17:00:10 <sesivany> #startmeeting FAmSCo 2014-01-06
17:00:10 <zodbot> Meeting started Mon Jan  6 17:00:10 2014 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:00:10 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
17:00:11 <sesivany> #meetingname famsco
17:00:11 <zodbot> The meeting name has been set to 'famsco'
17:00:17 <sesivany> #topic Roll Call
17:00:20 <LoKoMurdoK> .fas lbazan
17:00:21 <zodbot> LoKoMurdoK: lbazan 'Luis Enrique Bazán De León' <bazanluis20@gmail.com>
17:00:21 <sesivany> .fas eischmann
17:00:26 <zodbot> sesivany: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
17:00:35 <LoKoMurdoK> sesivany: tuanta sent regrest
17:00:56 * LoKoMurdoK regrets
17:01:47 <LoKoMurdoK> aeperezt: ping
17:01:49 <sesivany> #topic tuanta sends regrets for today's meeting.
17:01:53 <sesivany> #undo
17:01:53 <zodbot> Removing item from minutes: <MeetBot.items.Topic object at 0x2e23c210>
17:01:56 <sesivany> damn
17:01:58 <LoKoMurdoK> robyduck: pring
17:02:08 <aeperezt> .fas aeperezt
17:02:10 <zodbot> aeperezt: aeperezt 'Alejandro Perez' <alejandro.perez.torres@gmail.com>
17:02:13 <sesivany> #info tuanta sends regrets for today's meeting.
17:03:11 <cwickert> .fas cwickert
17:03:12 <zodbot> cwickert: cwickert 'Christoph Wickert' <christoph.wickert@googlemail.com>
17:03:31 * cwickert is very busy with his dayjob, another "sky is falling" day
17:03:40 <sesivany> I guess bckurera is not going to show up.
17:03:44 <cwickert> please highlight me if you need something from me
17:04:02 <sesivany> cwickert: ok
17:04:41 * cwickert sees sesivany, aeperezt and LoKoMurdoK. anybody else?
17:04:44 <sesivany> let's wait a few more minutes if robyduck will show up.
17:04:50 <cwickert> oh, robyduck is there, too
17:04:59 <sesivany> cwickert: tuanta sends regrets
17:05:03 <cwickert> I know
17:05:12 <sesivany> cwickert: and bckurera...
17:05:14 <cwickert> ok, while I am here, I'd like to announce something
17:05:42 <cwickert> #topic announcements
17:05:43 * cwickert is not chair
17:05:51 <cwickert> sesivany: care to chair us?
17:06:07 <sesivany> #chair sesivany cwickert
17:06:07 <zodbot> Current chairs: cwickert sesivany
17:06:18 <cwickert> #topic Announcements
17:06:34 * cwickert will start the election cycle on Wednesday
17:07:05 <aeperezt> cwickert, nice
17:07:25 <LoKoMurdoK> :-)
17:07:35 <cwickert> #info nomination period is January 8 - January 13 (closes promptly at 23:59:59 UTC on the January 13)
17:07:42 <sesivany> that means you should identify promising candidates in your regions and encourage them to run for famsco ;)
17:07:43 <cwickert> that's all from me
17:07:55 <cwickert> right, you can already give people a heads-up now
17:08:04 <sesivany> cwickert: thanks for picking that task up.
17:08:32 <sesivany> cwickert: ok
17:08:47 <cwickert> np
17:09:03 <sesivany> I'll empharize it in the mail about this meeting.
17:09:25 * nb is around observing
17:09:43 <cwickert> nb: are there any candidates from NA?
17:09:50 <cwickert> or would you like to run again?
17:09:52 <sesivany> nb: that would be lovely
17:10:08 <cwickert> I would really love to see somebody from NA in FAmSCo again
17:10:16 <nb> I........ might
17:10:24 <LoKoMurdoK> cwickert: you'll be the mediator? (elections)
17:10:41 <nb> I am not interested in board, but might be interested in FAmSCo
17:10:58 <sesivany> I don't know if we should encourage people from EMEA because there are already 3 members from emea and I don't really want one region to have majority...
