04:00:39 #startmeeting APAC 2015-07-18 04:00:39 Meeting started Sat Jul 18 04:00:39 2015 UTC. The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:00:39 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:00:48 #topic Roll call 04:00:50 .fas tuanta 04:00:51 tuanta: tuanta 'Truong Anh Tuan' 04:01:05 .fas somvannda 04:01:06 somvannda: somvannda 'Kong Somvannda' 04:01:12 .hellomynameis siddhesh 04:01:14 siddhesh: siddhesh 'Siddhesh Poyarekar' 04:01:26 .hellomynameis adimania 04:01:27 adimania: adimania 'Aditya Patawari' 04:01:39 .fas snavin 04:01:40 hanthana: snavin 'Danishka Navin' 04:01:50 .hellomynameis kushal 04:01:50 .fas nangthang 04:01:51 kushal: kushal 'Kushal Das' 04:01:54 nangthang: nangthang 'Thang Nguyen Nang' 04:02:05 .fas gnokii 04:02:06 gnokii: gnokii 'Sirko Kemter' 04:02:20 .fas pravins 04:02:21 pravins: pravinsp 'Pravin Patil' - pravins 'Pravin Satpute' - pravinshinde 'Pravin Changdeo Shinde' 04:02:44 Hi, 04:02:53 .hellomynameis pravins 04:02:55 pravins: pravins 'Pravin Satpute' 04:03:06 .hellomynameis pjp 04:03:08 pjp: pjp 'None' 04:03:22 nice to see a lot of friends today :) 04:03:53 #info Agenda Item: Tickets 04:04:32 I have one: https://fedorahosted.org/fedora-apac/ticket/197 04:04:32 any other specific topics today? 04:04:56 A lot of discussion has already happened on ML around the funding. 04:05:02 tuanta, We will doing a release party in Pune, but not calling it as a release party mostly. 04:05:05 (which not listed in "meeting" Tickets) 04:05:11 I can do a quick update on the fudcon pune financials 04:05:31 Couple of topic were sent on ML via Amit and Zamir 04:05:43 I just wanted to get a quick opinion on the possibility of partial funding. 04:05:54 #info Agenda Item: FUDCon Pune Financial quick update 04:05:59 .fas rtnpro 04:05:59 rtnpro: rtnpro 'Ratnadeep Debnath' 04:06:16 ok, I go first I guess 04:06:35 #topic FUDCon Pune Financial quick update 04:06:46 please go ahead, siddhesh 04:06:49 .fas leap 04:07:09 so most of the expenditure was managed via the internal Red Hat system since most of us were Red Hat employees 04:07:37 cool :) 04:08:20 We had money left over from the Fedora budget so we are considering approving full reimbursements for those we had approved only partial reimbursement 04:09:02 considering 1 USD at 63 INR, we'll end up spending around USD 14,700 from the Fedora budjet 04:09:05 budget even 04:09:14 siddhesh, it could be, just up to FUDCon organizers team 04:10:08 on the trac tickets, it's a bit slow because everyone has not put in their trip reports yet 04:10:19 so the left money is $300, right? 04:10:37 also, ruth is swamped with reimbursements on trac since LATAM FUDCon and Flock reimbursements are happening in parallel 04:10:54 yes, I see 04:11:02 if kagesenshi can help in some way over there, it would be useful 04:11:29 yes tuanta, that is balance that goes back to the APAC funding for the year 04:11:38 that is all I had 04:12:00 goes back? 04:12:30 gnokii: meaning, we had asked for 15,000 USD and used up 14,700, so that 300 can be used for other apac funding 04:12:49 there is a strange failure 04:12:50 siddhesh, we will have to get confirmation for the same. 04:12:58 gnokii, failure? 04:12:58 failure? 