20:00:06 #startmeeting EMEA ambassadors 2015-06-10 20:00:06 Meeting started Wed Jun 10 20:00:06 2015 UTC. The chair is giannisk. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:00:06 Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:00:10 #meetingname emea ambassadors 20:00:10 The meeting name has been set to 'emea_ambassadors' 20:00:14 #topic Roll Call 20:00:25 Let's see how many people we have here :) 20:00:26 .fas gnokii 20:00:26 gnokii: gnokii 'Sirko Kemter' 20:00:29 .fas MohamedFawzy 20:00:29 Mohamed_Fawzy: mohamedfawzy 'Mohamed Fawzy' 20:00:30 .fas mitzie 20:00:32 use .fas yourusername 20:00:32 mitzie: mitzie 'Zacharias Mitzelos' 20:00:34 .hello fedorauser 20:00:35 .fas giannisk 20:00:35 FedoraUser: fedorauser 'Medic Momcilo' 20:00:36 .fas ankursinha 20:00:37 .fas lupinix 20:00:37 giannisk: giannisk 'Giannis Konstantinidis' 20:00:40 FranciscoD_: ankursinha 'Ankur Sinha' 20:00:43 lupinix: lupinix 'Christian Dersch' 20:00:43 .fas levex 20:00:46 Levex: levex 'Levente Kurusa' 20:01:08 8 that is good 20:01:12 welcome to our regular EMEA ambassadors meeting 20:01:18 hi @all 20:01:21 i will be acting as the chair for this time 20:01:33 plese have a look at our agenda for today: 20:01:57 #info Our meeting agenda: https://fedoraproject.org/wiki/Meeting:EMEA_Ambassadors_2015-06-10#Agenda 20:02:21 I'd also like to remind you all that the meeting protocol is in effect :) 20:02:35 That means, if you wish to speak for example, please type ! 20:02:43 .fas robyduck 20:02:43 robyduck: robyduck 'Robert Mayr' 20:02:43 if you would like to ask something, please type ? 20:02:55 and if you're done speaking, say 'eof' 20:03:14 waiting another minute in case anyone else shows up... 20:03:21 and then we will move on to announcements 20:05:13 .fas edgates 20:05:14 edgates: edgates 'Elijah Hanson' 20:05:48 * giannisk waves at edgates 20:06:04 alrighty, moving on! 20:06:11 #topic Announcements 20:06:23 time for the announcements 20:06:38 i don't have anything particular in mind to announce 20:06:42 fedora release party was today in Dubai 20:06:50 as you may know, F22 is out already :) 20:06:51 #link https://www.facebook.com/events/1600045330278777/ 20:06:58 I think I do 20:07:00 and release parties are taking place 20:07:12 Levex: go ahead :) 20:07:20 the talks for Flock were selected: https://admin.fedoraproject.org/voting/results/flock-2015 20:07:27 .fas jfarcher 20:07:27 jonar: jfarcher 'Jonathan Archer' 20:07:30 Levex: awesome, was gonna talk about that 20:07:36 (just a preliminary list of talks) 20:07:44 Levex: yeap 20:07:45 giannisk, ;) 20:07:55 Levex: :D 20:08:05 So, the voting results for Flock talk/workshops submissions are out 20:08:23 and if your proposal has been accepted, you should have been contacted by the orgnisers already 20:08:47 #info The results for Flock talk/workshop submissions are out. See https://admin.fedoraproject.org/voting/results/flock-2015 20:09:11 I'm reminding you that Flock is the premier fedora community conference for NA and EMEA 20:09:33 yes 20:09:34 this year it's going to take place in Rochester, New York, USA 20:09:46 in 12-15 August 20:10:18 cool, anyone else who wishes to announce something? 20:10:25 or ask something? 20:11:15 Will there be a stream to watch proceedings? 20:11:27 most likely yes 20:11:30 edgates: most likely there will be 20:11:42 Ok, thanks 20:11:50 edgates: there was a live stream for both Flock conferences in 2013 and 2014 20:12:04 edgates: i guess this year it should be the same 20:12:27 anything else regarding announcements? 20:12:34 where can i get 13 and 14 videos ?? 20:13:19 youtube 20:13:19 Mohamed_Fawzy: as far as I can remember, most talks and workshops for Flock 2014 are on Youtube.. available under a CC license I guess 20:13:31 https://www.youtube.com/channel/UCQIXiF6fxPCtHw_XwHFq6nA 20:13:33 14 20:13:38 lupinix: thanks 20:13:54 thanks :D 20:14:26 if we don't have anything else to announce, we're then moving on :) 20:15:07 alrighty! 