17:00:04 <sesivany> #startmeeting FAmSCo 2013-06-03
17:00:04 <zodbot> Meeting started Mon Jun  3 17:00:04 2013 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:04 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:07 <sesivany> #meetingname famsco
17:00:07 <zodbot> The meeting name has been set to 'famsco'
17:00:15 <sesivany> #topic Roll call
17:00:21 <sesivany> .fas eischmann
17:00:22 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:00:31 <aeperezt> .fas aeperezt
17:00:33 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:01:03 <sesivany> aeperezt: hi
17:01:21 <sesivany> looks like it's just two of us :-/
17:01:26 <sesivany> let's wait a bit more.
17:04:21 <aeperezt> ok
17:05:48 <aeperezt> sesivany, while we wait
17:06:31 <aeperezt> sesivany, I updated https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget#Fiscal_Year_2014
17:06:59 <sesivany> aeperezt: ok, let's start with that...
17:07:08 <sesivany> #topic Quarterly Budget Meeting
17:07:30 <aeperezt> with the information we have on the budget, added only reimbursed tickets
17:08:02 <aeperezt> there are some open tickets that we have not information if need to be reimbused from Q1
17:08:51 <sesivany> aeperezt: I guess the whole F20 will fall into Q2.
17:09:06 <aeperezt> Q2 is on Budget and with some open tickets waithing to be reimbused that will be done before the quarter is finish problably we will have issues
17:09:24 <aeperezt> that is the other thing we have media for f20 on Q3 not Q2
17:09:47 <aeperezt> so we need to adjust that
17:10:26 <sesivany> aeperezt: for OSAS, it'd be very helpful to estimate how many expenses will land in the quarter. I mean how many of them will get actually paid in the quarter.
17:10:37 <aeperezt> I have to thanks yn1v who give me the information as was paid with the Credit card
17:10:39 <sesivany> aeperezt: based on this, they can plan their spending.
17:10:47 * herlo apologizes for being late.
17:11:15 <aeperezt> sesivany, for Q2 we have already all tickets open
17:11:26 <sesivany> herlo: no problem, you havent missed much, it's just me and aeperzt here today.
17:11:50 <aeperezt> waithing to confirm one but will be spend the fisl budget as it is documented
17:12:18 <sesivany> aeperezt: ok, great.
17:12:23 <aeperezt> the main issue is media
17:12:33 <aeperezt> we have no budget for that
17:12:37 <aeperezt> on Q2
17:12:55 <sesivany> aeperezt: yeah, but you can transfer the budget from Q1.
17:13:09 <sesivany> aeperezt: the money is not lost if you didn't spend it.
17:13:21 <aeperezt> sesivany, can we do that?
17:13:38 <sesivany> aeperezt: yes
17:14:11 <sesivany> it's not about spending every penny in the quarter, it's about spending everything in the fiscal year.
17:14:18 <aeperezt> sesivany, hum think some one said it did not
17:14:41 <aeperezt> ok if that is the case we have money then
17:14:41 <sesivany> so now we just want to make sure that the regions are not far behind what they planned.
17:15:59 <sesivany> aeperezt: for OSAS, it works that way. They have to spend everything in the quarter, but they're trying to balance it for us, so that we have more flexible quarterly budgets.
17:16:00 <aeperezt> if that is the case sounds great we have some tickets we need to confirm the invoces to reimburse plus the media issue, so we are ok
17:16:35 <sesivany> aeperezt: it's almost impossible to plan expensive accurately on quarterly basis in Fedora community.
17:17:12 <herlo> sesivany: okay
17:17:14 <aeperezt> sesivany, yes and sometimes ambassadors plan the events but do not confirm tickets
17:17:33 <aeperezt> look on Q2 we close a ticket from Q4 2013
17:18:07 <aeperezt> we new he had the merchandise but he did not upload the invoice
17:18:08 <sesivany> aeperezt: yes, I see.
17:18:22 <sesivany> aeperezt: it's another problem.
17:18:38 <sesivany> aeperezt: we have to push people to ask for reimbursement as soon as possible.
17:18:51 <aeperezt> I have two more tickets like that from Q1 that not sure if they spend it or not
17:19:09 <sesivany> if people ask for reimbursement after 6 months, it makes big troubles for our planning.
17:19:17 <aeperezt> so it makes it complicated
17:20:32 <sesivany> in EMEA, I want to set a "soft" deadline - 1 month. It's not completely mandatory, but it's highly recommended to ask for reimbursement within 1 month after the expense happened.
17:20:35 <aeperezt> it is the same with fisl that we have the invoice of the hostal 900 waithing but not much we can do on that as fisl is on June 3-6
17:21:01 <sesivany> because once it happens, people have the receipt and there is no objective reason for delays.
17:21:27 <aeperezt> so we have to waith until then for the invoice but we are sure we will have before the end of the quater
17:22:15 <aeperezt> but since it is credit card it will probably land on Q3 on OSAS
17:23:43 <sesivany> aeperezt: can you please go through the budget for Q2 and estimate how much money you will spend this quarter. Now, the money are tied to events in the quarter, but it doesn't mean it's paid in the quarter. For OSAS, it'd be very helpful to give them estimation of money that will be paid by the end of Aug.
