17:00:07 <sesivany> #startmeeting FAmSCo 2013-10-14
17:00:07 <zodbot> Meeting started Mon Oct 14 17:00:07 2013 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:07 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:09 <sesivany> #meetingname famsco
17:00:09 <zodbot> The meeting name has been set to 'famsco'
17:00:18 <tuanta> .fas tuanta
17:00:18 <sesivany> #topic Roll Call
17:00:26 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
17:00:26 <sesivany> .fas eischmann
17:00:28 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:01:08 <sesivany> aeperezt, robyduck: ping
17:01:11 <sesivany> LoKoMurdoK: ping
17:01:26 <aeperezt> .fas aeperezt
17:01:27 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:02:27 <sesivany> one more to reach the quorum, c'mon :)
17:03:02 <LoKoMurdoK> .fas lbazan
17:03:03 <zodbot> LoKoMurdoK: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
17:03:09 <tuanta> :)
17:04:10 <sesivany> great, let's start then...
17:04:35 <sesivany> #topic Spending in Q3
17:04:48 <sesivany> as you all may know, we're way behind our spending plans...
17:05:44 <sesivany> and we don't want to end up with a smaller budget next year, we have to do something with that.
17:06:02 <sesivany> EMEA and LATAM are pretty much on track.
17:06:14 <sesivany> but APAC and NA are not.
17:06:59 <sesivany> I don't know if we can do much about NA because they don't really communicate much with us and in addition, they don't even know how much they've spent.
17:07:06 <aeperezt> sesivany, for Q3 we has spend all budget and we have an event that we like to help https://fedoraproject.org/wiki/Fedora_Project_Wiki/pt-br/Eventos/Fedora_Activity_Day I has email Robyn and Ruth to see I we can help them
17:07:36 <aeperezt> sesivany, we require like 850 dls but has not get anwser from any of them
17:08:01 <sesivany> aeperezt: you have to keep trying, trust me :-)
17:08:16 <sesivany> aeperezt: I went through the same with EMEA FAD.
17:08:29 <aeperezt> so I want to see if we can help
17:08:37 <sesivany> I and cwickert had to send them a lot of emails to get an answer and the budget.
17:08:54 <aeperezt> ok I will start doing so
17:09:06 <aeperezt> I send them an email last week
17:09:26 <sesivany> I'm definitely willing to help, just not sure if it's gonna help.
17:10:10 <tuanta> they even always read this meeting logs, I believe but simply, they bypass those information
17:11:34 <tuanta> so you should send emails to them serveral times
17:11:49 <sesivany> aeperezt: looking at the event wiki page. I'm not sure if it's a FAD by our definition. It's rather a promotional and engaging event.
17:12:13 <aeperezt> sesivany, it is not a fad it self
17:12:22 <aeperezt> it has some part of fad
17:12:23 <sesivany> yes, spam is the way to get things done in Fedora :)
17:12:35 <aeperezt> that is the issue
17:12:45 * cwickert is here
17:12:58 <sesivany> cwickert: hi
17:13:05 <aeperezt> it is more like a regular event than a fad so I want to use our budget but we run out
17:13:21 <aeperezt> so I need an extra money to support it
17:13:49 <sesivany> aeperezt: I mean you can also fund it from the regional budget. If I understand correctly, you've saved around $1000 in the last Q. If you don't have any plans for it, you can use it for the event.
17:14:19 <aeperezt> sesivany, we already assing those 1000 dls
17:14:28 <aeperezt> so we are basically out
17:14:50 <aeperezt> I have two choises to make media for f20 or support the event
17:15:09 <sesivany> aeperezt: another option is to transfer it from a region which has problems to spend their budgets.
17:15:34 <bckurera> May be apac can help
17:15:38 <LoKoMurdoK> sesivany: +1
17:15:47 <LoKoMurdoK> sesivany: sounds good!
17:15:52 <aeperezt> bckurera, if you can help us
17:16:00 <LoKoMurdoK> bckurera: :-)
17:16:01 <sesivany> aeperezt: you should definitely keep trying to get an answer from Robyn. I'm just not sure how willing they will be to give money from FAD budget on this event since it's not 100% FAD.
