22:01:07 #startmeeting FAmSCo 2012-05-09 22:01:07 Meeting started Wed May 9 22:01:07 2012 UTC. The chair is cwickert. Information about MeetBot at http://wiki.debian.org/MeetBot. 22:01:07 Useful Commands: #action #agreed #halp #info #idea #link #topic. 22:01:14 #meetingname famsco 22:01:14 The meeting name has been set to 'famsco' 22:01:20 #topic Roll Call 22:01:23 .fas cwickert 22:01:24 cwickert: cwickert 'Christoph Wickert' 22:01:29 .fas yn1v 22:01:30 yn1v: yn1v 'Neville A. Cross' 22:03:17 hi 22:03:29 .fas me@kaio 22:03:30 kaio: kaio 'Caius Chance (かいお)' 22:03:33 brb 22:04:24 may I join this meeting? 22:04:48 arifiauo: sure 22:04:48 yes 22:04:50 .fas arifiauo 22:04:50 arifiauo: arifiauo 'Arif Tri Waluyo' 22:05:11 arifiauo: where are you from? 22:05:23 I'm from Indonesia :) 22:05:26 ah 22:05:41 * cwickert suggests to wait 3 more minutes for more FAmSCo members 22:05:55 in the meantime, I'm going to get myself a beer :) 22:05:57 brb 22:07:06 * yn1v is at office, so no beer :-/ 22:08:27 re 22:09:01 yn1v: there are some parts in Germany, such as Bavaria, where people are actually allowed by law to drink beer in their office 22:09:16 a friend of mine lives in Munich 22:09:28 and they have a fridge just for beer in their office 22:09:39 and after 2pm everybody is allowed to drink 22:09:45 anyway... 22:10:00 #info Zoltan cannot attend today 22:10:09 did herlo send regrets? 22:10:24 I will make a call on my ancestry from Bavaria no matter are several generation in between 22:10:42 #info the meeting agenda for today's meeting can be found at https://fedorahosted.org/famsco/report/9 22:11:02 #info we don't have a quorum yet, so this meeting is only informal :( 22:11:34 but there is only one ticket which I consider really urgent 22:11:56 #topic Budget for LinuxTag 22:12:01 .famsco 291 22:12:01 https://fedorahosted.org/famsco/ticket/291 22:12:39 so, I have been trying to do a little math and come up with numbers 22:12:56 the complete budget I calculate is 2370 EUR 22:13:20 that is ~ 3070 USD 22:13:52 the problem is: we cannot approve it officially now 22:14:03 but I don't think this should be a problem 22:14:20 the budget is very low compared to other years 22:14:28 This is the kind of ticket we should use a example. 22:14:32 last year it was around 3,5k 22:14:38 thanks yn1v 22:14:56 Easy to follow, very consistent and right on target 22:15:21 actually we could cheat by splitting it into individual tickets that are all under a certain limit 22:15:22 :) 22:15:48 I feel tha we should go for it. As we don't have quorum should we ask other famsco members to vote on the ticket? 22:15:52 for example, this ticket includes 70 EUR for Benedikt, even though we already approved this last week 22:16:06 but I want to have a complete budget to make the costs transparent 22:16:29 we need to know how much we spend for LinuxTag, FISL or Linuxwochen Vienna 22:16:37 and these kinds of tickets help 22:16:44 indeed 22:16:49 so, I can pay everything from my pocket 22:16:56 and kital can reimburse me later 22:17:11 we are not in a hurry, but I want everybody to take a look at it 22:17:19 the biggest part are the hotdogs 22:17:32 but food is really expensive on a commercial fait 22:17:35 fair* 22:17:44 true 22:18:01 usually a hotdog it 4 EUR 22:18:18 with is ridiculously expensive 22:18:28 because outside you can get one for 1,50 22:18:48 we have made a deal with the hotog guy and we get them for 2,50 22:18:53 Yes, but that is nature of the event 22:19:07 this means we get 400 hotdogs 22:19:25 and we don't give them away for free but collect donations 22:19:33 1-2 EUR for a hotdog 22:19:53 the OpenSUSE guys will take at least 1 EUR for a beer and this is what we do, too 22:20:13 this means we should be able to donate at least 400 EUR to the LinuxTag foundation at the end of the event 22:20:16 I like the concept, create awareness 22:20:19 I think this is fair 22:20:26 because LinuxTag is in trouble 22:20:32 they need to raise more money 22:20:34 Agree 22:20:37 +1 22:20:42 last year we donated 150 EUR for drinks 22:21:03 ok, everybody is fine with this ticket? 