17:00:10 <sesivany> #startmeeting FAmSCo 2013-06-10
17:00:10 <zodbot> Meeting started Mon Jun 10 17:00:10 2013 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:10 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:23 <sesivany> #meetingname famsco
17:00:23 <zodbot> The meeting name has been set to 'famsco'
17:00:29 <sesivany> #topic Roll call
17:00:35 <sesivany> .fas eischmann
17:01:09 <sesivany> bckurera, aeperezt, nb: ping
17:01:21 <sesivany> tuanta: ping
17:01:30 <tuanta> yes
17:01:32 <tuanta> :)
17:01:36 <tuanta> .fas tuanta
17:01:47 <tuanta> I am here today
17:01:52 <aeperezt> .fa aeperezt
17:01:54 <sesivany> tuanta: great
17:01:56 <aeperezt> .fas aeperezt
17:02:01 <cwickert> .fas cwickert
17:02:13 <bckurera> ?fas bckurera
17:02:18 <tuanta> zodbot not respond us?
17:02:32 <nirik> it's rejoining channels after a net split.
17:02:39 <sesivany> tuanta: looks like zodbot doesn't respond to .fas command
17:03:30 <sesivany> we already have a quorum, great. Let's wait a couple more minutes for others though.
17:04:12 * cwickert is here, even if zodbot doesn't like me :(
17:04:42 <tuanta> she loves you, cwickert :)
17:04:43 <sesivany> cwickert: zodbot doesn't like everyone today :)
17:04:52 <sesivany> ok, let's start...
17:04:58 <sesivany> #topic Announcements
17:05:13 <sesivany> anything you want to announce?
17:05:44 <sesivany> I've got one...
17:05:58 <cwickert> The FESCo townhalls are going on right now in #fedora-townhall
17:06:27 <sesivany> cwickert: yeah, I was going to announce the FAmSCo townhalls.
17:06:44 <sesivany> #chair eischmann cwickert tuanta aeperezt bckurera
17:06:44 <zodbot> Current chairs: aeperezt bckurera cwickert eischmann sesivany tuanta
17:07:04 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:07:42 <sesivany> #info FAmSCo townhalls will be at 20:00 UTC tomorrow.
17:07:45 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
17:07:58 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:08:01 <cwickert> #info for more info about the townhalls, please refer to https://fedoraproject.org/wiki/Elections#IRC_Town_Halls
17:08:01 <zodbot> cwickert: cwickert 'Christoph Wickert' <christoph.wickert@googlemail.com>
17:08:12 <sesivany> zodbot does like us, he is just slow today :)
17:08:36 * nirik said that, but I guess no one pays any attention to me. ;)
17:08:48 <sesivany> I think it's just me and cwickert who are running for re-election, right?
17:09:15 <bckurera> sesivany,  yes :-)
17:09:21 <sesivany> but others can join the grilling and chip in some hard questions ;-)
17:10:16 <tuanta> sesivany: it's about 3:00 AM at my side :( not sure I could attend
17:10:17 <sesivany> any other announcements?
17:11:12 <sesivany> tuanta: yeah, the time is pretty crazy for you. I guess it's because all candidates are from either EMEA or LATAM.
17:11:26 <sesivany> ok, let's get back to the budget topic...
17:11:41 <sesivany> #topic Quarterly Budget Meeting Vol. 2
17:12:04 <sesivany> last time, we went through EMEA and LATAM budgets...
17:12:48 <sesivany> EMEA budget is pretty much on track, just some payments didn't make it to the last quarter.
17:13:00 <sesivany> #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget - EMEA budget after Q1
17:13:29 <tuanta> !
17:13:29 <sesivany> cwickert: have you already gotten reimbursed for LinuxTag?
17:13:47 <sesivany> cwickert: that was the biggest expense missing in Q1.
17:14:16 <sesivany> tuanta: is it related to EMEA budget? if it's related to APAC, wait please. One by one.
17:14:32 <tuanta> yes, related to APAC
17:14:53 <cwickert> sesivany: no, I have not been reimbursed yet
17:15:20 <sesivany> cwickert: but kital knows about, right?
17:15:38 <sesivany> cwickert: the hotel was paid by him directly?
17:16:11 <cwickert> sesivany: it's way too much for kital
17:16:20 <cwickert> this is why I assigned the ticket to lh
17:16:45 <cwickert> I met her on the last day of LinuxTag, she was at Berlin on holidays
17:17:02 <cwickert> and she told me she would take care of the ticket
17:17:10 <cwickert> nevertheless this hasn't happened
17:17:18 <cwickert> will ping her again
17:17:29 <sesivany> cwickert: ok, but we know the numbers, so it doesn't stop us from closing the Q1.