04:13:29 siddhesh, I don't think so. We need to confirm FUDCon sponsors; that money comes from other sources 04:13:49 failure is a too strong word, I think; please focus on our topic 04:13:58 fudcon is not paid out of apac budget, so there goes nothing back. Except you didnt get 15k from Ruth 04:14:02 tuanta: ruth's budget email from last year does not put the FUDCon as a different cost head 04:14:12 it is put as part of the apac budget 04:14:24 ah, I see your point, siddhesh 04:14:30 https://lists.fedoraproject.org/pipermail/famsco/2014-April/001525.html 04:15:01 #info ruth's budget email from last year does not put the FUDCon as a different cost head 04:15:21 so we can certainly count it to APAC budget 04:15:27 tuanta, :) 04:15:28 I agree with you 04:16:30 one last point: I have a spreadsheet where I am managing these numbers. I will share it once all expense reports are closed 04:16:48 I have shared the WIP sheet with Ruth so that she has an idea of what to expect 04:16:57 cool, thanks siddhesh 04:17:16 I wanted to do an online sheet, but I'm doing things like pivot tables that I could not do easily in online free software 04:17:44 so everyone will just have to wait till all the reimbursements close :) 04:18:34 hi 04:18:42 gnpI missed your claim about "you didnt get 15k from Ruth". I will claim that I did because I emailed her specifically and she did not object to it 04:18:51 gnokii: ^^ 04:19:21 hi ksopheaktra. welcome. just join and follow the process 04:19:29 anything else, siddhesh ? 04:19:30 now I don't know if she has budgeted the extra 5K from the apac budget or if she's OK with us running over by that amount 04:19:37 no, that is all 04:19:40 yes 04:19:51 ok, next topic then? 04:20:19 .fas hieuhoang 04:20:19 hieuhoang: hieuhoang 'Hoang hieu' 04:20:31 We will review all "meeting" tickets, easy ones, first :) 04:20:47 tuanta, i want to raise about F22 release party, I was raised since last two weeks but no one seemed to respond and i have to change the date to mid august. 04:20:58 #topic Ticket #194 04:21:08 * kushal will run out in another 5 minutes 04:21:09 .apacticket 194 04:21:22 #link https://fedorahosted.org/fedora-apac/ticket/194 04:21:31 somvannda: ticket? 04:21:46 I c 04:22:10 ticket #194 first, please 04:22:52 Putting the money for cake is waste. 04:22:52 Looks like pravins has gone offline 04:23:46 As we discussed many times locally, calling the event release party does have negative effect in colleges and other educational institutes. 04:23:50 pravins is asking for INR 5,000, it is not $100, but I don'st see any problems, we will reimburse by total in invoices 04:24:13 siddhesh, i have not created the ticket yet. but here is the link: https://fedoraproject.org/wiki/Release_Party_F22_PhnomPenh 04:24:18 ah, kushal, come on please 04:24:36 tuanta, ? 04:24:38 kushal: that's fine. complement it with non-release part events 04:24:46 then what should it be called? 04:25:09 tuanta, we can call it release party but outside marketing should be something else. 04:25:34 Thanks 04:25:53 its depend on the country/organization 04:25:54 I don't really see the point. this is one event in 6 months 04:25:55 Can someone kick out ksopheaktra bot? 04:26:00 this is fine for me to this. 04:26:14 Also a Rs.2000 for a cake is waste. 04:26:29 kushal, what's wrong there? why can't you do marketing it as its original name (release party)? 04:26:30 But this are my points. 04:27:01 tuanta, I guess its about the word 'party' 04:27:11 kushal: so we need to focus on doing non-release party events, but it does not mean doing release parties is inherently wrong 04:27:14 tuanta, the word "party" sends out different message to the educational institutes. 04:27:39 siddhesh, I am not saying they are wrong, just saying that we have to find better words :) 04:27:43 Kushal, what you do mean ? 04:27:53 I hope local community can use either 'release party' or 'release event' :) 04:27:54 ! 