18:00:10 #startmeeting Council (2016-02-22) 18:00:10 Meeting started Mon Feb 22 18:00:10 2016 UTC. The chair is mattdm. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:10 Useful Commands: #action #agreed #halp #info #idea #link #topic. 18:00:10 The meeting name has been set to 'council_(2016-02-22)' 18:00:12 #meetingname council 18:00:12 The meeting name has been set to 'council' 18:00:14 #chair mattdm jkurik jwb cwickert langdon decause robyduck 18:00:14 Current chairs: cwickert decause jkurik jwb langdon mattdm robyduck 18:00:16 #topic Introductions, Welcomes 18:00:20 .hello decause 18:00:21 decause: decause 'Remy DeCausemaker' 18:00:22 .hello mattdm 18:00:27 mattdm: mattdm 'Matthew Miller' 18:00:30 .hello jkurik 18:00:31 jkurik: jkurik 'Jan Kurik' 18:00:38 .fas robyduck 18:00:38 robyduck: robyduck 'Robert Mayr' 18:00:41 .hello langdon 18:00:42 langdon: langdon 'Langdon White' 18:00:55 welcome everyone! 18:01:06 hi mattdm 18:01:45 hi all 18:01:51 jwboyer: are you jwboyer now instead of jwb? 18:02:41 or maybe not around at all :) 18:02:56 cwickert does not appear to be on freenode currently 18:03:04 :/ 18:03:47 hopefully he shows for FAMSCo this week though 18:04:02 I can try to ping him 18:04:14 robyduck: thanks. I tried on hangouts but more doesn't hurt. 18:04:26 Let's go ahead with the agenda for today.... 18:04:30 #topic Agenda for Today 18:04:39 1. FUDCon LATAM 2016 in Puno, Peru? 18:04:57 2. FUDCon APAC 2016 in Phnom Penh, Cambodia? 18:05:07 3. FY17 budget site update 18:05:11 anything else? 18:05:34 mattdm: yes 18:05:47 4. FLOCK Krakow Council Townhall Q&A Session Proposal 18:05:48 * https://fedorahosted.org/council/ticket/50 18:05:48 * cwickert is sorry for being late 18:05:50 5. FLOCK Krakow Budget Priorities Session Proposal 18:05:51 * https://fedorahosted.org/council/ticket/42 18:05:55 cwickert welcome! 18:05:59 jkurik: thanks! 18:06:03 :) 18:06:29 jkurik: sounds good. August seems like a long way off to me now, but I guess it catches up 18:06:46 let's do those if we have time. 18:06:51 decause: something else? 18:07:01 or was that yes to going ahead? :) 18:07:10 mattdm: mostly just wanted to give a status update that these tickets are in progress (jkurik posted my additions from the discuss list) 18:07:20 decause: ah, cool. 18:07:25 did not see that yet :) 18:07:30 #topic FUDCon LATAM 2016 in Puno, Peru? 18:07:36 #link https://fedorahosted.org/council/ticket/51 18:07:40 #link https://fedoraproject.org/wiki/FUDCon:Puno_2016 18:07:53 mattdm: I gave the proposal a look, and weighed in on what I thought the the main sticky points were 18:08:02 mostly it's travel from the airport to the venue 18:08:19 otherwise, the proposal seemed reasonable and thorough 18:08:35 Previously, FUDCon approval was a sole FPL stamp of approval, and it's one of the things I wanted to instead open to the council at large, so here we are. 18:08:52 mattdm++ 18:09:02 Yeah, this proposal looks pretty good 18:09:07 airfare to Puno also is quite expensive, compared to other locations, but the community voted for it 12:1 18:09:18 the organizer list looks pretty deep as well ( a good sign ) 18:09:22 hmmm the budget link now goes somewhere dead 18:10:17 When I last looked, the total was around USD 10,000 18:10:43 USD 9226.12 18:10:59 I *assume* that that's still the same total requested amount? 18:11:33 Also not noted: around 200 attendees are expected 18:12:00 Anyone have any reservations, here? 18:12:30 mattdm: so long as the travel from airport to venue is spelled out, I feel pretty good about what is here. 18:12:44 I only have the general one: that we do need to be looking at event impact, and trying to figure out the best way to have the biggest impact in each region 18:13:35 will a council member(s) attend? 