17:16:02 <aeperezt> we will appreciate it
17:16:38 * bckurera reading the wiki
17:16:39 * robyduck is late, sorry
17:16:57 <aeperezt> sesivany, right I'm asking if they allow us to spend it taking from other region or special budged
17:17:18 <robyduck> .fas robyduck
17:17:19 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
17:17:36 <aeperezt> unless apac give us our blessin and they suppoort the event from their budget
17:18:10 <sesivany> aeperezt: you should definitely go ahead and keep working on the event. We'll find money on it anyway.
17:18:25 <aeperezt> sesivany, ok
17:18:37 <sesivany> tuanta: what about the swag for APAC? did you discuss it with the local community?
17:18:38 <aeperezt> sesivany, we will keep working then
17:19:28 <tuanta> I have no chances to discuss this within APAC community up to now
17:19:30 <sesivany> #info LATAM region wants to organize a "FAD" event (https://fedoraproject.org/wiki/Fedora_Project_Wiki/pt-br/Eventos/Fedora_Activity_Day), we're looking for ways to fund it.
17:19:39 <tuanta> I sent an email, but no responses :(
17:20:12 <sesivany> :-/
17:20:14 <tuanta> I am too busy recent weekends so I can not attend last 4-5 regional meetings
17:20:35 <sesivany> I'm afraid that cwickert will have to order the pins ASAP.
17:20:49 <sesivany> the production is going to take some time.
17:21:44 <tuanta> sesivany, you are talking about the pins I would get back to APAC in our next meeting in Europe?
17:22:08 <sesivany> cwickert: any idea how much time the pin production would take?
17:22:10 <sesivany> tuanta: yes
17:22:54 <aeperezt> sesivany, where I see the pins order?
17:22:55 <tuanta> yes, I am planning to travel to Berlin at the end of Oct
17:23:02 <aeperezt> I want to add an amount for latam
17:23:22 <tuanta> aeperezt: and how you can get them back?
17:23:39 <sesivany> aeperezt: in the Fedora EMEA track
17:23:46 * sesivany is looking for the link
17:24:00 <aeperezt> sesivany, I was looking on the famsco track
17:24:30 <sesivany> aeperezt: it started as an initiative in EMEA, so it's there.
17:24:57 <sesivany> #link https://fedorahosted.org/emea-swag-tracking/ticket/291
17:25:52 <sesivany> tuanta: btw I'll be in Singapur in November, but I'm not sure if I want to carry the swag for the whole travelling.
17:27:08 <tuanta> it's fine for APAC, I can get it back during our meeting in Europe at the end of October. I just ask aeperezt about LATAM case
17:27:46 <sesivany> I can ship it to LATAM. We might have some problems with customs, but whatever...
17:28:19 <tuanta> if we have to send those pins via post, we may have to face to customs problem, tax, fee, and higher cost
17:28:23 <aeperezt> sesivany, righ you can ship them to Panama and from here I can distribute to other parts of latam
17:28:47 <aeperezt> sesivany, not sure how much we want
17:28:57 <tuanta> so, please think more if it's better to produce them in LATAM
17:29:08 <sesivany> aeperezt: when can we get an answer from the LATAM region?
17:29:10 <aeperezt> is there a pic of the pin it self
17:29:41 <aeperezt> we have a meeting on wendsday
17:30:05 <aeperezt> but like to see if there is an image of it
17:30:30 <aeperezt> tuanta, the issue is mass production we can make some on latam but they maybe expensives
17:30:40 <sesivany> cwickert: do we have a picture of the pins?
17:31:18 * cwickert looks
17:32:11 <cwickert> https://fedorahosted.org/emea-swag-tracking/wiki/Inventory_info
17:32:23 <cwickert> https://fedorahosted.org/emea-swag-tracking/attachment/wiki/Inventory_info/pin.jpg
17:32:36 <cwickert> I know the pic is bad
17:32:42 <cwickert> but you get the idea
17:32:46 <aeperezt> this link I found on another ticket that was referenced
17:32:48 <cwickert> the new pins will be bigger
17:32:54 <aeperezt> we definitly want some of those
17:32:56 <aeperezt> https://fedorahosted.org/emea-swag-tracking/attachment/wiki/Inventory_info/pin.jpg
17:32:57 <cwickert> ok
17:33:13 * sesivany notes that they can also be used as earring :)
17:33:15 <cwickert> what about APAC?