20:15:12 #topic Requests 20:15:24 * giannisk takes a look at the trac... 20:16:07 link? can't find it… 20:16:14 https://fedorahosted.org/emea-swag-tracking/report/1?asc=1&page=1&sort=ticket 20:16:24 .fas twohot 20:16:24 twohot: twohot 'Onyeibo Oku' 20:16:31 #info Ticket #489 - Flock15 - Visa 20:16:34 thx jonar 20:16:37 #link https://fedorahosted.org/emea-swag-tracking/ticket/489 20:16:39 np 20:16:49 Mohamed_Fawzy: want to tell us a few things? :) 20:17:11 yes 20:17:47 it is mine i start visa process it take time to be ready before flock 20:18:32 Mohamed_Fawzy: mhm 20:18:51 Mohamed_Fawzy: are you participating at Flock as a speaker? 20:19:02 yes 20:19:03 Mohamed_Fawzy: i.e. you had a talk/workshop that has been accepted? 20:19:06 Mohamed_Fawzy: cool! 20:19:21 my talk is accepted about containers 20:19:23 what do you need? Generally a letter of invitation from the organisers, right? 20:19:29 that's what I had to get for the fudcons in the past 20:19:51 Mohamed_Fawzy: So, in the ticket you mention that the organisers will not cover the visa expenses 20:19:54 i got letter just visa in us embassy 20:20:01 ah, the money involved, ok - makes sense 20:20:11 yes giannisk 20:20:13 ! 20:20:26 gnokii: yes please 20:20:53 I want to remind some on ! and ? as said on the begin of the meeting eof 20:21:09 thank you gnokii 20:21:18 Mohamed_Fawzy: I see some $160 for the visa application cost, and also some extra $40 20:21:30 Mohamed_Fawzy: can you please explain what the extra $40 are for? 20:21:53 Mohamed_Fawzy: sorry, but it's not quite clear from the context 20:21:58 yes papers and permissions from university and military 20:22:31 Mohamed_Fawzy: so, I understand that you need to pay to obtain those, correct? 20:22:37 * FranciscoD_ notes that visa applications seem to be getting pricier by the day :/ 20:22:55 yes giannisk 20:23:08 thank you Mohamed_Fawzy 20:23:10 so 20:23:19 FranciscoD i asked about that they said just hotel and plane 20:23:28 ++ 20:23:31 one the one hand, the original Flock budget is for a reason 20:23:50 and the organizers stated that they cannot fund your visa costs 20:24:09 ! 20:24:19 on the other hand, the current reimbursement guidelines state that we can still fund visa costs 20:24:33 #link https://fedoraproject.org/wiki/Ambassadors/EMEA/Reimbursement#Travel_Subsidies 20:24:35 ok according to https://fedoraproject.org/wiki/Ambassadors/EMEA/Reimbursement 20:24:37 :D 20:24:43 gnokii: yes please 20:25:42 we have an budget of 2000$ for not sponsored ppl for Flock, I think if we grant it we can take it from there Jirka wrote an bllogpost announcment about 20:26:13 eof 20:26:33 gnokii: the thing is that Mohamed_Fawzy is sponsored for Flock, although his visa expenses are not included 20:27:17 visa is not included 20:27:22 it's not generally planned to cover extra expenses for people already sponsored for premier events like that 20:27:32 but I think we still have some money left 20:27:39 and I also think we can still vote on this 20:27:47 +1 from me 20:27:52 +1 20:27:53 so, it's up to the community to decide :) 20:27:57 time to vote 20:28:01 Mohamed_Fawzy: but you are aware its reimbursement? 20:28:56 +1 20:28:57 I see it as a nice thing to help a fellow community member with that, if we agree so 20:28:58 +1 - it's in line with the guidelines and Mohamed_Fawzy has a talk accepted 20:29:06 +1 from me 20:29:07 +1 20:29:24 +2 from me :D 20:29:31 also, he's a student, and we should try and help them out as much as possible - especially with expenses 20:29:35 Mohamed_Fawzy: like gnokii said, please aware that this will be a reimbursement 20:29:53 Mohamed_Fawzy: you have to claim it back after providing receipts, etc. 20:30:10 +1 20:30:14 good, we have a final decision :) 20:30:35 i will attach bank papers after paying it 20:30:54 #agreed Ticket #489 approved. 20:31:14 cool 20:31:16 btw is there a general overview of current state of our budget? 20:31:25 https://fedoraproject.org/wiki/Ambassadors/EMEA/Budget:2016 20:31:29 contains only planned 20:31:50 lupinix, I think Ruth sent a mail a couple weeks back 20:31:55 not that I understood it, hehe 20:31:56 lupinix: i'm afraid i'm not quite sure about the exact numbers 20:32:18 lupinix: sesivany, our treasures could be the best person to ask 20:32:26 s/trasures/treasurer 20:32:42 budgets are the same as last year 20:34:16 in Egypt i think it is the first time :D 20:34:57 anything else on requests fellas? 20:35:01 ! 