17:17:33 <cwickert> because it's a huge amount of money
17:17:46 <cwickert> I have one more ticket for the record
17:17:55 <cwickert> I just noticed, sorry
17:18:07 <cwickert> CLT, hotel for me and fab
17:18:24 * cwickert looks for the invoice...
17:20:00 <sesivany> cwickert: if it's still not assigned to kital, please do so.
17:20:46 <sesivany> cwickert: I'm going to do the final account for Q1. We should have some surplus of couple of hundreds which we can use e.g. on swag this quarter.
17:20:55 <cwickert> yes
17:21:19 <cwickert> the CLT ticket is not that much, I think 170 EUR or so
17:21:36 <sesivany> the same for others, if you have saved some money, make a plan how to spend them ideally this quarter.
17:22:03 * bckurera thats is great
17:23:50 <sesivany> cwickert: if you still have some expenses, assign them to kital, so that we can make an exact plan for Q2. There are just two more other invoices (one from France, one from Greece, I'll push those).
17:23:56 <cwickert> sesivany: found the receipt, it's 102 EUR. I will file a ticket and update the wiki page, so the numbers are complete. I will do this later tonight, then from my side the EMEA budget can be closed for this quarter
17:24:12 <sesivany> cwickert: ok, great.
17:24:27 <sesivany> that's it for EMEA, I guess.
17:24:33 <sesivany> APAC's turn?
17:24:37 <sesivany> tuanta?
17:25:58 <tuanta> yes
17:26:02 <tuanta> budget aggregation in APAC is pending. I have got a draft, but it needs to be confirmed in APAC meeting this weekend
17:26:02 <tuanta> would you like to take a look at that draft?
17:26:06 <tuanta> actually, we have processed some more tickets during Q1 but they are for F18 release parties which related to FY2013
17:26:07 <tuanta> they are not reimbursed because of CC holder issue in APAC. I think they should be counted for FY2013
17:26:51 <sesivany> tuanta: yes, they should
17:27:16 <sesivany> tuanta: we also have several payments from FY13 and we don't account them in this FY.
17:27:56 <tuanta> btw, we chose KageSenshi as cc holder for APAC, but we don't know what next steps are
17:28:13 <sesivany> they in fact land in this year's Red Hat accounting, but some payments late in this fiscal year will land in next year, so in the end, it will be as we budget it.
17:28:26 <bckurera> Tuanta inthink i replied for that email
17:29:10 <sesivany> ok, I think rsuehle is responsible for this stuff in Red Hat, so let's nag her about it?
17:29:38 <bckurera> Yes ruth and robyn should be aware of itnow,
17:29:48 <tuanta> sesivany: it makes sense
17:29:48 <tuanta> bckurera: I have no updates up to now so all I can do is wating
17:30:52 <sesivany> let's ping rbergeron if she is around.
17:31:28 <bckurera> Yeah, we need to follow it up, its hard
17:32:04 <sesivany> #action sesivany to nag rsuehle and rbergeron about CC for APAC.
17:32:48 <bckurera> sesivany,  btw whqt happen to your request, so far?
17:32:49 <sesivany> tuanta: ok, some payments are delayed, but have all the planned expenses happened?
17:32:56 <cwickert> sesivany: while you are at it, nag them for a CC for you or me, too. We need one more in EMEA and/or kital needs his limit raised
17:33:31 <sesivany> bckurera: nothing, I've pretty much given up... yeah, I'll keep trying.
17:34:01 <bckurera> sesivany,  in that case will apac face the same issue?
17:34:35 <sesivany> cwickert: I will, but the CC for APAC is the highest priorty now, because they have none and kital now needs to serve APAC, too. So their CC would help us, too, actually.
17:36:20 <sesivany> tuanta, bckurera: besides the delayed because of lack of CC, are you on track with expenses? No big differences from the planned budget?
17:37:39 <bckurera> sesivany,  there is a difference, a surplus which we could use for F19 release
17:37:49 <bckurera> And swags too
17:38:16 <sesivany> bckurera: ok, so similar situation to EMEA...
17:38:28 <aeperezt> same on latam
17:38:49 <sesivany> we discussed LATAM last time with aeperezt, they're in control too.
17:38:59 <bckurera> Yeah every budgeted event didnt took place and there were some unplanned stuff as well
17:39:12 <sesivany> NA is a big question mark though.
17:40:06 <sesivany> I have no idea how the things are going there.
17:40:51 <sesivany> if rsuehle and inode0 can't attend our meeting, I think we should ask them for an overview via email.
17:41:53 <sesivany> any opinions?
17:42:56 <tuanta> oh, my net :(
17:43:21 <bckurera> sesivany,  agreed and via email it is easier too
17:43:37 <aeperezt> right
17:43:46 <sesivany> one more thing, when you're closing the last quarter, please make an estimation of expenses for Q2, include only expenses that you think will land in Q2.
17:44:21 <sesivany> so there might be some delayed payments from Q1 and exclude payments which you think will land in Q3.
