20:09:07 #startmeeting EMEA Ambassadors 2012-05-16 20:09:07 Meeting started Wed May 16 20:09:07 2012 UTC. The chair is sesivany_. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:09:07 Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:09:12 #meetingname emea ambassadors 20:09:12 The meeting name has been set to 'emea_ambassadors' 20:09:32 .fas eischmann 20:09:32 sesivany_: eischmann 'Jiri Eischmann' 20:09:36 .fas thunderbirdtr 20:09:36 thunderbirdtr: thunderbirdtr 'Onuralp SEZER' 20:09:39 .fas gnokii 20:09:40 gnokii: gnokii 'Sirko Kemter' 20:10:44 no one else? 20:11:15 ok, lets start with the first topic... 20:11:18 jreznik: has byznyz in the kitchen, what about shaiton_ 20:12:14 #topic Announcements 20:12:32 does anyone have an announcement? 20:12:36 .fas jreznik 20:12:37 jreznik: jreznik 'Jaroslav Reznik' 20:13:10 if not, I've got one. 20:13:33 There are elections to FEMSCo, FAmSCo and Board going on... 20:13:49 the nomination phase ended yesterday. 20:14:02 now we have candidates to choose from. 20:14:24 questinaires, townhalls... 20:14:27 I ask everyone to take part and use your vote. 20:14:48 sesivany_, elections is active ? 20:15:02 check out: thunderbirdtr: not yet 20:15:16 sesivany_, ok 20:15:35 the voting hasnt started, but the elections as a whole are on, just after the nomination phase. 20:15:41 check out: https://fedoraproject.org/wiki/Elections 20:15:47 #link https://fedoraproject.org/wiki/Elections 20:16:10 * shaiton_ is back… 20:16:24 any other announcements or should we move on? 20:17:10 ok, lets move on 20:17:18 #topic Ambassadors Schedule 20:17:34 check out: http://rbergero.fedorapeople.org/schedules/f-17/f-17-ambassadors-tasks.html 20:17:58 IMHO the release will be postponed by another week. 20:18:19 I think more likely release date is May 29th. 20:18:31 sesivany_, again ? 20:19:06 thunderbirdtr: there are still so many blocker bugs that I don't believe we will make it on time. 20:19:23 Fedora QA guys told me to count with delay. 20:19:42 so it's not very safe to plan anything before May 29th. 20:19:47 they meet right now in meeting-1 20:20:09 go/no-go meeting will be tomo or on Friday, then we will know for sure. 20:20:29 sesivany_, If delaying happend that's mean media will delayed too 20:20:39 gnokii: thats the fedora-arm folks. ;) 20:20:55 go/no-go is tomorrow. We do have a rc1, so it might still make it. ;) 20:21:17 nirik, yay !! :) 20:21:35 nirik: we'll see, I just say it's not safe to plan anything before May 29th. 20:22:04 adamw told me a week ago it was 50:50. 20:22:26 thunderbirdtr: yes, media would be delayed too, we'll get to that soon. 20:22:40 it still pretty much is 50/50. 20:22:51 * adamw chasing down about four possible blockers simultaneoulsy 20:23:32 adamw, we all have fingers crossed for you ;) 20:24:06 anything else to the schedule? 20:24:36 ok, lets move to events... 20:24:41 #topic Events 20:24:57 the time of release parties is close. 20:25:09 look at the list: http://fedoraproject.org/wiki/F17_release_events 20:26:05 there are five of them in EMEA so far? Anyone plans to add another? 20:26:20 sesivany_, I will 20:26:58 sesivany_, but first I need finish my exams then I need know release which It's really important for me because of customs 20:27:18 ok, there is no deadline for organizing release parties. 20:27:41 sesivany_, yeah. I hope adamw handle all blockers.. 20:28:13 maybe FAmSCo has a deadline for sponsoring. That is something someone from famsco would tell us a bit more about. 20:29:20 I will add one, too. Besides release parties in Brno and Prague, we're planning to organize one in Kosice, Slovakia. We're going large this time :-) 20:30:13 #info if you're planning to organize a release party, add it to the list: http://fedoraproject.org/wiki/F17_release_events 20:30:34 anything more on events? 20:30:49 ! 20:31:21 go ahead 20:31:49 just a reminder the CfP for FrOSCon closes next week, so submit and plz is there is an interest on a special track for edora topics tell cwickert or me 20:31:53 eof 20:33:02 #info CfP for FrOSCon closes next week, submit your talk soon, if you want to have a special for Fedora tell cwickert or gnokii 20:33:53 ok, I'll one info... 20:34:14 there will be LinuxTag in Berlin next week. Probably the biggest Linux event in Europe. 