17:33:26 <sesivany> cwickert: APAC is in according to tuanta
17:33:31 <cwickert> sesivany: the new ones will be 14 mm instead of 10mm
17:33:46 <cwickert> sesivany: ok, frankly speaking I have already ordered them :)
17:33:51 <sesivany> cwickert: :)
17:33:54 <cwickert> EMEA approved 2000
17:34:01 <tuanta> :)
17:34:03 <cwickert> and I just went ahead and ordered 5000
17:34:20 <aeperezt> take the matter to latam meeting I think we could will ask for around 1000 or 500
17:34:21 <cwickert> I know that strictly speaking this is a violation of the guidelines
17:34:31 <tuanta> cwickert: great. APAC wants 2000 also
17:34:45 <sesivany> then 1000 left for LATAM
17:34:47 <cwickert> tuanta, aeperezt: we have 3000 left, fight!
17:34:55 <aeperezt> but will ask maybe I'm posting to low
17:35:02 <tuanta> the fight is over :)
17:35:07 <cwickert> 2000 for APAC and 1000 for LATAM?
17:35:16 <aeperezt> let take 2000
17:35:20 <cwickert> tuanta: I hope they arrive in time for your visit
17:35:22 <tuanta> yes
17:35:33 <cwickert> they will be ready on 22nd
17:35:35 <aeperezt> I will ask on the latam meeting
17:35:41 <aeperezt> to be sure
17:35:52 <cwickert> and then they need to be shipped to me, so they should arrive on the 24th
17:35:57 <tuanta> I just sent you an email a few hours ago
17:36:04 <cwickert> just in time for tuanta's visit
17:36:06 * cwickert lools
17:36:07 <sesivany> aeperezt: there seems to be just 1000 left. Ask people if they agree with 1000 for the price stated in the ticket.
17:36:15 <cwickert> looks*
17:36:33 <aeperezt> sesivany, ok I think 1000 will be ok for us
17:36:51 <aeperezt> will check on that on the meeting and will add it to the ticket
17:36:55 <sesivany> cwickert, tuanta: should I send more swag to Berlin for APAC?
17:37:10 <sesivany> stickers, case badges, buttons
17:37:15 <tuanta> cwickert: please check your Gmail. I will travel to Berlin at the end of October then fly back to Hanoi from Berlin
17:37:29 <tuanta> sesivany: great
17:37:44 <cwickert> tuanta: just seen your mail, perfect
17:37:53 <tuanta> perfect :)
17:38:09 <sesivany> tuanta: they're already produced for EMEA, but I can order more and then we just transfer the cost of what I send to Berlin to APAC budget.
17:38:32 <tuanta> yes, thanks sesivany
17:38:43 <cwickert> sesivany: you can send me stuff if you like
17:38:47 <cwickert> but better send it to the office
17:39:19 <sesivany> tuanta: I'll send you a list of what and how much I can send you and what's the price. If you're ok with that, I'll just send it.
17:39:19 <tuanta> then I can distribute them to APAC countries in the next APAC FAD
17:39:38 <tuanta> perfect, sesivany
17:39:49 <sesivany> #action sesivany to send tuanta a list of swag EMEA can give to APAC.
17:40:35 <sesivany> ok, the pins have been ordered, but for the sake of protocol, let's approve it :)
17:40:38 <sesivany> +1
17:40:59 <robyduck> +1
17:41:01 <aeperezt> +
17:41:05 <aeperezt> +1
17:41:25 <sesivany> one more vote needed...
17:41:32 <LoKoMurdoK> +1
17:41:40 <cwickert> +1
17:41:43 <bckurera> +1
17:42:02 <sesivany> ok, great. Now it's approved&ordered even formally :)
17:42:04 <tuanta> +1
17:42:18 <tuanta> :)
17:42:27 <cwickert> #approved 5000 metal pins, 2000 each for EMEA and APAC, 1000 for LATAM
17:42:32 <cwickert> #action sesivany to send cwickert swag for APAC and OpenRheinRuhr
17:42:58 <sesivany> cwickert: isn't heffer going to ORR?
17:43:16 <sesivany> cwickert: I gave him some swag in Prague
17:43:27 <cwickert> sesivany: sure, but I am going, too. so if you send me something anyway...