18:13:44 I have no clue abot the prices in Puno, however the ration of #attendees/price seems to be OK with me. 18:14:00 decause has a travel request in for it 18:14:07 langdon: I have been asked, hopefully I can attend. 18:14:10 Peru had Fudcon 3 years ago in Cusco and it was a success, so the team already did a great job. I'm +1 18:14:36 I'd personally _love_ to go to Peru, but I'm not sure the timing/budget works well for me :( 18:14:39 robyduck: returning to a location with more of a broad appeal to those travelling from abroad was a goal after Managua 18:14:49 robyduck, decause cool.. i think it is important to have a council rep at these things, and a q&a slot.. 18:15:33 langdon: it was well appreciated that leadership was present last year, yes :) 18:15:45 So, proposal: Assuming budget is in the USD $10000 range as in previous wiki edit, FUDCon LATAM 2016 Puno is approved 18:16:07 langdon++ 18:16:09 * decause is +1, pending the travel details from the airport are solidified in the proposal 18:16:25 mattdm is +1 18:16:31 * jkurik is +1 18:16:39 okay, any negatives? 18:17:28 * langdon doesn't feel particularly competent to comment.. but +1 in my head 18:17:28 cwickert? 18:18:08 +1 18:18:24 cool 18:19:38 Since the ticket is new, I'm not sure Josh has had time to see it; I don't see why he'd be -1, but I'll check with him before finalizing 18:20:02 #topic FUDCon APAC 2016 Phnom Penh proposal 18:20:08 #link https://fedorahosted.org/council/ticket/49 18:20:18 #link https://fedoraproject.org/wiki/FUDCon:Bid_for_PhnomPenh_2016 18:20:32 To be honest, I don't know what's going on here. 18:20:50 cwickert, decause, do you have any more insight from the Ambassadors' side? 18:21:12 mattdm: nope, sorry 18:21:20 It looks, basically, to be stalled. 18:21:38 Unlike LATAM, there's not apparently an APAC community concensus 18:21:51 (and there's not nice convenient links to an IRC meeting declaring one) 18:21:57 And things look contentious 18:22:22 I had started a thread on the FAMSCo list asking for infomration, to which I got some replies, but this is something we need FAMSco to help navigate. 18:22:40 And on top of that.... as I said, we do want to do what's the most impactful for each region, but compared to the one we just approved, this is _twice_ as expensive and is estimated to reach _half_ as many people 18:22:50 decause: I'll try to get this discussed on Wednesday 18:23:11 mattdm: India has the majority of APAC contributors, and so the decisions are driven by them. That does not mean they don't like to have Fudcon in other countries, but it's for sure difficult for small countries (contributors wise speaking) to get enough support. I think that is what Sirko was complaining aboout. 18:23:14 okay, so, #action -- kick this back to FAMSCo for some clarity, since we have a FAMSCo? 18:23:55 #action cwickert to discuss FUDCon APAC with FAMSCo this week 18:24:07 mattdm: sounds good to me 18:24:07 thanks cwickert! 18:24:10 np 18:24:13 ops, sorry. Yes, if we can get some more infos from FAmSCo would be nice 18:24:21 next, then! 18:24:26 #topic FY17 budget site update 18:24:30 yay 18:24:43 #info FY17 starts March 1st, 2016 18:25:05 on schedule, this is a decause-priority now that GSoC Org Application season is over 18:25:11 which is mind-blowing for people used to non-corporate _actual_ years. Yes, 2016 may have just started, but FY16 is gone! 18:25:26 I'm working with nb, robyduck, and the websites team to get a new project set up in infrastructure the proper way 18:25:40 sounds familiar to me :) that's how walmart did when i worked there :) FYE2017 began feb 1 there :) 18:25:44 decause++ 18:26:09 it should be a very simple port of the budget.next wiki information to a static website with Fedora css/branding 18:26:12 decause: this will be at https://budget.fedoraproject.org? 18:26:12 decause: can you quickly summarize what you have in mind? I'd like to have the budget handled by the