22:21:09 +1 22:21:11 any questions? 22:21:13 +1 22:21:35 arifiauo: you can speak, but you are not allowed to vote ;) 22:21:47 only FAmSCo members are allowed to vote in this meeting 22:21:54 but it's nice to have you here 22:22:03 sorry :) 22:22:09 * cwickert would like to see more ambassasdors attending our meeting 22:22:13 arifiauo: no problem 22:22:28 really, we should have more ambassadors here 22:22:36 * inode0 would like to see more FAmSCo members attending it :-) 22:22:39 agree 22:22:48 inode0: gotcha 22:22:58 very true, inode0 22:23:03 inode0, is always on the spot 22:23:21 perhaps soon 22:23:50 ok, anything more about this ticket? 22:23:55 there is already one aplication for fasmco election 22:24:15 oh? 22:24:20 cwickert, no, from mi side. #291 is good 22:24:33 inode0: are applications for FAmSCo already open? 22:24:50 yes 22:24:51 yes, today 22:25:02 jiri is nominated 22:25:17 wow 22:25:25 this is a very good candidate 22:25:32 * inode0 thinks so too 22:25:41 we'll have a hard time beating him ;) 22:25:54 really, Jiri is a big help here in EMEA 22:26:12 I wish Red Hat would pay him to do community work full time 22:26:24 ^^^^^ true 22:26:34 he is officially hired as developer and only can spend 5 hours a week on community 22:26:42 but he does a *lot* more than 5 hours 22:26:49 most of it in his free time 22:26:58 #topic FAmSCo elections 22:27:24 #info Nominations for FAmSCo are open. If you want to run, add yourself at https://fedoraproject.org/wiki/FAmSCo_election_2012_F18_nominations 22:28:20 #info Nomination period ends 23:59:59 UTC on the 15th 22:28:35 hey igorps, nice to see you 22:28:46 #info we now have a quorum 22:29:17 at least if kaio is still with us 22:29:38 * igorps is recovering from a surgery but is here lurking 22:30:23 igorps: ?! 22:30:29 what happened? 22:30:40 are you ok? 22:31:01 cwickert, nothing serious. Simple stuff. :) 22:31:12 ok, glad to hear that 22:31:22 igorps: to give you some backlog 22:31:40 we are just discussing the F18 elections 22:31:58 nomination period started today 22:32:09 and ends on 15th 22:32:24 please add your application at https://fedoraproject.org/wiki/FAmSCo_election_2012_F18_nominations 22:32:48 and then we have discussed a budget ticket 22:32:58 #291 that is 22:33:03 but this is not urgent 22:33:17 I can pay everything from my pocked and get reimbursed later 22:33:22 hello all 22:33:32 hi VICODAN2 22:33:40 hi cwickert, how are you this afternoon? 22:34:05 afternoon? ;) 22:34:10 cwickert, thanks for filling me in 22:34:11 yes still awake 22:34:12 morning/afternoon/night ;) 22:34:15 it's late at night for me 22:34:18 3:34PM here 22:34:27 0:34AM here 22:34:37 you must be on GMT 22:34:41 or even further 22:34:45 GMT +2 22:34:47 anyway 22:34:54 yep, please continue. 22:35:06 all: should we approve 291 officially? 22:35:13 kaio_ph, kaio: still with us? 22:35:35 if he is still there, we could approve it, otherwise we just cast our votes in trac 22:35:52 we got igorps and lost kaio 22:35:57 :( 22:35:58 i m here 22:36:34 #291 +1 22:36:41 hold on 22:36:42 +1 22:37:01 #topic Budget for LinuxTag (continued) 22:37:10 .famsco 291 22:37:10 https://fedorahosted.org/famsco/ticket/291 22:37:15 ok, lets votre 22:37:17 vote 22:37:20 +1 22:37:20 +1 22:37:24 +1 22:37:25 +1 22:37:31 * cwickert should not have fetched a beer ;) 22:37:40 #agreed #291 is approved 22:38:02 nice :) 22:38:05 what about 281, budget review guidelines? ;) 22:38:21 should we discuss this now? 22:38:42 I feel this is very important, so only 4 people is not enough to make a real decision 22:38:54 but we should at least quickly look at it 22:39:05 #topic Budget review guidelines 22:39:11 .famsco 281 22:39:11 https://fedorahosted.org/famsco/ticket/281 22:39:37 so my suggestion was: USD 0-100 -> peer review 22:39:51 USD 101 - 1000 -> FAmSCo 22:40:05 is this for all regions? 