17:00:08 <sesivany> #startmeeting FAmSCo 2013-05-13
17:00:08 <zodbot> Meeting started Mon May 13 17:00:08 2013 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:08 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:12 <sesivany> #meetingname famsco
17:00:12 <zodbot> The meeting name has been set to 'famsco'
17:00:20 <sesivany> #topic Roll call
17:00:24 <cwickert> .fas cwickert
17:00:25 <zodbot> cwickert: cwickert 'Christoph Wickert' <christoph.wickert@googlemail.com>
17:00:26 <sesivany> .fas eischmann
17:00:29 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:00:57 <tuanta> .fas tuanta
17:00:57 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
17:01:02 <sesivany> aeperezt, nb: ping
17:01:26 <aeperezt> .fas aeperezt
17:01:27 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:02:14 <sesivany> great, we have a quorum today.
17:02:59 <sesivany> ok, let's start with announcements...
17:03:06 <sesivany> #topic Announcements
17:03:13 <sesivany> anyone any announcement?
17:04:06 <sesivany> I don't have anything specific to announce.
17:04:21 * cwickert neither
17:04:37 <sesivany> ok, let's move on the next topic then
17:04:59 <sesivany> #topic FAmSCo representative in Flock organization
17:05:12 <sesivany> cwickert: you wanted to take that, right?
17:05:34 <cwickert> yes
17:05:41 <cwickert> and tuanta would be there, too
17:06:08 <sesivany> I have no problem with that.
17:06:11 <tuanta> yes, I can attend too
17:06:16 <sesivany> does anyone object?
17:06:31 <cwickert> 3
17:06:31 <cwickert> 2
17:06:32 <cwickert> 1
17:06:37 <cwickert> no objections :)
17:06:41 <sesivany> :)
17:06:45 <tuanta> :)
17:06:49 <cwickert> #info cwickert and tuanta will attend FLOCK IRC meetings to represent FAmSCo
17:07:04 <sesivany> #chair sesivany cwickert tuanta aeperezt
17:07:04 <zodbot> Current chairs: aeperezt cwickert sesivany tuanta
17:07:37 <sesivany> ok, that's one topic down...
17:07:44 <cwickert> do I need to redo the #info thing?
17:08:13 <nb> hi
17:08:16 <tuanta> why? I see it's good.
17:08:20 <sesivany> cwickert: does it get to the minutes if I chaired you after that?
17:08:35 <cwickert> #info cwickert and tuanta will attend FLOCK IRC meetings to represent FAmSCo
17:08:42 <cwickert> lets make sure it ends up in the minutes
17:08:46 <cwickert> go on
17:08:48 <sesivany> ok
17:09:09 <sesivany> #topic FY14 Budget&Spendings
17:09:17 <sesivany> I spoke with Ruth today...
17:09:39 <sesivany> I've only spent $8k out of allocated $27k so far.
17:09:57 <sesivany> I know a lot of payments are delayed...
17:10:23 <sesivany> but still make sure you're on track with spending, it'd be really bad if we didn't spend up our budget.
17:10:44 <sesivany> in EMEA, we're on track, just a lot of expenses will land in the next quarter.
17:10:57 <sesivany> I hope the same situation is in other regions.
17:11:11 <tuanta> the same in APAC
17:11:12 <sesivany> and you're not having problems to spend what you planned.
17:12:01 <aeperezt> sesivany, we have same situation on Latam
17:12:03 <sesivany> nb: do you have any idea about FAmNA?
17:12:20 <tuanta> wait, budget would be accounted quarterly or annually?
17:12:22 <nb> sesivany, sorry no
17:12:22 <cwickert> !
17:12:29 <nb> sesivany, inode0 is our money person
17:12:31 <sesivany> cwickert: go ahead
17:12:52 <cwickert> what about reimbursements from previous quarters?
17:13:11 <cwickert> like, I have stuff didn't yet ask for reimbursement yet
17:13:27 <sesivany> cwickert: it's related to tuanta's question.
17:13:27 <cwickert> if one misses the quarter, is the window closed?
17:13:34 <cwickert> or even the year
17:13:40 <tuanta> yes, related
17:13:50 <sesivany> cwickert: I believe it doesn't work this way.
17:14:07 <cwickert> sesivany: you mean I can still ask for reimbursement?
17:14:16 <sesivany> cwickert: we've been promised that we are budgeted annually, not quarterly.
17:14:39 <tuanta> good :)
17:14:43 <cwickert> ok, but what if somebody misses the year?
17:14:47 <tuanta> clearer
17:14:51 <sesivany> cwickert: yes, but please don't take unnecessarily long.