17:11:29 <cwickert> nb: don't worry about the board, spend your time on something useful ;)
17:11:32 <sesivany> nb: famsco is definitely more living than the board ;)
17:11:33 <nb> cwickert, i agree :)
17:11:38 <cwickert> LoKoMurdoK: yes, I am the election wrangler
17:13:06 <sesivany> ok, any other announcements?
17:14:18 <sesivany> ok, let's move on to the next topic.
17:14:32 <sesivany> #topic Budget for FY2015
17:14:47 <sesivany> it's really time to start working on the budget for FY2015.
17:15:04 <sesivany> but first let's talk a bit about the end of this fiscal year.
17:15:04 <robyduck> .fas robyduck
17:15:06 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
17:15:31 <aeperezt> when will be the dead line for it, we started to work on it on latm
17:15:39 <sesivany> I guess you've read the mail conversation with Ruth.
17:15:43 <aeperezt> but need to review it
17:16:03 <sesivany> aeperezt: I'd like to have first drafts at the next meeting.
17:16:16 <aeperezt> sesivany, ok that is good
17:16:19 <sesivany> aeperezt: and we can finalize it by the end of January.
17:16:33 <sesivany> everyone agrees?
17:16:59 <aeperezt> sesivany, I want to do the compare from Ruth report to what we have spend I will email that when I have it
17:17:15 <aeperezt> so we have diffence and she can look at it
17:17:29 <sesivany> aeperezt: sure, that would be helpful.
17:17:36 <aeperezt> I think that could be easy to find as she only needs to look at Neville reports
17:17:39 <sesivany> aeperezt: I did it after Q2.
17:17:44 <sesivany> for emea
17:18:19 <sesivany> aeperezt: I'm very sure about EMEA spendings because I can back every expense with receipt or invoice.
17:18:46 <aeperezt> sesivany, we been doing the same all of thema are on latam track
17:19:01 <sesivany> but let's stick with our plans and spend up money we originally planned.
17:19:32 <sesivany> as Ruth said if someone needs extra money for something specific, just propose it. Otherwise let's stick with the plans, shall we?
17:19:40 <aeperezt> plus we check with Neville so we can handle any difference reported to to quarted ended
17:20:22 <sesivany> the neat tracking is actually our tool against any argumentation that we didn't spend our budget.
17:20:53 <sesivany> Last year, we were told we didn't spend it and we couldn't argue with it because we didn't have any numbers. This year, we have.
17:21:47 <sesivany> FYI if you overspend by several hundred dollars, it's not a big deal. Don't worry about that.
17:22:12 <aeperezt> sesivany, right
17:22:44 <sesivany> #info Regions should stick with their planned budgets for the rest of the year. If someone needs extra money for some specific purpose they can ask for it.
17:24:00 * cwickert needs to leave now and will ready the minutes later
17:24:14 <sesivany> anyway, numbers in our tracking are relevant, let's stick with them.
17:24:16 <robyduck> see you cwickert
17:24:28 <sesivany> cwickert: see ya!
17:25:12 <robyduck> sesivany: asking for extra money is also an argument to say 'we hadn't enough this year' :)
17:25:40 <sesivany> #info numbers in region's trackings (budget wiki pages) are relevant in questions how much money we have left.
17:25:53 <sesivany> robyduck: I've already asked for extra money for FOSDEM.
17:26:06 <nb> when does the year end?
17:26:14 <nb> NA is planning on ordering a lot of swag soon, we are mostly out
17:26:20 <sesivany> nb: the end of Feb
17:26:58 <sesivany> nb: you should make sure with Ruth that you order it early enough to get it in this year.
17:27:04 <nb> yeah
17:27:21 <nb> right now we are dealing with getting suppliers set up in red hat's PO system
17:27:30 <nb> used to we could do >1k credit card charges, but apparently not now
17:27:34 <sesivany> nb: usually if you pay by credit card you need to make the purchase a month before the end of the period.
