01:00:15 #startmeeting FAmNA 01:00:16 Meeting started Fri Apr 15 01:00:15 2016 UTC. The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot. 01:00:16 Useful Commands: #action #agreed #halp #info #idea #link #topic. 01:00:16 The meeting name has been set to 'famna' 01:00:24 #meetingname FAmNA 01:00:24 The meeting name has been set to 'famna' 01:00:33 #topic === FAmNA Roll Call === 01:00:40 .hello jflory7 01:00:41 jflory7: jflory7 'Justin W. Flory' 01:00:47 .fas corey84 01:00:48 linuxmodder: corey84 'Corey Sheldon' 01:00:55 * masta is here 01:00:58 Howdy all 01:01:04 #chair jflory7 masta linuxmodder 01:01:04 Current chairs: award3535 jflory7 linuxmodder masta 01:01:14 .hello jbwillia 01:01:15 kk4ewt: jbwillia 'Ben Williams' 01:01:27 #chair kk4ewt 01:01:27 Current chairs: award3535 jflory7 kk4ewt linuxmodder masta 01:02:31 I will give a couple of minutes for anyone else showing up 01:03:26 in the hang time ... 01:03:35 #topic === Announcements === 01:03:46 anyone have anything 01:03:48 LISA 2016 is still asking for talks and deadline is April 25th 01:04:00 I have a few 01:04:09 and curious if anyone else is still considering a return visit 01:04:13 jflory7 let linuxmodder go 01:04:18 EOF 01:04:29 ok jflory7 go ahead 01:04:40 Okay, I have three 01:04:42 #info === Call for Nominations: Fedora Server Working Group === 01:04:46 #link https://communityblog.fedoraproject.org/nominations-fedora-server-working-group/ 01:04:52 #info The Fedora Server Working Group has a seat open in the working group as a member has stepped down. If you have wanted to get involved with the Fedora Server Working Group, there has never been a better time. Get more information about the nomination process on the Community Blog. 01:04:57 #info === "Fedora 24 Wallpapers: Vote now!" === 01:05:03 #link https://communityblog.fedoraproject.org/fedora-24-wallpapers-vote-now/ 01:05:10 #info Fedora 24 Supplementary Wallpapers are now open for voting! Fedora contributors that are a member of CLA+1 can vote for 16 wallpapers to be included in the F24 supplementary wallpapers. You can also earn a snazzy new badge for participating in the voting process! 01:05:16 #info === "Call for Contributors: Fedora 24 Release Notes" === 01:05:22 #link https://communityblog.fedoraproject.org/fedora-24-release-notes/ 01:05:27 #info The Fedora Docs Team is looking for help in writing the F24 Release Notes. If writing docs is your thing and you want to help write them for Fedora 24, learn more about how you can get involved! 01:05:28 eof 01:05:32 * mikedep333 is here now 01:05:32 #chair lord_drachenblut 01:05:33 Current chairs: award3535 jflory7 kk4ewt linuxmodder lord_drachenblut masta 01:05:43 #chair mikedep333 01:05:43 Current chairs: award3535 jflory7 kk4ewt linuxmodder lord_drachenblut masta mikedep333 01:05:44 mikedep333, evening 01:05:49 o/ masta 01:05:54 lord_drachenblut, mikedep333: o/ 01:06:07 Evening 01:06:23 #topic === Tickets === 01:06:34 #link https://fedorahosted.org/famna/report/9 01:07:05 .famnaticket 144 01:07:06 award3535: #144 (Create a budget report and proposed budget) – FAmNA Trac - https://fedorahosted.org/famna/ticket/144 01:07:15 * ParadoxGuitarist wanders in. 01:07:30 this ticket we are waiting for numbers once I get them we will be rolling 01:07:32 o/ 01:07:40 #chair paradoxguitarist 01:07:40 Current chairs: award3535 jflory7 kk4ewt linuxmodder lord_drachenblut masta mikedep333 paradoxguitarist 01:07:54 It should be pretty soon, hopefully in the next week, from what I've been seeing 01:08:18 hopefully soon 01:08:19 .famnaticket 143 01:08:21 award3535: #143 (FAmNA Cardholders for 2016) – FAmNA Trac - https://fedorahosted.org/famna/ticket/143 01:08:51 this ticket is also waiting for