05:02:21 <pravins> #startmeeting g11n fad planning
05:02:21 <zodbot> Meeting started Fri Oct 23 05:02:21 2015 UTC.  The chair is pravins. Information about MeetBot at http://wiki.debian.org/MeetBot.
05:02:21 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
05:02:35 <pravins> #meetingname g11n fad planning
05:02:35 <zodbot> The meeting name has been set to 'g11n_fad_planning'
05:02:37 <tagoh_> hi
05:02:41 <juhp> hi
05:02:44 <epico> hi
05:02:51 <pravins> hi tagoh_ juhp epico :)
05:02:53 <juhp> I created a todo list
05:02:56 <pravins> #chair juhp tagoh_ epico
05:02:56 <zodbot> Current chairs: epico juhp pravins tagoh_
05:02:58 <paragan> hi
05:03:18 <juhp> https://docs.google.com/document/d/1b6X45qhjcLJtxC0ivuGICDxwY1slwW1sINF36Ktqds0
05:03:30 <suanand> hi
05:03:34 <pravins> hi suanand
05:04:07 <pravins> #chair suanand
05:04:07 <zodbot> Current chairs: epico juhp pravins suanand tagoh_
05:05:32 <juhp> so how to proceed?
05:05:38 <pravins> thanks juhp for todo list. looks nice.
05:05:57 <pravins> anyone feel any missing point in todo list?
05:06:06 <pravins> aha noriko here
05:06:22 <juhp> yes
05:07:08 <noriko> pravins, thanks for pinging
05:07:10 <juhp> noriko, did you hear of anyone else joining?
05:07:16 <juhp> the FAD
05:07:17 <paragan> hm what went wrong? I need to request permission for that google doc?
05:07:39 <juhp> paragan, I can give you edit
05:07:40 <pravins> noriko: any further information about local Japanese L10N members attendance number?
05:07:48 <noriko> juhp, I heard active three members unable to attend, due to crashing other matters.
05:07:55 <juhp> noriko, okay
05:07:59 <juhp> thanks
05:08:16 <juhp> noriko, have you talked to Taira-san btw?
05:08:21 <noriko> pravins, atm, no one.
05:08:25 <pravins> noriko: so even they cant attend F23 release event?
05:08:28 <paragan> juhp, hm I thought I can just view the document
05:08:33 <noriko> juhp, yes, he can't make it.
05:08:37 <paragan> but it needs permissions
05:08:37 <juhp> paragan, ah you can't?
05:08:40 <paragan> no
05:08:41 <juhp> sorry
05:09:30 <juhp> paragan, try now please - that was not intended
05:09:43 <paragan> cool thanks I can now view it
05:09:44 <noriko> pravins, so far I hear no one who can attend.
05:10:01 <pravins> noriko: np, thanks for information :)
05:10:01 <juhp> noriko, I see thanks
05:10:31 <juhp> i guess many people may be on holiday on the Monday too...
05:11:08 <juhp> noriko, anyway it is fine - I feel we have enough people for the FAD - though not enough community perhaps
05:11:23 <pravins> true.
05:11:43 <pravins> so we are 15 attendees. Now we can plan budget better.
05:11:45 <noriko> it seems there are other events to attend for them.
05:11:50 <juhp> I think we need to announce the Release soon if we are going ahead
05:11:55 <juhp> Release Party
05:12:08 <juhp> noriko, oh?
05:12:09 <noriko> we were bit late to invite...
05:12:34 <juhp> yeah
05:13:26 <pravins> lets update todo list for that.
05:13:27 <juhp> I think the FAD was announced openly but we didn't reach out to contributors directly
05:13:42 <juhp> anyway it is fine
05:13:56 <pravins> right, in fact all our email are on trans list
05:14:16 <juhp> :-)
05:14:18 <noriko> juhp, we learnt the lesson for next time :-)
05:14:43 <juhp> we should probably have announced on trans-jp I guess
05:14:46 <juhp> noriko, yeah
05:15:07 <juhp> noriko, maybe you still can?
05:15:15 <pravins> should we assign person for each todo activity?
05:15:18 <juhp> or did you?
05:15:34 <juhp> pravins, yeah
05:15:48 <pravins> blog/social is required from everyone.
05:15:49 <juhp> actually not too much
05:16:19 <noriko> juhp, I've made the announcement on trans-ja :-)
05:16:43 <juhp> done ;-P
05:16:47 <juhp> noriko, ah good
05:17:03 <pravins> noriko: wow, thats very useful. :)
05:17:31 <juhp> for the Release Party - how to collect interest
05:17:42 <juhp> noriko, should we use atnd again?
05:17:48 <juhp> tagoh_, or something similar?