17:44:31 * bckurera using android phone while travelling, network connection is a headache
17:44:32 <tuanta> I will have detailed report for APAC Q1 budget in next FAmSCo meeting
17:44:39 <sesivany> this estimation will help OSAS to plan a lot.
17:44:42 <tuanta> yes, understood, sesivany
17:45:01 <sesivany> tuanta: ok, great.
17:45:51 <sesivany> #info APAC budget is on track, just some payments are delayed because there is no community credit card to reimburse ppl.
17:46:25 <sesivany> #action sesivany to ask rsuehle and inode0 for a NA budget overview via email
17:47:07 <tuanta> no, sesivany, it's not on track; as in my draft (needs to be confirmed) most of planned items not happen
17:47:42 <tuanta> I will check them all this weekend with APAC guys and have detailed report to FAmSCo next week
17:48:14 <sesivany> tuanta: you mean they didn't get reimbursed or they didn't happen at all?
17:48:39 <tuanta> lot of planned items didn't happen at all :(
17:49:02 <sesivany> tuanta: that's unfortunate.
17:49:10 <tuanta> yes :(
17:49:17 <tuanta> I think we should keep this to the next meeting
17:49:32 <sesivany> tuanta: please make an overview and plan how to spend up the money soon, ideally in this quarter.
17:49:55 <bckurera> Yeah so planned amounts can be brought forward to Q2
17:50:19 <sesivany> bckurera: yes.
17:50:38 <bckurera> Definately it would be a surplus but we dont get disappointed as F19 is on the way there will be more needs
17:50:51 <sesivany> bckurera: the end of FY is the hard deadline.
17:51:07 <tuanta> it's the first year we do budget planning in APAC. It would be improved quarter by quarter, I believe
17:51:19 <sesivany> bckurera: but we should try to be as close to our planned budget as possible.
17:51:40 <sesivany> tuanta: yes, we're all learning this year.
17:52:12 <bckurera> sesivany,  yes it is our goal too, but we all are learning and will get improved hopefully :-)
17:52:18 <sesivany> #action tuanta to prepare an overview of APAC budget situation for the next meeting.
17:53:52 <sesivany> anything else?
17:53:59 <sesivany> any other topic to discuss?
17:54:55 <tuanta> I think no more
17:54:57 * bckurera - silent :-)
17:55:08 <sesivany> ok, there is one more topic...
17:55:24 <sesivany> #topic Request for an additional mentor for Brazil
17:55:36 <sesivany> .famsco 349
17:55:38 <zodbot> https://fedorahosted.org/famsco/ticket/349
17:55:56 <sesivany> we didn't have quorum last time
17:56:03 <sesivany> so we couldnt approve it.
17:56:46 <sesivany> can you please add your vote?
17:56:49 <aeperezt> I already voted on the ticket
17:57:01 <cwickert> +1
17:57:02 <aeperezt> +1
17:57:03 <sesivany> we need three more.
17:57:09 <sesivany> +1
17:57:18 <sesivany> two more now :)
17:57:29 <sesivany> tuanta, bckurera?
17:57:29 * tuanta reading the ticket now
17:57:35 <sesivany> tuanta: ok
17:58:12 <tuanta> +1
17:58:25 <tuanta> I don't see any reasons to stop this
17:59:08 <sesivany> ok, approved
17:59:21 <tuanta> btw, APAC maybe in the same situation
17:59:36 <bckurera> +1
17:59:39 <sesivany> #agreed The ticket #349 has been approved.
17:59:56 <tuanta> no (or slow) responses from mentors put candidates to difficult situation
18:00:01 <sesivany> tuanta: if you need more mentors, please come up with a candidate and nominate him.
18:00:41 <tuanta> I nominated myself. However, by process, I need to be nominated by existing mentors
18:00:47 <tuanta> :)
18:01:17 <sesivany> tuanta: if there is no other active mentor in APAC to nominate you, I can do that.
18:01:31 <tuanta> I have just tried to get in touch with them this afternoon
18:01:40 <bckurera> Unfortunately i m nt a mentor tuanta anyway i support you
18:03:06 <sesivany> tuanta: ok, if it doesn't work, just let me know.
18:03:40 <tuanta> sesivany: AFAIS, most of them are inactive; also thanks. I will update to you
18:04:01 <tuanta> next topic please
18:04:07 <sesivany> ok, is that all? I'm afraid I have to leave soon.
18:04:31 <bckurera> We arepassing time will conclude
18:04:58 <bckurera> tuanta,  i dont like the word inactive, i think they are busy with work
18:05:11 <tuanta> we should end the meeting here
18:05:25 <tuanta> bckurera: got it. agree.
18:05:28 <sesivany> tuanta: ok, I'm ending it right now...
18:05:31 <sesivany> #endmeeting