previous card holder to close out 01:08:58 then it will be in my court 01:09:05 Did we hear back from inode0 at all? 01:09:18 which in my honest opinion should be this month 01:09:37 that will be decause and jb to do, I am not involved in that process 01:09:51 Ruth had been doing the reemburstments and the ups was on her card (no idea why) 01:10:06 kk4ewt i agree should know real soon 01:10:22 .famnaticket 119 01:10:24 award3535: #119 (OSCON 2016 booth) – FAmNA Trac - https://fedorahosted.org/famna/ticket/119 01:10:31 masta your up 01:10:49 ok, so I calculated some travel and lodge estimates 01:11:35 so it's looking like 4 nights @ $300 ~= $1200 01:12:02 my travel is my own vehicle, so two tankes to/fro is ~= $70 01:12:28 the other ambassador to be there is less distant than mine, but I afford him $70 just the same 01:12:55 then we previously agree on +$200 for swag to go above these numbers 01:13:27 so the sub-total is $1,540 01:13:55 that is a liberal number actually, but that is the number I'd like us to vote and approve 01:14:28 i motion the $2 for the budget 01:14:29 I think we should add a little buffer and say 1.7K 01:14:31 any question on the numbers? 01:14:50 -the +for 01:14:51 kk4ewt 2K correct 01:15:19 award3535, that is fine by me, and of course I'm doing my best to send receipts that fall short of these proposed numbers. 01:15:39 masta that give you some buffer in case 01:15:57 ok, so $2k OSCON budget? 01:16:02 +1 01:16:05 I would agree to 2K to give some room 01:16:08 +1 01:16:30 +1 01:16:32 +1 01:16:34 +1 01:16:35 sounds wise 01:16:52 +1 01:17:08 I think we have agreement. 01:17:11 #agreed $2,000.00 for OSCON 01:17:12 thank you 01:17:23 masta please update the wiki 01:17:24 very well, I will go forward with the arrangements. 01:17:35 award3535, yes sir, will do. 01:17:37 hi folks, sorry I'm late. I'm having severe connectivity issues. 01:17:50 ah, here is the other oscon ambassador 01:17:52 #chair danofsatx-n6 01:17:52 Current chairs: award3535 danofsatx-n6 jflory7 kk4ewt linuxmodder lord_drachenblut masta mikedep333 paradoxguitarist 01:18:08 .famnaticket 145 01:18:09 award3535: #145 (SELF 2016) – FAmNA Trac - https://fedorahosted.org/famna/ticket/145 01:18:20 kk4ewt your up 01:18:24 * danofsatx-n6 is going to fire AT&T 01:18:42 we have an issue that we need to address with the SELF 01:18:48 budget 01:19:12 #chair jsandys 01:19:12 Current chairs: award3535 danofsatx-n6 jflory7 jsandys kk4ewt linuxmodder lord_drachenblut masta mikedep333 paradoxguitarist 01:19:26 we have people adding themselves to the budget without talking to the event owner 01:19:40 that does not fly with me one bit 01:19:52 Nope 01:20:15 Sorry, I wasn't aware of the protocol 01:20:18 I will remove my name from the list 01:20:56 It was already approved, without them, right kk4ewt? 01:21:05 jflory7, i had messaged you on IRC earlier that you were welcome to come to the event, but as far as ambassadors we are full 01:21:16 correct 01:21:24 correct ParadoxGuitarist 01:21:32 jflory7 you must always contact event owner before adding, in this case the event is full 01:21:50 award3535: Acknowledged, I will remember this going forward. I have updated the table on the wiki 01:22:02 now the budget was set for worse case, i am sure the budget will come in under budget 01:22:03 * mikedep333 acknowledges 01:22:06 in most cases the owner will put out if help is need 01:22:31 Can I motion that we just email any that have added themselves after the approval and notify them that they are too late, and per a vote will not be re-imbursed? 