17:00:27 <sesivany> #startmeeting FAmSCo 2013-09-16
17:00:27 <zodbot> Meeting started Mon Sep 16 17:00:27 2013 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:27 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:35 <sesivany> #meetingname famsco
17:00:35 <zodbot> The meeting name has been set to 'famsco'
17:00:40 <sesivany> #topic Roll call
17:00:44 <sesivany> .fas eischmann
17:00:45 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:00:47 <tuanta> .fas tuanta
17:00:48 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
17:01:14 <bckurera> .fas bckurera
17:01:15 <zodbot> bckurera: bckurera 'Buddhika Kurera' <bckurera@gmail.com>
17:01:20 <Affix> .fas affix
17:01:20 <zodbot> Affix: pyrox 'Keiran Smith' <jan@fedoraproject.org> - affix 'Keiran Smith' <fedora@affix.me>
17:02:46 <sesivany> aeperezt, LoKoMurdoK: ping
17:03:14 <LoKoMurdoK> .fas lbazan
17:03:15 <zodbot> LoKoMurdoK: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
17:03:56 <LoKoMurdoK> hi all!
17:03:58 <LoKoMurdoK> :-)
17:04:03 <sesivany> I hope aeperezt will show up since we should discuss regional budgets.
17:04:19 <sesivany> LoKoMurdoK: do you know the budget situation in LATAM?
17:04:49 <LoKoMurdoK> sesivany: aeperezt have the report!
17:04:57 <sesivany> LoKoMurdoK: great
17:05:00 <robyduck> .fas robyduck
17:05:01 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
17:05:40 <robyduck> hi, just a few minutes late :)
17:05:57 <sesivany> just aeperezt and we're complete :)
17:06:06 <sesivany> that's great news after a long time.
17:06:41 <robyduck> sesivany: +1
17:07:04 <sesivany> ok, let's start, aeperezt will hopefully join us later.
17:07:08 <LoKoMurdoK> sesivany: all tickets now are purchased for FUDCon :-)
17:07:17 <LoKoMurdoK> sesivany: FYI
17:07:17 <bckurera> Great ! Nice to be back :-)
17:07:18 <LoKoMurdoK> :-)
17:07:32 <sesivany> #topic Quarterly Budget Meeting - Q2
17:07:57 <sesivany> first I have to say that I've got no response from the NA region.
17:08:06 <tuanta> :(
17:08:30 <sesivany> I wrote inode0 and rsuehle, I also included ambassadors mailing list, but zero response.
17:08:47 <LoKoMurdoK> :o
17:08:50 <aeperezt> .fas aeperezt
17:08:51 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:08:57 <sesivany> so I'm afraid we have absolutely no idea what the budget situation is in NA.
17:09:17 <sesivany> which is kinda serious because it's the largest chunk of our budget.
17:09:19 <aeperezt> sorry for the delay
17:09:25 <sesivany> aeperezt: no prob
17:09:29 <aeperezt> work stuff
17:09:52 <sesivany> does anyone have any suggestions what to do with the situation?
17:10:31 <sesivany> We wanted to control the budget, but currently 40% is completely out of any control :)
17:10:53 <nb> as far as i understand, FAmNA is within our budget
17:10:55 <nb> but i don't know much about it
17:11:26 <sesivany> I mean, inode0 does his best. he tracks all expenses occured outside Red Hat.
17:12:14 <sesivany> nb: that's good news, but it'd be great if someone at least let us know or if we could set up some communication channel between FAmSCo and NA.
17:12:35 <nb> we are getting ready to reorder a lot of our swag, so we will probably be spending more than we have been (although will still be within budget)
17:13:33 <sesivany> nb: that's good news because not spending the budget is almost as bad as spending over the limits :-)
17:13:55 <nb> yeah
17:14:31 <sesivany> nb: is there anyone who has something to do with the expenses/budget besides inode0? Someone I can contact and ask if he/she is willing to cooperate with us?
17:15:29 <sesivany> inode0 is doing his best, but he told us last time he couldn't track everything.
17:15:56 * nb looks for our spreadsheet
17:16:02 <nb> we use a google docs spreadsheet mainly
17:17:28 <nb> https://docs.google.com/spreadsheet/ccc?key=0ApBrbq5j6NbOdG0zQzVvR3VqQ05NaE5xaDdLOWh3a0E#gid=0
17:17:32 <nb> although it needs to be updated
17:17:39 * nb is not sure about much ele
17:17:41 <nb> else
17:18:14 <sesivany> nb: it'd be nice to have at least a NA budget wiki page which links to spreadsheet. So that we don't have to dig it up every time we need to take a lot at it.
