20:13:03 #startmeeting EMEA ambassadors meeting 20:13:03 Meeting started Wed Jun 1 20:13:03 2011 UTC. The chair is cwickert. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:13:03 Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:13:27 #topic role call 20:13:34 Kévin Raymond 20:13:35 .fas cwickert 20:13:35 cwickert: cwickert 'Christoph Wickert' 20:13:36 Joerg Simon (unfocused mode, sorry) 20:13:49 kital: nice to see you are here 20:13:51 .fasinfo jsmith 20:13:52 jsmith: User: jsmith, Name: Jared Smith, email: jsmith.fedora@gmail.com, Creation: 2007-05-15, IRC Nick: jsmith, Timezone: US/Eastern, Locale: en, Extension: 5101642, GPG key ID: 8B670B7A, Status: active 20:13:56 jsmith: Approved Groups: cmswriters cla_fpca cmseditors @accounts cla_fedora cla_done docs sysadmin sysadmin-tools docs-writers ambassadors irc-support-operators @elections 20:13:58 * jsmith is lurking 20:13:59 sesivany: are you with us? 20:14:12 hi chris 20:14:13 .fas eischmann 20:14:14 sesivany: eischmann 'Jiri Eischmann' 20:14:33 .fas jreznik 20:14:34 jreznik_n900: jreznik 'Jaroslav Reznik' 20:15:13 #topic agenda 20:15:28 there is no real agenda for today because I completely forgot this meeting 20:15:39 I thought we were supposed to meet next week 20:15:40 lol 20:15:56 this is *not* funny tatica 20:15:58 :( 20:16:14 let's take the previous meeting agenda 20:16:21 there are not much changes anyway 20:16:22 https://fedoraproject.org/wiki/Meeting:EMEA_Ambassadors_2011-05-18 20:16:22 oh :( 20:16:34 #topic Announcements 20:16:45 any announcements? 20:17:01 .fas dmaphy 20:17:02 dmaphy: dmaphy 'Dominic Hopf' 20:17:13 hi dmaphy 20:17:19 ! 20:17:22 ! 20:17:25 ! 20:17:28 speak up sesivany 20:17:29 hey cwickert :) 20:17:42 we had a release party last week 20:18:03 ! 20:18:04 big success, about 100 people came 20:18:08 sesivany: cool 20:18:33 I've already written a report. 20:18:42 yes, thanks a lot for that sesivany 20:19:05 sesivany: anything more from your sideß 20:19:05 ? 20:19:15 http://eischmann.wordpress.com/2011/05/25/fedora-15-release-party-in-brno/ 20:19:25 that's it, go on kital 20:19:34 kital: your turn 20:19:47 it is not really an announcement - but i think a important information - that the application for the Fedora Community Credit Card is done today by Jeanine Heider 20:20:34 who is Jeanine Heider? 20:20:38 and we expect that i(we) can use the card as soon as they arrive it will need "at least two weeks to receive the cards mailed outside of the US" 20:21:07 a nice and kind Lady from RedHat who is in charge for this 20:21:14 Jeanine works in finance. 20:21:19 At Red Hat. 20:21:23 but Red Hat US, not Munich, right? 20:21:35 * cwickert is looking for a point of contact in Munich 20:21:35 She coordinates everyone's credit card applications. 20:21:51 ok 20:21:56 the benefit will be 20:21:57 lets hope for the best 20:22:06 * rbergeron will keep her fingers crossed for you guys. :) 20:22:20 that we can book hotels and pay travelexpenses regarding Fedora Events 20:22:34 and of course pay for SWAG 20:22:41 cwickert: The problem is, the personnel in Munich keeps changing, and it's difficult for them to coordinate with the CommArch team in the USA 20:22:55 jsmith: yes, lets get to this later 20:22:55 cwickert: (and the exact reasons why are probably best discussed offline) 20:23:02 so we are able to take some burden from Max 20:23:11 and also from you cwickert 20:23:18 #topic finances 20:23:45 eof for now 20:23:52 * cwickert thought he better changes the subject as we are no longer in announcements anyway 20:24:06 ok, I'd like to add something here 20:24:10 sure 20:24:23 max has gone through the open tickets and paid a lot of them 20:24:55 however it has turned out that PayPal is very unreliable for this 20:25:10 Max wired me some money and PayPal suspended my account 20:25:12 twice 20:25:22 because they think this is some kind of money laundery 20:25:33 I had a hard time convincing them its not 20:25:44 and my account is operational again 20:26:10 but take this as a warning: Paypal is not suitable for transferring large amounts of money 20:26:26 is there any better means of money transfer? 