16:00:01 <sesivany> #startmeeting FAmSCo 2014-04-08
16:00:01 <zodbot> Meeting started Tue Apr  8 16:00:01 2014 UTC.  The chair is sesivany. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:00:01 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:00:03 <sesivany> #meetingname famsco
16:00:03 <zodbot> The meeting name has been set to 'famsco'
16:00:07 <sesivany> #topic Roll Call
16:00:23 <sesivany> tuanta, robyduck: ping
16:00:26 <yn1v> .fas yn1v
16:00:29 <lbazan> .fas lbazan
16:00:40 <tuanta> .fas tuanta
16:01:10 * robyduck is here
16:01:19 <cwickert> .fas cwickert
16:01:24 <robyduck> zodbot seems to have problem reading FAS
16:01:45 <sesivany> wow, it's almost a complete famsco team today :)
16:02:08 <sesivany> ok, let's start...
16:02:29 <sesivany> #topic Budget for FY2015
16:02:42 <sesivany> AFAIK we still don't know the budget for this year.
16:03:05 <tuanta> :(
16:03:11 <sesivany> I'm not sure if the budget planning in Red Hat is finished, but it's time to ping ruth.
16:03:34 * masta is half here
16:06:11 <sesivany> #action sesivany to ping rsuehle about the regional support budget for this year.
16:06:11 * yn1v needs to leave in 40 min
16:06:11 <sesivany> but we also have a job to finish...
16:06:11 <sesivany> we have to close the last year expense-wise.
16:06:12 <sesivany> I'm working on it for EMEA and will be done by the end of this week.
16:06:13 <sesivany> tuanta: can you do that for APAC?
16:06:13 <tuanta> Yes, i will
16:06:13 <sesivany> and I hope aeperezt will do the same for LATAM.
16:06:21 <yn1v> I think LATAM is done or almost done, I will work with aeperezt
16:06:41 <sesivany> I'm not sure if it's possible for NA this time. We will have to rely on what rsuehle will report back later.
16:07:09 <masta> how does this work, are you folks just forwarding your spread-sheets?
16:07:46 <sesivany> masta: I record all expenses on wiki: https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget
16:08:17 <masta> ok, thanks
16:08:46 <sesivany> masta: it's not as convenient as a spreadsheet, you need to calculate the sums yourself, but it's accessible for everyone.
16:09:03 <sesivany> so everyone can check the current status of the budget.
16:09:04 <masta> sesivany: it looks really nice, actually.
16:09:29 <sesivany> masta: the other two regions have pretty much the same.
16:10:17 <masta> I think last year NA had a spread-sheet on somebody's google-docs account.
16:10:18 <sesivany> masta: planned is what we originally planned, Allocated is what we actually got (after the cuts) and Actual is what we actually spent.
16:11:49 * cwickert is still busy @ work but lurks
16:12:25 <masta> sry to hijack the meeting, I was curious, and thanks for sharing =)
16:12:29 <sesivany> masta: yes, but I still find the wiki better for this purpose. Yes, a spreadsheet is more convenient for the editor, but wiki is where we store all other information, so why not the budget?
16:12:45 <sesivany> moreover it has trackable history, everyone can edit it etc.
16:13:02 <masta> sesivany: agree, the wiki really is the best place.
16:14:09 <sesivany> masta: no problem, that's what these meetings are also for... to share knowledge and experience.
16:15:12 <sesivany> tuanta, yn1v: let's try to close the last year by the next meeting. You don't have to have all expenses reimbursed.
16:15:29 <sesivany> in EMEA, we still have pending reimbursements from FY2014.
16:15:41 <tuanta> Ok
16:15:42 <sesivany> but the fiscal amount is already known.
16:16:05 <yn1v> sesivany, I have all expenses reimbursed from last year
16:17:04 <sesivany> yn1v: good job! in EMEA we quite often hit the limit of the card and have to wait for the next credit period.
16:17:14 <tuanta> Luckily, the new APAC CC holder has started working
16:17:48 <tuanta> So I hope we will finish reimbursements soon
16:17:59 <yn1v> we have two months doing nothing waiting for budget
16:18:29 <robyduck> tuanta: is he still in contact with a CC holder?
16:18:31 <yn1v> so that cleared all pending request
16:19:18 <sesivany> yn1v: you don't have to wait. The deal is that until we know the budget for the next year, we use the budget we originally planned. That's what we did last year as well.
16:19:42 <tuanta> robyduck: who are you talking about?
16:19:54 <sesivany> yn1v: we just should keep in mind that it will probably be cut by 30 percent.
16:20:01 <robyduck> our new CC holder in APAC
16:20:21 <tuanta> He can use his card now
16:20:35 <yn1v> Yes, we agreed that with ruth and re-started activities
16:20:57 <tuanta> So he has started his job since Sunday
16:21:28 <robyduck> ok
16:22:20 <sesivany> ok, is that all for this topic?
16:23:08 <robyduck> I guess..we don't have any news about FY2015, so..
