17:00:15 #startmeeting Council (2015-10-26) 17:00:15 Meeting started Mon Oct 26 17:00:15 2015 UTC. The chair is mattdm. Information about MeetBot at http://wiki.debian.org/MeetBot. 17:00:15 Useful Commands: #action #agreed #halp #info #idea #link #topic. 17:00:17 #meetingname council 17:00:17 The meeting name has been set to 'council' 17:00:19 #chair mattdm jkurik jwb cwickert rdieter langdon sgallagh decause 17:00:19 Current chairs: cwickert decause jkurik jwb langdon mattdm rdieter sgallagh 17:00:21 #topic Introductions, Welcomes 17:00:29 .hello jkurik 17:00:30 jkurik: jkurik 'Jan Kurik' 17:00:34 .hello mattdm 17:00:37 mattdm: mattdm 'Matthew Miller' 17:01:33 who all else we got? 17:02:00 hello 17:02:06 hi josh! 17:02:25 decause cwickert langdon rdieter_work sgallagh ? 17:02:47 .hello decause 17:02:50 decause: decause 'Remy DeCausemaker' 17:02:56 * mattdm waits a minute or two 17:04:28 #topic Today's Agenda (Open Floor!) 17:04:38 okay, so, this is an open floor day 17:05:27 * decause busts a move 17:05:34 #baddancefloorjokes 17:05:44 Just for the record - we do ticket review meetings once a month, to make sure things don't get dropped 17:05:59 but we don't do that every meeting, intentionally 17:06:13 * decause def broke protocol in the past :P 17:06:14 because that makes it too easy to fall into the habit of expecting the meeting to be the time to deal with those kinda things 17:06:30 but we keep the slot open so we can 17:06:32 * langdon lost track of time.. here now 17:06:32 mattdm++ 17:06:32 decause: Karma for mattdm changed to 1 (for the f23 release cycle): https://badges.fedoraproject.org/tags/cookie/any 17:06:34 a) keep up with urgent things 17:06:36 .hello langdon 17:06:37 langdon: langdon 'Langdon White' 17:06:46 b) make sure we're staying in communication 17:06:52 c) I dunno what I was gonna say for c. 17:06:55 hi langdon! 17:07:02 I was just pontificating about open floor. 17:07:32 Anyway, right now, the main things I see are the f23 release notes, the emea fad thing, and maybe discussing marketing 17:07:48 I have outreachy updates too, just as FYI 17:07:49 what else do people have to talk about? 17:07:53 decause cool 17:08:15 ok, so 17:08:30 #info 1 release annoucment (mostly fyi) 17:08:36 #info 2 the EMEA fad ... 17:08:38 are elections coming up soon? or is my brain just broken? 17:08:43 #info 3 outreachy 17:08:48 #info 4 elections 17:08:53 langdon: elections are comming ... 17:09:02 #info 5 and then we'll see how time is. 17:09:08 #topic Release Annoucement 17:09:17 This is more informational than anything 17:09:22 marketing is tracking this at 17:09:24 https://fedorahosted.org/marketing-team/ticket/203 17:09:28 #link https://fedoraproject.org/wiki/F23_release_announcement 17:09:35 helping is welcome. 17:09:40 that's really all I have to say :) 17:09:58 yay 17:10:01 mattdm: I feel like we're doing better on this one than the beta, but def need to see it through :) 17:10:04 mailga++ 17:10:04 decause: Karma for mailga changed to 3 (for the f23 release cycle): https://badges.fedoraproject.org/tags/cookie/any 17:10:13 jwb is ++ for brevity :) 17:10:20 #topic The EMEA fad proposal... 17:10:25 https://fedorahosted.org/council/ticket/45 17:10:38 I wanted to bring this up because it was initially tagged as urgent... 17:10:57 but.... there aren't many answers to questions from the people planning it in the ticket 17:11:04 sorry.. i have a headache ... so.. asking for help with what exactly re: release notes? 17:11:14 * cwickert is sorry to be late 17:11:16 langdon: writing :) 17:11:23 langdon: yes, writing release notes 17:11:26 mattdm, ahh should have guessed 17:11:34 cwickert hi! 17:11:42 ! 17:11:50 cwickert you've helped organize the emea fad in the past, yeah? 17:12:00 mattdm: nope 17:12:06 #action decause reach out to Fedora Infra to get quick 1-2 liner about bodhi2 improvements 17:12:10 oh, okay :) 17:12:11 but I can say a word or two about it 17:12:17 please do, yes. 17:12:34 It's really scary how you/we all get things wrong here 17:13:01 most of the people who comment in this ticket have no clue what this FAD is about or what has happened in the past 17:13:14 cwickert yes, that is very very true. 17:13:16 and this makes me believe that we, as in the council, should not deal with this issue 17:13:39 cwickert: well, except, it's