17:15:03 <cwickert> ok
17:15:15 <cwickert> I guess kital will not be happy but pay it
17:15:21 <cwickert> given that kital has money
17:15:37 * herlo apologizes for being late
17:15:40 <cwickert> AFAIK he is out of money on his credit card
17:15:48 <sesivany> cwickert: well, OSAS is budgeted on quarterly basis, so if they miss the quarter, they lose the money, but I've told them several times, it's impossible to do it the same way with Fedora.
17:16:12 <sesivany> cwickert: so they need to maintain so kind of reserve to balance it.
17:16:22 <cwickert> ok, lets hope it works
17:16:30 <cwickert> anything on the credit card situation?
17:16:45 <cwickert> like, raising the limit
17:16:49 <sesivany> we should try to make as many expenses in the same quarter we planned them in though.
17:16:51 <tuanta> there is still no CC holder in APAC now
17:17:05 <tuanta> kital has to support both EMEA and APAC
17:17:34 <sesivany> cwickert: I don't think there is anything new with credit cards.
17:18:09 <sesivany> cwickert: I've pretty much given up the community credit card for me.
17:18:20 <cwickert> I see
17:18:58 <cwickert> but Ruth said she wanted to take care of kital's limit
17:19:03 <sesivany> cwickert: but ruth told me kital hadnt been such a bottleneck. People sometimes take too long to provide receipts, we should work on that, too.
17:19:13 <cwickert> tuanta: as for apac, can you get in contact with Ankur and ask him if he is willing to handle it?
17:19:27 <cwickert> sesivany: kital is out of money almost every quarter
17:19:40 <cwickert> and he was even before he started taking over APAC
17:19:48 <aeperezt> sesivany, right that is sometime delaying reports for expenses
17:19:57 <tuanta> yes, I see
17:20:21 <tuanta> I will ask Ankur
17:21:07 <sesivany> herlo: do you have any info about budget spendings in NA?
17:21:32 <sesivany> herlo: ruth told me today we'd spent only $8k out of $27 so far this quarter.
17:21:56 <nb> when does this quarter end?
17:22:09 <sesivany> herlo: a lot of expenses are delayed by reimbursement process, but I'd like to make sure we're all on track with spending.
17:22:32 <tuanta> nb: 30th of May
17:22:37 <sesivany> nb: the end of May, but deadline for expenses is usually around the 20th.
17:22:55 <cwickert> that makes it hard
17:23:02 <cwickert> I mean, think of LinuxTag
17:23:08 <sesivany> nb: all expenses done by community credit cards end in RHT accounting in the next month, so for them, it's already late.
17:23:11 <cwickert> a major event just at the end of the month
17:23:24 <herlo> sesivany: the person to ask for budget is jbwillia and inode0. They seem to be the most involved there.
17:23:34 <herlo> sesivany: nb may know more than I as well.
17:23:48 <sesivany> cwickert: I spoke about that with Ruth. She has a good picture what's going to land in this and next quarter.
17:24:21 <sesivany> cwickert: as I said, in our community it's close to impossible to work the same way as cost centers in Red Hat work.
17:24:42 <sesivany> herlo: ok, I'll talk to them.
17:25:04 <herlo> sesivany: we could invite them here regularly
17:25:14 <herlo> since it seems that budget stuff comes up quite often
17:25:33 <tuanta> +1 herlo
17:25:46 <nb> +1
17:26:06 <sesivany> herlo: that's not a bad idea, what about some regular quarterly budget heads-up meeting?
17:26:33 <herlo> sesivany: I think we can just set aside the first week in each quarter.
17:26:49 <cwickert> +1, sounds good
17:26:52 <sesivany> +1
17:27:13 <aeperezt> +
17:27:15 <aeperezt> +1
17:27:18 <tuanta> +1
17:28:25 <nb> +1
17:31:54 <cwickert> sesivany dropped out
17:32:05 <cwickert> he just messaged me on G+
17:32:14 <cwickert> so, anything more on budget?
17:32:36 * cwickert wonders if he is still online
17:32:38 <cwickert> ping
17:33:16 <aeperezt> cwickert, pong
17:33:20 <cwickert> ah
17:33:23 <cwickert> ok
17:33:30 <cwickert> the others still here?
17:33:37 <tuanta> yes :)
17:33:43 <cwickert> cool
17:33:50 <cwickert> then it's only sesivany
17:33:58 <cwickert> so, anything on budget
17:34:18 <cwickert> #topic RH Community Credit Card holder for APAC
17:34:19 <aeperezt> cwickert, on latam we plan to use all budget one month before the quarter close
17:34:20 <cwickert> .famsco 333
17:34:20 <zodbot> https://fedorahosted.org/famsco/ticket/333
17:34:46 <aeperezt> as this quater was first one on budget that did not happend
17:34:55 <cwickert> tuanta: can you please get in touch with the all 4 candidates and have them decide?
