17:00:23 #startmeeting FAmSCo 2013-12-16 17:00:23 Meeting started Mon Dec 16 17:00:23 2013 UTC. The chair is sesivany1. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:00:23 Useful Commands: #action #agreed #halp #info #idea #link #topic. 17:00:29 #meetingname famsco 17:00:29 The meeting name has been set to 'famsco' 17:00:35 #topic Roll Call 17:00:41 .fas eischmann 17:00:42 sesivany1: eischmann 'Jiri Eischmann' 17:00:59 aeperezt: ping 17:01:07 LoKoMurdoK: ping 17:01:08 .fas lbazan 17:01:09 LoKoMurdoK: lbazan 'Luis Enrique Bazán De León' 17:01:20 robyduck: ping 17:02:23 sesivany1: bckurera sent regrets 17:02:44 .fas cwickert 17:02:47 cwickert: cwickert 'Christoph Wickert' 17:03:28 no surprises here :) 17:03:58 ok, let's wait a bit longer for others. 17:04:29 freenode has seemed to have problems today. I got logged out several times. 17:04:30 .fas aeperezt 17:04:31 aeperezt: aeperezt 'Alejandro Perez' 17:05:00 * cwickert is still busy @ work 17:05:39 ok, let's start. 17:06:02 #topic Q3 closure and budget state 17:06:24 aeperezt: have you managed to close LATAM budget for Q3? 17:06:27 .fas robertjw_ 17:06:27 robyduck: 'robertjw_' Not Found! 17:06:33 ouch 17:06:34 sesivany1, yes 17:06:50 .fas robyduck 17:06:51 robyduck: robyduck 'Robert Mayr' 17:07:06 #link https://fedoraproject.org/wiki/Ambassadors/LATAM/Budget#Q3_.28September_-_November_2013.29 17:08:21 aeperezt: good, you did actually much better than us in Q3 17:08:40 #link https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget#Q3_.28September_-_November_2013.29 17:09:08 sesivany1, as people get use to work on budget is better 17:09:20 we will end up over budget 17:09:33 at the end of the year 17:09:44 but not by much 17:09:55 it turned out that we didn't do very well in EMEA. 17:10:11 especially in events. Some of them got cancelled for various reasons. 17:10:41 so we were $1700 behind the plan. 17:11:09 sesivany1, I have not added the fedora pins on latam budget 17:11:20 so will add that 17:11:24 aeperezt: so you have $5325 left till the end of the year? 17:11:58 sesivany1, we have $2000 left 17:12:44 sorry we have left 980 17:12:53 but we need media 17:13:03 that is going to be around 1200 17:13:31 and we have to add the shipping cost for pins to all countries 17:13:51 yes, media is something we should count too. 17:14:21 EMEA has $5770 left after Q3. I've already purchased swag for $920 this quarter. 17:15:15 the media production will be $1763 17:15:17 sesivany1, with the media production we will end all our budget 17:15:21 * sesivany1 is counting... 17:16:00 it means $3087 really left. 17:16:50 cwickert: that's an important number for us: $3087 left for Q4 (after deduction of swag already purchased and media already ordered). 17:17:06 it's not actually that much. 17:17:50 you mean for Q4 or in total? 17:17:52 shipping will be at least $500 and we have what we originally planned for FOSDEM. 17:18:19 cwickert: yes, after expenses we've already done this quarter. 17:19:13 sesivany1: sorry, I don't understand 17:19:32 so if we keep on your plans, EMEA will pretty much fulfill plans. LATAM is going to spend their $2000, too. 17:19:33 is this money left only in Q4 or after the complete FY 17:19:36 ? 17:19:49 cwickert: what exactly? 17:19:59 argh 17:20:12 cwickert: let me write the quotation for you... 17:20:23 you said we have $3087 left for Q4 17:20:55 so this is what we will not spend until the end of the FY if we do not change our plans, right? 17:21:18 $5770 (money after Q3) - $920 (swag already purchased and received in Q4) - $1763 (f20 media already ordered) = $3087 17:22:42 so it's what still hasn't been spent. 17:23:13 * cwickert still does not understand it 17:23:27 why do we have more money left after Q3 than after Q4? 17:23:37 do we overspend in Q4? 17:24:18 cwickert: I couldn't overspend Q4 because it's still on. 17:24:37 cwickert: we didn't spend what we planned in Q3, that's why we have money left. 17:25:13 I think you're saying the same 17:25:18 what we haven't spent until very now is $3087. 