20:35:04 if not, we're moving on 20:35:09 jonar: yes please 20:35:18 tickets 481 and 482 20:35:29 * giannisk takes a look on trac 20:35:46 were mentioned a few meetings ago, but not enough to vote (as they are for me I didn't want to vote). 20:36:20 jonar: I see 20:36:25 let's head to the first one 20:36:28 hu 20:36:31 They are on the budget and have been agreed in principle, but need to be approved 20:36:51 ok 20:36:55 actually, let's do this backwards ;) 20:37:16 #info Ticket #482 - Funding request for Barcamp Blackpool Sponsorship 20:37:23 #link https://fedorahosted.org/emea-swag-tracking/ticket/482 20:37:34 we can actually close one its double 20:37:46 jonar: can you please provide some more info on this? 20:37:48 no they are for 2 seperate events 20:38:14 @budget 2016 there are 2 events, 800$ each 20:38:18 gnokii: one is for Manchester, and the other for Blackpool I suppose? 20:38:59 Barcamp Blackpool is a fairly large open source event in the North of England, approx 300 attendees and Fedora have had a presence for the last few years. Only this year space is at a premium so sponsorship is required 20:39:45 jonar: I see 20:40:08 jonar: just a small notice, have we tried to get in touch with them to see if we can bring down the costs somehow? 20:40:25 The costs are fixed (Bronze,silver,gold) 20:40:38 jonar: I see 20:40:50 This was communicated a while ago, hence it being in the budget 20:40:56 ! 20:40:59 Cost for such are fixed I presume 20:41:08 They generally are, yes 20:41:12 jonar: so, do we have an expected outcome for Barcamp Blackpool? What are we going to do there? 20:42:03 jonar: also, when this is going to take place? 20:42:13 jonar: sorry, but there isn't enough info on this 20:42:15 There is usually a well placed booth which allows promotion of Fedora, it's been an excellent opportunity for us as people actually come up and install there and then 20:42:21 !! 20:42:32 gnokii: yes please 20:42:35 I will also be running a talk on the current state of Fedora 20:43:04 http://barcampblackpool.com/ 20:43:34 jonar: cool 20:43:34 it are budgeted events, so its already decided and its up to the event owner how to spent the budget. But on the end jonar best weay is to pay something for the BC and take the invoice from them 20:43:38 eof 20:44:09 gnokii: i'm aware of that, thanks :) 20:44:23 gnokii: i just need more info to know what we're going to vote here 20:44:39 giannisk: again there is no vote to d 20:44:52 I always cover my own costs, I just need something to give back to an event that has given us a lot of opportunity over the last few years 20:45:33 gnokii: if they're already decided, then why did we have to bring them up during the meeting in the first place? 20:45:54 gnokii: they're planned in the budget, but they still go through voting 20:46:00 anyways 20:46:00 giannisk: I didnt bring them up ;) 20:46:02 As I was asked to raise a ticket 20:46:12 and they have yet to be approved 20:46:20 jonar: it seems like a solid event to me 20:46:24 jonar: yes an ticket you have to do always 20:46:53 jonar: and it's already in the budget 20:46:57 #link https://fedoraproject.org/wiki/Ambassadors/EMEA/EventPlan:2016 20:46:59 I say, +1 20:46:59 I did the same last year 20:47:03 giannisk: ++ - expected expenditure but final approval requires voting as per the process 20:47:04 let's vote 20:47:06 +1 20:47:07 for Manchester that is 20:47:10 +1 from me 20:47:13 +1 20:47:24 +1 20:47:30 +1 20:47:30 yeah thats the point no voting needed 20:48:22 thanks folks 20:48:31 +1 20:48:39 jonar: the manchester barcamp would be a similar event I'd think? :) 20:48:43 481 is the same, just a different location 20:48:44 #agreed Ticket #482 approved 20:48:51 although we have sponsored this one before 20:48:54 I thought so :) 20:49:00 :) 20:49:05 ! 