01:22:54 so we're agreeing to back the event owner in doing this? 01:23:12 most times if the event owner has budget room, emailing is good, and if the cost is minor it can be done 01:23:24 I will be sure to do this in the future. It might be a good idea to add this to some kind of page somewhere so it's documented for future Ambassadors as well, as some kind of SOP 01:23:29 no vote would be necessary 01:23:30 we are agreeing that that event owner sets the budget so they set who will be reembursted 01:23:36 I'd like to just vote on the total numbers for an event, and let the event owner handle the details of who/what/where 01:24:19 masta that is correct, event owners do own the event completely 01:25:50 Is there a page anywhere explaining / documenting the process for Ambassadors to request participating at an event? 01:25:55 now if someone doesnt like the way i run my events please tell me and i will back down 01:26:12 kk4ewt event owners do set budget and reimbursements are also driven by the attendance of ambassadors, along with reports 01:26:25 I'd still like something in the minutes to reflect this for people that only browse the notes. 01:26:25 jflory7, requesting would be one thing, but in this case that was not even discussed either 01:26:42 As a reminder, if nothing else 01:26:44 jflory7, I'm not sure it's written down, maybe on some wiki page 01:26:58 It would be a good idea to write it down for future Ambassadors 01:27:11 jflory7, we could probably improve my documenting it. 01:27:11 ParadoxGuitarist what do you have 01:27:24 err s/my/by/ 01:27:36 award3535: for this issue? 01:27:41 yes 01:27:48 motion Event owers own their events, any and all budget issues goes through the event owner 01:28:07 +1 on that motion 01:28:14 +1 01:28:19 +1 01:28:24 masta: That would be useful for later down the line so this confusion doesn't happen again. Probably would be better for a more senior Ambassador to write the page so as not to mistakenly miss something in the process 01:28:30 +1 01:28:42 +1 for event owners owning the event entirely 01:28:53 jflory7 I can do that since it mostly covers money 01:29:05 Kk4ewt would you please get in touch with me via email so I can coordinate with you to get you the keys you would need to live stream to YouTube from scale 01:29:08 Can I ammend that "changes to the budget must be approved by the event owner." instead of just calling it issues? 01:29:18 I will also update the reimbursement pages 01:29:25 +1 01:29:31 award3535: Okay, that would be great. Should make it so this kind of confusion won't happen again - I wasn't aware of the protocol for requesting to attend an event 01:29:45 Agreed to event owner having full control 01:29:49 jflory7, no worries man... it happens. 01:30:08 jflory7: Events can be different depending on the owner, but after it's been approved creates extra issues. 01:30:10 lord_drachenblut, was hoping we could ahve done that at bitcamp :( 01:30:52 lord_drachenblut, i will get with you to see if that can happen, i am doubting it will 01:31:11 kk4ewt, I'll have a stream box ready if you are game 01:31:57 lets keep on track until open floor 01:32:02 moving on 01:32:13 .famnaticket 146 01:32:13 linuxmodder, later 01:32:13 award3535: #146 (HACKMIT 2016 Sponsorship) – FAmNA Trac - https://fedorahosted.org/famna/ticket/146 01:32:41 jflory7 this I believe is yours 01:32:50 It is. There is some new info on this one. 01:33:05 I heard back from their sponsorship team and they gave me last year's numbers. 01:33:11 They're all detailed and added in the ticket. 01:33:18 It basically breaks down like this... 01:33:51 ahhh....finally. Had to kill konversation to convince it to work....it was choking on the #fedora-kde backlog. 