15:05:25 #startmeeting 15:05:25 Meeting started Mon Mar 29 15:05:25 2010 UTC. The chair is franciscod. Information about MeetBot at http://wiki.debian.org/MeetBot. 15:05:27 Useful Commands: #action #agreed #halp #info #idea #link #topic. 15:05:41 #chair hiemanshu mchua susmit kital 15:05:42 Current chairs: franciscod hiemanshu kital mchua susmit 15:05:55 #topic Roll call 15:06:05 Ankur Sinha, fas : ankursinha 15:06:16 .fas susmit 15:06:17 Hiemanshu Sharma 15:06:20 susmit: susmit 'Susmit Shannigrahi' - susmitshannigrahi 'Susmit Shannigrahi' - ssh 'Susmit Shannigrahi' 15:06:35 oops 15:06:41 susmit shannigrahi 15:06:41 .fas ke4qqq 15:06:42 ke4qqq: ke4qqq 'David Nalley' 15:07:09 mether: roll call, :) 15:08:11 Kishan Goyal 15:08:26 yevlempy: ping? 15:08:56 okay, folks can join in later, 15:09:00 lets begin with the agenda 15:09:16 #link http://lists.fedoraproject.org/pipermail/fudcon-planning/2010-March/000573.html <- agenda 15:10:13 i wont start with the discussion over location, since i think it would need more time, taking the smaller ones first 15:10:22 #link https://fedoraproject.org/wiki/FUDCon:Pune_2010/Agenda 15:10:40 #topic additions/modifications/comments/ to https://fedoraproject.org/wiki/FUDCon:Pune_2010/Agenda 15:11:11 there's qute a lot of stuff in there 15:11:18 anyone with anything to say about it? 15:11:29 * hiemanshu has nothing 15:11:38 some teams are still pending on their response, ill get it when i catch them next time :) 15:11:39 * rbergeron pipes in and announces that she's here 15:11:44 .fas rbergero 15:11:45 rbergeron: rbergero 'Robyn Bergeron' 15:11:58 um - so just from the marketing team point 15:12:32 rbergeron: happy to have you here :) 15:12:33 that's quite a few people who will be doing brand book stuff 15:12:35 * rbergeron curtsies 15:12:44 and it's not really -just- marketing team people 15:12:58 #link https://fedoraproject.org/wiki/FUDCon:Pune_2010/Agenda#Marketing_Team 15:13:35 i just see this as like... 10 people who are US based, plus some poeple from LATAM, as well as APAC folks 15:13:38 and emea folks 15:13:59 and i'm wondering if there would really be budget to fund that - not to mention you have a lot of other teams listed here on the agenda 15:14:07 who are all very geographically dispersed :) 15:14:23 hopefully we'll manage to get everyone required down there 15:14:51 i'm just thinking in terms of budget is all :) 15:15:02 by all means - if hte budget works, i'll be there 15:15:02 we're also going to try and make remote conferencing work 15:15:04 :D 15:15:21 * franciscod makes notes 15:15:33 ill keep this in mind when we discuss the budget 15:15:34 well - brand book would really benefit from in-person presence 15:15:42 but that aside 15:15:51 and i probably seem out of place here since i haven't been to a fudcon 15:16:00 neither has /me 15:16:25 but this agenda looks like a lot of things that would be better suited as FADs - and not necessarily doing other stuff that might be going on at a fudcon? 15:16:28 thoughts? 15:16:31 anyone else? 15:16:40 * rbergeron and franciscod are newbies here :) 15:16:50 * hiemanshu is a n00b too 15:16:52 although /me has to say franciscod is doing an awesome job 15:17:10 ke4qqq, mchua 15:17:18 rbergeron: hmm, well i was asked to collect things that the teams would like to do, so the agenda page is basicall a bad idea dump ;) 15:17:19 susmit: mether: what do you guys want to see accomplished out of this fudcon? what deliverables 15:17:26 rbergeron: it can be done at FAD, but at a FUDCon we can have more people from different teams giving in ideas 15:17:59 ke4qqq: the agenda was step 1 in answering that, 15:18:08 i *think* :) 15:18:13 ahhh sooo those are the goals? 15:18:29 ke4qqq: badly defined, but yes 15:18:31 ke4qqq: im not sure, i havent organized a FUDCon before :$ 15:18:34 * susmit is being selfish and wants to get some works of medical-sig done. 15:18:39 I didn't know if that braindump or actually defined 15:18:53 ke4qqq: braindump 15:19:03 ke4qqq: we havent had any discussion on it yet, so its an idea dump 15:19:13 #link https://fedoraproject.org/wiki/FUDCon:Pune_2010/Agenda#Medical_Sig <- susmits stuff 15:19:39 susmit: that link needs some updating, i couldnt get info on what the medical sig exactly wanted 15:19:44 ok 15:19:47 as of now, it just says packaging 15:20:03 ke4qqq: is that a good/bad/ugly dump for goals to a FUDCon? 