20:15:04 #startmeeting 20:15:26 #topic Fedora EMEA Ambassadors Meeting on Event Box 20:15:27 Southern_Gentlem, i'll have a look at amazon, i think the closest warehouse they have here is in DE 20:15:45 Ok lets start with our rollcall 20:15:52 .fas ppapadeas 20:16:12 loupgaroublond: those are called flight-cases. I'm not sure but maybe we can get parts in Ede 20:16:22 .fas Southern_Gentleman 20:16:41 .fas dreamer 20:16:50 eh .. 3rd 20:16:55 .fas ynemoy 20:17:01 .fasinfo ynemoy 20:17:07 .fas LinuxCode 20:17:57 Ok guys, there is a problem cause we dont have the previous log on that matter but lets start with our guess Southern_Gentlem 20:18:21 guest* 20:18:29 ok my first question is what do you have currently to put in your box 20:18:55 Little things for startrers, mainly swag 20:19:02 currently odds and ends that we can gather from a few different people 20:19:17 Southern_Gentlem, Joerg had a box at FUDcon 20:19:26 with loads of power supplies 20:19:35 masking tape, pens, markers 20:19:45 kital, are you here? 20:20:05 im sure if kital he is here, he can elaborate more 20:20:17 Definately 20:20:20 https://fedoraproject.org/wiki/EventBox_NA_East_Region 20:20:34 Southern_Gentlem, Id add name tags to the boxes 20:20:39 for the people there 20:20:51 i have a bunch of fedora stickers, they double up as nametags 20:20:55 and maybe a template be nice for each release 20:20:56 in the NA we ship swag separate from the boxes 20:21:03 i'd be more than happy to stick the majority of them in the box 20:21:20 loupgaroublond, tags are more professional 20:21:24 oh, and at the last meeting we had at fudcon, we decided to coordinate rotating schwag in the box 20:21:26 I think the seperation of swag and more permanent stuff is essential. 20:21:28 so in NA the box is filled with stuff you need permanently, and swag is to be given away and is "expendable" 20:21:32 people attending , stickers would be sufficient 20:21:46 dreamer exactly 20:21:57 name stickers, would be swag 20:21:58 and some of you here missed that meeting, but i'd rather not have to revisit all those decisions tonight 20:22:04 Ok lets focus on the permanent stuff 20:22:07 name tags, would be event box stuff 20:22:22 i know that at linux tag there were some vertical banners 20:22:30 Southern_Gentlem, indeed 20:22:30 those were decided to travel seperate 20:22:38 Southern_Gentlem, let me clue you in on the current emea setup 20:22:55 if you want those in a event box you will have to buy a box large enough to hold them 20:22:57 most of the stuff w ehave sits at kital's place, because he's so central 20:23:04 when we need something, he usually drives it over 20:23:05 Southern_Gentlem, +1 20:23:05 loupgaroublond: yes, the last meeting we concluded that biertie had the log of the meeting at FudCon, but I never got around to talk to him 20:23:23 loupgaroublond, in Germany yes 20:23:25 we are in fact going to doing this 20:23:32 event boxes should be EU wide 20:23:35 at least 20:23:46 but the goal of the event box is to coordinate this, and include shipping into our workflow 20:23:47 or multple boxes 20:23:52 LinuxCode, this is not always the case 20:23:54 Southern_Gentlem, yes, even better 20:24:03 liknus, what isnt ? 20:24:08 We could have North EMEA and South EMEA boxes 20:24:22 liknus, fact is we need more than a few boxes 20:24:27 mind if i put the meeting on a different track? 20:24:30 considering the amount of events in benelux/germany and france 1 box for that area would barely be enough I think 20:24:33 the problem we ran into here with buying vertical banners is they will not fit into the event boxes 20:24:38 loupgaroublond, sure 20:24:38 So as to reduce the shipping costs 20:24:42 set a topic 20:24:45 loupgaroublond, go ahead 20:24:53 liknus: I like the idea of that 20:24:56 #seat loupgaroublond 20:25:18 #chair loupgaroublond 20:25:23 oh, cool 20:25:32 * Southern_Gentlem has about 25 minutes till he must depart 20:25:35 Just in case it is needed ;) 20:25:44 Ok lets hurry on that 20:25:47 for large events, we have to coordinate more than a box's worth of toys anyways, like the vertical banners, multiple laptops, etc.. 20:25:58 for really small events, an ambassador should be in possesion of