20:26:31 ! 20:27:01 sesivany: not really. If we had a legal entity, PayPal would be happy, but currently they are not 20:27:04 kital: your turn 20:27:12 as soon as we have the credit card we should think about to establish a pro-active approach to book and pay for things instead reemburse it 20:27:36 of course in colaboration with comm-arch and FAmSCo 20:27:39 eof 20:27:48 ah no 20:28:04 go on 20:28:04 and as example shipping costs can also payed with this card 20:28:31 what kind of shipping costs? 20:28:38 maybe we can do this with the media shipping - should we make a action item to figure this out? 20:29:00 I figured it out already and it does not work 20:29:06 ups? 20:29:15 way too expensive 20:29:16 better United Parcel also? 20:29:31 Deutsche Post has something called "PostCard" 20:29:48 a card to pay for people in a company or such 20:29:57 but it requires a German bank account 20:30:08 no credit cards allowed 20:30:14 so Deutsche Post does not accept credit card payments for shipping? 20:30:41 well, how would I pay with *your* credit Fedora card? 20:31:17 Credit cards don't make sense for smaller sums 20:31:18 i would ship them 20:31:32 * cwickert is confused now 20:32:06 that is the reason why i proposed that we should figure that out - not right now in the meeting 20:32:12 as soon as we have more facts 20:32:13 # 20:32:30 #action cwickert and kital to discuss media shipment 20:32:52 ok, but while we are at finances... jsmith, are you with us? 20:33:41 even if we have credit cards, this doesn't solve the problem of a) liability and b) prepaying for stuff that is sold afterwards 20:34:00 a) liability is covered 20:34:29 a) how exactly? 20:35:24 because in the contract for the card - acting with this card means "you act as a Red Hat represantive" 20:35:45 so if i book hotel or car or ticket - the legal entity in charge is red hat 20:36:13 and how am I liable to Red Hat? I mean, can I just go and get myself a decent car? 20:37:22 no you can not ;) 20:37:42 this is not covered in that contract ;) 20:38:02 too bad 20:38:07 :) 20:38:25 ok, I guess we cannot figure out b) anyway, so lets move on 20:38:50 ok from my side 20:39:09 jsmith: if you have an idea abot how we can make interesting swag happen that requires prepayment and gets sold, please respond to my mail 20:39:48 cwickert this would need a legal npo 20:39:49 and if somebody else has an idea, he is welcome to reply to my mail in advisory board list 20:40:00 ! 20:40:01 kital: you read my mind 20:40:07 shaiton: yes please 20:40:23 hi everyone 20:40:26 just for information, we (french npo) are in rernaming process. Hoipe to be able to handle that later 20:40:28 eof 20:40:35 renaming* 20:40:41 hope* 20:41:01 shaiton: how do you manage the income problem? you can only get 40% of your budget from RH 20:41:40 how do I register, I'm an ambassador 20:41:42 cwickert, you already told that to me, but that should be discussed with Red Hat and defined 20:42:39 shaiton: ok, please keep us updated because this test case for other communities as well 20:42:46 ! 20:42:49 SoftersSystemsIn: https://fedoraproject.org/wiki/Ambassadors/Join 20:42:51 yep sure 20:43:07 SoftersSystemsIn: we are right in the middle of a meeting here... 20:43:13 shaiton: yes please 20:43:34 No, I mean I am already an ambassador. How do I join the meeting? 20:44:11 .fas SoftersSystemsIn 20:44:12 kital: 'SoftersSystemsIn' Not Found! 20:44:19 what are the rules for using Fedora trademark by other entities? We have a general open-source non-profit organization here and we'd like to let them sell Fedora swag for cost price to the community. 