05:18:04 <pravins> oops, whole list in Ja :)
05:18:05 <pravins> https://lists.fedoraproject.org/pipermail/trans-ja/
05:18:16 <pravins> can someone help with exact email list, we can add to doc.
05:18:17 <juhp> pravins, of course
05:18:22 <pravins> :)
05:18:35 <noriko> juhp, good idea :-) , while i dunno how to set it up ;-p
05:18:52 <juhp> noriko, we can help there
05:18:57 <tagoh_> juhp: no idea
05:20:11 <tagoh_> do we have a limitation of the number of attendance for release party as well?
05:21:12 <noriko> https://atnd.org/events/39453
05:21:22 <noriko> this was for 2013
05:21:29 <juhp> tagoh_, it is nice to have some idea of how many people planning to come
05:21:38 <juhp> 2, 5 ,10, 20, ...
05:22:05 <juhp> tagoh_, but yeah dunno what limit should be I doubt we will be overwhelmed
05:22:10 <juhp> 50?
05:22:57 <juhp> conversely if noone is coming (hope not) it is harder to justify a big cake etc
05:23:26 <juhp> i hope some people will come even though it is a public holiday
05:23:54 <juhp> pravins, I suspect the number will small specially without local Ambassadors
05:25:00 <juhp> I am more concerned about the FAD - food!
05:25:37 <juhp> pravins, did we finalize the lunch budget?
05:25:59 <juhp> tagoh_, are you able to arrange the lunches?
05:26:07 <tagoh_> juhp: yes, of course
05:26:12 <juhp> great
05:26:32 <juhp> ugh
05:27:39 <juhp> aha
05:27:52 <juhp> pravins, what was the last thing you heard here?
05:27:59 <pravins> apologies, some issue with network
05:28:04 <noriko> I used to have regular contact with ramsey (ambassador), but last one was a couple of years ago. since then I have not heard from him.
05:28:17 <pravins> juhp: given in pm.
05:28:43 <pravins> noriko: ohh, let me add you cc in email conversion with him for F23 release party.
05:29:43 * pravins checking lunch budget
05:30:42 <pravins> We can spend $600 for 2 lunch.
05:30:48 <noriko> pravins, thanks :)
05:31:04 <pravins> s/can spend/have allocated
05:31:37 <pravins> do we have any other option than pizza?
05:31:47 <pravins> 1 day pizza is fine IMO
05:31:59 <juhp> tagoh_, so about 35,000 Yen per lunch I think max
05:32:06 <juhp> pravins, +1
05:32:51 <tagoh_> pravins: well, lunch boxes then. though it isn't flexible if we have people more than them.
05:33:19 <juhp> wow that comes about about 2500 Yen person
05:33:33 * noriko personal preference... sushi
05:33:48 <pravins> :)
05:33:50 <juhp> s/about/out
05:34:20 <pravins> tagoh_: as of now, dont think any more people are attending than this.
05:34:27 <juhp> tagoh_, we basically know max number now I guess
05:34:33 <noriko> afaik, pizza is not so reasonable price in Japan, I heard...
05:34:52 <juhp> so how about pizza + sushi for one day and lunchbox the other
05:34:55 <juhp> noriko, true
05:34:59 <pravins> at what time we suppose to give order for lunch box? same day or one day before?
05:35:22 <pravins> juhp: pizza + sushi or pizza/sushi ;)
05:35:26 <noriko> juhp, pravins any other reasonable options than pizza?
05:35:30 <juhp> pravins, before definitely I think
05:35:43 <pravins> juhp: i means in the morning or day before?
05:35:56 <pravins> if its morning, i think we will be almost sure how much we are ordering.
05:36:07 <juhp> tagoh_, actually who will order?
05:36:27 <juhp> pravins, lunchbox definitely day(s) before
05:36:39 <noriko> http://bentoutakuhai.com/shop/index.html?c1=07
05:37:18 <juhp> pravins, I think we should order in advance
05:37:18 <pravins> how much cost for one lunch box?
05:37:29 <juhp> we might be able to adjust the order day before say
05:37:38 <tagoh_> juhp: admin people? or even we could do though
05:37:39 <juhp> pravins, depends but should be okay I think
05:37:50 <juhp> tagoh_, they already agreed?
05:38:00 <tagoh_> agreed what?
05:38:07 <juhp> to order for FAD
05:38:28 <juhp> since it is external event
05:38:34 <pravins> so may be order lunch box for already planned people and if anyone comes on the fly we can order Pizza? if budget permits..
05:38:35 <juhp> just checking
05:38:53 <juhp> pravins, something like that
05:39:02 <juhp> or not ;)
05:39:28 <tagoh_> juhp: we just need to pay.
05:39:33 <juhp> of course :)
05:40:42 <juhp> tagoh_, cool - so then I think you can just give them the numbers and what we want and they can order it for us - I guess we need to give them the OSAS cost center
05:41:00 <juhp> or you mean we need to pay directly?