17:24:24 <aeperezt> sesivany, I have that number
17:24:43 <sesivany> aeperezt: ok, let's keep it for rsuehle for the meeting next week.
17:25:01 <aeperezt> 4296.14
17:25:25 <aeperezt> that is what we have so far I will have to include f19 media
17:26:11 <sesivany> #action all regional treasurers to make an estimation of how much will actually be paid in Q2 (expenses that will land in RHT accounting by the end of Aug).
17:26:13 <aeperezt> sesivany, right
17:27:39 <sesivany> #info several expenses got delayed in LATAM and F20 media expenses will land in Q2. Otherwise the region is on track with spending.
17:28:19 <sesivany> #link https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget#Fiscal_Year_2014
17:28:41 <sesivany> I updated our budget, too: http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget#Fiscal_Year_2014
17:28:54 <sesivany> #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget#Fiscal_Year_2014
17:29:49 <sesivany> three events took place too late in the quarter to get paid, we saved little money on shipping, but otherwise we're on track.
17:30:33 <aeperezt> it looks great
17:31:07 <sesivany> #info Three events in EMEA took place too late to get paid in Q1, little money on shipping was saved, otherwise spending is on track.
17:32:08 <aeperezt> sesivany, I think it will improve next year as we are moving forward
17:32:30 <aeperezt> on the application of the budget and we learn a thing or two on the way
17:32:36 <sesivany> unfortunately, there is no one from APAC and inode0 from NA also hasnt come.
17:33:04 <sesivany> so I'm afraid we're done with this topic for today...
17:33:14 <aeperezt> sesivany, regarding the ticket about the new mentor for Brazil
17:33:18 <herlo> oh, odd. inode0 was preparing and everything
17:34:32 <sesivany> herlo: he told me that it'd be in the middle of his work hours and he might be called somewhere.
17:34:50 <herlo> ahh, yes
17:35:16 <herlo> it is a rough time for working people in NA
17:35:33 <sesivany> herlo: unfortunately, there is no way to find a time that would be OK for everyone.
17:35:55 <herlo> yeah, it's true
17:36:05 <sesivany> herlo: any time later is too late for people in APAC since it's around midnight there now.
17:36:49 <herlo> sesivany: yeah, Probably the only real option is a weekend.
17:37:20 <sesivany> herlo: but inode0 can send some overview to the mailing list. I have no problem with that.
17:38:39 <sesivany> aeperezt: ok, let's talk about the mentor...
17:38:49 <sesivany> #topic Request for an additional mentor for Brazil
17:39:10 <sesivany> .famsco 349
17:39:10 <zodbot> https://fedorahosted.org/famsco/ticket/349
17:39:24 <aeperezt> sesivany, we open that to discution on the Brazil list
17:39:37 <aeperezt> sesivany, and people supported lvaz
17:40:08 <sesivany> aeperezt: I think no one of FAmSCo knows him personally, so I will probably rely on your opinion.
17:40:48 <aeperezt> sesivany, right
17:40:58 <herlo> sesivany: cool
17:41:49 * herlo will also rely on Brazil community's opinion.
17:42:04 <sesivany> aeperezt: so what do you think about Leonardo becoming a mentor?
17:42:07 <aeperezt> well he has been working with Brazil community and they all supported him
17:42:24 <aeperezt> sesivany, in way he is already doing so
17:42:53 <sesivany> aeperezt: ok, the problem is that we don't have a quorum today :/
17:43:01 <aeperezt> I think he will do good job as a mentor
17:43:06 <sesivany> could it wait until the next week?
17:43:20 <aeperezt> sesivany,  I know but we can deside on the track I think
17:43:28 <sesivany> or we can ask other FAmSCo members to vote in the ticket
17:43:29 <aeperezt> and it can also waith
17:43:42 * herlo is good with voting in the trac ticket
17:44:45 <sesivany> ok, let's vote in the ticket.
17:45:25 <aeperezt> ok
17:45:48 <sesivany> #action all FAmSCo member to vote about the new mentor in the ticket #349 so that we don't have to wait for the next meeting.
17:46:59 <aeperezt> sesivany, regarding the issue on the Brazil list, after the meeting on latam, Daniel granted permision to others to moderated the list
17:47:05 <aeperezt> so that got solved
17:47:15 <sesivany> aeperezt: glad to hear that!
17:48:18 <sesivany> is there anything else we should discuss today?
17:48:34 <aeperezt> sesivany, no from me
17:49:05 <sesivany> I propose we continue the discussion on the budget at the next meeting. Rsuehle should be there, and hopefully more FAmSCo members too.
17:49:20 <aeperezt> sesivany, +1
17:49:45 <sesivany> ok, if there is nothing else, I'll end the meeting.
17:50:01 <sesivany> thank you for coming today. Meet you next week!
17:50:02 <aeperezt> thanks herlo sesivany
17:51:36 <sesivany> #endmeeting