everything needed 20:26:03 for medium events, the event box is optimal 20:26:10 https://fedoraproject.org/wiki/File:EVENTBOX.ods 20:26:18 Ok lets focus on medium events 20:26:25 this was a summary of what we have, what we need, what should go in the box, what shouldn't go in the box, what's permanent, and what's shwag 20:26:47 we also discussed the scope of such a box 20:27:01 if we call it EMEA, then we should really offer it to the middle eastern and african communities 20:27:09 obviously shipping is expensive though 20:27:19 loupgaroublond, I have other concerns too 20:27:29 postal staff stealing parcels 20:27:31 Shall we transform this file to a wiki page? 20:27:42 +1 20:27:46 LinuxCode, photograph it before you ship, make an insurance claim 20:27:54 loupgaroublond, true 20:28:13 LinuxCode, if it is a big company this is not sth to consern us 20:28:25 if you can't trust the postal service within the EU and schengen zone, then the EU is fucked, imo 20:28:30 Anyone volunteer on the wiki page? 20:28:32 replacing goods will take time 20:28:32 anywho 20:28:55 since we're limited to medium events, one event box should be enough for most of eu/europe 20:29:07 loupgaroublond, dunno, id keep two 20:29:17 let get one done first 20:29:21 +1 for 2 boxen 20:29:25 since fedora emea ev is going to handle shipping, don't worry about the costs of shipping to the british isles, lappland, etc... 20:29:28 Southern_Gentlem, sure :) 20:29:34 Southern_Gentlem, +1 20:29:39 makes sense 20:29:43 +1 loupgaroublond 20:29:55 with that scope in mind, we settled on doing one task now, which was my big action item that i'm behind on 20:29:58 so my apologies 20:30:15 but the goal is to put together a box for HAR, with the goal in mind to use this as a future event box 20:30:20 #action liknus will create a wiki page on the stuff needed for EMEA event box 20:30:42 HAR will be in 2 weeks btw 20:30:55 given the half hour we have left, i want to focus on those details 20:30:58 Southern_Gentlem, you have any idea on the shipping costs? 20:31:04 that ends the summary 20:31:18 liknus, you cant compare the US market in that respect 20:31:19 liknus, we spend about 800 a quarter for NA 20:31:23 that's USD 20:31:24 we are sending cross country 20:31:28 liknus in the US yes not in your neck of the world 20:31:43 i can say this much: 20:31:46 we could be talking 50 euros or more 20:31:55 within the eV, we decided to open a shipping account 20:32:05 loupgaroublond, thats nice 20:32:12 we so far very rarely have had to ship our boxes 20:32:16 if its cost effective, sounds good 20:32:35 but as an estimate we say $50 to ship it 20:32:37 the goal is not to worry about the cost too much 20:32:42 Southern_Gentlem, why is that? 20:32:45 but we need a shipping account within the EU anyways 20:32:56 loupgaroublond, have we asked redhat ? 20:33:02 they could amybe send boxes internally 20:33:03 it has max's approval 20:33:17 liknus, i am in control of the east coast event box so far it has gone to events i was going to as well 20:33:48 saying thatm shipping from hq to destination probably cost almost the same as half distance 20:33:51 Southern_Gentlem, so it would be also nice for us someone key-person have the event box 20:33:55 oh, and one other thing, we decided that it's home would be with kital for now, this way he can also take it where he goes, and then ship it where he can't go 20:33:57 Someone like Max 20:34:02 or Joerg 20:34:07 not max 20:34:14 someone central to all 20:34:22 this was decided at linuxtag, i don't mind revisiting the issue, but not tonight please :) 20:34:24 if he is willing to handle that 20:34:31 sorry max but i know how much stuff you already have on your plate 20:34:43 Southern_Gentlem, I think he would approve 20:34:45 Southern_Gentlem, good point 20:34:57 Lets stick with Joerg for now 20:35:09 to be discussed later 20:35:12 it would depend if we have 1 or 2 boxes, but lets now focus on getting 1 box done 20:35:31 http://jsimon.fedorapeople.org/FAD3.pdf 20:36:01 i'm going to run down through the items on the spreadsheet 20:36:05 https://fedoraproject.org/wiki/File:EVENTBOX.ods 20:36:11 any objections to this plan? 20:36:16 loupgaroublond, go ahead 20:36:17 * LinuxCode looks 20:36:28 we use pelican 1610 for our event boxes it seems to be big enough untill we looked at vertical banners and the smallest vertical banner will not fit those boxes 20:36:33 loupgaroublond, tbh I cant make uch sense of this 20:36:38 hehe 20:36:51 logistics means it's going to ship seperately 20:37:04 i see 20:37:12 obviously we won't put a screen in the box 20:37:14 k I think thats clearer now 20:37:37 does anyone have any comments about projector screens, namely where to find one? anyone have any ideas where we can get one for HAR in particular? 