regions as much as possible 18:26:33 cwickert: yes, my response to the ticket is still the same. 18:26:42 we are going to keep things as much the same as possible 18:26:49 ok 18:27:03 but we want to track the metrics, and have event reports go to the community blog 18:27:25 decause: FYI: we (Robyn and I) wanted to do this in trac back in the old days, but https://fedorahosted.org/draftbudget/ never made it into production 18:27:46 maybe you can learn from our failure 18:27:57 good to know 18:28:01 I'll dig in after this 18:28:06 cwickert++ 18:28:06 decause: Karma for cwickert changed to 4 (for the f23 release cycle): https://badges.fedoraproject.org/tags/cookie/any 18:28:19 #link https://fedorahosted.org/draftbudget/ 18:28:22 * cwickert is flattered ;) 18:28:26 decause: we should talk about how to make this, not sure if a website is right, regions don't have commit access 18:28:26 #info old attempt at something similar 18:28:38 robyduck: +1 18:28:56 decause: is the idea that you'll take pull requests, basically? 18:29:12 robyduck: budget.fp.o is not supposed to be a 'do-all-the-budget-things' tool, it is meant more as an FAQ or about page 18:29:15 mattdm: we are not on pagure yet 18:29:28 that can work (because, hey, you're paid to do it!) but single-point-of-failure is a valid concern 18:29:51 robyduck: Ideally, there would be a pagure.io repo where actual budge spreadsheets can go to be shared, and maybe that data is staticly linked to on the FAQ site later 18:30:40 ooh I forgot.... 18:30:42 #link https://fedorahosted.org/council/ticket/43 18:30:49 mattdm: yes, I want to be able to provide a budget template (based on EMEA's) along with any other templates that can be leverages across regions 18:31:00 I agree with decause that we should use the website as a hub for all the relevant documentation and process. we should not get into tooling too much until we know how exactly we want to do it 18:31:49 cwickert: that is the plan, yes. Budget.fp.o will basically take this page, and make it "not a wiki": 18:31:52 #link https://fedoraproject.org/wiki/Budget.next 18:31:58 cwickert: +1 18:32:18 which is the same information described in ticket #43 18:32:26 decause: ahhhh, I was trying to find that link -- thanks 18:33:09 there have been some *excellent* starts at tracking event impact by bee2502 in commops land around badges activity 18:33:13 * decause digs for links 18:34:24 for now, here is som raw data: 18:34:26 #link http://fpaste.org/325121/55827928/ 18:34:48 decause: this just occured to me, but -- what about just using pagure.io _directly_ for your budget FAQ / overview site? 18:34:53 tl;dr - we're looking at activity of FAS users who got event badges before/after an event, to see if they event has catalyzed action 18:34:56 It has docs functionality now, after all. 18:35:30 mattdm: that could be a solution. last I heard though, we would need to use .rst for everything, which has really not-ideal support for things like images 18:35:49 I could be wrong about this though 18:35:54 brb 18:36:13 decause: budget doesn't need a _lot_ of images, does it? 18:36:26 mattdm: what puiterwijk told me was that if we wanted to get the proper subdomain "budget.fp.o" we need to go through the standard procedure for websites team 18:36:34 why does it need more than 0? aren't budgets usually = spreadsheets? 18:37:15 sharing spreadsheets is a solved problem for the most part. Demonstrating impact and visualizing action is one that eventually we'd like to do. 18:37:29 wouldn't all the source for the site be in pagure? then a git hook to update the website? 