17:28:14 <sesivany> nb: PO's are PITA
17:28:20 <nb> our tshirts and our case badges used to be on a credit card but we are running into trouble with the new "no charges over 1k" thing
17:28:41 <nb> my PO for media was processed quickly
17:28:48 <nb> but it was the same supplier as before
17:29:58 <sesivany> nb: if someone from NA goes to FOSDEM or DevConf.cz, I can produce stickers, badges, or pretty much anything for you. The quality is good and it's usually much cheaper than in NA. Just shipping would be too much hassle. But if someone could bring it to the US...
17:31:02 <nb> sesivany, we have a ton of stickers, NA produced them before they got so picky about credit cards
17:31:20 <nb> case badges we need, we need shirts
17:32:06 * nb can discuss this with you later so we don't take up time in the meeting
17:32:51 <sesivany> nb: I've got a good vendor for case badges. They're different from what you used to produce, but also good. It's very durable and not so thick as the ones from NA, so the edges don't get off.
17:33:00 <sesivany> nb: sure
17:33:12 <sesivany> we've gotten quite off topic.
17:33:38 <sesivany> back to the budget.
17:34:19 <sesivany> what about my last proposal: let's have FY15 budget drafts at the next meeting and their final version by the end of January.
17:34:26 <sesivany> everyone ok with that?
17:34:34 <aeperezt> +1
17:34:46 <robyduck> +1
17:35:21 <LoKoMurdoK> +1
17:35:47 <sesivany> ok
17:36:22 <sesivany> #action regions to come up with FY15 draft at the next meeting
17:36:44 <sesivany> #info deadline for final FY15 budgets is the end of January.
17:38:07 <sesivany> nb: could you please spread the word about the FY15 budget thing in NA community? Since we haven't had any member from the NA region we don't know with whom to communicate such things.
17:38:16 <nb> yes
17:38:32 <sesivany> and we need plans from all regions to ask for money.
17:38:36 <robyduck> nb: great, thx
17:39:38 <sesivany> anything else to discuss? Another hot topic is the cc holder for APAC, but we can't really discuss it without anyone from APAC.
17:40:35 <aeperezt> sesivany, right
17:40:53 <sesivany> I've got one more topic...
17:41:06 <sesivany> #topic FUDCons and Flock in 2014
17:41:23 <sesivany> aeperezt: what about fudcon latam 2014?
17:41:42 <LoKoMurdoK> https://fedoraproject.org/wiki/FUDCon:Bid_for_Managua_2014
17:41:45 <LoKoMurdoK> sesivany:
17:42:08 <aeperezt> sesivany, latam Fudcon proposals ends on Jan 15 so we will have it desided by the end of the month
17:42:21 <aeperezt> specially since there is only one bid
17:42:33 <sesivany> aeperezt: which one?
17:42:39 <sesivany> Managua
17:42:40 <sesivany> ah
17:42:45 <aeperezt> sesivany, right
17:42:49 <LoKoMurdoK> yes
17:42:57 <sesivany> no Argentina?
17:43:06 <aeperezt> sesivany, but maybe not sure yeat Cordova Agentina will bid
17:43:19 <aeperezt> sesivany, another thing is
17:43:22 <robyduck> sesivany: I saw 3 dates for Flock, do we have a final decision yet?
17:43:36 <sesivany> but Managua would deserve it, we've already tried several times.
17:43:51 <aeperezt> I want to ask a little increase on budget for Fudcon
17:43:58 <aeperezt> specially if it is on Managua
17:44:07 <sesivany> robyduck: no, we're still waiting, but Ruth promised the date within a few days.
17:44:19 <LoKoMurdoK> aeperezt: +1
17:44:20 <aeperezt> since bringing people from countries like Argentina is more expensive
17:45:14 <sesivany> aeperezt: they propose Oct/Nov? that's like the worst part of the reason season, isn't it?
17:45:47 <aeperezt> sesivany, not sure
17:45:48 <sesivany> aeperezt: rain season, I mean.
17:45:58 <aeperezt> sesivany, yes
17:46:48 <sesivany> aeperezt: at least participants won't be tempted by nice weather :)
17:47:06 <sesivany> FYI Flock 2014 will be in Prague.
