05:00:16 <pravins> #startmeeting g11n
05:00:16 <zodbot> Meeting started Thu Oct 15 05:00:16 2015 UTC.  The chair is pravins. Information about MeetBot at http://wiki.debian.org/MeetBot.
05:00:16 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
05:00:27 <juhp> hi
05:00:39 <paragan> hi
05:00:41 <pravins> #meetingname G11N FAD schedule
05:00:41 <zodbot> The meeting name has been set to 'g11n_fad_schedule'
05:00:49 <pravins> #topic agenda and roll call
05:00:53 <pravins> hi juhp paragan :)
05:01:20 <pravins> today we have to discuss second day schedule and it involved lots of hackathon topic, so involvement from all required.
05:01:26 <pravins> #link https://docs.google.com/document/d/1p2jAxbo778CvBbr0h6n9hICTkQh5rMmbKY7g0kdGUWE/edit#heading=h.zaws8k5zbj65
05:01:39 <pravins> draft schedule available in above link.
05:01:51 <pravins> #chair juhp paragan
05:01:51 <zodbot> Current chairs: juhp paragan pravins
05:03:06 <pravins> anyone else around? tagoh_ fujiwarat noriko aeng ueno fujiwarat camunoz epico
05:03:13 <tagoh_> hi
05:03:20 <fujiwarat> hi
05:03:22 <noriko> yes
05:03:30 <pravins> nice.
05:03:35 <pravins> hi tagoh_ fujiwarat noriko :)
05:03:35 <aeng> here
05:03:42 <pravins> #chair tagoh_ fujiwarat noriko aeng
05:03:42 <zodbot> Current chairs: aeng fujiwarat juhp noriko paragan pravins tagoh_
05:03:51 <pravins> hi aeng :)
05:03:56 <mkim> ㅗㅑ
05:03:58 <pravins> ok lets see first topic.
05:03:58 <mkim> hi
05:04:14 <pravins> hi mkim :)
05:04:19 <pravins> #topic first day schedule
05:04:30 <pravins> We completed first day schedule in last weeks meeting.
05:04:38 <pravins> its available on https://docs.google.com/document/d/1p2jAxbo778CvBbr0h6n9hICTkQh5rMmbKY7g0kdGUWE/edit#
05:04:58 <pravins> just added to topic, if there is any query, since few members were not present in last meeting.
05:05:02 <pravins> any query?
05:05:48 <tagoh_> btw should we add a meeting time outside the building due to the security reason?
05:06:14 <juhp> I guess so
05:06:26 <pravins> yeah.
05:06:48 <pravins> tagoh_: so where at what time?
05:07:12 <tagoh_> thought we agreed to meet at the station?
05:08:06 <aeng> need to put time
05:08:10 <pravins> yeah, station is fine. since few people were travelling.
05:08:14 <juhp> 09:30?
05:08:20 <tagoh_> sounds good
05:08:22 <mkim> just wondering is there any main contact number or person  on the first day?
05:08:23 <pravins> +1
05:08:23 <aeng> yup
05:08:31 <aeng> yeah.. just in case late
05:08:48 <juhp> probably we could send out the final details to participants by email I think
05:08:54 <aeng> can we get temporary pass for the building?
05:08:56 <juhp> aeng, right
05:08:56 <noriko> tagoh san's mobile? mkim
05:09:12 <noriko> if tagoh_ san agree ;p
05:09:13 <juhp> and mine
05:09:14 <tagoh_> aeng: guess not
05:09:41 <tagoh_> noriko: no problem
05:09:55 <mkim> thanks1
05:10:04 <aeng> hmm.. so station@9.30? or outside building ?
05:10:13 <juhp> station I think
05:10:14 <pravins> aeng: station.
05:10:17 <noriko> thank you tagoh_ san juhp san
05:10:21 <aeng> ok
05:10:24 <mkim> is it sibuya station?
05:10:28 <juhp> no
05:10:35 <juhp> JR Ebisu Station
05:10:37 <noriko> yeah, station is better.
05:10:48 <juhp> upstairs exit
05:10:50 <mkim> any particular exit number?
05:11:10 <tagoh_> East exit
05:11:21 <aeng> great.. im bad with direction
05:11:32 <juhp> shall we put all the details into an email nearer the time I think
05:11:34 <mkim> so 9:30 am Ebisu Station, East Exit upstairs
05:11:38 <mkim> got it
05:11:42 <juhp> aeng, just go up not down :)
05:11:46 <aeng> lol
05:11:50 <juhp> seriously
05:11:52 <pravins> #agreed First day meet 9:30am At JR Ebisu Station East exit.