20:49:07 #info Ticket #481 - Funding request for Barcamp Manchester Sponsorship 20:49:23 I might try and come down to manchester - can't say yet, but we'll see :) 20:49:27 gnokii: yes 20:49:29 uhm.. up to manchester, sorry 20:49:44 FranciscoD_ please do... :) 20:49:56 #link https://fedorahosted.org/emea-swag-tracking/ticket/481 20:50:09 jonar: it's close, direct train from here - but I need to make sure the supervisor is happy with it ;) 20:50:27 :) 20:50:37 as i'm out for some minutes… 20:50:38 I want to have it clearly in the protocol, I protesting hereby that Non-EMEA Ambassadors telling EMEA Ambassadors how there budgeting works and how they have to vote eof 20:50:40 +1 on 481 20:51:33 gnokii: it still goes through even if it's planned in the budget 20:52:06 gnokii: mine (OSCAL, like two months ago) for example was planned in the budget, and was voted 20:52:21 gnokii: same for mitzie's event (DORS/CLUC) for example 20:52:24 because you brought it forward for voting 20:52:25 I think process needs to be clarified 20:52:38 gnokii: i don't see why there's a problem with this 20:52:41 the process is very clear 20:52:55 gnokii: i just submitted the budget request, I didn't bring it up on my own 20:53:14 care to point me in the direction of a process document? I was under the impression a vote was still required. 20:53:28 anyways, can we please discuss about this during open floor? or after the meeting? 20:53:33 sorry 20:53:35 we still have an agend to follow 20:54:08 its not about the voting, if you mean yu have to vote on something where is already agreed on fine! 20:54:26 gnokii: i'm doing this based on the experience from previous events 20:54:43 gnokii: that's how it got done 20:54:59 same 20:55:26 anyways, I kindly ask that we should move on with the agenda 20:55:36 we can discuss about this later if you wish 20:55:37 its fine I just reminded that it isnt necessary and I noted a protest against an comment to the process from somebody, which isnt acutally true 20:56:23 gnokii: ok 20:56:31 so, back on ticket #481 again 20:56:39 jonar: a few info about this one please :) 20:56:58 as I say, same as Blackpool just a different location 20:57:06 although we have sponsored this before 20:57:17 ! 20:57:31 gnokii: yes please 20:58:28 jonar, I am fine with as it is in the budget but we might consider just sponsoring one next year for a 300ppl visitors event is 700$ a lot if you look what events with mor then 6times that much get eof 20:59:06 I kinda agree with gnokii on this 20:59:22 they seem to be a bit "overpriced" 20:59:33 perhaps alternating them each year 20:59:33 These sponsorship levels were chosen as they were the cheapest which give us a presence 20:59:41 well its britain its more expensive from that side ok 21:00:02 thats the other side, things are probably a bit more expensive here than some other places 21:00:09 but it was planned in the budget, so it's best to keep them like they that for this year 21:00:19 so they charge for the booth? 21:00:35 a booth is part of the benefits of being a sponsor 21:00:47 giannisk: If there aren't any better events that are missing out on funds due to these, I think it's fine to sponsor them? 21:01:12 jonar: are we going to have anything else besides the booth in Barcamp Manchester? 21:01:17 just as a note on these events though, the exposure we get is absolutely fantastic 21:01:33 giannisk: (as far as I remember, not using the complete budget results in reduced allocations in the successive years) 21:01:34 I'm going to also do a talk on Fedora 21:01:35 FranciscoD_: yeah sure, it's up to the community to decide whether to sponsor them 21:01:47 FranciscoD_: mhm 21:02:06 jonar: cool! 21:02:15 time to vote on this 21:02:29 it seems like a good opportunity for us, despite the cost 21:02:35 and it's already planned in the budget 21:02:38 i'd say so 21:02:44 we can see how it turns out 21:02:52 +1 from me 21:02:55 +1 21:02:55 +1 21:02:58 +1 21:02:59 +1 21:03:05 +1 21:03:07 +1 21:03:08 +1 21:03:14 thanks folks 21:03:26 jonar: good luck with your events! 21:03:36 giannisk, thanks! 