20:44:26 Its been a while I attended this meeting 20:44:49 .fas tosin 20:44:50 SoftersSystemsIn: tosin 'Olutosin Oduwole' 20:45:09 ok, that is it 20:45:39 SoftersSystemsIn: welcome, you are already part of the meeting :) 20:45:48 ok thanks 20:46:42 sesivany: does https://fedoraproject.org/wiki/Legal:Trademark_license_agreement help? 20:47:29 sesivany: http://fedoraproject.org/wiki/Legal/TrademarkGuidelines 20:47:56 cwickert: thanks, i've taken look at this because of our domain fedora.cz, but it certainly applies to this as well. 20:48:32 sesivany: better http://fedoraproject.org/wiki/Legal/TrademarkGuidelines#Non-software_goods 20:49:11 sesivany: you need to write a mail to advisory board and sign the TLA 20:49:25 ping pfrields or jsmith about is 20:49:26 it 20:49:30 kital: thanks, so it's in Fedora Board hands, we have a guy there :-) 20:49:35 ok, lets get back to the agenda 20:49:59 #topic Ambassadors Schedule 20:50:08 there is not much to schedule atm 20:50:19 http://rbergero.fedorapeople.org/schedules/f-15/f-15-ambassadors-tasks.html 20:50:35 rbergeron: when will the F16 schedule be published? 20:50:50 cwickert: it is 20:50:57 cwickert: A draft schedule is already published, and FESCo approved it today :-) 20:50:58 oh 20:51:16 if you guys have any addendums to make, feel free to mail me, or post it in the retrospective page (i'll fish up the link) 20:51:24 fedoraproject.org/wiki/Schedule is where the schedule is 20:51:34 * rbergeron gets the ambassador link 20:52:04 http://rbergero.fedorapeople.org/schedules/f-16/f-16-ambassadors-tasks.html 20:52:10 that's what I was looking for 20:52:24 #info F16 Ambassadors schedule at http://rbergero.fedorapeople.org/schedules/f-16/f-16-ambassadors-tasks.html 20:52:41 there may be minor bugs, though I think i got them all. but feel free to flog me, it's my first schedule that I built. 20:52:53 ok, no problem 20:52:58 #topic Events 20:53:18 there are not many events for this quarter 20:53:23 take a look at https://fedoraproject.org/wiki/Events#EMEA-FY12Q1 20:53:42 ! 20:53:44 #info if you have any events planned, please add them to the wiki at https://fedoraproject.org/wiki/Events 20:54:10 #info for release events, look at https://fedoraproject.org/wiki/F15_release_events 20:54:14 shaiton: your turn 20:54:51 We have uour release party this weekend in Paris. I've asked for some stickers.. But didn't get any response 20:55:00 I think twohot is organising an event, has he informed you fuys? 20:55:03 * shaiton is looking for the ticket 20:55:08 https://fedorahosted.org/emea-swag-tracking/ticket/82 20:55:26 that's not a problem, just want to know if I'vedone it wrong ;) 20:55:27 shaiton: what kind of stickers? 20:55:28 eof 20:55:50 ! 20:55:59 shaiton: one thing you have done wrong is not filling our the "latest delivery" field 20:56:08 cwickert, I've checked on the page, liknus had the one that we were interested in 20:56:37 shaiton: then you should have assigned the ticket to him directly 20:56:38 cwickert, right (but it was Priority: urgent (1week) ) 20:56:44 but he is busy 20:56:45 Assigned to: liknus 20:56:48 done 20:56:55 ok no prob, that's just stickers ;) 20:56:57 ok, liknus is traveling 20:57:15 I have no idea if he really is available for Fedora 20:57:23 he is working for Mozilla a lot ATM 20:57:32 ok 20:57:44 sesivany: your turn 20:57:59 you're going to Zilina, Slovakia at the beginning of July, do you think the new media will get to us by that time? I'd like to take some there. 20:59:34 sesivany: yes 20:59:48 sesivany: did you file a ticket? 21:00:09 cwickert: yes, i filed a ticket last week. 21:00:41 * shaiton_ is here again (hard reboot..) 21:01:32 sesivany: ok then 21:02:04 tosin: ok, now it's your turn. when is twohots event? 21:03:13 he told me sometime in July, we are not yet certain about the date 21:04:03 ok, July is no problem 21:04:11 then you will have shirts and media 21:04:31 ok, speaking of media 21:04:40 #topic F15 Media production 21:04:49 the media are a bit delayed 21:05:05 I hoped to get the ISOs before release 21:05:11 but I got them later 21:05:26 and I still had to figure out some details with the media company 21:05:31 and fix some bugs 21:05:55 I will have the first media around June 13th I think 21:06:04 and then I can start shipping 21:06:09 or kital, lets see 21:07:00 #info: F15 media shipping will begin 13th of June 21:07:19 great :) 21:07:30 we still have not enough people for primary shipment. please contact me if you can help 21:07:38 #info we still have not enough people for primary shipment. please contact cwickert if you can help 21:07:41 ? 