17:18:24 <nb> yeah
17:19:40 <sesivany> nb: you should start producing swag, a lot of swag, the budget left is enormous :)
17:20:29 <sesivany> #info the NA budget is here: https://docs.google.com/spreadsheet/ccc?key=0ApBrbq5j6NbOdG0zQzVvR3VqQ05NaE5xaDdLOWh3a0E#gid=0 - probably not fully up to date.
17:20:51 <sesivany> ok, let's look at other regions. Let's start with EMEA.
17:21:26 <sesivany> #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget
17:22:03 <sesivany> #link http://eischmann.wordpress.com/2013/09/06/fedora-emea-budget-q2/ - Q2 EMEA budget report
17:22:17 <sesivany> in EMEA, we're pretty much on track.
17:22:33 <aeperezt> sesivany, great
17:22:41 <sesivany> still a few hundred dollars above the limit, but we're going to make it.
17:22:53 <aeperezt> sesivany, that is nice
17:23:34 <sesivany> #info EMEA in on track with spending, just a few hundred dollars above the annual limit.
17:23:59 <sesivany> aeperezt: can you tell us updates about LATAM?
17:24:09 <aeperezt> sesivany,
17:24:13 <aeperezt> #link https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget
17:24:28 <aeperezt> Latam is a little bit below on the planned budget
17:25:02 <aeperezt> we cachup on Q2 and we are aready asign what is left of the budget on Q3
17:25:40 <aeperezt> the only detail is the f20 production that will be move to Q4 do to F20 release day
17:25:46 <sesivany> aeperezt: it's nice. Glad to see you're back on track.
17:26:12 <aeperezt> but we are on track
17:26:28 <sesivany> #info LATAM is a little bit below on the planned budget
17:26:39 <cwickert> ?
17:26:50 <sesivany> cwickert: go ahead
17:27:04 <cwickert> sorry, not LATAM but EMEA
17:27:06 <aeperezt> sesivany, we will work on the fudcon on the next year budget
17:27:14 <cwickert> I don't see any release parties on the budget
17:27:56 <sesivany> cwickert: because we didn't make a budget for them.
17:28:17 <sesivany> cwickert: that's something we wanted to use reserves for. Before they got cut :)
17:28:26 <cwickert> I see
17:28:44 <cwickert> but didn't we have release events?
17:28:45 <tuanta> :)
17:28:47 <sesivany> cwickert: but if you have a release party expense, just file a ticket. I think our budget can absorb it.
17:28:55 <cwickert> did that
17:28:57 <cwickert> https://fedorahosted.org/emea-swag-tracking/ticket/290
17:29:08 <sesivany> cwickert: ok, I'll add it to the list.
17:29:38 <sesivany> cwickert: yes, we did have release events, but we supported organizers just with swag and media.
17:30:18 <sesivany> no one asked for funding and I didn't encourage them since we didn't have money for it in the budget.
17:31:02 <cwickert> sesivany: added
17:31:19 <sesivany> cwickert: thanks.
17:31:37 <cwickert> sesivany: well, if we have money left, we should ask people
17:31:38 <sesivany> tuanta: what about APAC?
17:31:56 <cwickert> s/ask people/ask them if they want to be reimbursed
17:32:13 <tuanta> sorry, I have not got updated information today :(
17:32:29 <tuanta> I asked for two APAC ambassadors to update APAC budget page
17:32:34 <tuanta> but they missed it
17:32:47 <sesivany> tuanta: do you have at least some quick overview?
17:32:52 <tuanta> I will update it and bring back to the next FAmSCo meeting
17:33:42 <sesivany> tuanta: ok
17:34:10 <tuanta> thank you for understandings
17:34:26 <sesivany> #link http://fedoraproject.org/wiki/Ambassadors/APAC/Budget
17:34:29 <sesivany> just for the record
17:34:39 <tuanta> yes, that link
17:35:24 <tuanta> in general, it's similar Q1, over a half of events/activities canceled :(
17:35:44 <tuanta> I will update and have a detailed report next wwel
17:35:51 <tuanta> s/wwel/week
17:37:24 <sesivany> tuanta: well, try to come up with alternative projects this quarter because if the situation is the same after Q3, we might need to redistribute the funds. I don't want to end up having smaller budget next year just because we didn't spend enough.