04:28:08 hanthana, event sounds better :) 04:28:19 https://fedoraproject.org/wiki/Release_Party_F22_Pune is what I am working on for Pune. 04:28:20 release event is a much better word IMO 04:28:20 +1 hanthana 04:28:21 sound good with "event" 04:28:48 please gnokii 04:28:53 I and sayan are working on conducting Fedora 22 release party in Bangalore 04:29:02 before we can do voting on this ticket #194 04:29:11 party seems to be huge receiption 04:29:14 sayan will put up the wiki pages today 04:29:24 everyone, just focus on #194, please 04:29:58 ksopheaktra, I am sorry, just thought this nick is used by a bot. 04:30:03 we must respect local culture and it always help us to reach other organizations. 04:30:09 can we do voting on it, or need to have more comments for organizers or change something? 04:30:16 some notes, first there was a rule set from famsco 100$ for a party and that fixed, the only thing what might concern here is the date if it is in the limited time for the RP nothing else. In general I would give somvannda here the advice not to do it on 22nd August a few days later is SFD 04:30:17 eof 04:30:35 +1 from me 04:31:06 Anyway, I have to leave now, see you all over IRC later. 04:31:16 +1. I am fine with it too with some comments from kushal 04:31:32 gnokii, beside from this i will be traveling to provinces. 04:31:40 +1 04:31:41 others? please cast your votes 04:31:44 +! 04:31:46 +1 04:31:49 +1 04:31:56 +1 from me 04:32:10 #chair siddhesh pjp adimania kushal nangthang rtnpro gnokii 04:32:10 Current chairs: adimania gnokii kushal nangthang pjp rtnpro siddhesh tuanta 04:32:23 +1 04:32:23 wait is this voting or +1 for last comment ;-) 04:32:36 #agreed Approved ticket #194. 04:32:36 +1 04:32:37 +1 04:32:39 hanthana: voting :) 04:32:44 #chair somvannda 04:32:44 #chair hieuhoang somvannda hanthana 04:32:44 Current chairs: adimania gnokii hanthana hieuhoang kushal nangthang pjp rtnpro siddhesh somvannda tuanta 04:32:46 lol 04:33:12 #topic Ticket #205 04:33:18 #link https://fedorahosted.org/fedora-apac/ticket/205 04:33:36 anther release party, in Vietnam 04:33:38 ! tuanta my ticket is #206 04:33:39 it created by me 04:33:59 do we cover travel for release parties? 04:33:59 somvannda, please focus on our current topic, please 04:34:10 siddhesh: if the stay in the 100$ 04:34:15 or stay for that matter 04:34:18 o 04:34:19 siddhesh, I think we should (I did that in the past) 04:34:20 ok 04:34:47 for other cities, where we have not got any Fedora Ambassadors, but we still want to kick up the community there 04:34:47 +1 from me then 04:35:06 ! 04:35:14 yes, please gnokii 04:36:17 in generally my opinion on it, there is for each party a budget of 100$ how to spent it is entirly up to the owner, so travel is possible just not flying for several 100$ somewhere. 04:36:50 and we have to go to other places with RP, so far if it is more there can always an discussion about 04:36:51 eof 04:37:10 thanks gnokii. go voting now? 04:37:19 sure 04:37:21 +1 from me 04:37:23 +1 from me (just for recording) 04:37:30 +1 04:37:31 +1 there gnokii, for moving RP to other places 04:37:31 +1 04:37:51 #agreed Approved ticket #205 04:37:56 +1 04:38:09 +1 04:38:14 #action tuanta to update tickets #194, #205 04:38:18 +1 04:38:23 thanks everyone 04:38:34 +1 04:38:38 #topic Ticket #204 04:38:44 tuanta, please wait till others vote :) 04:38:54 #link https://fedorahosted.org/fedora-apac/ticket/204 04:39:09 half of the votes came after deciding approval 04:39:25 hanthana: that is fine 5 are needed 04:39:31 p 04:39:34 np 04:39:36 :) 04:39:56 hanthana, sorry; but we have a few minutes before without any objections, so I assumed there are no comments (you know, we have not much time in the meeting) 04:40:21 next times, I will wait more. thanks hanthana 04:40:30 ok, lets focus on the new ticket 04:40:49 tuanta, its ok dude 04:41:10 in general, I think having a specific list for apac@ is a good idea 04:41:49 but it should be a way to get notification. I don't hope it would be a new place for too heavy discussions 04:41:50 tuanta: the only objection is the way