01:33:54 that is a pricey event 01:33:55 The smallest sponsorship cost is $3,000, but it doesn't provide a physical space. The Gold tier ($10,000) gives an actual table in the hacker area. 01:33:59 It is definitely pricey 01:34:03 pffffffffffffff 01:34:06 I don't think it's quite worth it at that price 01:34:18 The only alternative would be if we want to seek some kind of relationship with Red Hat for this one 01:34:22 Similar to how OSCON is happening 01:34:29 +1 01:34:32 +1 01:34:35 It might be in the interests of Red Hat's EDU team too 01:34:48 if we can do something with rh i'm +! 01:34:50 +1 01:34:54 yeah, but OSCON footed by RH costs alot less 01:35:29 I think spot might be the person to contact for this one as far as I know, so I could reach out to him about this and see if it's something Red Hat might be interested in. If not, I think we can skip over this event. 01:35:30 jflory7 if you could contact them, what is the worst they could say 01:35:40 +1 with RH 01:35:50 award3535: That's what I was thinking too 01:35:52 Seems like the sponsorship are aimed at companies that are hiring 01:35:58 If they're not going then we might as well not. 01:36:13 So, for now, I'll reach out to spot next and get his opinion / thoughts on this one 01:36:26 +1 01:36:27 jflory7 please do, give us some information 01:36:31 Spot knows what's up. 01:36:32 #action jflory7 Reach out to spot about the possibility of a Red Hat + Fedora relationship for HACKMIT and if this would be possible 01:36:38 eof for this ticket from me 01:37:01 .famnaticket 147 01:37:02 award3535: #147 (RIT NASA Space Apps 2016) – FAmNA Trac - https://fedorahosted.org/famna/ticket/147 01:37:08 +1 to hand off to RH 01:37:23 jflory7 this on is yours too, looks interesting 01:37:33 This one is short and simple 01:37:38 +1 01:38:00 Next weekend (not this one) is the NASA Space Apps Challenge. NASA runs an event that happens over the weekend all over the world, and universities or organizations can have local events to support it. 01:38:09 RIT is having one that weekend, and I was planning on attending as an Ambassador 01:38:24 +1 01:38:25 No cost for this outside of shipping some light swag to me for the weekend, e.g. stickers / pens / media 01:38:29 +1 01:38:31 kk4ewt forecasted $10 for the total costs 01:38:33 eof 01:38:37 +1 01:38:46 +1 01:38:49 * mikedep333 needs to get going, later guys 01:39:04 mikedep333: See you later! Good luck on your interview tomorrow. :) 01:39:33 thanks! 01:39:49 * ParadoxGuitarist waves. 01:39:55 what's next? 01:40:06 jflory7 what is the estimated total 01:40:13 $10 01:40:17 award3535: No costs outside of shipping for this. I'd be attending as a local 01:40:32 so about 50 01:40:36 tops 01:40:39 yes 01:40:51 People in attendance or cost? 01:41:08 total budget which is shipping at this point 01:41:24 Okay, yeah, $50 should be plenty to cover any and all shipping 01:41:28 I move to vote on $50.00 to budget 01:41:32 +1 01:41:34 +1 01:41:35 +1 01:41:37 +1 01:41:39 +1 01:41:41 +1 01:42:13 If agreed, I will be sure to update wiki page and ticket promptly with the info 01:42:47 #agreed $50.00 for the event 01:42:59 jflory7 please update the wiki 01:43:03 +1 01:43:05 Doing so now 01:43:24 ok moving on 01:43:27 #topic == Open Floor === 01:43:36 where is lfnw 01:44:00 Banners on their way 01:44:06 I'm shippnig the box tomorrow morning 01:44:13 with the table cloth 01:44:15 their budget was approved some time ago and things are rolling 01:44:20 and that is the other shoe 01:44:30 Just want to make sure you know we have no F23 media 01:44:37 The East Coast event box tablecloth could use another wash 01:44:44 OK on media 01:45:03 It got a little bit messy at Bitcamp 01:45:22 We only have one table cloth right? 