15:20:21 rishi: ^^ ? 15:20:25 Message from kital : besides the agenda topics the purpose is to get as many awesome contributors together and normally fudcon is held in barcamp mode 15:20:54 it's a good dump - I'd refine by finding owners - for instance susmit wants med sig stuff done - he's the owner of that, find an owner for the rest of those that will work to get the resources and plan for stuff to get done 15:20:55 franciscod: I was expecting some interest from the Fedora ARM team. 15:21:03 franciscod: I didn't realized when you asked me the other day about work that you were asking for the purpose of FUDCon planning 15:21:09 s/realized/realize/ 15:21:16 franciscod: Some of them are located in India. 15:21:38 stickster: i dont think i mentioned it clearly :) 15:21:51 franciscod: It would have probably changed my answer significantly :-) 15:21:56 but please don't consider me authoritative - I am just really wanting to see how the process we put together works and how it needs to be refined 15:22:01 stickster: you can answer now ;) 15:22:18 its logged, so even better 15:22:41 rishi: I know kedar is one, we can get in contact with him 15:22:41 rishi: can you name me a contact for the ARM team? so i can start stalking them? a nick would be nice ;) 15:22:49 franciscod: kedars 15:22:51 I think part of the job of organizing this FUDCon should be making sure that there are a few key teams there, on site, to work on a smaller number of these topics 15:23:19 If the goals are set too broadly or aggressively, it will be very difficult to make all of them happen. That said, the page you show is more of a "brainstorm" and that's great. 15:23:29 franciscod: Kedar Sovani (kedars) is one. :-) 15:23:53 The things I see missing from this page that make me say, "Hm," are things like translation (L10n) 15:24:20 * yevlempy asks if someone can paste him previous logs 15:24:51 I would think that a FUDCon is a great opportunity to reach out to a wider audience in the area and give them education on how to accomplish specific goals as contributors. Getting involved in L10n is just one example. 15:24:52 yevlempy: http://meetbot.fedoraproject.org/fedora-meeting-1/2010-03-29/fedora-meeting-1.2010-03-29-15.05.log.txt 15:25:14 stickster, the entire indic l10n team is in pune and we could pull together that very easily. 15:25:22 hiemanshu: thanks 15:25:26 mether: Superb 15:25:34 hiemanshu: can you fpaste me what i missed please? 15:25:44 franciscod_: http://meetbot.fedoraproject.org/fedora-meeting-1/2010-03-29/fedora-meeting-1.2010-03-29-15.05.log.txt 15:25:47 * franciscod_ has power cut issues 15:25:54 stickster, well, that is only to get things started and I am sure we will make amendments to that and omit a few items too 15:26:31 we will surely add items if teams are interested 15:26:36 +1 I think there are probably two goals - rapid onramping of new contributors - and actually getting work done - and the current agenda really addresses the latter well with an overabundance of ideas, but not the former. 15:26:47 * franciscod_ notes L10n 15:27:05 susmit: franciscod_: Has information already been put together regarding funding, how to apply for sponsorships, location details, and how the event will be structured, i.e. barcamp, etc.? 15:27:22 stickster: er, nope, 15:27:23 * yevlempy feels L10n is a great idea 15:27:41 franciscod_: Because I think that framework is really important before you start planning on other goals 15:27:52 a discussion decided that collecting work to be done was task 1 15:27:57 Having a location, schedule, and so forth will give you a better idea of what you can accomplish and in what time frame. 15:28:37 is there a vague time frame for the date? 15:28:44 stickster, well, we have an apprx timeframe of six months. 