17:47:20 <sesivany> a long travel for me :D
17:47:26 <robyduck> :P
17:47:28 <aeperezt> sesivany, :-)
17:47:56 <sesivany> but Prague is a really nice city and the venue is also nice.
17:48:04 <robyduck> sesivany: hopefully you won't loose your luggage ;)
17:48:37 * nb is kind of looking forward to going to Prague hopefully
17:48:40 <sesivany> robyduck: on Czech trains, you never know :)
17:49:10 <sesivany> what I'm concerned the most is if there is going to be a FUDCon APAC.
17:49:16 <sesivany> they missed last year.
17:49:45 <sesivany> we should ask Tuanta about that because they would have to start working on it really soon.
17:49:55 <aeperezt> sesivany, right
17:50:25 <sesivany> #action tuanta to update FAmSCo about FUDCon APAC 2014 planning
17:51:33 <sesivany> #topic Openfloor
17:51:38 <sesivany> anything else?
17:51:50 <robyduck> yes, just a heads up
17:51:57 <robyduck> shirts
17:52:22 <robyduck> the first 60-70 shirts have been delivered
17:52:36 <robyduck> sending other 50-60 now
17:52:58 <robyduck> tomorrow I'll send a last reminder to those who didn't fill out the online form
17:53:29 * robyduck received it, looks nice :)
17:53:30 <sesivany> robyduck: you mean the "10 years of Fedora" t-shirts, right?
17:53:40 <robyduck> sesivany: yes, sure
17:54:17 <sesivany> I must say it's probably the nicest Fedora t-shirts I've gotten. I always said that blue t-shirts work.
17:54:25 * nb is hoping to get his f19 shirt
17:54:35 <nb> one was re-sent to me a month or so ago
17:54:40 <robyduck> yes, blue is awesome (and we had too much black in the last years)
17:55:01 <nb> and the 10 years of fedora shirt will be really good, i'm sure
17:55:08 <sesivany> nb: that's weird you didn't get it because we haven't received anything back either.
17:55:23 <nb> i never received either of them
17:55:35 <nb> either the first f19 one or the one that they re-sent
17:57:10 <sesivany> nb: well, we still have some left, but it doesn't make sense to mail it again if it didn't get through twice already. I can send it with someone from FOSDEM or DevConf.cz to the US and then he/she can give it to you personally or send it in the local mail.
17:57:26 <nb> yeah
17:58:10 <robyduck> sesivany: I don't have anything else
17:58:31 <sesivany> we can't really afford to send 200 t-shirts world-wide using Fedex, UPS, or DHL with tracking. We use the standard post service, >95% of t-shirts are delivered.
17:59:00 <nb> yeah true
17:59:26 <robyduck> ah, another thing
17:59:54 <sesivany> the international mail service is quite realiable, I even send packages to African country. 99% of the problems are caused by customs. It gets stuck there and they don't even notify you.
18:00:07 <robyduck> release parties: owners will get a badge, we already have the badge, but to reward it we need the report of the release parties,
18:00:13 <robyduck> we could discuss this next time
18:00:37 <robyduck> and they also get a 10 years shirt
18:00:49 <sesivany> robyduck: we have a release party tomo, so I'd better write a report :)
18:01:14 <robyduck> sesivany: yes, otherwise.... :)
18:01:48 <robyduck> should we write that to the ML?
18:02:08 <sesivany> nb: I'm looking forward to the planned US+CA+EU customs-free trade area with high hopes.
18:02:21 <sesivany> robyduck: yes please
18:02:21 <nb> that would be nice
18:02:31 <sesivany> robyduck: will you do that?
18:02:39 <robyduck> yes
18:03:16 <sesivany> #action robyduck to write to the ambassadors mailing list about fedora badges for f20 release party organizers
18:03:27 <sesivany> and I think we're done for today.
18:03:57 <sesivany> if you don't have anything else, thank you for attending today and see you next week!
18:04:57 <sesivany> #endmeeting