16:23:10 <sesivany> #action tuanta, yn1v, aeperezt, sesivany to close the last year's expenses by the next meeting.
16:23:19 <sesivany> one more thing...
16:24:23 <sesivany> masta: we agreed with rsuehle that all expenses that are not related to NA region but are part of the budget for historical reasons would go to a special central budget maintained by FAmSCo.
16:24:49 <sesivany> masta: can you please go through the regional budget with other guys and identify such expenses?
16:25:16 <sesivany> masta: It's stuff like Amazon EC subscription, LWN.net subscription etc.
16:25:53 <masta> sesivany: I'll see what I can find out.
16:26:25 <sesivany> masta: thanks!
16:26:54 <sesivany> #action masta to identify expenses in the NA budget which are not related to the region.
16:27:07 <sesivany> and I think that's all for this topic today.
16:27:28 <sesivany> #topic Clearance in FAmSCo FAS group
16:27:44 <sesivany> that's something we wanted to discuss, but haven't gotten to it yet.
16:28:28 <sesivany> the FAmSCo group in FAS is full of people who are not members, past members or people who never were members.
16:28:49 <sesivany> the question is if it has any purpose and if we want to clean it up.
16:29:06 <sesivany> any opinions?
16:29:51 <robyduck> how many are they?
16:30:04 <sesivany> robyduck: let me check...
16:30:15 <robyduck> checking too, just if you knew it
16:30:26 <tuanta> We can check each member
16:30:41 <sesivany> but quite a few, I'd say.
16:30:44 <robyduck> I can see 11
16:30:53 <robyduck> that's not a lot
16:31:18 <robyduck> I think we can let it as it is now
16:31:18 <sesivany> that's not bad, I thought it was worse.
16:31:59 <sesivany> btw is tchung still somehow active in Fedora?
16:32:21 <robyduck> no idea
16:32:49 <sesivany> he was the original member.
16:33:00 <robyduck> yes and he did a lot
16:33:01 <tuanta> Yes
16:33:07 <sesivany> but I think he hasn't been with Fedora for like 5 years.
16:33:51 <robyduck> we will see it with the ambassadors script then :)
16:34:02 <sesivany> never mind, if it's just 11 members, it's not an issue.
16:34:19 <tuanta> +1
16:34:29 <lbazan> +1
16:34:55 <sesivany> #info The FAmSCo group in FAS only has 4 additional members which doesn't require cleanup.
16:35:37 <sesivany> #topic FUDCons in APAC and LATAM
16:35:42 <sesivany> yn1v: any update?
16:35:56 <sesivany> yn1v: have you managed to contact rbergeron?
16:36:05 <yn1v> Sorry
16:36:14 <yn1v> Yes, robyn wrote an short email
16:36:24 <yn1v> FUDCon latam was approved
16:36:42 <sesivany> yn1v: good news
16:36:55 <yn1v> it is supposed to have the normal budget of $15K
16:37:06 <sesivany> #info FUDCon LATAM 2014 has been approved!
16:37:15 <yn1v> but we have to wait until budget settles to se if that holds true
16:37:30 <lbazan> https://fedoraproject.org/wiki/FUDCon:Managua_2014
16:37:33 <sesivany> yn1v: you still have some time unlike the APAC guys.
16:38:06 <lbazan> yn1v: robyn say 15K
16:38:54 <tuanta> Beijing team is really active now. But I am not sure if they received the fund.
16:39:17 <sesivany> tuanta: I think they did.
16:39:46 <sesivany> tuanta: I'm in contact with them because I will probably do the keynote together with jreznik.
16:40:16 <tuanta> Good
16:41:28 <sesivany> I think the FUDCon APAC is on track.
16:41:40 <sesivany> just the visas are PITA.
16:41:49 <tuanta> Nice to hear that
16:42:05 <tuanta> What is PITA?
16:42:31 <sesivany> tuanta: pain in the ass :)
16:42:37 <tuanta> :)
16:43:41 <tuanta> Ok, next topic please
16:43:48 <sesivany> #topic Openfloor
16:43:58 <sesivany> I've got nothing else specific to discuss.
16:44:03 <sesivany> any other topics?
16:44:04 * cwickert needs to leave
16:44:15 <robyduck> I've three speedy topics
16:44:19 <sesivany> cwickert: see ya!
16:44:26 <robyduck> see you cwickert ;)
16:44:33 <sesivany> robyduck: we can do them on the open floor :)
16:44:35 <tuanta> See you
16:44:41 * cwickert wants to see what robyduck has...
16:44:57 <robyduck> can we approve nb to handle the badges as in ticket #363?
16:45:30 <tuanta> I see no reason to stop it
16:45:34 <sesivany> robyduck: link please
16:45:41 <robyduck> https://fedorahosted.org/famsco/ticket/363
16:45:46 <tuanta> I vote +1
16:46:01 <robyduck> +1
16:46:08 <lbazan> +1
16:46:18 <sesivany> no problem with that, +1
16:47:00 <cwickert> ?