15:28:48 stickster: i just went along what the discussion said, people preferred to work first on the agenda etc rather than schedule etc 15:29:01 franciscod: It's fine to have the braindump first -- What I mean is that, if you have date, location, and so forth, it will help you narrow down what you can feasibly offer at the event. 15:29:17 stickster: aye, 15:29:18 * franciscod notes 15:29:22 rbergeron: "end of October - first week of November " 15:29:31 #link https://fedoraproject.org/wiki/FUDCon:Pune_2010#Event_Dump 15:29:39 The FUDCon event is more than just existing Fedora people gathering -- it's also an opportunity to bring in new contributors from around the area. 15:30:09 franciscod: That's why we set up FADs -- to promote achieving a specific, important goal in a short timeframe, like one day of code sprints. 15:30:36 As opposed to the FUDCon event, which is more of a general gathering, although it can also house some code sprints as well. 15:30:48 * franciscod makes notes 15:31:04 Has the calendar for this event already included discussion with the Community Architecture team or whoever might be funding it? 15:31:14 That's obviously very important as well :-) 15:31:20 sankarshan_away: ping 15:31:35 franciscod, dont think he is available now. 15:31:53 mether: can you answer sticksters query? i havent any idea on that front 15:31:57 :| 15:32:04 stickster, not yet 15:32:13 franciscod, comm arch info is at http://fedoraproject.org/wiki/Community_Architecture 15:32:35 The Community Architecture team has a specific pot of money set aside for "premier Fedora events" each fiscal quarter of the year. 15:33:01 a few questions if I may 15:33:11 Is that time period that we have enough? 15:33:21 Right now, there is a FUDCon event already scheduled for Q2 (June-August) in LATAM, for Q3 (Sept.-Nov.) in EMEA, and Q4 (Dec.'10-Feb.'11) in North America 15:33:22 * rbergeron notes that 15:33:23 umm 15:33:25 yeah 15:33:28 what stickster just noted 15:33:29 :) 15:33:36 what do you key consider the key diff between a FAD and FUDCon 15:33:55 * ke4qqq notes that next year Q1 is slated (mar-may) for APAC/India FUDcon again 15:34:26 * franciscod is pretty sure a year is sufficient time ;) 15:34:28 https://fedoraproject.org/wiki/FUDCons + https://fedoraproject.org/wiki/FADs have specific information about FUDCons and FADs and what each of them usually represents. 15:34:50 I second franciscod 15:34:57 https://fedoraproject.org/wiki/Premier_Fedora_Events is the starting point on the wiki for this information 15:35:16 * franciscod notes that the discussion showed that people basically wanted FADs 15:35:28 they werent thinking on the lines of a FUDCon 15:35:46 re: is that time period enough - it's getting pretty close to crunch time - esp if you look at the work to be done in the process....6 months is basically as short a runway as you can have I think 15:35:50 franciscod, we are at the end of the march. you arrived at a schedule of this nov, right? thats not an year 15:35:53 FADs are quicker to set up, they involve a smaller group of people, and they typically target only one specific area. 15:35:56 http://fedoraproject.org/wiki/Premier_Fedora_Events#Recurring_Premier_Fedora_Events <-- calendar slots 15:35:59 They also cost much less! 15:36:12 mether: i was referring to ke4qqq saying that mar-may next year is slotted for us 15:36:20 Hang on 15:36:26 I think we're talking about several different things here. 15:36:31 franciscod, ok 15:36:34 Can I take just a moment to clear up some confusion? 15:36:37 sure 15:36:42 please do 15:37:01 The page that I'm looking at says "FUDCon." That's a different set of assumptions from "a series of FADs". 15:37:29 If you are looking to hold a series of FADs, because that's what people are intersted in doing, the planning and execution are a bit different. 15:37:56 A FAD is actually pretty easy to plan and execute, and each one specifically targets a small set of goals, even just one goal, such as "Create a web app that does ____." 15:37:57 * rbergeron thinks that some fad-goodness is possible at a fudcon - but doesn't think the entire fudcon should consist of FADs 15:38:01 :) 15:38:05 rbergeron: That's correct. 