17:38:15 <tuanta> I will raise this up in the next meeting when I have enough information
17:39:06 <sesivany> I hope NA is doing better than the spreadsheet shows because according to the spreadsheet, they've spent 10k out of 49k in the half of the year.
17:40:42 <sesivany> LATAM and EMEA don't have problems to fulfill their budget. But we as FAmSCo should work with APAC and NA to get back on track in this quarter.
17:41:12 <aeperezt> sesivany, +1
17:41:52 <bckurera> +1
17:42:22 <sesivany> #info LATAM and EMEA don't have problems to fulfill their budget. But we as FAmSCo should work with APAC and NA to get back on track in this quarter.
17:42:32 <sesivany> ok, let's move on to the next topic.
17:42:39 <tuanta> we totally lost the way this year, I think. I hope APAC would have a much better budget plan next quarters and next years
17:43:14 <robyduck> sesivany: will you recontact inode0 for the NA budget?
17:43:55 <cwickert> robyduck, sesivany: I have a quote for pins and filed a ticket at https://fedorahosted.org/emea-swag-tracking/ticket/291
17:44:05 <sesivany> tuanta: I know it's something new for ambassadors. On the other hand, corporate budgeting knows no mercy. If you don't spend up your budget this year, you will get much less next year although you'll come up with a perfect plan.
17:44:37 <tuanta> yes, I know
17:44:45 <robyduck> great cwickert looking
17:45:24 <sesivany> cwickert: ok, I'll look at that.
17:45:33 <sesivany> ok, let's move on to the next topic.
17:45:48 <sesivany> #topic Changes in Mentoring Process proposal
17:46:01 <sesivany> #link https://fedoraproject.org/wiki/User:Tuanta/ChangeDraft:Ambassador_mentoring_and_membership_process
17:46:26 * sesivany is reading through it...
17:47:22 <sesivany> I've got one question about it...
17:47:31 <tuanta> yes, please
17:47:58 <sesivany> what is meant by the welcome message? Is it the message that is sent to the mailing list or is it something that only goes to the candidate?
17:48:11 <robyduck> ML
17:48:27 <sesivany> it's been some time I went through the mentoring :)
17:48:53 <tuanta> In our current process, there are two welcome messages
17:49:09 <sesivany> frankly, I think it should be a weekly/monthly digest if it goes to the mailing list.
17:49:27 <sesivany> rather than announcing every new ambassador in a separate message.
17:49:37 <tuanta> one is sent directly to candidate to welcome him/her immediately when him/her sponsored and the ticket closed
17:49:44 <sesivany> let's keep the traffic rather small.
17:50:11 <sesivany> tuanta: ok, that one can be done by mentors.
17:50:32 <sesivany> by announcements to mailing list should go from an admin as digests.
17:50:39 <sesivany> by->but
17:50:44 <tuanta> the other should be monthly (or weekly) email sent to the mailing list or written to a blog post
17:50:51 <robyduck> sesivany: it has ever been a digest, but I don't think there were fixed dates. When having 3-4 new ambassadors herlo sent out the welcome message to the list (and it could be it was about once in a month)
17:51:26 <sesivany> robyduck: I'm not saying it needs to be fixed. The way herlo did it was ok.
17:51:34 <sesivany> I think we cleared that up
17:51:44 * cwickert needs to run, will be back in 20 minutes
17:51:49 <sesivany> I've got no other objections.
17:52:02 <sesivany> anyone else? should we vote now?
17:52:59 <sesivany> if no one else has objections or questions, let's vote.
17:53:01 <sesivany> +1
17:53:04 <LoKoMurdoK> I think it's great the new process. +1 for me
17:53:11 <robyduck> +1
17:53:18 <bckurera> +1 fro me too
17:54:00 <sesivany> 4 members for it, it's ratified.
17:54:13 <tuanta> +1 from me too
17:54:59 <aeperezt> +1
17:55:11 <sesivany> #agreed FAmSCo agreed on the Changes in Mentoring Process proposal by 6 votes for it, none against it.
17:56:14 <sesivany> tuanta: go ahead and process the changes.