17:35:14 <cwickert> aeperezt: hold on, please
17:35:22 <tuanta> yes, I will take care of this in APAC
17:35:33 <cwickert> tuanta: Izhar is willing to do it, but he is afraid of becoming a bottle neck
17:35:44 <cwickert> he prefers two CC holders
17:35:47 <tuanta> good
17:35:49 <cwickert> but that's not going to happen
17:35:58 <tuanta> yes, I see
17:36:02 <cwickert> so let him and Ankur figure it out who is best
17:36:08 <cwickert> or ask all four
17:36:20 <cwickert> my favorites are Ankur and Izhar
17:36:32 <tuanta> I will ask all candidates by priority
17:36:43 <cwickert> #action tuanta to get in touch with the candidates from #333
17:36:52 <cwickert> ok, thanks tuanta
17:37:13 <tuanta> ok, let me follow this
17:37:20 <cwickert> #topic FY14 Budget&Spendings (Pt. 2)
17:37:27 <cwickert> aeperezt: now it's your turn
17:38:15 <aeperezt> since latam pay all expenses with credit card
17:38:45 <aeperezt> we are working to spend all budget one month before the quarter ends
17:38:58 <aeperezt> that way it get into the reports on time
17:39:06 <cwickert> do you have an overview how you are doing?
17:39:50 <cwickert> I mean, are you spending more or less or are you good?
17:39:52 <aeperezt> we have all expenses planned so the idea is work with the responsables so they ask with time
17:40:28 <cwickert> ok
17:40:35 <aeperezt> cwickert, we are good so far, but last quarter there are expenses that passed to to this one because delays on reimburses and such
17:40:48 <cwickert> I think both APAC and LATAM are in learning mode, so it will get better over time
17:40:57 <aeperezt> the idea is to work on that so it does not happend
17:41:05 <cwickert> is Neville taking care of expenses in a timely manner?
17:41:11 <aeperezt> cwickert, right
17:41:29 <cwickert> ok, I think you are good then
17:41:38 <aeperezt> cwickert, right
17:41:40 <cwickert> anything else on budget?
17:42:07 <aeperezt> cwickert, but we are thinking it good be great if there is another credit card holder specially on brasil
17:42:18 <cwickert> this won't happen, sorry
17:42:25 <aeperezt> cwickert, we know
17:42:28 <cwickert> I mean, you can ask Ruth
17:42:32 <aeperezt> cwickert,  we can only wish
17:42:34 <cwickert> but I doubt it will happen
17:42:37 <cwickert> ask them
17:42:46 <cwickert> we could use another CC holder here in EMEA, too
17:43:40 <tuanta> now we wish there is only one in APAC :)
17:43:42 <cwickert> #info we really should have 2 credit card holders in each region to avoid bottle necks. however it's unlikely to happen
17:43:45 <cwickert> :)
17:43:54 <cwickert> anything else?
17:44:01 * cwickert thinks herlo dropped out
17:44:13 <aeperezt> not on my side
17:44:17 <cwickert> #topic T-shirt for each F19 release party organizer
17:44:39 <cwickert> so, this is something that sesivany asked me to bring up
17:44:43 <cwickert> we have a design
17:44:52 <cwickert> and he is going to ask for a quote tomorrow
17:45:03 <cwickert> but the shirts need to happen in this quarter
17:45:21 <cwickert> so there is not much room for changing the design or discussing this in great length
17:45:38 <cwickert> does everybody agree to the general idea and to sesivany handling this?
17:45:38 <aeperezt> cwickert, the design looks good to me
17:46:04 <tuanta> it looks good
17:46:07 <aeperezt> +1
17:46:10 <cwickert> or let me put this different: does anybody object?
17:46:26 <cwickert> it's easier, the disconnected people will not object. ;-)
17:46:33 <cwickert> just kidding
17:46:45 <cwickert> this was already approved, I just wanted to give a status update
17:46:46 <aeperezt> lol
17:46:56 <cwickert> and make sure everybody knows we need to hurry up
17:47:06 <nb> +1
17:47:19 <cwickert> #info sesivany is going to ask for a quote for the release party t-shirts tomorrow
17:47:37 <cwickert> ok, let's have a look at the schedule
17:48:04 <cwickert> #topic F19 FAmSCo and ambassadors schedules
17:48:32 <cwickert> http://fedorapeople.org/groups/schedule/f-19/f-19-ambassadors-tasks.html
17:48:59 <cwickert> looks good overall
17:49:13 <cwickert> I recall having seen some test days reminders
17:49:32 <cwickert> release events are mostly taken care of
17:49:44 <sesivany> I'm back
17:49:45 <cwickert> anything else we need to do?
