17:00:16 <sesivany> #startmeeting FAmSCo 2013-09-30
17:00:16 <zodbot> Meeting started Mon Sep 30 17:00:16 2013 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:16 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:22 <sesivany> #meetingname famsco
17:00:22 <zodbot> The meeting name has been set to 'famsco'
17:00:27 <sesivany> #topic Roll Call
17:00:35 <sesivany> .fas eischmann
17:00:35 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:02:43 <bckurera> .fas bckurera
17:02:44 <zodbot> bckurera: bckurera 'Buddhika Kurera' <bckurera@gmail.com>
17:02:49 <robyduck> .fas robyduck
17:02:51 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
17:03:40 <sesivany> three of us, I was afraid I was the only one today :)
17:03:57 <robyduck> :)
17:04:07 <tuanta> .fas tuanta
17:04:08 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
17:04:19 <tuanta> hello :)
17:04:33 <sesivany> tuanta: hi!
17:04:49 <robyduck> hi tuanta ;)
17:04:57 <aeperezt_mb> .fas aeperezt
17:04:58 <zodbot> aeperezt_mb: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:05:10 <aeperezt_mb> hello
17:05:16 <sesivany> aeperezt_mb: hi
17:05:28 <sesivany> ok, let's start with an easy topic.
17:05:37 <aeperezt_mb> from Cusco airport getting home with lokpmurdok
17:06:01 <aeperezt_mb> .fas lbazan
17:06:02 <zodbot> aeperezt_mb: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
17:06:07 <sesivany> #topic FUDCon Cusco
17:06:16 <sesivany> aeperezt_mb: how was the FUDCon?
17:06:29 <sesivany> I saw picture, it looked awesome. A lot of people there.
17:06:55 <aeperezt_mb> it was a great event aroud 800 people
17:07:14 <robyduck> uh? 800?
17:07:19 <sesivany> wow, that's a lot!
17:07:44 <sesivany> #topic FUDCon LATAM was attended by around 800 ppl this year!
17:07:51 <sesivany> #undo
17:07:51 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0x7836fd0>
17:07:52 <aeperezt_mb> we had lot of internet connection trouble so not all pics are online yeat
17:08:03 <sesivany> #info FUDCon LATAM was attended by around 800 ppl this year!
17:08:25 <sesivany> aeperezt_mb: connection troubles are at every conference
17:08:57 <sesivany> I hope there will be some new contributors out of those 800 people :)
17:09:06 <aeperezt_mb> almost all that came early had tv interviews already arrange by the best local team
17:09:45 <sesivany> wow, looks like the Cusco guys raised the bar :)
17:10:06 <sesivany> Cusco turned out to be a great choice in the end.
17:10:23 <aeperezt_mb> sessivany we talk about ambassador team wit a room of 200 people full
17:11:14 <sesivany> nice
17:11:15 <aeperezt_mb> fedora electronics full the same room
17:11:39 <sesivany> I'm really looking forward to more pictures and reports from the FUDCon.
17:12:11 <aeperezt_mb> icaro robotca proyect added 10 new contributor
17:12:19 <sesivany> glad to hear it went so well.
17:12:34 <aeperezt_mb> yes i have my cell and my cammera with pic
17:13:29 <aeperezt_mb> we meet latam ambassadors and start organicin 2015 budget
17:13:43 <sesivany> aeperezt_mb: any candidate cities already?
17:14:26 <aeperezt_mb> we have 2 posibilities Argentina and Nicaragua
17:15:25 <aeperezt_mb> the only kind of sad note of this fudcon is that there are people still waiting for reimburmwnt in their ticket
17:15:51 <sesivany> aeperezt_mb: which brings us to the next topic...
17:16:21 <sesivany> #topic Budget & Reimbursements
17:16:44 <sesivany> I don't know if you noticed the mail from Ruth on famsco mailing list.
17:17:14 <sesivany> she added expenses in the last two quarters...
17:17:18 <sesivany> #link https://fedoraproject.org/wiki/FY14_Budget
17:17:52 <sesivany> the thing is that at least in case of EMEA, there are huge differences between her numbers and our tracking.