05:12:06 <juhp> downstairs leads to the West exit
05:12:11 <tagoh_> right
05:12:37 <pravins> #info juhp and tagoh_ contact number will be provided later on email case any one miss.
05:12:39 <juhp> there are a lot of shops above the station
05:13:18 <aeng> should be fine...
05:13:26 <pravins> Yeah, we will send email with more detail.
05:13:35 <aeng> yup. Tahnks pravins
05:13:40 <pravins> coming back to main topic :)
05:13:47 <tagoh_> there are only two exists. so shouldn't be puzzled.
05:13:50 <pravins> Any queries on first day schedule
05:13:52 <tagoh_> exits even
05:13:52 <pravins> ?
05:15:23 <epico> hi
05:15:31 <pravins> hi epico :)
05:15:34 <pravins> #chair epico
05:15:34 <zodbot> Current chairs: aeng epico fujiwarat juhp noriko paragan pravins tagoh_
05:16:35 <apeter> hi guys
05:16:45 <pravins> hi apeter :)
05:16:52 <apeter> hi pravins :)
05:16:54 <juhp> I added basic details about the meeting points (for Sun and Tue) on the agenda doc
05:17:02 <juhp> more precise details to follow
05:17:16 <pravins> first day schedule looks good to me.
05:17:21 <pravins> hoping same with others.
05:17:23 <juhp> (Mon we should be able to just meet inside on the 5th floor)
05:17:35 <pravins> moving to next day schedule.
05:18:08 <pravins> #topic 2nd day (Mon) Schedule
05:18:48 <juhp> just one thing about Monday - unfortunately we have to vacate the meeting-room for 1.5 hours in the afternoon since Red Hat needs the room for an internal meeting
05:19:09 <pravins> juhp: at what time exactly?
05:19:51 <juhp> and no other large room is unavailable it seems (I'll recheck if multiple smaller rooms could be used) except the common room which is quite large but little seating
05:20:04 <juhp> pravins, 2:45-16:15
05:20:09 <juhp> pravins, 14:45-16:15
05:20:24 <pravins> aha, we can schedule break during same time
05:20:52 <juhp> so some of us may have to stand around discussing etc in that break-room, which i booked for us
05:20:53 <pravins> so maybe break at 14:30 for changing room.
05:21:08 <juhp> yeah it is next door...
05:21:12 <juhp> very cloes
05:21:14 <juhp> close
05:21:45 <pravins> in that case, no need to schedule 15 min break.
05:21:51 <pravins> just we can move with laptops
05:22:02 <juhp> yep
05:22:25 <juhp> it will be a long "break"^W - well change of room/air :)
05:23:06 <pravins> :)
05:23:30 <pravins> Second day - First topic we dont have any option. Since we have to accommodate Time Zone changes with FPL.
05:23:52 <pravins> so lets start working on next slot i.e. 11-13
05:24:35 <juhp> I think we should discuss which projects we plan to work on that day
05:24:44 <pravins> yeah.
05:24:53 <juhp> I hope most people could focus or 1 or 2 the whole day
05:25:00 <juhp> s/or/on
05:25:16 <pravins> hackathon list is very big :)
05:25:54 <pravins> can all please provide me list of topics, they want to work on during hackthon from list?
05:26:04 <pravins> so, we can add it in schedule
05:26:18 <apeter> we once made a list right pravins ?
05:26:36 <apeter> thought we had it. :)
05:26:47 <pravins> apeter: its in same document 3rd page.
05:26:58 <juhp> should we invert the table or maybe add a new one under the schedule section listing each person
05:27:00 <apeter> hahaha.. forgot to scroll
05:27:02 <apeter> exactly
05:27:03 <apeter> :)
05:27:19 <juhp> and what they want to work on?
05:27:36 <juhp> s/table/list/
05:27:53 <noriko> be careful one person can't be split into two session X-D
05:28:08 <juhp> I think that will help to picture what things people are going to focus on
05:28:36 <apeter> yes agree
05:28:39 <pravins> noriko:  :)
05:28:53 <juhp> I am not sure yet if we need to schedule anything for Day 2 - I kind think it should be self-organizing
05:29:18 <pravins> juhp: it can be self organized but at least we should add topic we are covering. or planning to work.