17:57:11 <sesivany> #topic Fedora Badges
17:57:32 <sesivany> a bit lighter topic :)
17:57:34 <tuanta> sesivany: please note me an #action
17:58:04 <sesivany> #action tuanta to go ahead and process the changes in FAmA
17:58:29 <sesivany> I'd like to discuss what badges we can create in the ambassador program.
17:59:00 <sesivany> any achievements that should be awarded with badge? :-)
17:59:01 <aeperezt> sesivany, good I propose two badges
17:59:11 <sesivany> aeperezt: which ones?
17:59:37 <aeperezt> sesivany, one for famsco members, but it will be fair if we can give them to former famsco members too
18:00:10 <aeperezt> sesivany, the other one was for ambassadors events reports
18:00:29 <robyduck> !
18:00:51 <sesivany> robyduck: just speak up, no need to follow the protocol.
18:00:53 <robyduck> I'm for a badge for event owners (or better Release Party organizers)
18:00:59 <aeperezt> but no sure how track the reports
18:01:12 <sesivany> fedoracal, maybe
18:01:16 <robyduck> no badge for FAmSCo, we are serving ambassadors not collecting badges
18:01:33 <sesivany> but everyone can add an event there, not only event owners.
18:01:41 <sesivany> so it wouldn't probably work.
18:02:28 <sesivany> robyduck: sure, but having a badge for serving in FAmSCo would be a nice side benefit :D
18:02:36 <robyduck> sure sesivany :)
18:03:57 <tuanta> :)
18:04:21 <robyduck> I like the Release Party owner badge, so also a new ambassador can get one (RP is not so a big effort as another event)
18:04:27 <aeperezt> robyduck, the issue is not the badge it self as famsco
18:04:37 <robyduck> aeperezt: ^^
18:05:09 <sesivany> it'd be great to have some way to give badges to people manually.
18:05:14 <aeperezt> robyduck, but a way to let other know that you did support your fellow ambassadors on famsco for a term
18:05:28 <sesivany> I don't think release parties or organizing other events can be done automatically.
18:05:43 <aeperezt> robyduck, that is why I wanted to honor the previus famsco members
18:05:49 <robyduck> sesivany: probably not
18:07:24 * sesivany will have to run soon. Think about the badges and we'll see if we get some good ideas.
18:07:37 <robyduck> ok
18:07:38 <sesivany> anything else to discuss today?
18:07:48 <LoKoMurdoK> nop
18:08:09 <tuanta> !
18:08:23 <sesivany> tuanta: go ahead
18:08:32 <tuanta> I got a difficult situation in APAC
18:08:47 <tuanta> there are no mentors available in India now
18:09:11 <sesivany> I thought kushal was a mentor.
18:09:16 <sesivany> #topic Openfloor
18:09:29 <bckurera> Tuan what happened to kushal
18:09:29 <tuanta> I got a case from a former ambassador who want to be (re)qualified again
18:10:07 <tuanta> he tried to contact to all three mentors listed in India section but he has not got any responses for a long time
18:10:49 <tuanta> I don't know. It sometimes very difficult to contact with someone :(
18:10:58 <tuanta> I don't know why
18:11:07 <sesivany> kushal is not responsive?
18:11:28 <bckurera> Tuan did you try contacting kushal?
18:11:48 <tuanta> the person I mentioned above and Ankur tried
18:12:09 <tuanta> I just got his message this afternoon
18:12:48 <thunderbirdtr> sesivany, ! wondering about FAD budget ? any news ?
18:12:53 <sesivany> can't he be taken over by an ambassador from a different country?
18:12:54 <tuanta> in this case, I will retry to contact to Kusal or Shakthi
18:13:13 <sesivany> thunderbirdtr: no, I'll remind rbergeron and rsuehle tomorrow.
18:13:21 <tuanta> sesivany: I think it should be ok
18:13:22 <thunderbirdtr> sesivany, thank you
18:13:27 <bckurera> Tuan yes pls
18:13:41 <bckurera> And i ll try too
18:14:19 <tuanta> I will try to contact to kushal and shakthi first then if there is no response, I will "redirect" him to another mentors in APAC
18:14:32 <tuanta> thanks for your advice
18:14:36 <tuanta> eof
18:14:55 <sesivany> #action tuanta to contact kushal and shakthi about the issue with mentors in India.
18:15:04 <sesivany> ok, time is up.
18:15:18 <sesivany> thank you for coming and meet you next week!
18:15:28 <tuanta> thanks, se you all next week
18:15:28 <sesivany> #endmeeting