22:40:06 oops 22:40:10 USD 101 - 1000 -> local communities 22:40:14 nb: yes 22:40:31 1001 - 5000 -> FAmSCo 22:40:45 > 5001 FAmSCo + PO from RH 22:40:50 nb: would that work? 22:41:06 we haven't done so in the past 22:41:08 I think we need more input from people like nb 22:41:12 peer? 22:41:15 we just vote in our regional meetings on stuff like media 22:41:24 and then ask for a PO 22:41:45 * nb is not really opposed to the idea 22:41:52 kaio: peer is an individual, this can be either the credit card holder or a FAmSCo member 22:42:00 nb: is there a limit? 22:42:02 I feels that we are writing clearly something that was fussy and not properly stated 22:42:10 cwickert: good ans 22:42:24 cwickert, AFAIK FAmNA doesn't generally ask for approval from FAmSCo (at least for stuff i've been involvedi n in the past) 22:42:31 but it might not be a bad idea? 22:42:48 nb: it's no surprise that NA always spends most of the budget ;) 22:43:03 of you don't ask us, there is not much we can do to stop you 22:43:13 well true 22:43:13 on the other hand, this never caused any problems 22:43:21 but this hasn't caused any problems that i'm aware of 22:43:26 in fact, I think it works prettry well in NA 22:43:33 better than in any other region 22:43:42 so, two things 22:43:43 my worry is that we don't have a way to know how much budget is left 22:44:01 we've been generally documenting everything in fedorahosted.org/famna 22:44:07 and i think rbergeron is working on a budget trac 22:44:14 1) lets get rid of small things. last week we as famsco had to approve a 70 EUR train ticket. 22:44:19 this does not make sense 22:44:26 cwickert, yeah, i definitely think that is not needing famsco vote 22:44:32 do we agree on that? 22:44:38 +1 22:44:59 these things should either be approved by a peer or the local community 22:45:04 yeah 22:45:23 the second thing is: the limit of USD 100 is not enouth 22:45:25 enough 22:45:38 because then kital could not even pay the dinner at FOSDEM 22:46:13 I think Max once said that an idividual should be able to approve up to USD 300 22:46:17 * yn1v on the phone - work 22:46:23 or was it 300 EUR? 22:46:30 cwickert, i don't know how it can be written as a guideline or whatever, but in NA we mainly use the "reasonableness" criteria. i.e. that we trust the cardholders to approve stuff up to a reasonable amount 22:47:02 nb: I would like to use "reasonableness", but its damn hard to define ;) 22:47:07 although FWIW most of our expenses still get approved at a NA meeting 22:47:09 cwickert, yeah i agree 22:47:17 really, we should just go for "common sense" 22:47:19 * yn1v is back 22:47:25 * nb likes 300 EUR/300 USD either one 22:47:29 but this is nothing you codify in a guidline 22:48:04 I will think that we are learning, so I will stick with small steps to see how we do before going further 22:48:23 +1 22:48:25 nb: what is the maximum amount a credit card holder approves based on "reasonableness"? 22:49:10 IIRC spevack said 300 EUR 22:49:12 cwickert, we really don't have it come up too much, as individual ambassadors don't usually produce swag in NA, but my thought would be somewhere around 300 USD maybe? 22:49:17 or 300 EUR either one 22:49:29 but I would actually go fo USD 500 instead 22:49:32 may I say something ? 22:49:36 thunderbirdtr, sure 22:49:36 thunderbirdtr: sure 22:49:40 cwickert, i'd agree 22:49:42 I think you gonna have also set dinner place and make arrangement then set the budget for that . that mean more plan but less budget IMO 22:49:49 and other stuff also breakfast or kind of 22:50:00 that should be give to costs 22:50:02 Generally we require travel to be brought up at one of our weekly meetings 22:50:09 nb: +1 22:50:14 thunderbirdtr: I see 22:50:21 even if it is not very expensive travel 22:50:24 and you can easily set budget 22:50:43 ok, how about we raise the limit for the first step 22:50:52 what about more that 100 but less that 300 ... like 200 22:50:54 but in return introduce some kind of "reasonableness"? 