20:37:45 or other comments too 20:37:54 loupgaroublond: for HAR I'm bringing 2 large white sheets 20:38:16 sounds like a plan 20:38:28 closing topic in 30 seconds 20:38:46 the projector I have (and hopefully will last) is 2000 ansi lumen .. which is quite bright 20:38:53 maybe a portbale one should go in the box 20:39:02 you dont want to do that 20:39:03 screen 20:39:08 in my experience projector screens are never portable 20:39:11 nope, let me recap 20:39:15 there's always a wall to project on 20:39:18 or will definitely won't fit in the box 20:39:21 saying that, almost every location has a white wall 20:39:34 loupgaroublond, +1 20:39:40 nvm me, thinking out loud 20:39:41 loupgaroublond, +1 20:39:42 portable projectors are still very fragile 20:39:58 having a padded eventbox is a must in that case 20:40:00 we want to ship one with the box 20:40:07 dreamer, +1 20:40:08 having a projector for HAR seems very likely 20:40:22 what's the syntax for action? 20:40:25 remember the more padding the less space 20:40:29 loupgaroublond: #action 20:40:44 Southern_Gentlem, yeh 20:40:54 #action 20:40:58 #help action 20:41:12 Southern_Gentlem, are you shipping a projcetor with the NA box? 20:41:12 maybe there should be some bubble wrap, to wrap the projectors case in 20:41:15 Southern_Gentlem: true, for flightcases though, the padding is usally formfit. so it doesn't really matter if there is space left .. ideally, you don't have any space left, so the items in the box don't move 20:41:34 action and then space and then action description 20:41:45 lets look at https://fedoraproject.org/w/uploads/9/91/EVENTBOX.ods again 20:41:51 oh, and it automatically gets assigned t othe person who calls action? 20:41:55 especially column F 20:42:03 yeap loupgaroublond 20:42:11 #action find a (padded) box 20:42:25 column F means there should be one in the box, that was decided at linuxtag 20:42:31 docotr and ambassador in box ? 20:42:36 lol 20:42:41 I'd like to have something like this, with a formfitted padding for a projector and other items: http://www.licht-geluid.nl/shop/BVModules/ProductTemplates/jenh/Product.aspx?productid=HLD7420B 20:43:00 ok let me bring this up 20:43:13 we have a projector in possesion though, i have to ask kital where it is 20:43:30 #action find out whree our projector is, ask kital 20:44:00 Southern_Gentlem, go ahead 20:44:03 you will want your posters banners tapes an extension cord and a power brick in your event box, and pens and maybe some markers ( sharpies) 20:44:22 + tape 20:44:27 tapes as in duck tapes and clear packageing tape 20:44:28 #action add items noted by Southern_Gentlem in wiki page 20:44:34 to hang notes or waypoints up 20:44:49 i was going to go for a shopping spree at the job lot for lots of tape next weekend to have stuff to throw in the box 20:45:06 one roll of each which is renewable 20:45:12 focussing on getting a box for HAR one of the primary items I'd like to see in the box is a large banner 20:45:14 loupgaroublond, nice :) 20:45:14 loupgaroublond, there must be masking tape, as it doesnt leave marks 20:45:21 does anyone know who in EMEA currently has a banner? 20:45:28 I do 20:45:28 if you looked at my event box you will see i added freezer bags 20:45:34 liknus, how big? 20:45:43 Southern_Gentlem, how come? 20:45:51 .60x2 meters 20:45:54 do you mean ziploc bags? 20:46:17 liknus, what would it take to ship to the netherlands? 