how it was done 04:42:23 yes, we realize it was too heavy-handed. we'll be more careful in future 04:42:50 in any case, this ticket is to cc all apac trac ticket updates to this new list 04:42:51 but siddhesh another thing I dont thik it solves any of the problems you mentioned ;) 04:43:12 gnokii: it does IMO. trac tickets otherwise do not have any visibility 04:43:25 big/hard/heavy discussions should be done on ambassdors@ list for all other regions have chances to involve 04:43:40 siddhesh: that was not what I was talking about, I have subscribed several track 04:44:05 yes, minor things like release party requests, or invitations to local meetups within apac could go to this list 04:44:18 yes, +1 siddhesh 04:44:42 so, time to do voting then? 04:44:47 gnokii: I don't understand your point then, could you please elaborate? 04:44:55 +1 from me, since I was one of the proposers 04:45:00 any more questions, ideas, comments? 04:45:07 +1 siddhesh 04:45:17 +1 form me too 04:45:24 +1 for trac integration. 04:45:49 point is, ambassadors isnt that high traffic as not to keep track of it, one point you metioned was to inform several ppl that are not subscribed to that list for fudcon, well you will have the same problem with this list 04:45:52 btw, I have admin permission on APAC trac, I will make changes once this proposal is approved 04:46:43 gnokii: ahh ok, one can only hope that all apac contributors and users sign up to this list in future 04:46:48 gnokii, agree with you. we will see. 04:47:10 I don't expect this to work overnight 04:47:11 +1 Good to have APAC specific mailing list. 04:47:31 hanthana, please cast your vote 04:47:35 +1 04:47:45 +1 from me 04:47:49 #agreed Approved ticket #204 04:47:50 assume this will communicate well 04:48:11 #tuanta to make changes on APAC trac 04:48:15 #action tuanta to make changes on APAC trac 04:48:19 sorry :) 04:48:34 lol 04:48:43 we have two "meeting" tickets left 04:49:17 #topic Ticket #197 04:49:25 #link https://fedorahosted.org/fedora-apac/ticket/197 04:49:49 another fund request for Flock 04:49:57 ! 04:50:14 a few days ago, I saw pravins had canceled his ticket 04:50:19 go ahead, gnokii please 04:50:34 there is one more I think sarup had one to 04:50:42 tuanta: yes dropped my plan to attend flock. Tickets are costing around $1700-$1800 04:51:11 the ticket is for partial funding for flock. I could use some funds, if apac has any money left. Even small amount would be helpful. 04:51:22 ! 04:51:26 pravins, sorry to hear that. I still do hope Flock fund can support you 04:51:27 in general we putted into the budget a sum for it and you had to come up with a plan how to distribute it 04:51:29 eof 04:51:30 Above is about current ticket 04:51:31 16th July was last date to book hotel rooms in discounted rate. Too late and costly for me now. 04:51:57 how much flock fund do we have now? 04:52:35 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget:2016 04:52:49 in our budget plan, Flock priority is #3 04:53:25 according to our limited budget, we can afford #1 and #2 priority events only (even it is not enough) 04:54:05 tuanta: the plan was simple #1 means sum/1 #2 sum/2 #sum/3 04:54:12 if i can get around $1000 i can still opt for flock. I can try to get $1000 from my employer or from my pocket. 04:54:14 tuanta, I understand. Just wanted to know if there is any leftover, like siddhesh just said that 300 USD will be left from FUDCon budget. 