04:03:48 #startmeeting APAC Ambassadors discussion on FUDCon 2015 2015-12-13 04:03:48 Meeting started Sat Dec 13 04:03:48 2014 UTC. The chair is siddhesh. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:03:48 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:04:09 #chair amit 04:04:09 Current chairs: amit siddhesh 04:04:13 #chair somvannda 04:04:13 Current chairs: amit siddhesh somvannda 04:04:19 #chair rtnpro 04:04:19 Current chairs: amit rtnpro siddhesh somvannda 04:04:19 hello everybody 04:04:31 #chair ksopheaktra 04:04:31 Current chairs: amit ksopheaktra rtnpro siddhesh somvannda 04:04:45 ok, anybody else on and listening? 04:04:46 .fas somvannda 04:04:47 somvannda: somvannda 'Kong Somvannda' 04:04:48 .fas 04:04:50 zerng07: (fas ) -- Search the Fedora Account System usernames, full names, and email addresses for a match. 04:04:53 .fas zerng07 04:04:54 zerng07: zerng07 'Cheng-Chia Tseng' 04:04:59 .fas rtnpro 04:05:00 rtnpro: rtnpro 'Ratnadeep Debnath' 04:05:01 .fas freedomknight 04:05:03 FreedomKnight: freedomknight 'GuiXin, Chen' 04:05:07 .fas amitshah 04:05:08 amit: amitshahc 'amit shah' - amitshah 'Amit Shah' 04:05:45 OK, so lets begin this. How about going through each bid, point out pros and cons? 04:05:54 sorry I am on a talk with my student, 04:05:58 I am around here 04:06:40 Please start first siddhesh 04:06:58 somvannda, ok, lets start with the Pune bid then 04:07:08 Yeah 04:07:09 #topic The pune bid: https://fedoraproject.org/wiki/FUDCon:Bid_for_Pune_2015 04:08:08 amit, could you give a brief introduction of the pune bid? 04:08:21 siddhesh: sure 04:08:56 Pune is a large city - about 4M people. 04:09:21 There's a lot of culture, and importantly for the FUDCon, lots of engineering institutes and technical establishments 04:09:34 it's second to Bangalore in India in terms of software companies 04:09:52 while working at Red Hat, I've seen there are several users of centos/fedora/RHEL in Pune. 04:10:03 of course, there are quite a lot more in India. 04:10:29 the team we have that's proposed the bid has experience in hosting a FUDCon at a big scale earlier - in 2011. 04:10:52 and for this bid, we have a few new people as well, so it's a good mix of experienced as well as new people. 04:11:00 .hellomynameis kushal 04:11:01 kushal: kushal 'Kushal Das' 04:11:04 sorry for being late 04:11:31 For our venue, if we get selected, we will host along with MITCOE, which is a prestigious engineering college affiliated with the University of Pune. 04:11:33 hey kushal. amitis introducing the pune bid. We will go through its pros and cons and then discuss the PP bid. 04:11:59 siddhesh, Okay, thanks. 04:12:01 They are being gracious hosts. They've offered us their facilities (huge auditorium, a few classrooms, wifi, power connections, etc.) 04:12:15 they also offered as many student volunteers as we'd like 04:12:34 we had an interaction with their faculty, and they're more than willing to work with us to make the FUDCon a success. 04:13:02 They're also willing to participate in preparatory FADs so they get to know the Fedora way of doing stuff before we host the fudcon. 04:13:08 (currently they're ubuntu users) 04:13:25 The venue is nicely located in Pune as well, with great connectivity 04:13:43 and several touristy spots nearby 04:13:53 for accomodation too, we can have something close to the venue. 04:14:05 I see 04:14:15 thanks, I am comming back 04:14:21 As with the last time, we plan to have shuttles to ferry people to the venue 04:14:25 as well as the fudpub location 04:14:39 we have also planned to have daily social networking evenings 04:15:06 where a select group (depending on the budget, obviously) can mingle with each other. others will be free to join if they can pay on their own. 04:15:33 We've selected June as the month we'll organise the fudcon in, due to a couple of reasons. 