16:00:11 <sesivany_> #startmeeting FAmSCo 2014-05-20
16:00:11 <zodbot> Meeting started Tue May 20 16:00:11 2014 UTC.  The chair is sesivany_. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:00:11 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:00:13 <sesivany_> #meetingname famsco
16:00:13 <zodbot> The meeting name has been set to 'famsco'
16:00:18 <sesivany_> #topic Roll Call
16:00:25 <sesivany_> .fas eischmann
16:00:28 <zodbot> sesivany_: eischmann 'Jiri Eischmann' <eischmann@redhat.com>
16:00:38 <cwickert> .fas cwickert
16:00:38 <zodbot> cwickert: cwickert 'Christoph Wickert' <christoph.wickert@googlemail.com>
16:01:02 <sesivany_> masta: ping
16:02:33 <sesivany_> cwickert: looks like it's just me and you today :)
16:03:04 <cwickert> :(
16:03:19 <cwickert> anything we need to discuss?
16:03:26 <sesivany_> cwickert: let's wait a couple of more minutes.
16:03:51 <sesivany_> I don't see any regrets in the mailing lists.
16:04:51 * cwickert neither
16:05:32 <sesivany_> cwickert: I'm not sure if moving the meeting from Mon to Tue was a good thing. We definitely have a lower attendance in this term.
16:06:16 <cwickert> yes, that's true
16:06:43 <cwickert> we should consider switching back to the old time or make a new poll
16:07:00 <cwickert> my problem however is that I am in both FAmSCo and the board
16:07:12 <cwickert> and the board meets on Monday at 17:00 UTC
16:07:35 <sesivany_> cwickert: yeah, that's why I didn't want to run for the board, too many meetings.
16:07:46 <sesivany_> I still chair the regional meetings every other Wed.
16:07:52 * robyduck is here, finally. Sorry.
16:07:54 <sesivany_> robyduck: welcome!
16:08:01 <robyduck> hi all
16:09:20 <sesivany_> #topic Regional Budget
16:09:46 <sesivany_> we can at least discuss the regional budget of EMEA since all of us are from the region...
16:09:59 <sesivany_> we've underspent a lot in Q1.
16:10:27 <sesivany_> several planned events didn't take place at all, not always our fault.
16:10:55 <sesivany_> I've already spoken with Ruth to reserve the unspent money for us for the following quarters.
16:12:25 <sesivany_> #link http://fedoraproject.org/wiki/Ambassadors/EMEA/Budget:2015
16:12:38 <sesivany_> the budget is (almost) up-to-date.
16:16:39 <sesivany_> anything else?
16:17:55 <yn1v> Sorry, I am late.
16:18:18 <sesivany_> great, we can discuss status for FUDCon LATAM.
16:18:24 <sesivany_> #topic FUDCons
16:18:32 <sesivany_> yn1v: any updates?
16:18:32 <robyduck> :)
16:19:08 <yn1v> We explored a new sponsor offering venue
16:19:51 <yn1v> it is linked with the USA embassy and cooperation funds
16:20:19 <sesivany_> yn1v: offering a venue or sponsoring a venue you already have?
16:20:23 <yn1v> not that good to cghange venue but was great as a contact to get sponsorship
16:21:13 <yn1v> having the back up of the US embassy make a lot of difference for getting the right contacts for sponsorship
16:22:19 <sesivany_> yn1v: and is the proposed venue suitable for FUDCon? enough space etc?
16:23:02 <sesivany_> local sponsors would be great, then you can spend more money bringing contributors to the event.
16:23:36 <yn1v> we had previously choose an university with plenty of auditoriums, computer labs. So it is not worth the change
16:24:45 <yn1v> yes, that's why the contact was so important to me.
16:24:49 <sesivany_> yn1v: are you expecting someone from outside LATAM?
16:24:59 <yn1v> I have a nother meeting with them this afternoon.
16:25:43 <yn1v> I expect jsmith and dgilmore to come to fudcon latam, they always do
16:25:57 * jsmith is hoping to, yes :-)
16:26:10 * jsmith also has some sponsorship dollars in his budget for FUDCon LATAM
16:26:21 <yn1v> GREAT !!
16:26:42 <sesivany_> jsmith: sounds great
16:27:54 <yn1v> But inreallity we haven't explore if there is person form other regions interested and if they can get sponsorship to attend.
16:28:25 <sesivany_> yn1v: I think you should primarily sponsor people in the region.
16:28:41 <yn1v> I will write a reminder to ask in mailing lists about that
16:28:42 <dgilmore> yn1v: I hope so, depends if i can get funding or not
16:28:46 <sesivany_> although it's always nice to see people from other regions to exchange experience.
16:28:53 <dgilmore> yn1v: I could not get funsing for FISL this year
16:30:16 <yn1v> I have to deal with one milestone. Final arrangement with the university setting aside the dates in their schedule. After that is set, we can get really vocal.
16:30:54 <yn1v> They said yes, but it is not written anywhere
16:31:59 <sesivany_> yn1v: is there going to be a contract between you and the university?
16:32:20 <yn1v> an agreement more than a contact
16:33:25 <yn1v> s/contact /contract
16:34:44 <sesivany_> I've got some updates about Flock.
16:35:09 <sesivany_> the program should be announced soon.
16:35:14 <yn1v> one last thing ... There was also the idea of inviting someone from budget redhat-fedora
16:36:25 <yn1v> but, let's see how things evolve
16:36:44 <yn1v> There is more info about flock ?
16:37:20 <sesivany_> yn1v: you mean the regional support budget?
16:38:03 <yn1v> sesivany_, Luis, Alejandro and I were thinking about inviting Ruth
16:38:28 <yn1v> so she get the feeling of how thing are in events outside NA and Europe
16:39:07 <sesivany_> yn1v: yeah, that might be a good idea.
16:39:24 <yn1v> but, it is only an idea at this point. We think this may help budgeting future events
16:41:10 <sesivany_> I hope I will meet as many famsco members as possible at Flock to do some planning, too.
16:42:28 <sesivany_> travel sponsorships should start soon.
16:42:48 <sesivany_> after the schedule is announced.
16:43:32 <sesivany_> we also managed a low-cost acommodation ($12 per person) at a student dormitories for those who don't get sponsored and can't afford expensive hotels.
16:44:48 <robyduck> that's cool, how many people can sleep there?
16:45:19 <sesivany_> robyduck: we currently booked 30 rooms, so up to 60 people. There is an option for more.
16:46:08 <robyduck> I think the more we can have the better, would be really nice to have more than 250 people at FLOCK this year
16:46:37 <sesivany_> robyduck: we have 60 rooms booked in Diplomat.
16:47:26 <sesivany_> so it's 180 beds in total.
16:47:52 <robyduck> yes, but non-speakers won't probably get funding...or only a few of them
16:48:02 <sesivany_> it's not that easy to get enough capacity in Prague in August. It's high season and it's one of the most popular destinations in Europe.
16:48:06 <robyduck> anyway, 180 is great
16:48:19 <robyduck> yep I know
16:48:52 <sesivany_> there are several cheaper options around which can't be the official hotel due to capacity, but we will recommend them to people.
16:50:56 <sesivany_> ok, I think that's all for today.
16:51:38 <sesivany_> thank you for attending and see you next week.
16:52:04 <sesivany_> although I might not be able to chair the meeting because I'll be in China for FUDCon APAC.
16:52:06 <sesivany_> #endmeeting