do little bit more work on scheduling hackathon. 05:58:58 <pravins> else nothing for now. 05:58:58 <aeng> at least checkup 05:59:10 <juhp> pravins, yep 05:59:31 <pravins> lets close meeting in couple of minutes. 05:59:42 <pravins> We can still keep discussing on FAD here though :) 05:59:46 <juhp> aeng, good point 06:00:04 <juhp> I think better to share that 06:00:26 <aeng> +1 06:00:35 <aeng> well... all covered 06:01:27 <pravins> #endmeeting g11n fad planning