20:46:19 to put items like pens, markers, scissors in to keep them organized and easy to find 20:46:27 ah 20:46:29 loupgaroublond, yep 20:46:40 loupgaroublond, ill propably go to FAD so i could bring it there 20:46:45 also i put the access point in one 20:46:50 duly noted 20:46:58 liknus, i mean sometime in the next two weeks 20:47:05 also i bought a roll of velcro 20:47:08 the AP should have a switch and AP 20:47:19 or does anyone know of someone closer to NL that has a banner? 20:47:26 lined the side box with the velcro 20:47:28 loupgaroublond, ill check prices and contact you 20:47:29 liknus: iirc you said max might have one? 20:47:37 liknus, cool, thanks 20:47:43 dreamer, we had one banner 20:47:44 and but velcro on everything in the box 20:47:46 to hang outside 20:47:49 #action get velcro tape 20:48:03 #action liknus check shipping costs of banner and contact loupgaroublond 20:48:06 LinuxCode: where is that? 20:48:17 dreamer, Max or Joerg might have taken it 20:48:19 that way stuff doesnt move around and also if you want to get somethin out of the box the velcro holds the bag up for you 20:48:32 #action email max about banners 20:48:34 not sure if Joerg put it in his car or not 20:48:58 ok, if max has it (the same kind liknus has?) than I might be able to get it from him, or he could send it to us 20:49:17 liknus, was it plastic with holes in it ? 20:49:22 brass hole things 20:49:26 so 20:49:30 the one i have yes 20:49:30 about 2-3 meters wide ? 20:49:33 k 20:49:39 either its the same then or similar 20:49:40 yeap 20:49:41 Southern_Gentlem: yes, you have to go 20:49:43 yes a vinyal banner 20:49:49 Southern_Gentlem, yeh 20:49:54 like the ones we had hanging up at linuxtag 20:50:00 kital prolly has that one then 20:50:02 Some is impossible, it hasnt been shipped outside Greece 20:50:17 LinuxCode, and loupgaroublond know where to me if you have any more questions 20:50:19 loupgaroublond, on the bars outside Marshall House yes 20:50:35 we only had one of those 20:50:40 ah ok 20:50:54 laters 20:50:59 later mate 20:51:01 i'm trying to remember if there are any other pressing points other than me getting my act together and doing some shopping 20:51:07 loupgaroublond, yeh Joerg might have taken it 20:51:15 loupgaroublond, hehe 20:51:21 loupgaroublond: what other items do we need for HAR? 20:51:22 oh, last comment 20:51:34 loupgaroublond, might be good to ask Joerg about the polo shirts 20:51:37 loupgaroublond, i was able to put our box together for about $250 20:51:40 a few cds/dvds, are there any flyers around on the latest release perhaps? 20:51:49 either a plain white party tent, or a plain white canvas banner / party tent walls that we can paint on 20:51:53 any pointers? 20:51:56 ambassadors doing events should be able to buy a shirt 20:52:13 loupgaroublond: the walls I want to buy for our partytents are not plain white 20:52:17 loupgaroublond, painting on plastic might be hard 20:52:44 if you were pondering about putting the logo on the walls 20:52:49 so th eguy who did the vertical banners offered to do stencils 20:52:57 loup wanted to make a logo-cutout and then spraypaint it on any surface we can find 20:52:57 he'll give me a list of paints to use for different materials 20:53:06 loupgaroublond, ok sounds good 20:53:19 otherwise id say, try and get something made 20:53:30 thats durable and can be stuck on with double adhesive tape 20:53:47 well, if we have a banner, the need for a painted tent is less pressing 20:53:51 preferably printed on plastic like stuff, for weather proofness 20:53:53 hmm, is this the type of banner you guys have? http://users.ntua.gr/ar07040/banner-1.jpg 20:54:02 and if that's the case, i'm just gonna scatter stickers all over the place 20:54:04 * LinuxCode looks 20:54:14 yes 20:54:17 ok 20:54:19 something like that 20:54:24 same size 20:54:40 maybe it even was that 20:54:47 ok, well at least one of those would be decent. having a bunch of stickers to put all over our camp-site would be good as well 20:55:04 dreamer, i have a stack of like 100 sheets at home 20:55:04 well the key is to help people find the event 20:55:10 loupgaroublond: are you still planning on bringing a coffeemachine? 20:55:12 and make others aware 20:55:18 i don't have a coffee machine to bring 20:55:21 ok hehe 20:55:31 maybe go to the emmaus saturday? ;) 20:55:33 dreamer, do you have a portable water heater? 20:55:34 is this for NL ? 