18:37:34 decause: sure, but we could make that just redirect to the pagure.io subdirectory (either transparently or with a literal redirect) 18:38:06 langdon: ideally yes, githooks to update the website would be *fantastic* 18:38:22 this sounds like robyduck's area of expertise :) 18:38:28 I think we should get down to the nitty-gritty on this after teh council meeting though. I'm stoked that folks are interested :) 18:38:33 I think we can talk about the technical stuff later 18:38:37 re 18:38:39 robyduck++ 18:38:51 pagure is not so far away for us, so probably we can get it in there 18:39:02 robyduck: cool. :) 18:39:03 I have some ambassadors from EMEA, and some members of CommOps who also want to help us build 18:39:13 my concern is just....isn't a website too much for just a budget? 18:39:26 if folks here want to be on that loop, I'll be sure to add you to the pagure group too 18:39:39 robyduck: a *static* website 18:39:40 mattdm: already testing in stg.pagure 18:40:00 decause: our websites managed by the websites team are *all* static 18:40:43 robyduck: fair enough, I'm still getting acquainted with websites team officially, and going forward based on what fedora-infra has told me to do 18:40:55 robyduck: again, we should def talk more about it after 18:41:18 as long as it happens and stays up to date, I'm happy :) 18:41:21 +1 18:41:27 nod nod nod 18:41:59 okay so next thing I guess :) 18:42:05 #topic FLOCK Krakow Council Townhall Q&A Session Proposal 18:42:11 #link https://fedorahosted.org/council/ticket/50 18:42:16 this one is easy 18:42:33 I know jwboyer is kind of down on town hall / Q&A sessions 18:42:35 as per our discussion from a previous meeting, I have proposed the session on behalf of the council 18:42:58 I will let you all know if it gets accepted by the organizing committee 18:43:08 * decause has a good feeling it likely will be 18:43:20 we still want to do a double-block again, yes? 18:43:30 #link https://lists.fedoraproject.org/archives/list/flock-planning@lists.fedoraproject.org/message/D7ASGKATBL7TEKV72URU3LQAXGJ3AOZS/ 18:45:04 I'm kind of thinking that at least the josh portion of the organizing committee would be against it :) 18:45:11 could the q&a session at the conf do a better job of taking remote qs? 18:45:33 * langdon really means "take remote qs at all" ;) 18:45:55 langdon: I like that idea. We can def keep an eye on #fedora-council and maybe #fedora-flock? 18:46:15 langdon And make sure everyone in North America wakes up nice and early for it! :) 18:46:26 tzs are a bit of problem.. if it was late enough in the day we would at least get europe and east coast 18:47:16 I think it might help if we have some specific topics. 18:47:23 Not sure what those topics are exactly. 18:47:34 langdon: perhaps we can announce on the commblog that we're accepting some questions before hand? 18:47:52 maybe we should discuss this when Josh is around so he can express his own view instead of me trying to represent it :) 18:47:53 decause, yeah.. i like that too 18:47:57 and/or do it as a "hangouts on air" 18:48:06 decause: +1 18:48:09 * langdon wonders where the fun is in that 18:48:18 langdon: that occurred to me as well, but we'll need to test the bandwidth on that one 18:48:26 ack 18:48:37 what could go wrong, wrt bandwidth :) 18:48:42 * mattdm looks at clock 18:48:45 #action decause update the Council Q&A ticket with suggestions from this council meeting 18:48:52 decause++ 18:48:55 #topic FLOCK Krakow Budget Priorities Session Proposal 18:49:00 #link https://fedorahosted.org/council/ticket/42 18:49:05 also a quick one 18:49:15 decause: go! 18:49:16 as part of the budget.next process: 18:49:28 #link https://fedoraproject.org/wiki/Budget.next 18:49:40 another idea re: q&a ... fpl state-of-the-state & q&a with council as one session... 18:49:54 #link https://fedoraproject.org/wiki/Budget.next#The_Fedora_Budget_Process 18:50:16 there has been proposed an opportunity for the community to have input on budget priorities for the upcoming fiscal year 18:50:27 langdon: not a bad idea. I do the state of the distro, and then hide while other people answer questions about what I said 18:50:40 mattdm, righto! 