04:15:40 hi 04:15:50 can we think, how much are they going to pay for their own? 04:16:03 1. it will be past exam season for the students, so we'll have full attendance and a good volunteer base 04:16:25 2. we will have enough time between the selection of the bid and the actual fudcon, for preparation + booking flights + making plans etc. 04:16:33 ksopheaktra: that depends on what they want to eat :) 04:16:48 ksopheaktra: an average meal can cost about $6 04:16:56 ksopheaktra: but can be significantly lower than that as well 04:17:13 is it for 1 meal? 04:17:29 ksopheaktra: from our budgeting, it is clear we can sponsor all travel + meal + stay for apac fedora contributors 04:17:32 ksopheaktra, amit: but the networking venue will be slightly upscale, so I think people will be looking at an average bill of about $15 per person 04:17:46 I think, $4 to $5 may be reasonable 04:18:09 ksopheaktra: so we expect to take care of all appac contributors' expenses for the entire event, including the social evenings 04:18:17 How many fedora and ambassadors in india are going to join? Can you expect 04:18:34 Users* 04:18:45 it must be said that the social evenings aren't common - ie I don't think fudcons have covered food/meals on fudcon days for the evenings in the past. 04:19:15 somvannda: from our estimate, there are about 30-40 in Pune alone 04:19:32 somvannda: and from bangalore, delhi, mumbai, chennai - about 10-15 more 04:19:54 plus we expect users of fedora/centos/rhel who have not previously had exposure to such an event to show up, too. 04:20:01 Thats good number 04:20:06 Most of them are regular contributors in Fedora. 04:20:15 also, as with last time (2011), I expect > 500 students 04:20:26 from all around Pune 04:20:29 I see 04:20:46 I think, I may be more than that for student 04:20:51 amit, and few from other parts of the country. 04:20:55 especially from my university 04:20:58 kushal: right. 04:21:23 ksopheaktra: btw my numbers are based on number of people at one time 04:21:34 I see 04:21:35 ksopheaktra: for example, at the last fudcon pune, we had > 1000 people coming in 04:21:52 but about 500 at one time, with people coming in and going out throught the day 04:21:53 amit: you mean they can come at different time. 04:22:12 #info 30-40 Fedora contributors in Pune alone and more in the rest of india 04:22:57 #info > 500 students expected to attend the conference. Not as many as in PP 04:23:10 For travel: 04:23:16 Pune has a small intl airport 04:23:35 with direct flights from/to Frankfurt (Germany), and a few middle-east asian countries. 04:23:51 Mumbai, which is about 120kms away, has intl flights from all locations. 04:24:04 we expect people to arrive at Mumbai, and then we'll arrange for Mum-Pun travel. 04:24:15 it can take 3-4 hrs by cab. 04:25:02 pravins: kushal: siddhesh: anything else that should be mentioned? 04:25:03 Do you know how many fudcon in apac and how many of them was organize in India? 04:25:07 Pune is education hub in India http://en.wikipedia.org/wiki/List_of_educational_institutes_in_Pune if we properly manage Fedora talk to attract different domains we can definitely have great success for Fudcon. 04:25:31 somvannda: there was one in Pune (the only one in India) earlier. 04:25:33 pravins, correct, we have too many engineering colleges in Pune. 04:25:53 pravins, kushal: yes, already mentioned though :) 04:26:03 siddhesh, Okay :) 04:26:22 siddhesh: :) 04:26:46 somvannda, the 2011 FUDCon was the first APAC fudcon (if you don't count the subconference in Delhi) 04:27:17 siddhesh, That was 2005 :) 04:27:30 siddhesh: yes, I believe that was more like just a meetup of 5-6 people, and not formally a fudcon? 04:27:45 amit, yeah, but I remember somebody calling it a fudcon, so... 04:27:59 siddhesh: heh. 04:28:01 2006 04:28:15 ok, so we're into questions about the pune bid 04:28:17 somvannda: https://fedoraproject.org/wiki/FUDCon has a list of previous fudcons, we can see how many were held in apac 04:29:30 amit, Nope, it was a huge crowd. 04:29:31 for our budget 04:29:45 we expect to spend about $25,000 04:30:07 we get $15,000 from Fedora for the FUDCon 04:30:11 it is huge 04:30:14 and we will cover the rest via sponsorships 04:30:24 we have the remaining sum already committed to us. 04:30:38 to be clear, we already have committed sponsors for the additional $10,000 04:30:52 so as you can see, we have several people eager to host the FUDCon, including sponsors and the venue :) 04:30:55 I think thats were two already organized in india 04:31:03 #info Pune team have committed sponsors for the additional $10,000 in the budget. 04:31:04 somvannda, yes 04:31:19 somvannda, Delhi one was before formalizing fudcon process and everything. 04:31:34 I see 04:31:48 #info India has hosted two FUDCons earlier, one in 2006 and another in 2011 04:32:10 Yeah 04:32:36 I think there were 4 fudcon organized in apac 04:32:46 I think last item on my intro: 04:32:49 weather 04:32:54 And india aleady had two 04:33:10 somvannda, if you count the 2006 one, then 5 fudcons 04:33:15 June is the end of summers and beginning of the monsoons. 