22:50:56 250 ? 22:51:08 thunderbirdtr: 250 won't work 22:51:34 I mean, I just want to have everybody spend 500 *without thinking* 22:51:45 but on the other hand, I don't think anybody does 22:51:59 at least when I think of our current credit card holders 22:52:10 yeah 22:52:39 ok, how about this: you can approve up to USD 500 under the condition that it is a) reasonable and b) not for yourself? 22:52:47 I don't what self service 22:53:12 cwickert, that would be perfectly reasonable IMHO 22:53:25 i like b) make a lot of sense 22:53:32 cwickert, who is "you"? CC holders and famsco members? 22:53:34 like, a credit card holder must not buy a plane ticket for fudcon for USD 499 in order to bypasss the sponsoring process 22:53:39 nb: yes 22:53:50 (and in NA we'd probably include our shippers) 22:54:08 nb: well, that's what I already told inode0 22:54:13 * nb agrees 22:54:16 he can approve things in advance 22:54:30 so he can say: I trust this shipper to not do things wrong 22:54:39 cwickert, yeah 22:54:43 makes sense 22:54:44 and therefor I will just approve whatever comes from him 22:54:53 as long as he is within the limits of course 22:56:02 ok, we raise the first limit but with two security measures 22:56:16 secons limit still USD 1000? 22:56:22 second* 22:57:46 * nb is unsure 22:58:04 nb: shoot 22:58:18 as devil's advocated... what happen if there is no regional meeting? 22:58:28 yn1v, then it defaults to famsco i guess? 22:58:29 Latam meeting are not regular yet 22:58:42 yn1v, if it exceeds cc holder/famsco member approval level 22:58:44 nb: I mean, what is the minimum you would normally approve in a meeting and not by a peer? 22:58:53 yn1v: no meeting, no approval 22:58:58 cwickert, oh. i thought you meant what would require famsco approval 22:59:09 nb: that is step 3 22:59:25 cwickert, nevermind, I agree with the up to USD 500 by peer review 22:59:35 ok, next step then 23:00:33 It will induce people to meet so they can agree on budget issues. It may work 23:01:29 IDK about what should require famsco approval. I see the benefit in it, but yet, I don't see that there are problems with having regions approve stuff. I think 1) we should come up with a way to track what budget has been spent, and 2) by what region so we (regional meetings), can see what is available and what we have spent in relation to other regions 23:01:52 I don't know of any regions not getting stuff they want as it is (although I could be wrong) 23:02:37 * nb is interested to hear what other people think 23:02:43 nb: we have a way to track this 23:03:04 I think there is two problems: 1 approving stuff and 2 tracking it 23:03:17 if we approve more, then it gets harder to track 23:03:28 but nevertheless these are two different problems 23:03:29 true 23:03:35 that require two solutions 23:03:50 so for tracking rbergeron and I are working on something 23:04:06 nb: have a look at https://fedorahosted.org/draftbudget/ 23:04:27 or better https://fedorahosted.org/draftbudget/query?status=accepted&status=approved&status=assigned&status=closed&status=new&status=paid&status=readyforpayment&status=reopened&budgetgroup=Regional+Spending&component=North+America&group=milestone&col=id&col=summary&col=component&col=milestone&col=status&col=type&col=priority&col=actualcost&order=priority&report=11 23:04:38 now that will make tracking easier 23:04:47 oh nice 23:04:49 (given that we get a budget from RH) 23:05:10 nb: so consider the tracking problem solved 23:05:17 cwickert, oh, by the way, stickers will not hit our budget, they are all coming out of $otherbudget 23:05:23 our meaning any region's 23:05:47 the same budget that is buying the 20k for the red hat offices is paying for the extra 30k that famna is ordering (and 2k of that will go to each of the other regions) 23:05:57 * nb forgot to mention that at the emea meeting 23:06:01 even if it's not really solved yet, we should make the decision about approval limits separate from tracking spendings 23:06:09 cwickert, yeah 23:06:53 nb: ok, so what is the minimum you would normally require to be approved by the meeting and not by the credit card holder or a shipper? 