18:50:45 decause: do we have buy-in for the travel for regional delegates 18:50:47 / 18:50:49 ? 18:50:52 this pre-supposes that the regions have submitted their propsed budgets for the upcoming year in July 18:50:57 * mattdm mumbles keyboard blah blah punctyuation 18:51:23 * nb wonders if the regions have all selected their delegates 18:51:32 decause, what does "d and approved according to " mean? specifically the "approved" part? 18:51:33 nb good question! 18:51:36 in NA, we have our treasurer, but not logistician and storyteller 18:51:47 nb: latam has for sure 18:51:50 although we already have 3 logistics-type of people 18:51:55 and I believe EMEA has as well 18:51:55 * langdon notes he can't c/p real well 18:51:57 * decause digs into inbox 18:51:59 me, jbwillia, and paradoxguitarist who ship stuff 18:52:10 nb I love how this sounds like some quirky role playing game.... trying to form an adventuring party.... 18:52:25 mattdm, :) 18:52:32 lol 18:52:40 * decause uses magic missle 18:52:46 * langdon doesn't recall the "nerd" character class 18:53:01 langdon: it's all of them 18:53:10 decause, literal lol 18:53:18 ok, back to srsbzns 18:53:30 mattdm: the regional delegates are not the only folks who get input 18:53:38 the idea is we can hear from FLOCK at large as well 18:54:05 decause: *nod* 18:54:32 mattdm: once we have the budget for FY17, we (council) are going to decide what discretionary budget we have for things like this, and what budget each of the regions get 18:54:35 What is the expected output of this session? 18:54:45 decause++ 18:54:54 I'm *hopeful* that the travel subsidy stars will align as well, and that the delegates will also happen to be speakers, etc... 18:55:21 * langdon notes, he forgot to bring up the objectives->flock topic for this session 18:55:22 there are a few moving parts, but having the session is part of the budget.next process we all agreed to 18:55:32 langdon: that is part of the Q&A session 18:55:36 objective updates 18:55:44 decause, not the part i mean.. 18:55:46 like last time 18:55:55 decause, i guess i should put in a talk :) 18:56:26 decause Yeah, I remember. We should just spell out what the desired result of the session is. A draft budget? 18:56:29 Or just hopes and dreams? :) 18:56:47 mattdm: we (if all goes according to plan) will have all the proposed budgets from ambassadors in July 18:57:04 then we take input from community 18:57:26 then we the council "ratify" the budget request in september 18:57:45 decause, mattdm i am fairly confused by this discussion (also recognize im kinda hungry for lunch) .. can this be more fully doc'd in the wiki page? like i am not understanding where flock session comes in to the approval process (or what the approval process is) 18:57:49 okay, so this is basically a feedback session on the proposals, and the output is that feedback. 18:58:00 yes 18:58:09 langdon: https://fedoraproject.org/wiki/Budget.next#The_Fedora_Budget_Process 18:58:21 decause, yep.. thats where i want more docs :) 18:58:34 that seems good. in addition to opportunities for feedback from commblog posts about upcoming year, and etc. 18:58:47 read and followed this discussion.. and i am not sure how the process works :) 18:58:52 langdon: so we're working on this new website... 18:58:56 ;) 18:58:59 decause, lol 18:59:07 will the website have pictures? 18:59:12 LOTS!! 18:59:14 you guyz 18:59:15 lolol 18:59:16 nice! 18:59:18 :) 18:59:21 :) :) :) 18:59:34 like i get the people descriptions.. just not their roles (exactly) or how the process proceeds... 