04:33:41 it shouldn't be hot (temp should be in high 20s / early 30s during day) 04:33:52 and pleasant low 20s in the evenings/nights 04:34:05 oh sorry, 4. I forgot that 2013 did not have one 04:34:10 there might be a few drizzles. 04:34:37 #info of the 4 FUDCons organized in APAC, 2 were in India 04:35:06 I don't expect the rain to play spoil sport, though. reaching our venue isn't a problem (we'll arrange transport) 04:35:15 siddhesh do add years as well from 2006-2014 04:35:19 and within the venue, all the audi/classrooms are within a single building 04:35:37 pravins, you can add #info lines as you wish :) 04:36:29 another 5 minutes for the pune bid before we move on to the PP bid 04:36:32 siddhesh: kushal pravins: anything else that should be mentioned? 04:36:38 vannda: please let me know, does ITC charging us for venue for FUDCom? 04:36:42 somvannda: would you like to know about anything else that I may have missed? 04:36:44 amit, I guess this is good enough. 04:37:05 #info https://fedoraproject.org/wiki/FUDCon 2005-2014 4 fudcons organized 2 were in India (Delhi, Pune) 04:37:39 amit: nothing from my side. 04:38:44 if there are no other points to talk about in the pune bid, we'll move on to the PP bid 04:39:00 Hi 04:39:00 siddhesh, go ahead. 04:39:08 hi 04:39:11 Sorry was not a good connection 04:39:22 #info https://fedoraproject.org/wiki/FUDCon:Bid_for_PhnomPenh_2015 04:39:30 rtnpro, zerng07, FreedomKnight: any comments or questions? 04:39:46 no 04:39:49 please sharing wit us 04:40:10 Amit: thats enough 04:40:20 #topic discussing the PP bid: https://fedoraproject.org/wiki/FUDCon:Bid_for_PhnomPenh_2015 04:40:23 somvannda: thanks. 04:40:27 Can i start intriduction my fudcon 04:40:28 ok, then lets talk about the PP bid 04:40:32 #chairs 04:40:35 no questions. 04:40:37 sure 04:40:38 Ok 04:40:42 pls 04:40:43 somvannda, sure, please go ahead 04:40:51 siddhesh, you should add everyone talking in chairs 04:41:00 kushal, I am pretty sure I did 04:41:02 Please also kindly read the wiki page as well 04:41:03 #chairs 04:41:14 #chair kushal 04:41:14 Current chairs: amit ksopheaktra kushal rtnpro siddhesh somvannda 04:41:14 sure we have read through 04:41:28 #chair pravins 04:41:28 Current chairs: amit ksopheaktra kushal pravins rtnpro siddhesh somvannda 04:41:34 For us 04:41:49 We wil organize itin septembrr 04:42:01 Ignore my spelling thanks 04:42:07 np :) 04:42:44 And it will be within Barcamp phnom penh 2015 which usually a crowded event 04:43:04 At leadt 3500 people turned up 04:43:10 Every years 04:43:19 i see 04:43:31 We will have our own big hall for 400-500 04:43:35 Ppl 04:44:06 And it costs around 1000$ for the 04:44:08 Venue 04:44:09 Vannda, did we have any plan to join wit barcom except wiki ? 04:44:30 it is venue cost with $1000 04:44:36 Yeah 04:45:08 For the hotel is located around 650m or 10 minutes walk 04:45:13 except venue, will they provide anything more to us? 04:45:26 Everything is equipped there 04:45:33 where, presedent hotel 04:45:46 President Hotel 04:46:14 Local transportation is cheap 04:46:39 sure, we can travel by moto taxi 04:47:18 And our agenda we will have an arrivalwelcomr on friday 04:47:39 where will we host this ? 04:47:48 At the hotel 04:47:54 which one? 04:47:58 Or at local restuarant 04:48:18 I think, i may be local restaurant 04:48:45 but we can find which one is confortable with 04:49:04 somvannda: Do we have more rooms other than main hall to run parallel talks? (around 4) 04:49:46 On monday we will have tour 04:49:55 I think, they have but we need to make sure with ITC first 04:50:03 Yeah we do pravins 04:50:41 somvannda: nice, how much do they cost? 04:50:53 They dont cost anything 04:51:10 just pay $1000 for all, 04:51:53 Yeah 04:52:00 The good thing this 04:52:21 The flight for outside ambassadors to fligh 04:52:28 Is cheaper than to india 04:52:37 what are we concern more relating to this event? please raise? 04:52:46 Especially from southeast asia 04:52:49 somvannda, For FUDCON we have to get all kinds of contributors, so it is a huge number. 