a request for a big chunk of money from the common pool 17:13:51 mattdm: as it has always been! 17:14:02 FADs are premiere events by defintion 17:14:20 thus the budget comes from the premiere events / main fedora budget and not the regional one 17:14:48 this FAD is probably the oldes FAD we have in Fedora, it is annually run since 2006 17:15:00 and the money had always been taken from the main budget 17:15:05 including the social event 17:15:15 well, and also then it is a council-level thing to do -- if there's history we should learn it 17:15:27 whether or not the social event needs to be that fancy is a different question though 17:15:52 but as a matter of fact, we already spent more for the social event IIRC 17:16:05 so much for the background 17:16:05 i find that disappointing 17:16:16 jwb: how that? 17:17:04 i have no problems with using money out of the common pool for FADs. they are important. it seems pretty fiscally irresponsible to be requesting such significant amounts for social events for FADs though 17:17:25 and if we have spent more on social events for *FADs* in the past, i find that disappointing 17:18:07 in 2014 the social event had an approved budget of USD 600 17:18:13 which was approved be mattdm btw 17:18:36 while this may seem a lot, it is not necessarily 17:18:52 social events are def a crucial part of a multi-day event (you gotta unplug/recharge) but if they are the lion's share of the budget, then maybe we can find another way to support them? 17:18:58 it's basically giving pack something to the most active ambassadors of the reagion 17:19:12 decause: it's not really a lions share but 1/10 17:19:29 def not lion's share then :P 17:19:40 in 2014, the total budget for this FAD was USD 600, see https://fedorahosted.org/emea-swag-tracking/ticket/249 17:19:44 I think we were getting the impression that we were spending more on Social Event than on the FAD itself 17:19:51 sorry, that was 2013 17:20:04 2014 budget is at https://fedorahosted.org/emea-swag-tracking/ticket/424 17:20:21 and for the record, the 2013 budget was USD 5200 17:20:44 anyway 17:21:03 are we done with the past or general questions about this FAD? 17:21:04 cwickert, sorry.. so was the 2013 = $600 or $5200? 17:21:47 the emea-swag-tracking ticket gives a permissions error 17:21:54 langdon: 2014 was USD 6000, including 600 for the social event and 2400 for travel of attendees 17:22:25 langdon: and in 2013 the budget was 5200 including 2500 for travel. the social event that year was probably a bit cheaper 17:22:29 cwickert, ahh.. typo in lines above i suppose.. gotcha .. thanks for the clarification 17:23:49 i'm also concerned that nobody on this ticket seems to know what they're doing, and that the one person that seems to be the primary organizer (joerg) is not involved at all 17:23:53 jwb: that is correct, only people in CC can see the tickets as they might contain sensitive information like bank acconut details 17:24:09 jwb: that is indeed a valid concern, I do share it 17:24:19 cwickert: understandable, yet unfortunate for a supporting link :) 17:25:03 (in fact there are bank account details in files attached to that ticket) 17:25:33 so, let's move on from the general problems to this specific FAD 17:25:41 sure 17:25:51 my problem on with this year's FAD is: 1) we are very late 2) the deadline to request the budget is overdue and we have to take what we get anyway 17:26:07 this kind of renders one of the main purposes of the FAD moot 17:26:12 i believe it was requested in https://fedorahosted.org/council/ticket/45#comment:4 that the funding request be outlined in the wiki page.. but I don't think that has been done 17:26:23 langdon: unfortunately not 17:27:16 in the past, we made a list of events, event owners and number of attendees and then estimated how much money we need or want to spend on an event 17:27:47 but this year, we have no say in the budget anyway. I'm sure Ruth will do whatever is possible to get the same amount of money again 17:27:58 but there is not much use to make a budget request 17:28:04 and the third problem 17:28:20 I don't see the typical suspects there but mostly new ambassadors 17:28:46 I'm not sure if they are able to get the things done 17:28:52 new ambassadors isn't necessarily a _problem_, as long as we have continuity