17:17:58 * robyduck read her mails
17:18:03 <sesivany> it's thousands of dollars.
17:18:33 <aeperezt_mb> no i have not seen that link
17:18:41 <sesivany> and frankly I believe our tracking more :)
17:18:49 <tuanta> :)
17:18:58 <sesivany> please check it for your regions
17:19:04 <robyduck> yep and most was not on the wiki before your mail, sesivany
17:20:11 <sesivany> I suggest we continue spending according to our tracking of expenses.
17:20:23 <aeperezt_mb> sessivany that report is not good
17:20:46 <sesivany> if we reimburse $500, it just can't disappear somewhere.
17:21:18 <aeperezt_mb> that report do not look like what we have spend on latam
17:21:40 <sesivany> #info There are big differences in expenses between what we track in the community and what OSAS reports back based on RH financial reporting. Their amounts are much smaller.
17:22:23 <bckurera> we can check with CC card holders right
17:22:41 <bckurera> they have amounts they reimbursed and there are few CC holders
17:22:44 <sesivany> bckurera: I checked with them.
17:23:01 <sesivany> kital puts every expense on his wiki page.
17:23:16 <aeperezt_mb> latam report are based on credit card holder
17:23:36 <sesivany> and I know about all direct payments made in EMEA because I'm the one who goes to our accountant and asks her to pay invoices.
17:25:05 <sesivany> the problem is that OSAS thinks we spend too little. We have been certainly spending less than we should, but their numbers are even lower.
17:25:22 <sesivany> tuanta: btw what about APAC? Do you already have some overview of Q2 spendings in APAC?
17:25:46 <tuanta> It's quite under the line :(
17:26:14 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget
17:26:47 <sesivany> tuanta: you're travelling to Europe, right?
17:27:17 <tuanta> I am applying for the visa to Belgium
17:27:44 <tuanta> if I can get it, I will have more extra days to Berlin to meet cwickert
17:28:18 <sesivany> tuanta: would you be willing to bring swag to APAC? Last time, we discussed swag production in EMEA for APAC. We have no problem with that and we can help you out.
17:28:41 <tuanta> yes, I can. I see that information in the last meeting logs
17:28:58 <sesivany> if it means an extra bag, we can reimburse you. It's still way better than shipping and dealing with customs.
17:29:18 <tuanta> sorry, I am crazily busy recent days so I can not reply all emails
17:29:35 <tuanta> yes, that's great. I think
17:29:38 <sesivany> tuanta: no prob
17:29:48 <tuanta> btw, back to APAC budget situation
17:30:38 <tuanta> it's really mess :(
17:30:52 <sesivany> tuanta: what's the problem?
17:31:12 <sesivany> you don't know how much you are spending or you're spending too little?
17:31:32 <tuanta> as information I can get via Trac and mailing list, almost scheduled events have not been happened
17:32:05 <tuanta> so the spent money is quite below the allocated budget
17:32:27 <tuanta> I updated all onto the wiki
17:32:42 <tuanta> #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget#Total_quarterly_budget_2
17:32:59 <sesivany> tuanta: that's why we came with the swag idea. You can at least spend money on swag and swag doesn't get bad, you can use it for the next year, too.
17:33:16 <tuanta> yes, I see
17:33:59 <tuanta> in Q1, the left amount was about 1.7k then in Q2, it is over 6.4k
17:34:06 <sesivany> tuanta: so you spent $992 instead of $7,400?
17:34:31 <tuanta> with all information I can get from Trac, mailing list, and expenses tracked by jsimon
17:34:41 <sesivany> that's a lot. We have to come up with a plan B.
17:34:43 <tuanta> yes
17:35:09 * robyduck remembers we have also cycling jerseys to produce if needed (design is ready)
17:35:37 <tuanta> some countries seem disappear. they don't use budget as they planned from the beginning of the year
17:35:37 <sesivany> tuanta: look at the ticket with fedora pins...