04:52:56 sure, 04:53:22 #info flight costs to PP from south-east asia is cheaper than to India 04:53:23 Kushal, ksopheaktra is one of fedora lecturer 04:54:02 somvannda, ksopheaktra nice to meet you. What is Fedora lecturer btw? 04:54:08 Ksopheaktra how many student have you taught per year 04:54:31 His course is teaching fedora 04:54:44 somvannda, Okay. 04:54:45 At the famous university in phnom penh 04:55:00 kushal: royal university pp uses fedora to teach their students linux basics thats what ksopheaktra does 04:55:06 #info FUDCon will be hosted as a sub-event in Barcamp PP with a room dedicated for FUDCon 04:55:51 The reason behind fudcon is to make sure that all existing developers and users get a chance to meet and discuss along with new users/devels. That would be my biggest concern about doing the event in PP. 04:56:22 within this, we have taught about 500 to 650 student per year for FC 04:56:43 kushal, existing users/devels can meet in PP as well, just that it will be more expensive since we'll have to fly practically everyone to PP 04:56:44 sure, in FC , nowe we did with FC15 04:56:48 Kushal we are the newest contributor 04:57:09 siddhesh, Yes, the budget will be the problem. 04:57:32 somvannda, understood. 04:57:47 I see, 04:57:56 I think they have catered for ~12 fly-ins in their budget to the extent of $500 04:57:56 how can we cope that problem? 04:58:25 So we need an evebt like fudcon 04:58:42 To promote fedora and reach out more people 04:58:54 sure 04:59:19 somvannda, my personal suggestion would be to start doing to smaller events in colleges and try to get/create more contributors first. 04:59:28 we starting from giving us know what is fedara, and how can join with this for their benefit. 05:00:08 #info PP does not have a lot of contributors, so most will have to be flown in 05:00:10 I do support from Kushal, I can help from my university 05:00:26 #info PP has never had a FUDCon and would benefit from having a large event to promote Fedora 05:00:26 sure, I understand 05:00:41 that why we will spend much for the flight 05:01:03 ksopheaktra, but how are you going to handle so many contributors? 05:01:04 but it is really a good picturer for Cambodia if we can get FudCon in PP 05:01:49 ksopheaktra, True. 05:02:08 how many contributor tend to come? 05:02:34 ksopheaktra, but $6000 will get you barely 12 speakers 05:02:44 that too all of them from the APAC region 05:02:59 I see 05:03:45 Also to be noted that FUDCON is supposed to enable contributors to meet and work related to the project, which is also very important. 05:04:06 (sorry, connectivity trouble) 05:04:44 Hi 05:04:47 Sorry 05:04:54 Bad connection 05:04:55 no problem 05:05:07 somvannda, story of our lives in apac I guess ;) 05:05:19 Lol 05:05:22 ksopheaktra, So you have to think on that point. 05:05:28 siddhesh, :) 05:05:56 kushal, I would argue that contributors meeting up is a secondary goal in the APAC region since it is not yet a major contributor hub 05:06:02 I see 05:06:24 but your point is not invalid, in that there has to be a big enough contributor presence to make it worthwhile 05:06:29 Sovannda, do you have anything to share regarding to kushal mentioned. 05:06:53 siddhesh, I say it is major goal now as more and more people are contributing these days than few years back. 05:07:28 What was you mentioned kushal? 05:07:30 * siddhesh nods 05:07:56 The reason behind fudcon is to make sure that all existing developers and users get a chance to meet and discuss along with new users/devels. That would be my biggest concern about doing the event in PP. 05:07:59 Also to be noted that FUDCON is supposed to enable contributors to meet and work related to the project, which is also very important. 05:08:05 somvannda, my personal suggestion would be to start doing to smaller events in colleges and try to get/create more contributors first. 05:09:03 Thats we are trying to do.. And we would like to do more which include a big event like fudcon 05:09:22 This is what I am doing now from my university. 05:09:29 kushal, please add that as an #idea 05:09:32 somvannda, generally people start with hosting smaller targeted events first. 05:09:48 I try to find potential student to join as contributor 05:10:22 #idea We should start doing smaller targeted events in Cambodia to get more contributors first and then go for bigger events. 