17:43:29 <cwickert> ah, ok
17:43:44 <cwickert> if there are any last minute items, you can send them to me
17:43:56 <sesivany> cwickert: ok
17:44:29 <sesivany> I think we're done with this topic.
17:44:33 <sesivany> let's move on.
17:44:55 <sesivany> #topic F20 release events
17:45:09 <sesivany> this is something we have to start working on soon.
17:45:29 <sesivany> I would probably release a call for F20 release events next week.
17:45:35 <sesivany> what do you think?
17:46:10 <sesivany> the goal is clear: to have as many release events as possible.
17:46:19 <robyduck> yes, we should do the call just before beta release
17:46:40 <sesivany> F19 wasn't released on the best time (in summer).
17:46:56 <sesivany> so hopefully we'll have more events this time.
17:47:26 <sesivany> last time, we had F19 t-shirts as a motivation.
17:47:43 <sesivany> any ideas for F20?
17:48:33 <tuanta> sesivany: have all T-shirts sent to F19 release party owners?
17:48:53 <sesivany> I'm not sure if we can pull off such a large project soon again. Retrieving mail addresses and sizes from so many people and sending them to 150 places around the world was quite demanding.
17:48:55 <bckurera> Continue with tshirts? :-)
17:49:17 <LoKoMurdoK> bckurera: +1
17:49:20 <LoKoMurdoK> continue...
17:49:24 <LoKoMurdoK> ?
17:49:38 <sesivany> tuanta: I think if they'd provided addresses, they should have received them.
17:49:52 <sesivany> not everyone responded to our email though.
17:49:57 <tuanta> ok, I will see around APAC
17:50:03 <tuanta> if someone missing
17:50:15 <sesivany> it was mainly mailga's work, he did an incredible job.
17:50:45 <sesivany> tuanta: we still have quite a few t-shirts left, but all XL and bigger.
17:51:02 <tuanta> :)
17:51:30 <sesivany> I needed to get rid of them quickly because giving away F19 t-shirts when F20 is about to be released is not cool :)
17:51:32 <aeperezt> sesivany, send one to Dennis Gilmore he mention he got one medium size and he needs a XL :-)
17:51:43 <robyduck> :) yes
17:51:46 <LoKoMurdoK> :-)
17:51:47 <LoKoMurdoK> xDD
17:51:47 <tuanta> generally, APAC people is smaller others
17:52:00 <tuanta> than others
17:52:05 <sesivany> #action sesivany to send a larger t-shirt to dgilmore
17:52:06 <robyduck> I also didn't get it, so I think there are other people who doesn't
17:52:15 <LoKoMurdoK> tuanta: Latam have L M S people and XLL
17:53:30 <LoKoMurdoK> sesivany: sesivany fix the action is xtralarge tshirt :)
17:54:29 <sesivany> ok, let's think about it till the next meeting. As I said, I'm not sure if we can do the same again. It would be quite easy to make it just for release event owners, but if we do it just for them, others will complain (like last time) and doing it for all teams is a hard task.
17:55:00 <sesivany> LoKoMurdoK: yeah, I know I will have to send Dennis at least XXL :-)
17:55:16 * robyduck likes the t-shirt idea, but let's find another gift this time
17:55:57 <dgilmore> sesivany: its okay
17:56:27 <sesivany> #action everyone to think about how we can motive people to organize F20 release events
17:56:31 <dgilmore> sesivany: i can go without, i would rather someone else get one
17:56:59 <sesivany> dgilmore: if the t-shirt is small, we can definitely send you a larger one. We've a lot left from XL up.
17:57:10 <dgilmore> sesivany: but the one i got is way too small
17:57:23 <dgilmore> sesivany: im not close to a M
17:57:52 <sesivany> dgilmore: eh, it must have been a mistake. XXL would be fine? It's a European size.
17:58:27 <dgilmore> European XL fits XXL is also fine.
17:58:42 <sesivany> dgilmore: ok
17:58:54 <dgilmore> but really please send to someone else.its not necessary
18:00:30 <sesivany> dgilmore: we really have quite a few left and we satisfied virtually everyone. S-L sizes are gone, but we overestimated large sizes, apparently we don't have many big dudes in our community :)
18:00:54 <sesivany> #topic Call for Flock 2013 bids
18:01:50 <sesivany> Flock 2013 is supposed to be held in EMEA, but I think it affects everyone in the community.