17:25:38 sesivany counted back from the total amount while cwickert is counting ti quarterally 17:26:16 sesivany1: s/do we overspend in Q4/are we going to overspend in Q4/ 17:26:18 better? 17:26:24 robyduck: that might be the misunderstanding. 17:27:03 cwickert: to spend fully our annual budget, we need to overspend Q4 by approx. $1000. 17:27:58 and how much left in total? 17:28:48 but originally we had bigger plans for the end of the year because APAC and NA are not clearly going to make it. 17:29:40 cwickert: it's hard to say. LATAM is going to make it. They have $2000 and still some expenses already made to count. Tuanta needs to tell us about APAC. And NA? Who knows. 17:30:05 I still didn't get an answer :( 17:30:14 I'd like to put together numbers for EMEA, LATAM, and APAC and then go to Ruth and ask how much they have left. 17:30:16 so is 3087 what we have left in EMEA to burn? 17:31:01 cwickert: yes, but if we deduct planned expenses, overhead is $1000 (there will be some shipping, FOSDEM,...). 17:31:42 than you 17:31:59 so $1000 is left in addition to our planned expenses. 17:32:00 sesivany1, but the last time they have numbers that were not near with us 17:32:27 sesivany1, so I don't think is going to match with them and we will have more to spend 17:32:40 now that I say so it could be good 17:32:51 cwickert: and then there might be 5,10,15 or even 20 thousand not spent in NA and APAC :-/ 17:34:15 I know 17:34:21 but nobody knows numbers 17:34:28 we need to nag rsuehle 17:34:55 #link http://fedoraproject.org/wiki/Ambassadors/APAC/Budget 17:35:52 tuanta hasn't updated numbers apparently. 17:36:12 well, it's pretty much their problem. 17:36:15 we've done our part of the job. 17:37:51 #info EMEA and LATAM are a bit behind planned spending, but will most likely spend up their annual budget by the end of Q4. No information from NA and APAC yet. 17:39:10 anything else to this topic? 17:39:13 nope 17:39:28 nope 17:39:30 no. 17:39:33 I've got one interregional ticket here. 17:39:35 no 17:39:47 #topic Funding request FOSSASIA 2014 17:39:53 #link https://fedorahosted.org/emea-swag-tracking/ticket/312 17:40:27 It's pretty much the same case as Joerg with Nepal. 17:41:54 It was approved by EMEA community, so if nothing changes we will pay it for sure. 17:41:54 but I thought that APAC might want to pick it up since they have quite a lot of money left. 17:41:56 sesivany1, I think we could cover that with APAC budget if we can do that 17:42:29 but it's probably pointless to discuss it without anyone from APAC. 17:43:22 sesivany1, since he is from emea can you cover it in case apac does not? 17:43:33 anyway it's a good example of prepaid expense. 17:44:19 if you have money left in this fiscal year and you know that you will need to buy a ticket in the next year. Just buy it now and you'll save money for the next year. 17:44:41 #info the topic needs to be discussed with people from APAC. 17:45:48 aeperezt: as I said, if APAC doesn't we'll pay it for sure 'cause we already approved it. 17:46:02 sesivany1, ok 17:46:17 #topic Openfloor 17:46:58 meetbot is reeeeealy slow today. 17:47:06 anything else? 17:47:12 nope from me 17:47:29 I sent out the form for the tshirts today 17:47:59 * sesivany1 needs to leave earlier today. 17:48:16 robyduck: yes, I saw it. 17:48:46 sesivany1: perhaps we should link a size-table for US guys in the form 17:49:04 but you already know, so we can also finish for today 17:49:47 robyduck: I or Kveta will get to it. 17:49:52 nice 17:50:13 * sesivany1 is very busy these days. Not only at work, but I'm also buying an apartment :/ 17:50:35 what about next meeting? 17:50:46 will you be able to attend on Dec 23rd? 17:51:03 I will already be on holidays, but I can. 17:51:11 * robyduck probably yes 17:51:21 the same goes for Dec 30th. 17:51:30 robyduck: We can add a wider field for shipping address? is it possible? :-) I sent email for you 17:51:34 yes 17:51:59 LoKoMurdoK: isn't it enough? 17:52:25 ok, see you next week! 17:52:51 see you 17:52:57 sesivany1: :-) 17:53:29 #endmeeting