23:07:06 cwickert, i thought we already decided 500 USD? 23:07:20 * nb thought we were talking about what famsco had to approve now? 23:07:21 * nb confused 23:07:50 step 1: peer review 23:07:56 step 2: local community 23:08:01 step 3: famsco 23:08:06 yeah 23:08:07 step 4: po from red hat 23:08:30 ah, you are right 23:08:49 minimum for local community is maximum for peer 23:08:52 :) 23:09:06 ok, then maximum for local community 23:09:13 before it needs famsco approval 23:09:30 USD 1000? 2500? 23:09:31 * nb wonders what people's suggestions are for this 23:09:40 don't know 23:09:52 I will go with 1000 23:09:52 NA is the only region to do this currently 23:10:03 * nb thinks maybe USD 2000 or 2500 and famsco approval should be more of a "reasonableness" and is there enough budget left type of approval 23:10:06 this is why we are interested in your opinion 23:10:43 yn1v: I would like to go further than 1000 23:10:51 not necessarily does famsco want $typeofswag, or something, but just to make sure theres enough money in the budget to pay for the order 23:10:56 because I want more power to the local communities 23:11:07 nb: +1 23:11:18 as nb suggest 2000 23:11:27 ok, 200 then? 23:11:30 2000Ü 23:11:31 * 23:11:33 dammit 23:11:42 * cwickert is getting tired and clumsy 23:11:48 something like I as the NA media wrangler would say, I plan to spend $6000 on XXXX pieces of F17 media, is that reasonable and is there budget 23:11:58 (although that would really be step 4 (requiring PO) 23:12:07 nb: definitely level 4 23:12:16 or we plan to order 10K case badges for $2000 usd, is that reasonable and is budget available 23:12:21 thats a example of 3 i guess 23:12:25 right 23:12:52 it should default to famsco approving what the regions want, unless theres a reason to reject it 23:12:58 the reason to ask famsco is not to tell the local communities to tell them what to do or now 23:13:00 something similar to that is my thought 23:13:04 cwickert, yeah 23:13:08 but just to make sure the budget is actually available 23:13:33 cwickert, FYI I don't think the peer review level was ever #agreed 23:13:45 or was there actually a formal vote? 23:13:51 nb: we don't agree on anything tonight 23:13:54 oh ok 23:13:58 thats fine 23:14:00 we have no quorum 23:14:07 oh ok 23:14:25 and I want people to agree on the concept and not on individual steps 23:14:43 ok, can we just all add our ideas to the ticket? 23:14:46 yn1v, what are your thoughts on the proposal? ($2000USD and up need to have famsco approval, but approval is basically a "is the budget available and is the proposal reasonable" 23:14:57 lets all add our proposals 23:15:00 cwickert, sure (I think i have access to famsco trac) 23:15:09 nb yes 23:15:17 if we raise limits, we should introduce some kind of security mechanism 23:15:22 e.g. "not for yourself" 23:15:26 yeah 23:15:36 or "common sense" 23:15:40 yeah 23:15:44 even if this is hard to define ;D 23:15:49 * nb thinks cc holder could buy shipping boxes for themself or something 23:16:01 nb: ok, please add your thoughts 23:16:02 but generally get a famsco member to +1 it or something (even if it is afterwards) 23:16:07 +1 23:16:10 common sense is really vague 23:16:31 :) 23:17:56 .famsco 281 23:17:56 https://fedorahosted.org/famsco/ticket/281 23:17:58 is it that ticket? 23:17:59 #action all famsco members and all credit card holder to add their thoughts to #281 23:18:03 yes 23:18:11 nb: can you access it? 23:18:49 if not, I can add you CC 23:20:48 ok, I think we really need to end this meeting 23:20:58 * cwickert is getting too tired 23:21:04 sorry for bailing out 23:21:13 #endmeeting