18:59:36 okay, this is probably the cue to wrap up the meeting 19:00:17 like you describe a lot about what happens "after budget approval" .. but not a lot about "how budget gets made" or "how budget gets approved" 19:00:23 langdon: the roles are to help with outcome reporting more than budget proposing, but we can talk more about that later 19:00:45 langdon: because it is going to stay as close to it's current process (ambassadors building it themselves) as possible 19:01:09 decause, right .. ok.. but what really threw me was a flock session.. 19:01:18 or is that for next year? 19:01:25 langdon: it's "pat of the process" and it is the first one 19:01:32 this is for Krakow 19:01:37 where we will be talking about FY18 19:01:46 we are about to enter FY17 19:01:55 decause, ahh ok.. so krakow meeting -> next year (right fy18).. these steps should go in the wiki 19:02:17 langdon: it's in the chart https://fedoraproject.org/wiki/Budget.next#The_Fedora_Budget_Process 19:02:22 langdon: there is a very helpful timeline (in ascii) that mattdm put together to help show 19:02:25 mattdm: jinx 19:02:41 #action mattdm to add "responsible" column to that chart 19:02:50 mattdm, that might work.. 19:03:18 * langdon notes, why is decause whining about images for the budget when we have mattdm and his ascii-art ;) 19:03:44 lol :) 19:03:55 * decause searches for the table-flip unicode, but with a picture frame instead ;) 19:04:02 <3 19:04:29 * langdon has an app that will convert any image in to an html table of shaded cells.. will crash most browsers though :) 19:04:36 we're kinda overtime, but I think that was the last ticket 19:04:56 random thought -- do we want to introduce the idea of "FCL = Fedora Treasurer"? 19:04:56 decause, so.. sersiously.. needs "who approves" and "where the approval meeting takes place" .. 19:05:09 I'm going to be hanging out in #fedora-websites and #fedora-commops after this to hash out budget site things 19:05:21 langdon: nod nod nod 19:05:22 * langdon notes mattdm works hard to remove all functions from fpl 19:05:35 langdon: that is what the FCL is here for ;) 19:05:54 langdon: soooooon, I will just be a figurehead, eating bonbons and drinking whiskey 19:06:04 rue the day 19:06:17 mattdm: good whiskey 19:06:23 :) 19:06:38 * mattdm notes that this isn't actually _terribly_ different. :) 19:06:39 expenditure on whiskey as approved by ftl 19:06:45 perfect! 19:06:50 nb: I think FAmNA did elect a storyteller and logistician, I don't think it was documented anywhere outside of the meeting unless I'm not looking at the right place. (is catching up on scrollback) 19:07:10 okay, so, wrap up meeting, head to #fedora-commops for further budget discussion? 19:07:16 decause, jflory7 is there a place where it is officially documented/ 19:07:17 ? 19:07:21 jflory7: nod nod nod. we're going to talk about this during the "wiki gardening" portion of commops this week 19:07:25 jflory7: hmmm. we need a good place to document these things 19:07:30 BURN THE WIKI TO THE GROUND 19:07:34 * mattdm head spins around 19:07:39 woah where did that voice come from? 19:07:48 :P 19:08:03 langdon: As of now... just Meetbot. I can dig for the specific meeting (was back in November), but it's definitely an issue when we have to dig back into Meetbot for this key information. 19:08:06 decause++ 19:08:11 langdon: so, there is this new website we're working on... ;) 19:08:13 lol 19:08:16 mattdm++ lolol. 19:08:45 decause: yeah but that's definitely not the right place for it. I mean, could be there _also_, maybe, but mostly should be in the ambassador's own docs 19:08:47 jflory7, oh ok, we elected 3 19:08:49 * AGREED: Logistics kk4ewt nb ParadoxGuitarist, Treasurer award3535, 19:08:49 Storyteller ParadoxGuitarist w/Back up of award3535 (award3535, 19:08:49 02:50:58) 19:08:52 nb++ 19:08:52 mattdm: Karma for nb changed to 21 (for the f23 release cycle): https://badges.fedoraproject.org/tags/cookie/any 19:08:57 nb++ 19:09:11 I'm really gonna end this meeting now, y'all 19:09:13 3 19:09:16 2 19:09:21 1 19:09:22 mattdm++ 19:09:26 #endmeeting