21:07:50 shaiton_: yes please 21:08:03 do we have people from Africa? I had questions about tunisia (or Algeria) 21:08:30 shaiton_: you mean for shipping? 21:08:35 yep 21:08:42 fro primary shipment 21:08:47 so far nobody has contacted me 21:08:55 we have arthur in Kenya 21:09:03 and twohot in Nigeria 21:09:11 but nobody in North Africa 21:09:23 ok, I'll tell them 21:09:25 ? 21:09:49 shaiton_: we have some ambassadors in Tunesia, see http://fedoraproject.org/wiki/Ambassadors/CountryList#Tunisia_.288.29 21:09:59 can you get in touch with them? 21:10:19 cwickert, yep, give me the action ;) 21:10:48 #action shaiton_ to get in touch with the Tunisian Ambassadors for media shipment 21:11:10 ok, anything more on media? 21:11:25 yes 21:11:26 spread the word! tell people to contact me if they need media 21:11:33 tosin: yes please, go ahead 21:11:54 I think I can help in the local shipment too 21:12:09 if I know the modalties 21:12:26 tosin: you mean you know how to deal with the customs ;) 21:12:47 tosin: I will send one big parcel to you one big package for you and twohot with shirts and media 21:12:59 ok 21:13:01 yep 21:13:11 I can deal with it 21:13:13 and you can distribute them as you like, twohot already has a lot of ideas and events planned 21:13:26 ok 21:13:52 ok tosin, can you please get in touch with twohot and ask if the ticket he filed is sufficient or if you need more media then? 21:14:07 I can send you as much as you like 21:14:18 * giallu sadly notes there will be no media for the party on 11th June 21:14:43 ok thanks 21:15:13 giallu: no, I am sorry 21:15:52 giallu: how many would you need if you could get some? 21:16:26 cwickert, probably not much (though I've no idea how many pplk will show. first time paarty 21:16:35 let's say 20/30 21:16:48 I asked 100 in the ticked though 21:17:10 giallu: I'll see what I can do 21:17:15 alternatively, it would be nice to have any other "official" swag 21:17:26 there is no official swag 21:17:42 dunno, balloons, mugs, hats, tshirts, whatever 21:17:44 I hope the situation gets better once we have credit cards 21:17:47 ok 21:18:00 giallu: ok, two problems here 21:18:21 one is swag in general 21:18:34 ! 21:18:52 things like stickers and media that are just give away items will be produced oncve we have credit cards 21:19:10 the other problem is real *cool* swag 21:19:30 things people are going to buy because it is soo cool 21:19:38 I don't see that coming any time soon 21:19:50 because we have nobody to pay for the production costs 21:19:50 I see 21:20:03 because it is so cool they want to join fedora would be better ;) 21:20:17 we cannot "sell" stuff because there is no way to get the money back to red hat 21:20:43 so unless you are rich and want to *sponsor* that cool stuff, it doesn't happen 21:20:51 i think if the EMEA Community decides to produce something cool - and it can be covered by credit card payment - why not? 21:20:58 kital: even then we have the problem 21:21:22 kital: ok, we sell shirts on an event. who gets the money? comm arch? 21:21:29 kital, centrally only? or maybe we can do some production for the local team and get reimbursed? 21:21:53 we sometimes have some swag done just for promotional purposes, if we make something next time we can make some for ambassadors as well, I'm just afraid my manager won't give me enough money to cover all EMEA. We would have to cover it from Fedora sources. But we can share orders. 21:22:01 reimbursement is still done by max through paypal 21:22:13 kital, ok great 21:22:37 sesivany, sounds like a plan (sharing orders) 21:22:37 still needs FAmSCo approval"! 