16:59:41 <rbergeron> #startmeeting FUDCon Blacksburg Subsidy Meeting
16:59:41 <zodbot> Meeting started Wed Nov  9 16:59:41 2011 UTC.  The chair is rbergeron. Information about MeetBot at http://wiki.debian.org/MeetBot.
16:59:41 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
16:59:48 <rbergeron> #meetingname FUDCon Blacksburg Subsidy Meeting
16:59:48 <zodbot> The meeting name has been set to 'fudcon_blacksburg_subsidy_meeting'
17:00:09 <rbergeron> #info This is the first meeting where we will be giving subsidies to FUDCon blacksburg attendees who have filed requests.
17:00:34 <rbergeron> #info We will be dealing with NA-based attendees ONLY today, regardless of their position in line amongst non-NA-based folks.
17:00:47 <rbergeron> #info We'll be giving out somewhere between 5 and 7k today.
17:01:01 <rbergeron> #topic Subsidies Tickets and Spreadsheet
17:01:22 <rbergeron> #link https://docs.google.com/spreadsheet/ccc?key=0AhtE3PhGXQCndHRUaFNnUTJSNXBEclJxMVFhTDFIM0E&hl=en_US&pli=1#gid=0
17:01:27 <rbergeron> no, no, no
17:01:28 <rbergeron> #undo
17:01:28 <zodbot> Removing item from minutes: <MeetBot.items.Link object at 0x7fbb7d768990>
17:02:37 <rbergeron> #link https://docs.google.com/spreadsheet/ccc?key=0AhtE3PhGXQCndDFvVHR5b1hHeU8yTWhyaG01Sy0xSFE&hl=en_US#gid=0
17:02:55 <rbergeron> That's the spreadsheet.
17:03:27 <rbergeron> #link https://fedorahosted.org/fudcon-planning/report/9?sort=ticket&asc=1
17:03:33 <rbergeron> There's our list of tickets.
17:03:38 <rbergeron> #topic Structure for Meeting
17:03:54 <rbergeron> First off: I have approximately one hour. So let's be quick about this
17:04:16 <rbergeron> I think everyone here knows the ground rules; we're looking for +1's on granting people money.
17:04:23 <rbergeron> Any questions, concerns, etc?
17:04:50 <Southern_Gentlem> 177 is hotel only
17:05:06 <rbergeron> okay
17:05:13 <Southern_Gentlem> so lets go
17:05:14 <rbergeron> Do we know how much hotel costs per night approximately?
17:05:18 <jwb> 90
17:05:20 <Southern_Gentlem> 94.50
17:05:31 <rbergeron> per person with double-occupancy?
17:05:43 <Southern_Gentlem> per room double
17:05:51 <jsmith-busy> 94.50 per room, divided by two, multiplied by 3 nights?
17:05:57 <rbergeron> okay, so we need to divide 94.50 in half, can someone do that
17:06:01 <jsmith-busy> Does that sound right?
17:06:02 <Southern_Gentlem> or 4 in my case
17:06:05 <rbergeron> some peopel are going to need 4 nights
17:06:11 <jsmith-busy> Should we assume four nights then?
17:06:13 <rbergeron> yes
17:06:20 <rbergeron> someone do the math, I'll get started
17:06:30 <Southern_Gentlem> 47.25
17:06:31 <rbergeron> #topic Ticket #163, John Dulaney (jdulaney)
17:06:39 <jsmith-busy> $187 per person then, assuming four nights
17:06:50 <jsmith-busy> $189, that is
17:06:57 * jsmith-busy can't type
17:06:59 <rbergeron> jdulaney: are you here
17:07:06 <rbergeron> no, he's not
17:07:44 <Southern_Gentlem> need more info skip
17:07:50 * rbergeron is in favor of sponsoring for $189
17:07:54 <rbergeron> what other info do we need?