17:49:48 <cwickert> #chair sesivany
17:49:48 <zodbot> Current chairs: aeperezt cwickert sesivany tuanta
17:49:51 <cwickert> wb, sesivany
17:50:01 <sesivany> did I miss much?
17:50:06 <cwickert> yes, everything :)
17:50:23 <cwickert> we discussed the t-shirts and the LATAM budget
17:50:31 <cwickert> and the CC for APAC
17:50:56 <cwickert> IIRC that's all, we all agree and you can catch up in the meeting minutes later
17:50:59 <sesivany> ok, great, I'll read minutes to not hold you.
17:51:11 <cwickert> ok, anything else on the schedule?
17:51:53 <cwickert> #topic F19 Release events
17:51:55 <cwickert> https://fedoraproject.org/wiki/F19_release_events
17:52:09 <cwickert> did we ever call for release events?
17:52:11 <cwickert> I mean, we discussed the shirts thing in great length
17:52:20 <cwickert> but we don't have much release events yet
17:52:29 <cwickert> that means we won't need any shirts :(
17:52:38 <sesivany> cwickert: not yet
17:52:54 <sesivany> I think it's planned around May 30th.
17:52:56 <cwickert> oh, right
17:52:59 <cwickert> my bad
17:53:15 <nb> when is f19 scheduled?
17:53:18 <cwickert> should we already make a call now?
17:53:20 * nb might need to get a media po going soon
17:56:15 <cwickert> nb: July 2nd
17:56:16 <cwickert> https://fedoraproject.org/wiki/Schedule
17:56:16 <cwickert> I thought it was earlier
17:56:16 <cwickert> that gives us more time
17:56:16 <sesivany> cwickert: yeah, why not? I don't see a reason to delay it.
17:56:17 <sesivany> nb: I should do the same for EMEA, thank you for reminding me ;)
17:56:30 <cwickert> I think we are good then
17:56:33 <sesivany> ok, I'll take care of the call.
17:56:34 <cwickert> anything else?
17:56:35 <sesivany> #action sesivany to make a call for F19 release parties.
17:56:49 <cwickert> #action sesivany to call for release events. the sooner, the better
17:56:56 <cwickert> #undo
17:56:56 <zodbot> Removing item from minutes: <MeetBot.items.Action object at 0x2767ad10>
17:56:57 <sesivany> not from me
17:57:01 <cwickert> one is enough...
17:57:09 <cwickert> ok, one last thing
17:57:25 <cwickert> #topic Events calendar in fedocal
17:57:36 <cwickert> I requested an 'events' calendar
17:58:08 <cwickert> here it is
17:58:09 <cwickert> https://apps.fedoraproject.org/calendar/Events/
17:58:21 <cwickert> #info we now have a calendar for events at https://apps.fedoraproject.org/calendar/Events/
17:59:01 <sesivany> cwickert, who has rights to add events?
17:59:20 <cwickert> every contributor can add an event
17:59:24 * cwickert wonders why the topic was changed
17:59:26 <cwickert> #topic Events calendar in fedocal
17:59:46 <cwickert> every event has one or more organizers
17:59:50 <cwickert> and they can edit it
18:00:03 <sesivany> cwickert, ok
18:00:13 <cwickert> so make sure to add more then one organizer, so we don't run into bootle necks
18:00:53 <cwickert> #info all contributors can add events to the calendar, but only organizers can edit them. please use more then one organizer if possible
18:01:29 <cwickert> #info the calendar will not completely replace the events wiki page. we still need it and we need individual wiki pages for every event
18:02:07 <cwickert> before we announce the calendar on the mailing list(s), I would like us to play around with it
18:02:11 <cwickert> does this make sense?
18:02:39 <sesivany> cwickert: ok, I'll take a look at it, haven't found time yet.
18:02:49 <cwickert> ok
18:03:01 <tuanta> ok
18:03:13 <herlo> well, netsplits are keeping me from participating. Sorry folks.
18:03:36 <cwickert> #action all FAmSco members to have a look at https://apps.fedoraproject.org/calendar/Events/ and the documentation at http://fedocal.readthedocs.org/en/latest/usage.html
18:03:52 <cwickert> herlo: yeah, bad internet 'weather' today
18:03:59 <cwickert> ok, that's all from my side
18:04:06 * cwickert needs to leave now
18:04:12 <cwickert> anything else?
18:04:15 <sesivany> no
18:04:36 <cwickert> tuanta, aeperezt, herlo, nb: anything from your side?
18:04:49 <aeperezt> no
18:04:51 <tuanta> nope
18:04:56 <cwickert> ok then
18:04:59 <cwickert> #endmeeting