17:35:40 <sesivany> #link https://fedorahosted.org/emea-swag-tracking/ticket/291
17:36:21 <sesivany> if APAC region agrees with the price, let's produce it and you can pick it up when you visit cwickert in Berlin.
17:37:14 <sesivany> you can easily go for 2000 of them.
17:37:29 * tuanta looking...
17:38:05 <tuanta> it's a good price, I think
17:38:19 <sesivany> I can also produce badges for you ($.30 or $.37 per piece based on size).
17:38:36 <tuanta> we had to pay 0.5/button for 200 ones in recent SFD
17:39:04 <sesivany> and large Fedora stickers ($.17 each)
17:39:20 <tuanta> I think we should go with the largest amount, 5,000
17:39:30 <sesivany> discuss this with the regional community and let us know.
17:39:40 <tuanta> yes, I will
17:39:53 <sesivany> the sooner the better
17:40:39 <aeperezt_mb> sorry have to go need to board air plane to lima
17:40:52 <robyduck> see ya soon aeperezt_mb
17:41:01 <sesivany> aeperezt_mb: ok, have a safe trip home!
17:41:06 <aeperezt_mb> signing off lokomurdok and i
17:41:22 <aeperezt_mb> thanks
17:41:24 <tuanta> yes, see you later
17:42:27 <tuanta> I will open a ticket in APAC trac to discuss on this
17:42:47 <tuanta> (with a reference to emea ticket
17:43:57 <sesivany> #info APAC region has spent much less than they planned. FAmSCo will work with them to get back on track.
17:45:09 <sesivany> behind behind the planned budget seems to be the biggest problem we're facing now.
17:45:16 <sesivany> so let's focus on that.
17:45:50 <tuanta> thanks
17:46:15 <sesivany> in EMEA, we will probably be spending a bit over budget just to make sure the overall amount is not way below the budget. We have no problem with that.
17:46:44 <sesivany> NA is also a lot behind the planned budget.
17:47:03 <sesivany> they've spent around $10k out of planned $50k.
17:47:16 <tuanta> can we move some budget from APAC to EMEA?
17:47:25 <tuanta> do you think it is possible?
17:48:16 <sesivany> tuanta: sure, but I'd rather have that money spend in APAC.
17:48:44 <sesivany> moving money between regions is the last resort.
17:49:36 <tuanta> we should think of that way from now
17:50:14 <tuanta> Left amount of APAC budget is over 8k up to now
17:50:21 <tuanta> :(
17:50:23 <sesivany> tuanta: ok, we've got several ideas in case there are some money left. For example, FOSDEM has almost no budget now and it's the biggest FLOSS event in the world.
17:50:46 <sesivany> it's before the end of the fiscal year, so an ideal event to spend leftovers on.
17:50:52 <robyduck> sesivany: moving budget could also be useful for budget assignment of next year, IMO
17:50:53 <tuanta> when is it started?
17:51:10 <sesivany> tuanta: Feb 1-2
17:51:28 <tuanta> yes, still in this fiscal year. it's good
17:52:07 <tuanta> we can also use it for APAC FAD to group up APAC ambassadors
17:52:43 <sesivany> let's sum it up: tuanta: discuss the swag with the community. If they're ok with the price, we'll produce it for you.
17:52:54 <sesivany> then we will see what is left.
17:53:08 <sesivany> APAC FAD for ambassadors is also a good idea.
17:53:10 <tuanta> I think we must have a completely different way to make the APAC plan for next year
17:53:40 <sesivany> but I would only pick the really active ambassadors. I wouldn't give sponsorships away to everyone just to burn money.
17:54:49 <sesivany> tuanta: you at least learn a lesson for the next year. There is always something good about things :)
17:55:20 <tuanta> thanks :)
17:55:43 * sesivany will have to leave soon...
17:55:52 <sesivany> anything else to discuss today?
17:56:01 <tuanta> nope
17:56:50 * tuanta opening a ticket in APAC trac to discuss on swag producing with EMEA now
17:56:56 <sesivany> ok, meet you next week then!
17:57:03 <sesivany> thank you for coming today.
17:57:12 <sesivany> #endmeeting