20:34:28 a bunch of Fedora ambassadors will be there. 20:34:43 gnokii: do you still have free tickets? 20:35:09 I have given mine all away but if we really need I have a short line to LinuxTag and get some 20:36:14 #info if you're going to LinuxTag and want to get a free ticket, ask gnokii, he might get one for you. 20:37:02 anything else on events? when I checked the calendar, there was nothing else planned for next several weeks. 20:37:19 cwickert has also maybe some left from the fedora contigent 20:38:19 gnokii: if someone asks you for tickets forward him to cwickert :) 20:38:28 yepp 20:38:38 ok, lets move to the most interesting topic. 20:38:46 #topic EMEA F17 media production 20:38:55 few updates... 20:39:23 I hope we solved all artwork issues today. Thanks to gnokii, mizmo and Alex. 20:39:41 now we're waiting for ISOs, otherwise all is set. 20:40:19 the vendor told me they could deliver the media within 6-7 days after we give them ISOs. 20:40:58 ! 20:41:04 it takes one day from the vendor to our office and then usually 1-2 days around Europe with Fedex. 20:41:41 it means the most ideal delivery date is 10 days after the release. 20:41:59 I'll do my best to make it as short as possible. 20:42:20 and I think it's time to start filing tickets for media. 20:42:45 do so at https://fedorahosted.org/famsco/ and assign it to me (eischmann). 20:43:11 ok thanks 20:43:39 #info if you want to get F17 media, file a ticket at https://fedorahosted.org/famsco/ and assign it to eischmann. Don't forget to include your phone number (besides address)! 20:44:23 Fedex don't want to deliver packages if we don't give them the recipient's phone number. 20:45:03 last time, some deliveries took unnecessarily long because I could get phone numbers from some ambassadors. 20:45:14 could->couldnt 20:45:28 any question about media? 20:46:51 ok, lets go to action items from previous meetings... 20:47:14 #topic Action items from previous meetings 20:47:41 DONE Sesivany to give Alexander the specs of the media vendor 20:48:00 DONE gnokii to work on the media artwork with Alexander. make sure we have the artwork for install media in 32+64 bit (on one DVD) 20:48:30 not sure about this: cwickert to figure out how/when we can get the final images... cwickert is not here. 20:49:21 lets leave it here for him... 20:49:30 #action cwickert to figure out how/when we can get the final images 20:50:00 gnokii, is this done? cwickert to create a wiki page for FrOSCon 20:50:27 I am not sure right now, think its not done 20:50:36 doesnt seem so 20:50:57 #action cwickert to create a wiki page for FrOSCon 20:51:34 gnokii, did cwickert do a call for talks and workshops? 20:51:56 I dont know, didnt see one 20:52:02 ok 20:52:03 but leave it not to him 20:52:53 can you do it? because the deadline is soon and cwickert is at FUDCon. 20:53:32 sesivany_: yes, but my question is which mailing list, on ambassadors I did 10 days ago 20:54:20 gnokii: I'm not sure... fedora-devel? if you think it's not appropriate just leave it. 20:54:40 gnokii: if you did it in ambassadors list it's fine. 20:54:46 ok 20:55:06 giallu to create a wiki page for EuroPython 20:55:12 is giallu with us? 20:56:10 looks like he is not and I can't find the page, so the action item stays. 20:56:24 #action giallu to create a wiki page for EuroPython 20:57:06 rbergeron to ship case badges and stickers to Sesivany at the Brno office 20:57:37 is rbergeron around? how does it look with badges and stickers? 20:58:37 ok, I haven't received any of that, so I consider it undone. 20:58:48 #action rbergeron to ship case badges and stickers to Sesivany at the Brno office 20:59:09 what about this: shaiton_ and cwickert to get quotes for tablecloth ? 20:59:34 cwickert won't answer, but what about you shaiton? 20:59:36 i don't think so 21:00:02 I've sent some quotes 21:00:21 but I think the polyester one is not a good quality 21:00:28 the onther one is expensive 21:00:34 iny thought? 21:00:47 how much was it? 21:00:56 * shaiton_ is checking 21:01:28 http://lists.fedoraproject.org/pipermail/ambassadors/2012-May/019559.html 21:02:22 shaiton_: hmm... that's quite pricy, we produced one for like €150 and it was good quality. 