21:03:40 seems like a good opportunity 21:03:55 #agreed Ticket #481 approved 21:04:00 All the best, you seem very positive on this one. 21:04:24 phew, and we're done with the requests :) 21:04:39 anything else related you would like to mention? or anything to ask? 21:04:47 else we're moving on to the next topic 21:04:58 next, we're already past the one hour mark ;) 21:05:10 FranciscoD_: true 21:05:21 #topic Ambassadors Schedule 21:05:28 * giannisk looks for the link 21:05:35 #link https://fedorapeople.org/groups/schedule/f-22/f-22-ambassadors-tasks.html 21:05:53 Sorry guys I really need to disappear... see you all soon! 21:06:08 as you can see we're Currently in between the Launch Phase 21:06:09 Nyt nyt jonar :) 21:06:18 nyt 21:06:29 jonar: off with the cash? haha :) 21:06:48 the Launch Phase end in 26/Jun 21:07:05 Anyone who wants to hold a F22 release party? You can still ask for a small sponsorship to run your event ;) 21:07:35 The deadline for sponsored release events is, like the launch phase, until 26/Jun 21:07:40 in egypt we plan 21:07:49 and in Gaza too 21:07:51 #info The deadline for sponsored release events is 26/Jun 21:07:57 Mohamed_Fawzy: superb :) 21:08:11 in Gaza? that's really cool! 21:08:14 already done here today :P 21:08:27 sorry, i am late 21:08:34 i have exams after it we can talk about it 21:08:40 but a small one at university 21:08:40 Mohamed_Fawzy: you can tell us more if you'd like in the next topic, Events :) 21:08:49 no worries taquilla :) 21:08:54 thanks 21:09:13 anything else regarding the ambassadors schedule? 21:09:20 else we move on to the next topic 21:10:05 okay, moving on then 21:10:07 #topic Events 21:10:24 so, if you're planning any events and you'd like to share the news with the community, now is the time 21:10:33 ! 21:10:37 or if you've recently planned any events 21:10:41 gnokii: yeap 21:11:02 i would like to create an event in Spain 21:11:03 what about FrOSCon? 21:11:14 we have a problem with FrSCon the event owner has not done anything fr the event yet, no booth registered 21:11:21 but i am a new ambassador and i would need a lot of help 21:12:02 maybe next time 21:12:14 gnokii: who is the owner? there is no wiki page for this year 21:12:14 taquilla: i think you should see if there is others in Spain 21:12:21 problem is I can arrange that we get an booth even its closed now but I cant organize it as I have n time because of travel 21:12:28 gnokii: is the deadline for booth requests over? 21:12:40 giannisk: yes but thats not a problem 21:12:45 gnokii: i see 21:12:47 lupinix: heffer 21:12:53 * Levex notes that the FAmLATAM begins in 18 minutes 21:13:10 gnokii: anyone else from the German-speaking community who can do this? 21:13:35 Levex: sure? https://apps.fedoraproject.org/calendar/location/fedora-meeting%40irc.freenode.net/#m255 21:13:38 Mohamed_Fawzy: thanks for the information 21:13:40 FrOSCon is a solid event, and it's always a good thing to be in there 21:14:01 People get busy - it's not unexpected. There isn't a wiki page for this years FrOSCon, so the event owner isn't 100% yet, is it? 21:14:21 at least I can't find it 21:14:36 * giannisk nods at Levex. 21:14:37 ^^ 21:14:48 meh, lupinix, time zones and daylight/summer again 21:15:30 lupinix: you wanna organize it? 21:15:47 unfortunately we have to finish the meeting soon 21:15:52 so we need to hurry up a bit 21:16:28 giannisk: I think the froscon discussion could be done on the ML - more people there? 21:16:36 giannisk, no need, it's 9:16pm UTC right now 21:16:47 and LATAM begins at 11:30pm UTC 21:17:05 Levex: so what about that 18 minutes thing you said above? 21:17:10 as per the user page, Flo planned to do froscon, but he hasn't created an event page - http://fedoraproject.org/wiki/User:Flo 21:17:13 gnokii: lack of time :( have to participate at another conference (important one for university) until froscons saturday… i plan to attend on sunday, but no warranty @saturday 21:17:15 giannisk, time zones and daylight/summer :c 21:17:20 Levex: oh, alrighty then 21:17:27 giannisk, sorry about that! 21:17:47 Levex: no worries, though it confused me for a moment, too 21:17:50 hehe 21:18:40 FranciscoD_: either the ambassadors ML, or even better the regional ML for the german-speaking community if people are active in there 21:19:11 I'm not aware of a German specific ML myself, but the ambassadors ML would work, yes 21:19:37 again remember ! and ? shitty bazar 21:19:39 gnokii: do you know sth. about others who will attend FrOSCon for fedora? 21:20:39 lupinix: no idea I wanted to come, thats how I found it out that there is nothing organized but there will surly join others 21:20:45 cwickert told me will be there (if something hasn't changed) 21:22:56 anything else about FrOSCon? 21:23:04