04:54:25 I hope we can support all activities in our plan, but it seems impossible 04:54:59 I wonder if we can cut down on some of the big allocations in priority 1 04:55:36 like we have $3500 for barcamp pp and $1000 for fossography, etc. 04:55:51 siddhesh: there are sum cuts automatically on some 04:55:53 * pjp got to go, will catch-up later, good day all! 04:55:59 siddhesh, that's ok, but we will have to go into a more complex thing: to change our plan 04:56:03 if we can reduce those by some, we can manage to partially fund some 04:56:26 tuanta: spending 3500 on barcamp pp seems too much in light of our existing budget 04:57:12 tuanta, would it not be worth changing the plan if we can cover more events? 04:57:26 adimania, +1 04:57:40 although it does not solve our problem completely - we still don't know how to allocate subsidies for flock 04:57:41 siddhesh, agree with you now; however, we did not think that last year in FAD PP, so I think now, if necessary, we need to review our budget plan completely 04:57:58 ! 04:58:07 tuanta: not a full review, just cut back by a bit 04:58:16 go ahead, gnokii 04:58:20 say 10-15% 04:58:59 well with the categorizing we did on FAD so far as I remember we came on 15k thats the sum we got, so I dont understand this here 04:59:50 we're forgetting swag budget, that is an additional $18,000 05:00:07 we already spent for HK meetup and coscup much lesser as planned so you doing same failure as in the years before, cutting saying to everybody we cant afford and end of the year money is left 05:00:41 I personally prefer to support local events first, then sending people to other regions (of course, it's best to support both) 05:00:51 tuanta, +1 05:00:51 s/local/APAC 05:00:59 did coscup already happen? 05:01:09 not yet right? 05:01:10 siddhesh, no 05:01:11 yes 05:01:19 that was supposed to be our annual meetup place I believe 05:01:27 15 august 05:01:48 not enough time for people to book tickets, etc. 05:01:49 siddhesh, you are right. we thought that at FAD PP 05:02:35 it's because we have focused too much on FUDCon Pune or even Flock 05:02:38 coscup? 05:02:44 right 05:02:48 sorry, that's my fault :( 05:02:59 coscup was thought for the taiwan, hk and chinese to get better connected 05:03:01 we had our meetup at fudcon pune, so lets redirect that fund 05:03:22 gnokii: even then I think it is too late to do anything with that event 05:03:27 guys, if its suppose to be FAD 2015, then we should not reduce it. We will be having one in Singapore 05:03:30 requests should have come in the previous meeting 05:03:33 siddhesh: its done already 05:03:42 as I said we dot spent that much as planned 05:03:44 how do we cover FAD Singapore 2015? 05:03:57 hanthana: different budget 05:04:05 ok 05:04:06 hanthana, it's from OSAS, I have to ask FPL 05:04:13 s/FPL/Council 05:04:15 tuanta, ok 05:04:24 s/I/we :) 05:04:26 so back to the ticket and flock subsidies in general. do we want to do it? 05:04:54 siddhesh: the question is if adimania still needs it 05:05:01 Yes, please. 05:05:01 I think he does 05:05:06 can we save at least 500$ if we stop reimbursement of VISA fees? 05:05:37 hanthana: we don't subsidize specific cost heads, just a total amount subject to bills 05:05:48 hanthana, it's a different topic 05:06:42 ok, back to adimanias ticket 05:06:43 tuanta, no I thought of allocating that amount for partial sponsorship 05:06:59 ok, back to our topic; just see how much we can support for Flock attendees form APAC this year 05:07:15 we planned 2000k with dividing it 3 stick 666$ 05:07:44 * pravins reopened #199 since there looks some chance to get funding from APAC budget. 