21:22:59 gusy, the problem is not reimbursement 21:23:07 the problems is earning money 21:23:11 i still have a action item from http://meetbot.fedoraproject.org/fedora-fad/2010-11-20/fedora_emea_fad_2010.2010-11-20-09.56.html 21:23:19 # ACTION: kital gets offers for t-shirts, caps, umbrellas, scarfs, bags (rsc, 16:12:39) 21:23:44 kital: I have offers for mugs and pins, however this is useless 21:23:50 because we had the situation with unclear purchase order situation and other troubles 21:24:00 as long as there is no legal entity to earn the money 21:24:04 we cannot sell something 21:24:09 we can only give stuff away 21:24:37 cwickert, which is not bad, if we can still make enough swag with regular funds from RH 21:24:41 or not? 21:24:53 cwickert - then lets think about producing quality swag for "potential contributors" 21:25:45 giallu: yes, but you cannot make expensive stuff such as T-shirts for €25. We're limited to stickers and pins. 21:25:50 giallu: as I said, only to give away for free 21:25:51 swag for the "hunter-gatherers" and other for people who have potential 21:26:21 wow 21:26:23 WOW 21:26:26 WOOOOOW 21:26:33 kital: even if it is for contributors only we have a problem. I paid 860 EUR for the latest order of ambassadors polos 21:26:52 sorry... 21:27:04 im just writing in the wrong place... 21:27:09 so surprised 21:27:09 cwickert: the credit card has a limit of 3000$ per month 21:27:13 * gomix hides 21:27:36 gomix welcome to the Fedora Board - congrats 21:27:53 kital: so? an ambassadors busy a shirt, how does the money get back onto the credit card budget? 21:27:59 gomix: congrats 21:28:10 * gomix is about to cry..... 21:28:25 #info gomix was appointed to become a member of the Fedora Advisory Board 21:28:29 ok.. got to run...somewhere else and prepare myself for such a duty 21:29:08 gomix: yeah, from now on you need to wear a suit and a tie when you are sitting in front of your computer ;) 21:29:19 maybe just a jean... 21:29:23 cwickert: Send the receipt to Red Hat, and the money gets automagically refilled at the end of the month, from what I understand 21:29:24 and cover my legs 21:29:39 jsmith: no that is not what cwickert means 21:29:51 jsmith: it is not about getting money to red hat but about *giving* money 21:29:55 we produce Fedora Polos - and normally the Ambassador had to pay for it 21:30:05 Oh, I see. 21:30:20 jsmith: the issue I outlined in my mail to advisory board 21:30:20 That's a very good question... and one I don't have an answer for. 21:30:38 ok, I guess there is not much we can do 21:30:48 lets leave this to the finance sig 21:31:29 from the past experience - if it is event related there is nothing bad in collecting the money on the event and use it to reemburse the contributor from that money 21:31:37 we have done this several times 21:31:54 kital: lets discuss this later 21:32:03 #topic Action items from previous meetings 21:32:08 but this was never done before - with the cards - and lets see how it will work out 21:32:22 ok, lets see... 21:32:23 http://meetbot.fedoraproject.org/fedora-meeting/2011-05-18/fedora-meeting.2011-05-18-20.01.html 21:32:33 DONE - t2hot to get in touch with the design team about release events posters 21:33:01 #info release party poster template is available at https://fedoraproject.org/wiki/File:F15-release-poster-vertical.png 21:33:26 NOT DONE - cwickert to write a mail about FrOSCon to the ambassadors list 21:33:34 but still quite some time 21:33:43 and some people already signed up for the event 21:34:04 sesivany: what about the wiki page about the open source conference in Zilina? 21:34:53 ok, I see the event is in the table at https://fedoraproject.org/wiki/Events#FY12_Q2_.28June_2011_-_August_2011.29_2 21:35:00 so we consider this DONE 21:35:10 DONE - cwickert to send out mail about primary distribution 21:35:18 NOT DONE - cwickert to bring the idea of common event pages up on the wiki 21:35:22 cwickert: I'll do something, but they haven't published a program yet. 21:35:33 this means on my agenda there still is 21:35:41 #action cwickert to bring the idea of common event pages up on the wiki 21:35:49 #action cwickert to write a mail about FrOSCon to the ambassadors list 21:35:56 ok, I think that's it 21:36:04 cwickert: after they publish it I'll post it on wiki. 21:36:04 #topic Open Floor 21:37:14 * cwickert will close the meeting in 3 minutes if no more questions arise 21:39:13 * kital just want to thank you cwickert for your awesome work!!! 21:39:28 thanks kital 21:39:33 #endmeeting