15:38:06 * stickster continues 15:38:15 * franciscod listens 15:38:57 A FUDCon is a much larger event that might *include* getting some sprint work done, or some planning to support a later FAD, but also involves bringing Fedora out to a wider community of interested people -- not simply bringing existing Fedora people together to talk among themselves. 15:39:26 A FAD, because of its size and goals, is smaller and *much* less expensive. It can be planned in just a couple of months, usually. 15:39:42 The Community Architecture team has sufficient budget to fund several FADs every quarter. 15:39:56 * yevlempy_ notes 15:40:13 A FUDCon is larger and more expensive, and takes more time to plan. We've set up a calendar for this process that's found on the wiki. 15:40:31 It also takes buy-in from the Community Architecture team because the larger budget has to fit into the spending cycle of that team. 15:41:12 That budget year starts March 1 of each year. So Comm-Arch is already spending on that budget for this year (Fiscal Year 2011). 15:41:30 * franciscod noted 15:41:35 The goals I see captured on the page that franciscod shows look to be more like FAD goals -- targeted goals for specific teams. 15:41:44 * franciscod can explain that too 15:41:46 * yevlempy_ notes 15:42:19 * franciscod will explain whenever stickster is done 15:42:26 So the first question I think should be answered is whether you're really looking to have a FUDCon with these goals -- which will take more planning and probably can't happen until March-May 2011 -- or whether you want to plan a series of FADs over the next several quarters using these goals. 15:42:55 the idea has always been of a FUDCon 15:43:24 however the discussion on the topic lead folks to say "what are your goals for the FUDCon, first collect them , then think of the event" 15:43:29 approximately 15:43:55 so i went ahead and interviewed as many teams as i could and made up the agenda :) 15:44:11 stickster: that is because people in here wanted to show goals for having FUDCon 15:44:32 franciscod: But as happened in my case, though, I'm not sure people answering the interviews knew you were using that information for FUDCon planning. 15:44:39 * yevlempy_ agrees with franciscod 15:44:45 But no matter what, collecting those goals is just fine. 15:45:09 As you go forward though, you'll want to understand how the events calendar and funding work, so that you know the time frame you're working with. 15:46:05 You'll also want to understand what's involved in setting up a FUDCon, and what that event might look like. A FUDCon in India doesn't need to look exactly the same as an event in, say, Europe. But it should have some similarities, and it should be different than a series of FADs. 15:46:10 franciscod, yes, indeed. If we don't have a goal, what is the difference between a t-party and a fudcon? My point was (and still is) we really need to know what we are going to do and how it is going to change things inside and outside fedora. 15:46:18 The pages on the wiki that were linked above should help. 15:46:21 stickster: so now we've got to go back and discuss "FUDCon or a series of FADs) ? 15:46:31 sorry for the interruption. 15:46:32 susmit: you're still talking about FADs 15:46:52 So here is what I think, considering that we have a short time period left to plan out and get the budget approved and our focus this year atleast seems more as a place towards getting existing contributors together, we should do a FAD in a couple of mins, potentially May and we can do it within the Red Hat office in Pune itself and do the FUDCon next year since it looks like we will have the budget then and more time to plan out t 15:46:53 hings. That's just my opinion. Also note Sankarshan is fairly busy in the coming months on internal Red Hat projects and we wont be able to spend much time on this ourselves in the next six months or so 15:46:57 franciscod, I am not. 15:47:28 franciscod: No, let me propose something that might help 15:47:58 * stickster writes up a list, hang on while I type these out :-) 15:48:32 1. Start working with the Community Architecture team now on planning for a March-May 2011 event for your region 15:48:48 stickster: may i intervene on this one point pleas? 