16:47:15 <cwickert> for me the question is "how", not "who"
16:47:19 <sesivany> #agreed nb has been approved to grant the badge to event representatives - https://fedorahosted.org/famsco/ticket/363
16:47:44 <sesivany> cwickert: the badge system allows to grant badges manually.
16:48:02 <sesivany> cwickert: if you're a sorta admin of that badge.
16:48:10 <cwickert> sesivany: yes, but what criteria are applied?
16:48:56 <cwickert> is the criteria "you have to meet the admin of that badge and tell him", then we better have more admins
16:49:03 <cwickert> because not everybody can meet nb
16:49:16 <robyduck> yes I see cwickert's concern
16:49:26 <cwickert> I trust nb to be a good admin
16:49:38 <cwickert> but this does not answer the most important question
16:50:03 <sesivany> yeah, it's not bullet-proof, but I guess that emailing nb with some prove you did the duty would be enough.
16:50:08 <robyduck> we need to define a simple process to get the FAS names of the single regions to FAmSCo (or nb)
16:50:10 <sesivany> it's just badges :)
16:50:14 <cwickert> :)
16:50:28 <cwickert> sesivany: don't mess with badges! badges are important ;)
16:50:48 <sesivany> :)
16:51:05 <cwickert> do we want to give this badge to every booth servant or just to people who really have been doing hardcode booth duty all day?
16:51:56 <sesivany> cwickert: I'm not sure if it's practically possible to make the line.
16:52:11 <robyduck> I see it as a "all day badge", but hat would be difficult to handle
16:52:11 <sesivany> cwickert: or maybe people can be nominated by the event owner...
16:52:44 <cwickert> sesivany: that's what I was about to suggest
16:52:46 <robyduck> sesivany: event owner sounds reasonable
16:52:47 <sesivany> that's actually not a bad idea, to give the right just to event owners.
16:53:06 <sesivany> so event owners only will give the names to nb.
16:53:06 <cwickert> I think if somebody did a really awesome job at an event, the owner should nominate him
16:53:19 <cwickert> and nb would then grant it
16:53:28 <cwickert> lets see how this works
16:53:44 <cwickert> if we figure out only NA people get the badge, we need to think about something else
16:53:46 <sesivany> do we all agree with this modification?
16:53:48 <cwickert> makes sense?
16:54:09 <sesivany> yes, +1
16:54:12 <robyduck> +1
16:54:15 <lbazan> +1
16:54:17 <cwickert> +1
16:54:19 <tuanta> +1
16:55:02 <sesivany> #agreed FAmSCo suggests this modification: only event owners can nominate people to nb for this badge.
16:55:39 <sesivany> robyduck: what else do you have?
16:55:46 <robyduck> other thing: https://fedorahosted.org/fedora-infrastructure/ticket/4259#comment:8
16:56:27 <robyduck> it's more manual than expected, but we could improve it step by step
16:57:20 <robyduck> If this is ok for you we could start with it to see how it works and what issues we get
16:57:42 <sesivany> the thing is if it's manual who will be doing it?
16:58:26 <robyduck> I said I volunteer, so if there is any other who wants to do it, I will.
16:58:58 <robyduck> maybe together with lbazan?
16:59:06 <sesivany> robyduck: ok, thanks for volunteering.
17:00:05 <sesivany> anything else?
17:00:07 <robyduck> I think also it would be the best, once we have the process running, to write down a small SOP or a wiki page for the future
17:00:18 <cwickert> ack
17:00:18 <robyduck> ten years shirts
17:00:20 <cwickert> +1
17:00:40 <sesivany> +1
17:00:42 <lbazan> +1
17:00:49 <tuanta> +1 too
17:00:58 <robyduck> :)
17:01:07 <robyduck> sesivany: do we have shirts left?
17:01:28 <sesivany> robyduck: I think we have some, but not many.
17:01:36 <sesivany> robyduck: it's almost all gone.
17:01:55 <robyduck> the list is done, and I think we don't forget anyone. IF there are guys who didn't receive the shirt they should ping me , mailga is too busy actually
17:01:59 <robyduck> ok nice
17:02:05 <robyduck> that's all, thanks
17:03:19 <sesivany> #info all people who have been nominated for the 10 years of Fedora t-shirt have been sent one. Who didn't get one should contact robyduck and mailga.
17:03:51 <sesivany> robyduck: thanks for the whole initiative. I think it was very successful and we should repeat it regularly.
17:04:06 <cwickert> thanks robyduck
17:04:08 <robyduck> yes, I got a lot of positive feedback
17:04:10 * cwickert leaves
17:04:11 <sesivany> it's actually a nice touch for contributors to receive a small present.
17:04:15 <robyduck> :)
17:04:24 <robyduck> cheers cwickert
17:04:37 <tuanta> No beer :)
17:05:57 <sesivany> ok, finished today?
17:06:33 <tuanta> i thibk
17:06:40 <tuanta> I think so
17:06:55 <sesivany> ok, thank you for attending and meet you next week!
17:06:59 <sesivany> #endmeeting