21:02:34 the blue one 21:02:37 5 products: 483.00€ is polyester (taxe excl), 70€/m^2 for the cotton (fabric) one 21:03:04 they are whites, the color is printed 21:03:12 I like the blue one :) 21:03:26 shaiton_: sesivany_ why not let sesivany_ look for a company and bring that back to the next meeting 21:03:38 sesivany_: could you come with a quote for 2 or 5? 21:03:43 :) 21:03:55 gnokii: I'll ask jreznik, he had our one produced. 21:04:20 I think it's OK, it's blue which I think is more practical than white 21:04:26 +1 21:04:28 the blue one is nice 21:04:36 it's… Fedora! 21:04:47 sesivany_: +10 21:04:49 too many people bring coffee to our booth and make cycles :D 21:04:51 actually I asked for the quote for the red one too 21:05:53 #action jreznik will ask the vendor for quotes on tablecloth (2-5 pieces). 21:06:18 sesivany_: same size? 21:06:40 it's quite expensive as it's the whole print (the blue color) but I think it looks really great 21:06:48 * giallu is around now 21:06:54 jreznik: what was our size? 21:07:01 welcome giallu 21:07:31 2x3 meters? 21:07:31 shaiton_ asked for 300x200cm 21:07:40 ok, its the same then 21:07:56 that was their size 21:08:22 ok 21:08:34 * giallu reading backlog 21:09:05 ok, get a price, I'll take it to LinuxTag and if others like it and the price is OK we can get it from your vendor. 21:09:45 there is one more action item... 21:10:03 everybody try to figure out if there is a kind of "prepaid card" for your local postal service - do you know more about this? I think it's undone. 21:10:14 * rbergeron looks up 21:10:43 .fas t2hot 21:10:44 t2hot: twohot 'Onyeibo Oku' 21:10:50 sesivany_: I am actually not the person receiving the stickers or case badges. I know the stickers are being shipped from the sticker place on may 21; not sure of the timeline offhand on the case badges. 21:11:17 in any case: IIRC, either stabbymc or suehle is shipping the stickers. I am not sure if anyone has wrangled the case badges yet. 21:12:05 rbergeron: ok, I think we'll be notified by OSAS ppl when it's done. 21:12:16 well, osas people aren't getting the case badges 21:12:42 and the stickers were ordered by ambassadors here and are getting shipped to one of them, but i think he is shipping the bulk extras to suehle, iirc 21:12:44 rbergeron: but they should somehow be in charge of it, right? 21:12:51 sesivany_: why? 21:13:26 we're ordering them in the same way we have always ordered them - one of the NA folks is ordering and receiving and then shipping (in this case to ruth, since she's got to ship a whole bunch) 21:13:43 I should receive the same stuff from OSAS within Red Hat so I supposed it would be the same order. Maybe not. 21:13:44 with case badgesin the past people have just shipped them directly to one person in the region or brought them with on their next trip 21:13:52 when we have done bulk orders 21:14:16 osas has 0 to do with the process at this point except that they bought 30k extra stickers 21:14:37 the case badges are still coming out of commarch budget at this point 21:15:15 rbergeron: oh, ok. I'll talk to cwickert about it then. He might know more about what we're supposed to get and from whom. 21:15:15 sesivany_: oh. you're talking about the *other* stickers too 21:15:24 we did the fedora sticker order separately 21:15:43 from the other mass sticker purchase 21:16:06 i honestly have no idea how those are being managed, but i suspect ruth may be handling the shipping on that too 21:16:13 but the fedora stickers and case badges were ordered separately from those 21:16:24 case badges should arrive very soon 21:17:00 rbergeron: ok, I just had this action item assigned to you, no problem, we'll sort it out within ambassadors. 21:18:07 lets get back to the last action item: everybody try to figure out if there is a kind of "prepaid card" for your local postal service 21:18:08 sesivany_: okay. i mean, i can help sort it out, i just wasn't prepared to give a status update :) 21:18:40 did anyone do any investigation on prepaid card for postal services? 21:18:49 sesivany_, a did some 21:19:15 in Italy I can buy a pre-paid card with N shipments already loaded 21:19:58 how much is it? rough estimation? 