05:29:21 <juhp> but it would be great to have a picture/some idea of what people are planning to do
05:29:38 <pravins> yes, exactly
05:29:42 <juhp> yeah hence my suggestion of a table with people in first column
05:29:49 <pravins> and same time we are 15+ members
05:30:11 <pravins> this is time where we need parallel groups
05:30:17 <juhp> right
05:31:09 <pravins> should we make one more small table for hackathon? or split column in same table.
05:31:13 <juhp> so only thing is some people might want to work in two particular projects that day say - eg maybe some of the l10n people for example - and there it would be useful to schedule sessions to avoid clashes
05:31:22 <noriko> Yes, it is better we can know what sessions are running when and where, so that any interested ppl can join?
05:31:35 <apeter> yup
05:31:37 <juhp> i think starting with a separate table would be easier overall
05:31:47 <tagoh_> +1
05:32:01 <pravins> may be just add more row there?
05:32:02 <juhp> noriko, most projects may just run the whole day
05:32:06 <pravins> aha nice.
05:32:14 <noriko> juhp, oh, really?!
05:32:51 <noriko> but juhp I see you here and there, many places. how come you can join?
05:33:53 <pravins> noriko: yeah, that is going to be tricky but if we have one lead for each hackathon, there other members can move in between
05:34:05 <pravins> s/there/then
05:34:12 <juhp> noriko, that was show of interest
05:34:32 <juhp> idea was today to get closer to real plans - I probably can't do all of those :)
05:34:33 <pravins> juhp: one more column, time?
05:34:51 <pravins> time and day
05:35:05 <apeter> lets create a table and see how it goes
05:35:10 <juhp> I thought for Mon
05:35:14 <juhp> yes
05:35:30 <noriko> yes, sounds nice.
05:35:52 <juhp> I think we need to see the basic list first and then decide if we need more structure/scheduling
05:36:15 <aeng> yup
05:36:18 <pravins> sure.
05:36:27 <noriko> i'd say it would be nice to make time frame rather than running all day, so that we can ask key persons to join.
05:36:48 <juhp> but maybe nice to have a barcamp schedule board with slots that people can just book times
05:37:20 <noriko> with room-name, maybe?
05:37:29 <juhp> there is only one big room
05:37:37 <apeter> and we sit in groups
05:37:49 <apeter> so its easy to jump around too ;)
05:37:51 <juhp> the room is large enough for > 50 people
05:37:59 <noriko> oh, c... easier to move around :-D
05:38:04 <apeter> :)
05:38:12 <juhp> right
05:38:19 <juhp> free movement
05:38:26 <noriko> hahaha
05:38:55 <apeter> :D
05:39:12 <juhp> erm so you're listing projects not people...
05:39:16 <juhp> anyway
05:39:36 * juhp will just let the self-organization happen :)
05:39:51 <apeter> yeah lets list the projects and leave column for people. they can add their names :)
05:40:06 <juhp> but pravins we already had that list...
05:40:23 <juhp> apeter, right I was planning the opposite
05:40:40 <pravins> juhp: but i think we are not going to cover all?
05:40:51 <apeter> :)
05:40:58 <juhp> right hence asking each person what they want to do
05:41:13 <juhp> anyway it is fine I guess
05:41:18 <pravins> yeah, i added mine stuff :)
05:42:49 <pravins> let me ping all again.
05:43:30 <pravins> aeng fujiwarat juhp noriko paragan pravins tagoh_ mkim please add topic you are interested in working and collaborating in table https://docs.google.com/document/d/1p2jAxbo778CvBbr0h6n9hICTkQh5rMmbKY7g0kdGUWE/edit#
05:43:33 <mkim> is there any timeslot for each topics? so that we can schedule which topic to attend first and next? For example, Hackathon session 1 11:00-13:00, and second sessions etc?
05:43:51 <mkim> will all the topics be on at the same time all day?
05:44:14 <pravins> mkim: no, we should ideally schedule/plan. As you said.
05:44:23 <juhp> mkim, you can add a time if you want on the right column
05:44:37 <noriko> pravins, do you mean sessions, right?
05:44:48 <noriko> I'v already added my self there.
05:44:58 <mkim> yeah it might be good for Hackathon project leads to put the time slots?
05:45:11 <mkim> so that participants can put the names down for multiple sessions without conflicts
05:45:46 <pravins> +1
05:45:56 <juhp> or should we make a barcamp-style schedule table?