05:10:34 sure, I see 05:11:18 Somvannda, as I talk to you on our first meeting day, I acknowkledge you about kushal idea. 05:11:35 I also see there are a lot of upstream contributors in Pune / India, which will come for the fudcon in pune. 05:11:40 somvannda, ksopheaktra, kushal: lets discuss this further in a separate conversation. maybe kushal and his online classroom sessions can help 05:11:47 Ksopheaktra: yeah thats in our plan 05:11:47 not sure how much participation we'll get in PP 05:11:47 amit, we're discussing the PP bid now :) 05:12:00 siddhesh: right - contrasting upstream presence there 05:12:04 ack 05:12:20 amit, FWIW, kushal already mentioned a related poin 05:12:24 what is going on? please 05:12:25 Amit, i am sure we will have many 05:12:25 ok 05:12:25 s/poin/point/ 05:12:34 amit, that is exactly what I was saying. 05:13:01 lets move on to another point, if any and conclude in the next ~5 minutes 05:13:05 somvannda, In APAC just number of participants will be always high, the point is about having the real contributors in. 05:13:06 kushal: ok - I had dropped for a bit there (bad time to have proxy rebooted) 05:14:13 any other points? 05:15:14 Kushal: we will try our best 05:16:07 if there are no other points to talk about then lets end this meeting 05:16:13 yes I have a few notes 05:16:22 gnokii, ok, please go ahead 05:16:52 please 05:16:52 1. how many people live in India and how many are ther contributors, how does this look compared to Cambodia 05:17:39 how does that matter? it's not like the entire population of any country is ever going to be a part of any single community. 05:17:44 oh - is that even a right way to look at it? 05:17:48 siddhesh, +1000000000000000 05:18:06 gnokii: for a fudcon, what matters is who turns up. 05:18:07 it does matter as I got a strong feeling some riding here on the amount of contributors 05:18:22 gnokii, Which matters for FUDCON. 05:18:38 gnokii, we do not have unlimited budget for travel. 05:18:42 gnokii: I didn't quite get what you want to say. 05:18:57 gnokii, yes, because number of contributors matters for FUDCon participation, not the percentage of contributors 05:20:00 yeah then stop that shit, we have to fly 30 people from India over there, because its also the way around there are more countries in APAC as India, so a lot have to travel anyway 05:20:06 gnokii: are you saying that more fedora contributors wlil turn up in Cambodia, compared to India? 05:20:27 gnokii: please keep the discussion and language civil. 05:20:29 gnokii, Please speak nicely. 05:21:35 its not what I said I simple said stop comparing numbers in countries and it doesnt matter how many show up as what we get out, otherwise fudcon cant be somewhere else as in India 05:21:57 gnokii: that's the reason India didn't bid for 3 years. 05:22:08 gnokii: but that can't be an argument to shunt out India for ever. 05:22:15 amit: and had from 4 fudcons already 2 05:22:32 gnokii, yes, and it has been explicitly mentioned as an #info point 05:22:43 gnokii: just means no one else was willing to bid the other years 05:22:54 gnokii: first was in 2006, second in 2011. 05:22:59 woot 05:23:11 China did bid 3 times until theygot it 05:23:11 gnokii: so I don't think that point should matter. 05:23:25 gnokii: and we were not the ones to not award that bid. 05:23:32 gnokii, somvannda mentioned it while discussing the pune bid, so what you're saying is already on record 05:24:36 gnokii: please don't hold against us that we're bidding the same time that you are. 05:25:14 gnokii, what's you're other point? 05:25:23 s/you're/your/ 05:28:08 we're running out of time. lets do another 5 minutes and wrap it up 05:28:14 #chair gnokii 05:28:14 Current chairs: amit gnokii ksopheaktra kushal pravins rtnpro siddhesh somvannda 05:28:17 Ok 05:28:20 siddhesh: looks good. 05:29:25 hi, will we mention release party today? 05:29:40 FreedomKnight, That would be the regular meeting in next week. 05:29:44 FreedomKnight, not enough time today unfortunately 05:29:49 for the meeting, we are not going to decide Pune or PP for FudCon, as I am new commer, please let me know are there any factor taking into account for this decision? 05:29:55 ok 05:30:01 i got it 05:30:01 sure, I will be 05:30:02 OK 05:30:11 FreedomKnight, but I'd suggest emailing tuanta for it too, and filing a ticket if you haven't already done that 05:30:48 ksopheaktra, we will decide on it in the next meeting and give our recommendation to the FPL/FAmSCo, who will then decide. 05:31:40 ok, lets wrap this up. Thank you everyone for participating in this. Please follow up with any points you may have on the fudcon-planning and ambassador mailing lists 05:32:01 #endmeeting