and experience too 17:29:07 we need some pf the experienced ambassadors at the FAD 17:29:11 but it seems they cannot make it 17:29:16 or don't want to make it 17:29:31 for some reason, people don't seem to like Budapest 17:29:33 "don't want" seems particularly concerning 17:29:38 yes 17:29:44 in the past, we were somewhere in the middle of nowhere 17:29:51 no distractions = get work done 17:30:00 as is mostly expected for a FAD 17:30:03 is it the location, or the time, or a personal conflict, or something else? 17:30:05 right 17:30:41 mattdm: don't know, but at least one person asked me if I could do the FAD in Berlin and then he would be able/willing/whatever to attend 17:31:35 anyway, I don't have a problem with the budget or the social event. To me, this looks sane. It's just that I'm not convinced this FAD is a good idea at all 17:31:36 so .. is the concern that it is in a city like budapest where the non-work temptations are high? or something else (berlin seems just as tempting ;) ) .. or do we just not know? 17:31:38 makes sense? 17:31:58 langdon: I don't know what the problem is, if it is hard to get there or so 17:32:10 but in the past, it was a strictly meritocratic thing 17:32:29 if you want to have a say in what is to happen next year in EMEA, you had to come to Rheinfelden 17:32:47 cwickert, meritocratic = "most upvotes of fad proposal" in this case? 17:33:04 there was no bidding process whatsoever, GeroldKa just hosted the event you had to show up 17:33:27 ahh... well.. that seems a little tough too ;) 17:33:42 maybe, but we always had the relevant people there 17:33:59 I'm still feeling like the social budget is a bit out of whack. cwickert, like you said, 600€ last year, and that was a meal (where people not only socialize but talk about Fedora) 17:34:00 where relevant means both active and experienced 17:34:30 this time, there's a 1400€ meal, plus separate social events 17:34:49 mattdm: yes, that was the meal only, and in fact we did not spend it but only USD 437 17:35:01 mattdm: so this year it is dinner plus laser thingy? 17:35:41 cwickert: yes, plus there was a day of sight-seeing 17:35:54 but I think that's been removed (I'm looking at the spreadsheet from the ticket now) 17:36:32 oh no, it's there, with lunch provided that day too. *shrug* 17:36:41 mattdm: ignore the sightseeing, it's free and only for those who are still around on Sunday afternoon. most are already on their way back. 17:37:21 I want to support the EMEA ambassadors in a) planning and b) working together as a group. So I'm generally in favor of having this _kind_ of FAD 17:37:22 ok, for the social event 17:37:45 it seems it is really 40 EUR for the dinner and 15 for laser thingy, makes 55 EUR per person 17:37:45 But I want to be able to say with a straight face that this money all went to benefit Fedora 17:37:50 this is really over the top 17:38:04 I want to be able to demonstrate the direct, positive impact 17:38:14 (Which is the only way we'll be able to ask for _more_, ever.) 17:38:17 cwickert, does that mean this https://fedorahosted.org/council/ticket/45#comment:9 is incorrect? 17:38:19 And I want to be fair to the other regions as well. 17:39:05 langdon: the google docs sheet was updated, the dinner is now 40 EUR instead of 50. otherwise the numbers are correct 17:39:12 and I think that's just too much 17:39:26 frankly speaking I don't think we need a fancy social event 17:39:42 just a dinner and some beers and people will start to socialize anyway :) 17:39:48 cwickert++ 17:39:48 mattdm: Karma for cwickert changed to 1 (for the f23 release cycle): https://badges.fedoraproject.org/tags/cookie/any 17:39:59 have to step away for a second 17:40:16 a dinner and a few beers can approach 40€ pretty fast 17:40:27 agreed 17:40:43 mattdm: maybe, but I doubt we will have 28 participants there anyway 17:40:54 it will be more like 12-15 I guess 17:41:02 yeah, that's another concern. from the wiki, it looks like _seven_ 17:41:11 wait, six 17:41:27 mattdm: 40€ per a dinner in eastern europe is for a first class restaurant in the center of a capital city 17:41:43 jkurik: right, just my thought 17:41:54 jkurik: and the beer is cheaper than water, right? :) 17:42:02 :) right 17:42:08 I guess the event owners want to make everything perfect and give you a good impression of Hungary 17:42:36 cwickert: yeah, and that's understandable. 