17:08:13 <Southern_Gentlem> reading i didnt see what he was requesting
17:08:31 <Southern_Gentlem> ok hotel
17:08:35 <Southern_Gentlem> +1
17:08:51 <rbergeron> #agreed Fund Jdulaney for $189 (4 nights of hotel)
17:09:01 <Southern_Gentlem> shared room
17:09:51 * plarsen sneaks in
17:09:56 <rbergeron> #topic Ticket 166, Eric Christensen (sparks)
17:10:01 <rbergeron> https://fedorahosted.org/fudcon-planning/ticket/166
17:10:06 <Southern_Gentlem> hotel only +1
17:10:13 * rbergeron nods
17:10:31 <rbergeron> #agreed fund sparks for $189 for four nights of hotel, let us know if you need fewer nights
17:10:33 <Southern_Gentlem> any other votes
17:10:38 <jsmith-busy> +1
17:10:57 <Sparks> I'll probably not stay Sunday night
17:11:14 <Southern_Gentlem> i cant vote on the next one
17:11:48 <rbergeron> #topic Ticket 177, Ben Williams (jbwillia)
17:11:52 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/177
17:11:57 <Southern_Gentlem> there are 3 people in the room who will be working the event
17:12:00 <jsmith-busy> Obvious +1
17:12:24 <rbergeron> #info Requesting $378 for 4 nights for hotel/family
17:12:38 <rbergeron> #agreed fund ticket 177/jbwillia for $378
17:13:40 <rbergeron> #topic Ticket 223 - Justin O'Brien -  aka threethirty
17:13:46 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/223
17:14:16 <rbergeron> #info requesting $300 for airfare, $189 for hotel, total of $489
17:14:26 <Southern_Gentlem> +1
17:14:56 <jsmith-busy> To be honest, I haven't seen a lot of Justin since last FUDCon
17:15:08 <jsmith-busy> Have you folks seen him around?
17:15:35 <rbergeron> yes, at conferences and marketing meeting revival
17:16:46 <jsmith-busy> OK, good enough for me
17:16:47 <jsmith-busy> +1
17:17:20 <Southern_Gentlem> 489
17:17:23 <rbergeron> i'm +1 , but willing to hear anyone out
17:17:28 <rbergeron> #agreed fund threethirty for $489 ($300 airfare, $189 shared hotel)
17:18:08 <rbergeron> #topic Ticket 225 - Trever Fischer (tdfischer)
17:18:13 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/225
17:18:28 <Southern_Gentlem> i dont know him  but +1
17:18:45 <Southern_Gentlem> 489
17:18:58 <rbergeron> #info requesting airfare of $300, going to just say $189 for hotel
17:19:01 * rbergeron is +1 as well
17:19:11 <Southern_Gentlem> jsmith-busy, ?
17:19:15 <jsmith-busy> I'm +0...
17:19:58 <jsmith-busy> But it looks like we've got enough votes to go ahead and approve
17:20:18 <rbergeron> #agreed Fund tdfischer for $489
17:20:25 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/227
17:21:04 <rbergeron> #topic Ticket 227 - Nick Bebout (nb)
17:21:09 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/227
17:21:30 <Southern_Gentlem> link autpmaticly happens
17:21:36 <Southern_Gentlem> +1
17:21:42 <rbergeron> sorry, habits die hard
17:21:43 <jsmith-busy> +1 to nb from me :-)
17:21:45 <rbergeron> +1 as well
17:22:26 <rbergeron> #agreed fund nb for $500 plane ticket, $189 hotel
17:22:43 <Southern_Gentlem> #topic Ticket 228 Clint Savage
17:22:52 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/228
17:23:08 * lcafiero has never heard of him
17:23:13 <Southern_Gentlem> if you chair me i will help
17:23:14 <jsmith-busy> +1
17:23:19 <rbergeron> #chair Southern_Gentlem
17:23:19 <zodbot> Current chairs: Southern_Gentlem rbergeron
17:23:21 <rbergeron> #chair jsmith
17:23:21 <zodbot> Current chairs: Southern_Gentlem jsmith rbergeron
17:23:25 <Southern_Gentlem> #topic Ticket 228 Clint Savage
17:23:29 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/228
17:23:42 <Southern_Gentlem> +1
17:24:07 <rbergeron> #info requesting $523 for flight, $189 for hotel
17:24:08 <rbergeron> +1
17:24:48 <rbergeron> #agreed Fund herlo for $523 + $189
17:24:56 <Southern_Gentlem> #topic Ticket 230 Emily Dirsh
17:25:00 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/230
17:25:07 <rbergeron> Let's hold this one - I am trying to find her some internal money
17:25:37 <rbergeron> #info Holding on edirsh - Robyn looking to find some internal money
17:25:45 <rbergeron> #topic Ticket 231 - John rose (inode0)
17:25:53 <rbergeron> #link https://fedorahosted.org/fudcon-planning/ticket/231
17:26:00 <Southern_Gentlem> well i want to comment on 230
17:26:05 <rbergeron> ... okay
17:26:12 <Southern_Gentlem> +1 john
17:26:22 <rbergeron> +1 on john as well, proceed with your commenting
17:26:32 <jsmith-busy> +1
17:26:51 <rbergeron> #agreed fund inode0 for ~$500 for flight. He will be bringing pencils!