21:20:06 thers is also a service like "ship as needed and we will bill you at end of month" 21:20:18 but it's reserved to business 21:20:39 it would probably need intervention from RH italy 21:21:00 let me check the price for pre-paid 21:21:18 giallu: frankly, I don't know anybody from Italian office. It's mostly sales and marketing. 21:21:28 giallu: can't help much with this. 21:22:25 103€ for 10 shipments 21:22:31 giallu: but if there is no other way. I can dig in and look for ways to get it for you from the Italian office. 21:22:54 3 days shipment, up to 30kg 21:23:15 costs a bit more for 1 day, 141€ 21:23:36 giallu: do Italian ambassadors send packages within Italy often? 21:24:12 Just when we have media :) usually that happens in fall 21:24:30 with linux day and few other events 21:25:29 does the card expire? because if you need to buy at least 10 deliveries and use just say 5 a year and the card expires after one year, it gets more expensive. 21:26:55 anyways we have inputs only from Italy and the Czech Republic (Red Hat Czech has such a service with Czech Post and it's available for us). 21:26:58 sesivany_: does that make sense to discuss it in a meeting, find better when it is written on a wiki page 21:27:18 gnokii: I was just going to end it... 21:27:38 I'll renew the action item. 21:27:40 the site do not say that. I'll check 21:28:04 #action everybody try to figure out if there is a kind of "prepaid card" for your local postal service 21:28:41 #action sesivany will create a wiki page to gather info on prepaid cards in emea 21:29:38 ok, lets move to open floor 21:29:52 #topic Open Floor 21:30:22 sesivany_: I forgot for this prepaid card… will see 21:30:59 giallu: please create a wiki page about EuroPython. It was one of the action items for today. 21:31:13 sesivany_, yeah, doing it now 21:31:34 updates FUDCon Paris? 21:32:59 hum 21:33:21 I still don't know how to handle the hotel with regard to contributors 21:34:49 rbergeron: do you think that RH could pay the hotel, our NPO manage personnal payement from contributors to book with our prices, and then reimbourse RH with the contributors contributions? 21:34:53 (not sure to be clear…) 21:35:45 http://lists.fedoraproject.org/pipermail/fudcon-planning/2012-May/003640.html 21:36:25 shaiton_: what does the hotel require? 21:36:43 Normally the ideal situation is, "Everyone books their own hotel" and then a Red Hat person pays onsite. 21:36:48 shaiton_: do they require advance payment? 21:36:56 We just ask for a block up front, we can give a card to hold it if needed. 21:37:13 But we want people to book their own rooms from that block, not assume that we know exatly how many rooms we need. 21:37:19 Of course, that doesn't always work out with the hotel. 21:37:50 I would let people handle their reservations. I tried to do booking for people at DevConf and it was a nightmare, I was overwhelmed by changes in booking. 21:38:22 yeah thats indeed a hard task 21:38:26 we need to pay 50% this summer, and then the last part a month before. But I mean, how to see between individals that just want to pay but for the good price, and the others that ask for RH participation 21:38:34 shaiton_: Ugh. 21:38:40 they aren't willing to do it any other way? 21:38:55 Most hotels will have a block option where people can book their own rooms, instead of the group paying for it. 21:39:02 shaiton_: that's pretty tough conditions... 21:39:14 shaiton_: have you asked about the other way? 21:39:47 hum. In fact all hotel are crowded, they prefer one group paiement, but if we ask for a block, the whole block as to be paid 21:39:48 if we can only do 50%, we will only be able to do a small portion of rooms. 21:40:09 Because if you guys (NPO) didn't reserve all the rooms, we wind up losing a lot of money. 21:40:50 actually we book 30 twins, and if we need more we need to ask asap 21:40:55 And by a small portion, I mean, basically what we expect to book in terms of sponsored contributors, plus some various RH folks who for sure are coming, and beyond that, people book on their own. 21:41:05 shaiton_: how much does that work out to? 21:41:55 rbergeron: sorry? 21:41:55 are we expecting to be able to sponsor 60 people? 