05:07:47 I'd say cut it to half, divide by 3 again and come up to ~$350 05:07:59 gnokii, I want to discuss on total budget for Flock, not just adimania 05:08:17 siddhesh, we have 3 tickets 05:08:22 sarup also 05:08:42 tuanta: yeah, so $350 each IMO 05:08:55 that makes it a total of $1,050 05:08:59 siddhesh: there we shoot over the 666$ 05:09:31 #link https://fedorahosted.org/fedora-apac/ticket/196 05:09:40 #link https://fedorahosted.org/fedora-apac/ticket/199 05:09:46 gnokii: $200 is pointless for expenses of almost $1500 IMO 05:10:17 yes I know question here is if Sarup still needs it and he didnt tell if partially is ok 05:10:26 $350 is also kinda pointless, but if there are takers then I don't mind 05:10:57 if people reject partial sponsorships, subsidize the ones remaining 05:11:02 siddhesh, sayan's talk on fedmsg was selected for Flock too, and got quite good number of votes 05:11:06 siddhesh: +1 05:11:07 we should set the limit, then people is free of choice 05:11:08 i.e. if there are 2 tickets, divide by 2 05:11:11 siddhesh: I am fine with 350$ but we have to keep in mind to save 400 somewhere else 05:11:11 , etc. 05:11:26 siddhesh, but he could not proceed because of budget constraints 05:11:37 gnokii: or go over by $400, it is not a very large amoutn to go over by 05:11:50 how about setting the pool to 1000 USD and then dividing equally between the people interested in taking the sponsorship? 05:12:06 siddhesh, can we consider sayan as well during allocating some subsidy for flock for APAC folks 05:12:09 rtnpro: this was the problem I was talking about. if we become open to subsidizing for Flock, we will have half a dozen tickets to choose from 05:12:24 if there are 3, each gets 333 USD, if there are 2 each gets 500? 05:12:30 rtnpro, has he opened a ticket? 05:12:57 tuanta, apparently he did not know about the subsidy part 05:13:12 ! 05:13:25 I think only https://fedorahosted.org/fedora-apac/ticket/196 was open :) 05:13:32 gnokii, go ahead 05:13:56 ok lets give them they have open tickets now but we have to come up with a better plan for 2016 05:13:57 siddhesh, can we do the selection of candidates for subsidy based on votes their talks received? 05:14:06 rtnpro: not enough time IMO 05:14:14 siddhesh, the top 3 or 2 gets the subsidy 05:14:14 hanthana, my ticket, 197, has been open since more than a month. 05:14:14 rtnpro: uncool, I prefer the EMEA way 05:14:15 flock is in august 05:14:38 rtnpro: and same time, if you have seen flock mailing list. They themselves are not happy with voting on talks :) So that should be not criteria. 05:14:48 adimania, dude, my bad,.. I was refering to your one :) 05:14:50 siddhesh, I believe that the vote data for talks must be available 05:14:52 ++ 05:15:06 it is. here is the voting data: https://admin.fedoraproject.org/voting/results/flock-2015 05:15:07 rtnpro: the voting on flock talks is useless 05:15:11 hmm 05:15:29 rtnpro: that is not my point. my point is that we don't have enough time to go on to another meeting to decide on this 05:15:41 ++ 05:15:52 since to be completely fair we will have to announce this availability, give people till end of next week to file tickets and then choose top 3 05:15:54 I think we should approve a limit and divide to all requestors 05:15:57 tuanta: how many are it now? 05:16:07 3? 05:16:10 3, yes 05:16:36 so we go with the 350$ suggested from siddesh and for next year we plan that better 05:16:41 I propose to set a limit of $350 on each 05:16:47 yes, + 1 with siddhesh 05:17:00 and people is free of choice to get it or not 05:17:03 ok, +1 for $350 each for the first 3 tickets 05:17:42 tuanta, can we increase it for the remaining, in case there the one of the first 3 chooses to back off? 05:17:52 or if there are less takers? 05:18:02 adimania: I am in favour of that 05:18:09 adimania: yes. it should be that way. 05:18:19 use up the $1000 for flock travel 05:18:30 +1, siddhesh. 05:18:41 +1 05:19:01 if there is no equal sharing I vote for https://fedorahosted.org/fedora-apac/ticket/197 :) 05:19:24 siddhesh, it should be fair to all others (even who don't know fund could be available from APAC budget) 05:19:27