05:41:13 <tagoh_> guess so
05:41:16 <juhp> okay
05:41:31 <juhp> tagoh_, so either way is fine I guess
05:41:50 <juhp> should probably do it soon anyway :)
05:41:55 <pravins> juhp: for paying directly through OSAS, we need to take approval from Ruth, dunno reimbursement looks good option.
05:41:58 <noriko> pravins, juhp tagoh_ if we order buffett type, then it can accommodate ppl flexible.
05:42:04 <juhp> we also need to decide venue for the dinner
05:42:51 <juhp> I guess noriko prefers sushi to pizza... :)
05:43:27 <noriko> heheh, no pizza for dinner please.
05:43:32 <juhp> pravins, pre-approval?
05:43:42 <juhp> noriko, I wasn't talking about dinner
05:43:54 <noriko> X-D
05:44:00 <pravins> i mean if we want to use that cost center. anyway i think we can figure it out later :)
05:44:09 <juhp> yeah...
05:44:49 <pravins> so whats final?
05:45:18 <juhp> I suggest pizza + some sushi on Sunday and lunchbox on Tue?
05:45:27 <pravins> +1
05:45:42 <juhp> tagoh_, how does that sound?
05:46:07 <juhp> we forgot to ask if any vegetarians...
05:46:27 <juhp> maybe good to have some vegetarian pizza at least
05:46:46 <juhp> I think not many/any even??
05:46:56 <tagoh_> need to take a look for lunchbox for that
05:47:14 <juhp> tagoh_, I think vegetarian lunchbox is too hard
05:47:49 <juhp> is Ani vegetarian?
05:47:56 <pravins> juhp: nope
05:47:57 <tagoh_> in that sense, choosing pizza for two days should be fine...
05:48:09 <juhp> I think no vegetarians then
05:48:36 <tagoh_> no foods restrictions?
05:48:42 <juhp> tagoh_, well noriko doesn't like pizza
05:49:15 <juhp> I think lunchbox one day might be nice
05:49:22 <juhp> if it is not too complicated
05:49:38 <juhp> I guess the office can arrange it
05:49:51 <juhp> tagoh_, not that I know of
05:49:58 <noriko> i can eat pizza, just too many pizza here in brisbane...
05:50:07 <juhp> noriko, okay
05:50:17 <juhp> I know what you mean
05:50:26 <juhp> so pizza one day and lunchbox the second
05:51:32 <juhp> ?
05:51:35 <tagoh_> ordering lunchbox must be complicated so that we may need to order variety of lunchboxes to avoid preferable thing
05:51:52 <juhp> hmm
05:51:57 <juhp> true
05:52:11 <juhp> pizza and sushi x 2 then ?
05:52:24 <juhp> or just pizza?
05:53:02 <juhp> I guess we can survive
05:53:09 <noriko> tagoh_, why not buffet style?
05:54:09 <noriko> it seems that we can just order the number of ppl, then variety of food to be delivered for sharing?
05:54:25 <noriko> as office catring
05:54:26 <juhp> personally I would even be okay with bringing my own food but nice to have something there i guess
05:54:38 <pravins> If its complicated then let it be. Lets not get diverted from FAD :)
05:55:01 <tagoh_> noriko: let me check.
05:55:26 <juhp> do we also need paper plates say?
05:55:47 <aeng> cutlery and plates
05:55:49 <aeng> cups
05:55:52 <aeng> drinks?
05:55:56 <juhp> aeng, silver ;)
05:56:14 <aeng> sorry... was busy with other stuff
05:56:23 <juhp> aeng, don't eat pizza by hand?
05:56:44 <juhp> not sure if it is provided
05:57:00 <aeng> if pizza... need serviettes
05:57:06 <juhp> true
05:57:17 <pravins> here in Pune, we have plates provided by office.
05:57:32 <juhp> alright anything else for the FAD?
05:58:02 <pravins> so basically we need to go through TODO list
05:58:05 <pravins> add missing items
05:58:17 <juhp> I mean now
05:58:52 <aeng> should we assign someoone to do cleanup on end of everyday?
05:58:55 <pravins> juhp: no, we need to do little bit more work on scheduling hackathon.
05:58:58 <pravins> else nothing for now.
05:58:58 <aeng> at least checkup
05:59:10 <juhp> pravins, yep
05:59:31 <pravins> lets close meeting in couple of minutes.
05:59:42 <pravins> We can still keep discussing on FAD here though :)
05:59:46 <juhp> aeng, good point
06:00:04 <juhp> I think better to share that
06:00:26 <aeng> +1
06:00:35 <aeng> well... all covered
06:01:27 <pravins> #endmeeting g11n fad planning