21:42:10 wait, is a twin a single bed, or two beds in a room? 21:42:22 how, no, It is just between those who want to be on the same hotel 21:42:29 it will be pretty hard to say how many ppl will go to FUDCon several months in advance. I remember it was a matter of last two weeks in Red Hat last time :) 21:42:31 rbergeron: two beds 21:42:34 * shaiton_ hope so :) 21:42:35 shaiton_: maybe we should take tihs up in the meeting 21:42:38 but 21:42:59 I think it's incredibly risky to take that on, and moreover, red hat has no way to take reimbursement back for anything 21:43:22 so it's not a "you guys can pay us back" - it's much the same thing as why we can't sell this and that ourselves, we have no way to account for it. 21:43:48 rbergeron: we could always reuse money for media production next time (if needed) 21:43:55 ok 21:44:09 how much of a discount are they giving? 21:44:22 * shaiton_ checking 21:46:15 I mean, we can certainly look at some options - I think the best thing to do would be to have red hat pay for hotels, and require that anyone needing a hotel pay hte NPO in advance if they are not sponsored, and then use all of those funds to pay for other needs at fudcon 21:46:36 hum, not sure. It's like the lowest prices available online, but on October there are many events in Paris, all hotel are full 21:47:14 rbergeron: yep, I'll see for the hotel options 21:47:16 thanks 21:47:18 shaiton_: let me think on it, we should talk in the next meeting 21:47:49 alright. rbergeron by mailing list we gather more people and we don't have to wait for 2 weeks 21:47:51 but i would definitely ask if - maybe we can give them a deposit, but people can still book their rooms at the discounted rate, and if we don't fulfill all the rooms, we forfeit the deposit 21:48:21 but people book their *own* rooms and not us doing it for them, and then trying to juggle the payment 21:48:46 in fact they have so many request that they don't want to bother with people booking by themseves, but I'll discuss more with them :) 21:48:58 do they not have a website where people can book? 21:49:13 * rbergeron has to go pick up her kids - she is late 21:49:16 sorry ( 21:49:18 :( 21:49:21 but yes, let's discuss on the list 21:49:22 yes they have, but they won't be able to enter our event name 21:49:32 great thanks rbergeron 21:49:33 what's the price difference? 21:49:46 oh, you already looked 21:49:47 okay 21:49:54 * rbergeron runs to school 21:49:58 ;) 21:50:10 *sesivany needs to sleep :) lets leave it for fudcon planning meeting 21:50:23 yep 21:50:37 * shaiton_ need to translate the release notes… 21:50:40 2hrs meeting now 21:50:58 if there isn't anything else I'll close the meeting in 2 minutes. 21:51:07 * gholms raises hand 21:51:18 gholms: go ahead 21:51:42 The meeting channel page on the wiki lists two different one-hour meetings with an hour in between. 21:51:45 http://fedoraproject.org/wiki/Fedora_meeting_channel 21:52:06 Since this meeting actually started two hours ago, I assume the first one just needs to be moved one row down. 21:52:24 But I'd like to double-check with you all first. 21:52:54 no it has not to be moved down, meeting time is 20-21 21:53:12 Ok, so the one from 19-20 can be removed? 21:53:24 no, it's the Africa community 21:53:34 don't know if they still holding them 21:53:45 this table is not up to date… 21:53:50 africa community? 21:53:56 Considering the board has been meeting here from 18.30-20.00 for some time, I'm not sure that's the case any more. 21:54:05 hum, ok :) 21:54:16 But again, I'd like to double-check with you folks first. 21:54:24 gholms: I think the table is not just up-to-date. 21:54:49 simply drop it, if people notice it, we would have the answer then 21:54:51 ^^ 21:54:51 the board meeting ends at 20 and our meeting starts 20. so did they today. 21:55:20 Ok 21:55:22 Thanks. 21:55:39 http://fedoraproject.org/wiki/Ambassadors/EMEA/Africa/Meetings 21:55:55 last one in 2010? 21:56:16 Good point. :) 21:56:16 The agenda say F13 Release Events :) 21:56:44 and sascha has left, isn't it? 21:57:24 anyone volunteering on updating the table? ^^ 21:57:47 I need to add the board meeting to the table, so I can remove the old Africa meeting while I do so. 21:59:24 ok, if there is nothing else, I'm closing the meeting in one minute. 21:59:49 we're already entering third hour. 22:00:56 thank you for coming today, everyone! 22:00:59 #endmeeting