18:02:27 <sesivany> eh damn
18:02:30 <aeperezt> sesivany, we can held in Latam if EMEA has an issue :-)
18:02:35 <sesivany> of course it's Flock 2014
18:03:38 <sesivany> #topic Call for Flock 2014 bids has started
18:03:42 <sesivany> #undo
18:03:42 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0x1022d0d0>
18:03:55 <sesivany> #info Call for Flock 2014 bids has started
18:03:59 <sesivany> #link https://fedoraproject.org/wiki/Flock_bid_process
18:04:17 <sesivany> I know about one bid already.
18:04:24 <aeperezt> sesivany, by the way we open bids for Latam Fudcon too
18:04:54 <sesivany> the French guys are considering to co-host Flock with GUADEC 2014 in Strasbourg.
18:05:14 * robyduck likes STrasbourg a lot, and co-hosting is awesome
18:05:15 <sesivany> aeperezt: any link I can publish?
18:05:44 <sesivany> mhroncok is considering to propose Prague.
18:05:51 <aeperezt> sesivany, https://fedoraproject.org/wiki/FUDCon_bid_process
18:06:16 * sesivany bails out with Brno. We don't want to have all events hosted in Brno :)
18:06:45 <aeperezt> sesivany, I think flock should be an event that stands on his own and should not be host withing other event
18:07:02 <sesivany> #info LATAM has started Call for FUDCon LATAM 2014 bids: https://fedoraproject.org/wiki/FUDCon_bid_process
18:07:30 <robyduck> sesivany: do we have a deadline for the bids?
18:08:26 <sesivany> aeperezt: it wouldn't be hosted within another event, they might not even overlap. Flock might start right after GUADEC or vice versa.
18:08:50 <sesivany> robyduck: dunno, I'm not really involved in Flock planning.
18:08:51 <aeperezt> sesivany, o then it is ok
18:09:01 <dgilmore> hopefully with a few days inbetween
18:09:10 <aeperezt> robyduck, Latam Bids end on Jan 15 2014
18:09:15 <robyduck> I think we should have one
18:09:39 <sesivany> tuanta: what about FUDCon APAC?
18:10:40 <tuanta> we are trying to organize it in 2014. We discuss this until the next APAC FAD
18:10:52 <sesivany> tuanta: great
18:11:01 <tuanta> how about deadline for APAC bids?
18:11:30 <sesivany> tuanta: but you should announce a call for bids first.
18:12:32 <sesivany> #topic Openfloor
18:12:43 <sesivany> any other topics&comments?
18:13:10 <sesivany> I just want to inform you that I might not be able to attend the next meeting.
18:13:20 <sesivany> I'll be at LinuxCon Europe.
18:13:40 <sesivany> aeperezt: can you please back me up in case I don't show up?
18:14:09 <aeperezt> sesivany, yes
18:14:47 <aeperezt> sesivany, have fun on LinuxCon
18:15:05 <sesivany> #info sesivany might not be able to chair the next meeting (attending LinuxCon Europe. aeperezt will take over the chairman role in case sesivany doesn't show up.
18:15:16 <sesivany> aeperezt: thanks :)
18:15:22 <robyduck> tuanta: are mentors sponsors now?
18:16:04 <robyduck> If no, we should advice them all when the changes are done
18:17:02 <tuanta> ah, this topic. Actually, I am asking for support from herlo to know what needs to be change in the system
18:17:33 <tuanta> to make mentors have sponsor permission
18:18:22 <tuanta> I just see that their FAS permissions need to be changed
18:18:23 <robyduck> ok, when done we should send out a mail to FAmA mentors ML
18:18:34 <tuanta> sure, robyduck
18:19:21 <robyduck> nice, closing?
18:19:56 <sesivany> yes, I think it's all for today.
18:20:04 <aeperezt> sesivany, yes
18:20:07 <sesivany> thank you everyone for coming.
18:20:17 <aeperezt> thanks sesivany
18:20:23 <sesivany> meet you (in my case maybe) next week!
18:20:32 <sesivany> #endmeeting