15:48:49 incl. the budget funding needed 15:49:07 franciscod: Let me get the rest out, they're not very long -- then we'll come right back! 15:49:11 :-) 15:49:46 2. Determine which of the brainstorm goals are going to apply to the FUDCon you're planning. Which of those can you guarantee people will be there to drive and complete? 15:50:19 That should probably be just a few, to make sure the event is successful. Having too many goals can make it harder for people to stay tuned in. 15:51:17 3. Out of the goals that are left, determine which might make good FADs which just a few people can set up, travel to, and run. Then hold those over the course of this year, between now and the next FUDCon. Some of them might even help support that event and make it better. 15:51:26 OK franciscod, that was it, what was your point? 15:51:57 planning the for next year's march may event will also have folks say "what are the goals" and itll come down to the same 15:52:24 franciscod: I think you can use the goal brainstorm you've created as a starting point, so you don't need to start over again. 15:52:44 stickster: but the goal brainstorm deviates it from a FUDCon to a series of fads :) 15:53:04 franciscod: You can do a *small number* of these things at the hackfests that are part of a FUDCon. 15:53:05 franciscod: +1 15:53:28 For instance, work on MirrorManager has happened in the past at a FUDCon where people who work on that code were together in one place. 15:53:55 stickster: i get it, 15:54:23 franciscod: All I'm saying is that it will be almost impossible to do *all* of those things at one FUDCon, because there are other things you probably would want at that event, such as technical sessions/barcamp and education for new contributors. 15:54:37 But I think you knew that already, I just wanted to say it explicitly. :-) 15:54:47 stickster: barcamp was completely thrown out of the window this time 15:54:55 franciscod: May I ask why? 15:55:13 * stickster (notes he has to depart in ~5 minutes and apologizes in advance) 15:55:23 stickster: i dont know the answer, when we started to work on it such that it would have a barcamp format, we heard 15:55:33 the thing about definite goals, 15:56:10 in order to satisfy that, "work is there that needs to be done and will be beneficial to fedora", the list was made 15:56:16 like i alreadt mentioned 15:56:29 * susmit confirms that 15:56:58 franciscod: I can't be sure who said there couldn't be a barcamp, but you can in fact do both 15:57:09 but why can not a barcamp style event have a definite goal? 15:57:34 because a definite goal needs for the activities to be listed and planned in advance 15:57:50 susmit: It can, if the goal is something like, "Have a series of talks concerning how to become a translator" 15:58:02 As long as you can guarantee the attendance and participation of people who will do those talks 15:58:05 whereas at a barcamp, folks themselves get together and decide what they're going to do with that time together in one place 15:58:32 like mchua mentioned, and so did mizmo etc 15:58:47 In that sense, we've done a sort of modified barcamp style at FUDCon 15:58:58 where people sometimes tell us what they plan to speak about before they show up 15:59:01 But that's not required. 15:59:11 You could have a "pure" barcamp event 15:59:21 stickster: so it would be good to have some stuff planned, and let the rest be barcamp? 15:59:33 sort of middle path? 15:59:52 franciscod: You can do that, it's really up to the event planners to do what they think will bring more people to the event. 16:00:12 * franciscod adds that to a meeting agenda 16:00:15 * rbergeron thinks it's a good idea to have a variety of things to attract people - but leave time for barcamp style stuff, which really brings out the community / friends stuff. 16:00:23 rbergeron: +1 16:00:29 Yes, flexibility at the event is good. 16:00:31 people want to know (or be able to tell their employers) why they are going. 