17:42:51 but we are not the hungarian tourist board 17:42:58 (which might be necessary given that Hungary's reputation has suffered a lot recently for political reasons, but this is a completely different story) 17:43:24 cwickert thanks for filling in on some of the background and your thoughts... 17:43:29 What should we do _now_? 17:43:34 so, Ideas how to move on? I already started writing in the ticket, I can summarize my thoughts 17:43:53 mattdm: how about I get in touch with the event owners tomorrow? 17:43:53 cwickert: yes please 17:44:01 that sounds great 17:44:16 #action cwickert to get in touch with the event owners of FAD Budapest 17:44:44 ok, what exactly should we propose? cutting the budget for the social event? anything else? 17:45:00 I'm not really sure we need to have this FAD 17:45:19 or at least not hurry it given that the deadline in OSAS is passed 17:45:39 Yeah, I'm in favor of rescheduling/repurposing it 17:45:47 well.. personally, this is why we need the budget meetings we discussed... for now, the q is, do we have the budget? if so, let's approve it, after some revision on social events 17:46:27 I think it's still useful to plan for what to do with the budget even if the dollar amount is already allocated 17:46:28 langdon: frankly speaking I think this is a perfect example of why we should not do any budgeting yet. 17:46:30 because isn't this a thing that has been happening for years? i am not sure new budget planning style should impact things people had/wanted to have planned 17:46:52 One option is to wait until the final numbers come back 17:47:12 which should be february 17:47:20 or hopefully sooner, but... well. 17:48:14 mattdm: assuming that we need to spend FY16 budget in FY16 though? 17:48:49 decause: we are in the middle of FY16 right now 17:48:53 * cwickert needs to leave in 10 minutes 17:49:05 * mattdm also has to leave 17:49:14 yeah, if we spend after Feb, doesn't that mean that FY16 dollars would need to have been spent already? 17:49:34 * decause is still new to budget, trying to learn the ways 17:50:02 Feb 28/29th is the end of FY, IIRC 17:50:08 decause: oh, yes. If we want to pay for this FAD in this fiscal year, it'll all have to be closed out by then. 17:50:26 good, ok, it works the way I thought it did :P 17:50:34 I think it's okay to do it before, just with the expectation of flat, and with a contingency for if it comes back worse 17:50:42 mattdm: agreed 17:50:45 But it also means that it's not urgent to have it right now. 17:50:47 mattdm: this brings me to another point: what about upfront payments? 17:51:03 cwickert As far as I know, that's basically impossible. 17:51:19 cwickert: yeah, I'm pretty sure mattdm is right on this 17:51:21 Although it may be possible for someone other than the ambassadors to do them. 17:51:42 that's in decause's court 17:51:45 mattdm, decause: I remember we discussed this in great length with Robyn, Leslie and Ruth and IIRC we found a solution 17:52:18 it involved a PO issued by somebody from Brno though 17:52:29 AFAIK, this is what the community cards are for 17:52:51 decause: this maybe exceeded those, or wasn't possible with card? 17:52:51 decause: which is not an option for Europe most of the time 17:53:17 mattdm: that would make sense 17:53:20 decause: can you check with Robyn, Leslie, and Ruth to find out the solution last time and if it is repeatable? 17:53:35 that would be awesome 17:53:36 I can check, but I would have an alternate strategy in place 17:53:49 because it has been a PITA for a long time 17:53:54 I need more details that "once upon a time, there was a thing we did that I heard about in IRC" 17:53:57 #action decause to check with Robyn, Leslie, and Ruth to find out the solution last time and if it is repeatable 17:54:04 * cwickert recalls times where RH owed him almost USD 4k 17:54:11 decause: robyn will know 17:54:12 specific dates/numbers/details are going to help me make the best case ;) 17:54:22 cwickert: if it makes you feel better, decause was in that same situation a few weeks ago 17:54:31 #itstrue 17:54:40 ok, I trust him to follow up on that then ;) 17:54:45 cwickert: I need details 17:54:57 decause: will look them up for you 17:55:00 if you can give me as much of a complete picture as possible, I can make the best case 17:55:23 #action cwickert give decause details on EMEA FAD PO process from past events 17:55:24 * langdon got a bit distracted by release processes.. 