17:26:57 <Southern_Gentlem> emily is going to be working with Mizmo on the open source tools in Design workshop
17:27:14 <jsmith-busy> Southern_Gentlem: Yes, but we usually ask Red Hat employees to try to find internal funding before asking for a subsidy here
17:27:29 <Southern_Gentlem> ok i didnt know she was an employee
17:27:46 <jsmith-busy> She got hired this summer, as I recall
17:27:50 <Southern_Gentlem> ok
17:28:04 <rbergeron> yeah ,she's an employee
17:28:40 <Southern_Gentlem> #topic Ticket #267 Pascal Calarco
17:28:41 <rbergeron> #topic Ticket 267 - Pascal Calarco (pcalarco)
17:28:49 <rbergeron> https://fedorahosted.org/fudcon-planning/ticket/267
17:29:03 <rbergeron> #info requesting $189 for hotel costs
17:29:06 <rbergeron> +1
17:29:22 <jsmith-busy> +1 from me -- he's going great work on Insight, etc.
17:29:30 <Southern_Gentlem> +1
17:30:01 <rbergeron> #agreed fund pcalarco for $189
17:30:40 <Southern_Gentlem> #topic 270 StylusEater Adam Dutko
17:30:44 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/270
17:31:31 <Southern_Gentlem> need math on this one
17:32:08 <Southern_Gentlem> 80 for gas +room
17:32:17 * rbergeron agrees
17:32:30 <rbergeron> anyone else?
17:32:41 <Southern_Gentlem> 269
17:32:56 <rbergeron> #agreed Fund styluseater for $189 (shared hotel room) + 80 (gas) for total of $269
17:33:19 <jsmith-busy> +1
17:33:23 <jsmith-busy> (Sorry for the latency)
17:33:25 <Southern_Gentlem> and that be it
17:33:39 <rbergeron> #topic That's all the subsidies
17:33:45 <rbergeron> For now
17:33:45 <rbergeron> ;)
17:34:10 <jsmith-busy> When are we going to handle the next batch -- next week?
17:34:16 <Southern_Gentlem> yes
17:34:31 <rbergeron> Yes
17:34:36 <Southern_Gentlem> lets cover the other tickets we have for today
17:35:01 <rbergeron> Southern_Gentlem: I need to run rather urgently - can you cover the other tickets in the agenda?