20:55:42 loupgaroublond: no, but my housemates do 20:55:43 yup :D 20:55:45 wasnt there FAD or hackfest or something 20:55:52 hacking at random 20:55:52 somebody told me about that 20:55:53 there is HAR2009 20:55:56 yah 20:56:01 and that someone might hav ebeen me 20:56:05 probably 20:56:09 <--- Tristan 20:56:18 dreamer, i'm gonna get a french press then, if you can bring a water heater, we have coffee 20:56:24 LinuxCode, yup, <- yaakov 20:56:26 we are teaming up with the folks from dyne.org and centos to make a big media-oriented village 20:56:28 ohhh 20:56:30 doh 20:56:32 lol 20:56:34 hi! 20:56:35 hehe 20:56:38 'lo 20:56:40 loupgaroublond: I'm not going to bring my houses waterheater, sorry 20:56:49 i said 'portable' 20:56:55 dreamer, lol 20:56:58 it is portable 20:57:07 but I'm not going to take it for HAR 20:57:09 ok 20:57:15 fine, i'll get one then 20:57:44 btw we should/must make a wiki site when we established whats in the event boxes 20:57:50 so people can check everything is there 20:57:59 I still need to get proper bags for my bike before I can bring anything at all 20:58:10 ok 20:58:18 so any other issues? 20:58:27 see what I said 20:58:44 the current list mentions having a laptopt 20:58:46 -t 20:58:50 #action LinuxCode (22.56.48) ( LinuxCode) btw we should/must make a wiki site when we established whats in the event boxes 20:59:05 btw, laptop, will there be one ? 20:59:05 so should this be in the box and how do we get one for it? 20:59:11 i'm gonna set up my XO with LXDE for the event, i think it's too short notice to get a laptop 20:59:13 because Dell lent us the others 20:59:23 #action loupgaroublond talk to max about getting a loaner from dell for the event box 20:59:35 loupgaroublond, they came from the UK 20:59:48 when is har ? 21:00:08 it officially starts 5th august 21:00:18 + I somehow doubt they will be happy about making this a constant loan, so to speak 21:00:22 I'm going to be there late afternoon the 3rd 21:00:23 starts on the 13th, i have to have everything in my house on the 12th, or shipped to the campgrounds 5th of august 21:00:23 ohh dear 21:00:33 that be too short 21:00:36 oh wait 21:00:37 not really 21:00:42 hah, 13th I meant 21:00:48 loupgaroublond, shipping from the UK could take a week 21:00:55 I'll be there the 10th late afternoon ;) 21:01:03 i'm using an XO to run fedora 21:01:10 if they are willing 21:01:13 loupgaroublond, k 21:01:20 and any other computers i can get my hands on 21:01:48 if we're in an emergency, i can ask for a loaner from work maybe, we have an unused laptop currently 21:01:56 anyway, if we have a banner, a projector, an XO, some stickers/flyers/buttons and coffee .. I think we'll be fine :) 21:02:07 yup 21:02:07 yah 21:02:12 its not a mjaor event is it ? 21:02:18 200 people ? 21:02:20 2000 people 21:02:22 oh wait, do we want to have a couple extra usb-keys to do installs with, or do you want to use only your key loup? 21:02:22 wow 21:02:26 bloody hell 21:02:36 I think more than 2000 21:02:39 how many ambassadors are attending ? 21:02:40 usb keys 21:02:46 two 21:02:46 LinuxCode: 3 21:02:50 three? 21:02:51 hmmm 21:02:57 biertie is an ambassador too right? 21:02:57 now I know why you guys asked me hehe 21:03:00 oh right 21:03:02 sadly I cant come 21:03:14 Id I would live across the channel I would drive over 21:03:18 tbh, the best way to promote fedora at an event like this is to talk to individuals 21:03:20 If* 21:03:38 loupgaroublond, +1 21:03:41 right now it's sold out anyway ;) 21:03:42 and show them 21:03:59 well yeah, live usbs 21:04:00 oh, how can we get a bunch more cds/dvds as well? 21:04:02 drawing an eye in, is half the winner 21:04:18 dreamer, Max recently asked about who had what 21:04:18 dreamer, i'll ask jeroen, i think he has some 21:04:18 loupgaroublond: do you want to make maybe 2 live usbs next week? 21:04:32 live usbs take two seconds to make, i can do them on the fly 21:04:35 ok, maybe I can get them friday? 21:04:37 maybe scour the ambassadors list 21:04:55 loupgaroublond: but do you want to get sticks for it? 21:04:57 LinuxCode, jeroen lives in utrecht, i see him several times a week, dreamer is going to see him friday 21:05:03 dreamer, i added that to my shopping list 21:05:05 ok 21:05:11