16:00:46 telling your employer "i'm really not sure what i'll be doing!" ... never goes over well :) 16:00:53 if you'er looking for funding / free time off :) 16:00:56 This is why I tend to believe you can save "goal-based planning" for the hackfests, and have specific time set aside for that. 16:01:34 The other part of FUDCon should be an appealing way for a new volunteer to get more involved, to meet people socially, learn more about the project, the distribution, the tools, and so forth. 16:01:36 * franciscod notes, agrees 16:01:42 OK, I do have to run now 16:01:42 and this is particularly applicable to the people that are awesome to have at fudcons - new contributors, people from local community who are not familiar with fedora, etc. 16:01:49 stickster, see you 16:01:57 I would like to also recommend that planning for fudcon happen on the fudcon-planning@ list 16:01:59 they need a more compelling reason than "you've been to one before, u know fudcons are AWESOME" 16:02:00 stickster: thank you for taking time out :) 16:02:07 Where we have a number of people subscribed who can help answer question 16:02:09 *questions. 16:02:14 stickster: yeah, itll all be there on the list 16:02:29 Great! 16:02:40 * franciscod needs to go in 5 too, mess will close :| 16:03:41 so i guess the discussion that needs to be done currently is 16:03:48 franciscod, ok..let's call it a day then..we will meet again later. 16:04:01 what is to be done at the FUDcon, what should be done at the FADs 16:04:01 oh..sorry..please continue 16:04:08 susmit: that was all :) 16:04:35 i think we shoudl get that cleared up before we can decide on the "whats next" factor on the agenda :) 16:04:46 * rbergeron suggests that we post meeting log to the fudcon-planning list - 16:04:50 we covered dates for the FUDCon 16:04:56 oh wait 16:04:58 * franciscod check marks the agenda 16:05:02 not an hour meeting? 16:05:04 sweeet 16:05:12 rbergeron: heh, 16:05:22 we covered the agenda discussion 16:05:25 * franciscod checkmarks again 16:05:26 * rbergeron goes along with whatever cuz the kidz are all sick today :) 16:05:36 well, actually that should be frowny sad face :( 16:05:42 :'( 16:05:43 but they're vegging in front of tv. 16:05:52 okay, lets call it a day then 16:06:00 * rbergeron goes to look at agenda and hopes nobody minds that she's randomly butting in here 16:06:09 ending meeting in a minute, please stop me if you want to say something :) 16:06:18 good night guys 16:06:18 lets have further planning and clarify first what it is going to be about. 16:06:20 rbergeron: we were more than happy to have you here, thanks for coming :) 16:06:22 go ahead 16:06:29 sherry151: +1 16:06:34 ending in 30 sec ;) 16:06:35 was the fudcon agenda all that was on the agenda? 16:06:40 the meeting agenda that is :) 16:06:43 rbergeron: pretty much :) 16:06:51 so - can we take a second and do some actions here 16:06:59 * franciscod stops timer 16:07:00 heh 16:07:14 who is taking the action to sync up with community architecture 16:07:17 #action franciscod post logs to mailing lists 16:07:17 for budget / funding stuff 16:07:28 ! 16:07:41 making sure that mar - may next year is a good time, etc. 16:07:49 #action franciscod yevlempy_ syncing up with comm arch 16:07:51 or better yet, just teling them that's whtne it is :) 16:07:55 * franciscod looks at yevlempy_ and grins :D 16:08:20 and then - i think it would be a good idea to actually list out what next steps are on the wiki to planning the fudcon 16:08:25 franciscod: n /me ? 16:08:34 err, starting to plan 16:08:37 #action hiemanshu franciscod yevlempy_ syncing up with comm arch 16:08:38 decide what style you want to do 16:08:39 that kind of thing 16:08:47 rbergeron: yep, we;ll get down to that now :) 16:08:48 just a general planning list - so anyone who wants to jump in and help can do so 16:08:57 without having to read 400 emails and ask a lot of questions 16:09:01 lol 16:09:07 ill keep that in mind 16:09:09 :D 16:09:34 just make sure something like FUDCON Zurich does not happen :) 16:09:34 okie, ending meet now 16:09:42 even if you set up a basic fudcon_pune_todo list - we can all jump in and help on the wiki 16:09:43 sherry151: hehe 16:09:47 end it! 16:09:48 :D 16:09:56 * franciscod looks around one final time 16:10:01 * rbergeron closes her mouth 16:10:04 * hiemanshu has toi run 16:10:04 #endmeeting