17:55:42 okay, so, we have just a few more minutes -- what else do we need for this to go forward? 17:55:51 * decause has quick outreachy updates 17:56:01 #topic Outreachy 17:56:15 1) Our current round of applicants is *strong* 17:56:34 our first contributions started coming in at the end of last week 17:56:52 the application period ends this week 17:56:57 decause nice! 17:57:03 what's the deadline? 17:57:09 * decause checks wiki 17:57:20 #link https://fedoraproject.org/wiki/Outreachy/2015 17:57:28 Nov 2nd 17:57:43 #info Outreachy Application Deadline is 11/02 17:58:04 here are a few highlights from the commops applicant, bee2502: 17:58:06 decause: we should make some noise about that 17:58:18 mattdm, sorry.. i thought your q was about closing #45.. is there anything else we need to do? aside from AI above? 17:58:45 mattdm: https://networksfordata.wordpress.com/2015/10/24/fedora-a-peek-into-irc-meetings-using-meetbot-data/ 17:59:00 mattdm: this helps us with some of our "human metrics" questions for January, btw 17:59:20 we're out of time, there 17:59:21 last bit 17:59:24 langdon: it was, but decause wanted to get this in :) 17:59:52 2) OSAS is changing how we budget for Outreachy interns. It used to be a general fund, but is now gettin project specific. 18:00:15 I have requested that Fedora get 2 outreachy slots per cycle (one technical, one non-technical) 18:00:26 I don't know if this is going to fly or not, but that is what I've asked for 18:00:47 bluesky, we'd get an outreachy intern for EACH subproject, EACH cycle, but that is, well, bluesky ;) 18:00:56 decause: would that take over the one that engineering is funding? 18:01:33 mattdm: I'm asking for 2 from us, and if engineering can fund more great. 18:01:58 mattdm: ideally, engineering would continue to contribute and build their new contibutor pipeline too :) 18:02:28 decause: cool 18:02:48 ok, that is the update from me, other than it is looking good in Outreachy Land for Fedora :) 18:02:53 okay, so jkurik you still around to talk about elections? 18:03:05 #topic Elections 18:03:06 #link https://fedorapeople.org/groups/schedule/f-23/f-23-elections.html 18:03:08 ^^^ Schedule for elections after F23 18:03:09 #link https://fedorahosted.org/council/ticket/44 18:03:09 real fast? :) 18:03:11 ^^^ Elections will be tracked in a Council's tracking system 18:03:12 #link http://communityblog.fedoraproject.org/ 18:03:14 ^^^ A new blog to be used to introduce candidates (instead of Fedora Magazin) 18:03:15 :) 18:03:22 jkurik: \o/ 18:03:39 #action decause request account on community.fp.o 18:03:53 cool. what groups are having elections? 18:04:02 decause communityblog.fpo 18:04:12 mattdm: doh, yep 18:04:16 * mattdm needs to ask that to be renamed to commblog.fpo, maybe with an alias 18:04:24 jkurik, i definitely think we still need a fed-mag (and maybe opensource.com) article announcing the elections and where the intros will be 18:04:26 * decause likes commblog 18:05:02 mattdm: Council, FESCo, Env&Stacks ... possible others 18:05:39 okay, cool. 18:05:39 langdon: yeah, we can do kind of announcement in the Fedora Magazine 18:06:05 I must go... if you all want to keep talking i'll let someone else endmeeting :) 18:06:44 jkurik: could you join #fedora-commops after this meeting, and give me a quick run down on the elections? Elections/VoterTurnout are a proposed area for commops team 18:06:55 mattdm: nod nod, gotchu 18:07:08 err, /me can handle that 18:07:08 decause: ok 18:07:16 jkurik: thanks much 18:07:48 any other biz? 18:08:24 langdon: I'll cc you on the Election Announcement thread that comes out 18:08:42 decause, yay? ;) 18:08:56 #action decause help jkurik promote elections on blogs/sm channels 18:09:13 kk, we're 10 mins over 18:09:18 any last minute pressing biz? 18:09:36 and by biz, I mean official council business for Open Floor 18:09:43 #officiallyofficial 18:11:00 going once 18:11:02 going twice 18:11:05 going thrice 18:11:07 alright 18:11:13 thanks everyone for your time today 18:11:27 Good Luck on EMEA FAD loops, I'm hopeful we can figure it out for the region 18:11:35 #endmeeting