17:35:04 <rbergeron> I don't have any updates on anything
17:35:09 <Southern_Gentlem> jsmith-busy,  link the the prospectus you did please
17:35:18 <rbergeron> If something was assigned to me, then I haven't done it yet ;)
17:35:42 <jsmith-busy> #link http://jsmith.fedorapeople.org/FUDConBlacksburg2012/prospectus.draft.pdf
17:35:52 <Southern_Gentlem> #topic Ticket  235
17:36:05 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/235
17:36:24 <Southern_Gentlem> i will look over it and run it by the local Rackspce office this week
17:36:52 <Southern_Gentlem> #Info Southern_Gentle will run Prospectus to local RackSpace office
17:37:23 <Southern_Gentlem> #topic ticket 243
17:37:34 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/243
17:38:16 <Southern_Gentlem> check wiki https://fedoraproject.org/wiki/FUDCon:Blacksburg_2012#Schedule please i think this is completed
17:38:40 <jsmith-busy> I'm going to suggest that 8:30am on Saturday might be too early
17:38:52 <jsmith-busy> (not for me -- but from past experience at other geek conferences)
17:39:09 <Southern_Gentlem> thats why i have basicly dead time there till 9
17:39:26 <Southern_Gentlem> early birds can get there
17:39:41 <Southern_Gentlem> and the straglers can drag in at 8:55
17:40:05 <Southern_Gentlem> for the picture
17:41:02 <Southern_Gentlem> if they need a wakeup call i have a battleaxe to handle that
17:42:16 <Southern_Gentlem> anything else ? in this
17:42:43 <Southern_Gentlem> anything else ? on this
17:42:55 <Southern_Gentlem> #topic Ticket 250
17:43:03 <Southern_Gentlem> https://fedorahosted.org/fudcon-planning/ticket/250
17:43:35 <Southern_Gentlem> https://fedoraproject.org/wiki/FUDCon:Blacksburg_2012#Directions_from_Airport_to_Hotel
17:43:44 <Southern_Gentlem> task complete
17:44:57 <Southern_Gentlem> also Map from hotel to event and FuDpub on wiki and instructions for signing up for wireless
17:45:41 <Southern_Gentlem> thats all i have now any questions?
17:46:08 * jsmith-busy has nothing further at this time
17:46:18 <Southern_Gentlem> https://fedoraproject.org/wiki/FUDCon:Blacksburg_2012#Wireless_Registration
17:47:12 <jsmith-busy> Southern_Gentlem: Worse comes to worse, I'll bring the MiFis and we can use those to help folks register for a wireless account
17:47:31 <Southern_Gentlem> #task Southern_Gentlem take propectus to Local rackspace
17:48:08 <Southern_Gentlem> #task Southern_Gentlem work with Design on Flyer for Performing Arts
17:48:35 <Southern_Gentlem> #task Southern_Gentlem  meet with caters
17:48:47 <jsmith-busy> I think it's #action, not #task
17:49:00 <Southern_Gentlem> #action Southern_Gentlem work with Design on Flyer for Performing Arts
17:49:09 <Southern_Gentlem> #action  Southern_Gentlem  meet with caters
17:49:42 <Southern_Gentlem> someone brought up the idea on having hamburgers and hotdogs for lunch (Beefy Miracle)
17:50:02 <Southern_Gentlem> so i am going to price that out as well
17:50:44 <Southern_Gentlem> ok i am done  and rbergeron  has another meeting so anything else needs to be covered
17:50:46 <jsmith-busy> Just remember that we might have some guests who will want something different
17:50:53 <jsmith-busy> OK, sounds good
17:50:57 <jsmith-busy> Thanks for staying on top of everything.
17:51:13 <jsmith-busy> I don't have anything else to add, so let's go ahead and close the meeting.
17:51:34 <Southern_Gentlem> jsmith-busy,  i was talking to some local transporation and they wanted # before they would quote on trips to the airport
17:51:54 <Southern_Gentlem> easiest would be rent a van
17:52:08 <jsmith-busy> Southern_Gentlem: OK, we should be able to get closer numbers on that once we finish subsidy meetings
17:52:21 <Southern_Gentlem> yep
17:52:23 <jsmith-busy> Southern_Gentlem: My only concern with van is liability + will one van be enough
17:52:47 <Southern_Gentlem> yeah and if i rent the van i have to drive
17:52:55 <Southern_Gentlem> and i really need to be on site
17:53:01 <jsmith-busy> Well, spot volunteered to do van-driving
17:53:16 <jsmith-busy> I could probably do some of it on Sunday as well, after the Docs thing
17:53:20 <Southern_Gentlem> no university policy uni van uni driver
17:53:43 <Southern_Gentlem> ok rbergeron  you are cut loose
17:53:46 <spot> or we just rent a van from someone not the uni. :)
17:54:01 <Southern_Gentlem> enterprise is close by
17:54:24 * spot is flying in anyways, no reason i can't get one there
17:54:28 <Southern_Gentlem> ending in 30 sec
17:54:56 <Southern_Gentlem> #endmeeting