05:46:16 * juhp is not sure if everyone knows about barcamp
05:46:41 <pravins> juhp: yeah, it will help.
05:46:53 <juhp> then we just need to make some virtual rooms (spaces)
05:46:54 <pravins> so one time slot and hackathon topics happening parallel.
05:47:19 <juhp> 4 "large rooms" enough?
05:47:19 <pravins> i see number of hackathon's can happen parallel.
05:47:48 <pravins> yeah, 4 is good for now. May be we need to remove one if required.
05:47:50 <juhp> no group is forced to use the rooms though?
05:48:10 <juhp> so we might still lose info on what everyone will do
05:48:22 <juhp> (hence why I wanted to individual list...)
05:49:16 <pravins> its big room so we can simply divide groups in different corner ;)
05:50:41 <juhp> hmm I see I inserted the tables in the wrong place nm...
05:50:41 <noriko> pravins, if loosely scheduled time slot may help people move around?
05:51:48 <pravins> yes
05:52:13 <apeter> yup
05:53:52 <juhp> (fixed)
05:54:17 <pravins> juhp: thanks :) me changing little bit
05:56:43 <pravins> looks nice, now we can easily identify conflict if one person involve in 2 topics at same time.
05:56:47 <pravins> specifically lead
05:59:13 <apeter> true (y)
06:00:05 * juhp supposes lead will report on final day in the "lightning presentations"
06:01:35 <pravins> juhp: yes
06:02:07 <juhp> how many are we?
06:02:22 <pravins> me
06:02:32 <pravins> I think we can have few more topic during same slot
06:02:34 <juhp> in total I mean
06:02:41 <pravins> 15+
06:03:01 <pravins> Anish and Sundeep Z-P-Client can happen parallel in first session
06:07:41 <juhp> I would like each/all person also individually to fill out the individual planned project list below to get a better overall picture of what everyone is planning to do there
06:07:58 * pravins liked the idea of table :)
06:08:08 <juhp> pravins, early perhaps for Sundeep...
06:08:51 <pravins> yeah, may be second half is good.
06:09:15 <juhp> not sure if we need to schedule everything - but at potential clashes yes
06:09:39 <juhp> people should be able to grab space/time when they want
06:09:51 <juhp> s/at/at least/
06:10:29 <pravins> yeah, flexibility is required but i think lead will manage it.
06:11:46 <juhp> everyone should be able to edit now
06:12:00 <juhp> if you can't then please refresh
06:12:12 <juhp> sorry it was on comment for non-shared people before
06:12:37 <juhp> not sure if we need leads either everywhere :)
06:14:53 <juhp> mkim, noriko ^
06:15:00 <juhp> about edit
06:16:54 <pravins> so, now adding topic and scheduling hackathon, goes back to attendees item.
06:17:12 <pravins> should we simply drop an email for it? and revisit on Wed?
06:17:28 <pravins> any other things for second day schedule?
06:19:47 <epico> list interested hackathon in Projects?
06:20:26 <pravins> yes.
06:20:34 <epico> okay, do it now. :)
06:21:33 <pravins> schedule looks nice to me now. Clean and clear !!
06:21:40 <paragan> cool
06:21:57 <pravins> just one need to grab hackathon slots to avoid clashes in interested topics.
06:22:03 <pravins> even if not that is fine.
06:26:15 <pravins> #action All attendees please add your interested hackathon projects in schedule page.
06:28:42 <aeng> guys, need to go offline now.. i will be looking at the doc tonight. Thanks pravins for organising this
06:29:44 <pravins> aeng: no problem.
06:30:51 <pravins> schedule looks good now.
06:31:03 <pravins> #topic Open Floor
06:31:29 <pravins> did we missed anything? else will close in couple of minutes
06:33:08 <juhp> I guess still time but need to think about lunch arrangements too I guess soon
06:33:28 <juhp> also I think we will have a FAD dinner one night
06:33:38 <pravins> juhp: yeah, we have some budget available for that.
06:33:53 <juhp> perhaps we can take that next week
06:33:55 <tagoh_> I can help for them. just need how much budget we have at the end.
06:33:57 <pravins> Need to work with you offline on budget before final work on that.
06:34:01 <juhp> tagoh_, great!
06:34:08 <juhp> yes
06:34:12 <pravins> tagoh_: nice. Lets decide this in Wed. then.
06:35:04 <pravins> thanks all for meeting closing now. We will have much better picture in coming Wed. meeting.
06:35:09 <pravins> #endmeeting