01:45:27 jflory7, i wish you had said that before 01:45:32 ParadoxGuitarist, yep 01:45:54 I was going to take the event box back with me because it didn't seem like Bitcamp did drop shipping, but they sent it from the event 01:46:09 I am looking for a large monitor for the supertuxkart tournament 01:46:11 It was something I just remembered now 01:46:38 jsandys: I might have a projector I can put in the box if you want it 01:46:41 I have a black tablecloth that we used last year 01:47:37 I don't think a projector will work, you were there last year, let me think about it. 01:47:52 jsandys, look at the tablecloth you can descide if you want to use or not 01:48:21 I'll update the ticket with tracking number tomorrow. 01:48:45 keep in mind I will need all the shipping costs forwarded to me as well 01:48:50 The table cloth I have is from my dahlia club 01:49:13 award3535: Can you look up the cost with the tracking number? 01:49:39 nope, you will have to forward me the receipt copy or electronic receipt 01:49:42 if you are logged in as the account holder you should be able to 01:49:58 kk. I'll ask vwbusguy to send it. 01:50:11 * ParadoxGuitarist is the shipping point but can't print shipping lables 01:50:18 Can we fix that? 01:50:27 I do not have access to that coast shippers 01:50:39 who does? 01:50:51 once I get the card a guess the bill comes to me 01:51:01 but I dont have the card yet 01:51:24 Do we know who manages the shipping accounts? 01:51:26 ParadoxGuitarist, nb was suppose to fix that a year ago 01:51:36 ! 01:51:44 kk4ewt: I thought I remember soemthing like that but it never got followed up on. 01:51:54 #action nb get ParadoxGuitarist on the ups account 01:52:45 jsandys, the fedora tablecloth is with the banners 01:52:49 I have one more thing once everything else is finished 01:53:10 jflory7 go 01:53:13 I will check it out and clean it if required 01:54:05 #info The BrickHack 2016 Event Report was published on the Fedora Community Blog. The report looks at what happened at the event and takes a preliminary look at the impact we had at the event. More specific metrics are forthcoming. 01:54:07 #link https://communityblog.fedoraproject.org/brickhack-2016-event-report/ 01:54:59 on that note let's tag up with cydrobolt on the bitcamp event report and not wait almost 4 weeks 01:55:40 Good meeting guys 01:56:05 Question about event reports... are they the responsibility of the event owner or each Ambassador that attended the event? I don't think I remember finding that information anywhere 01:56:31 Anyone who's requesting reimbursement iirc 01:56:35 If the latter, I need to get started on one for my personal blog as well for Bitcamp 01:56:39 jflory7, the owner and all ambassadors that get getting reembursted 01:56:46 Okay, that's good to know, thanks 01:56:53 I'll get started on my personal blog with one too 01:57:06 cydrobolt's can go on the Community Blog as the event owner if he chooses 01:57:06 linuxmodder agree, since I will be bending the ears for reimbursements, event reports can be joint but must be put on their blogs as well 01:57:13 Hi 01:57:31 jflory7, I can write it tomorrow 01:57:44 Guest36051: Are you cydrobolt? 01:57:49 I don't really maintian a personal blog 01:57:51 yes 01:57:52 I'll have my blog post out by sat morning 01:57:53 oops, my username 01:58:00 we dont care if its a community blog or personal but we need reports and those reports need to be linked on the event wiki page 01:58:07 Sounds good 01:58:13 ^ 01:58:20 Will get on it 01:58:34 as individuals as well. Prime example OLF, kk4ewt and my report were as one, but posted on several links by both of us 01:58:44 Guest36051 / linuxmodder: I just got the pictures from Bitcamp synced up on my Dropbox, so I will share the link for those with you whenever you need them 01:59:01 cydrobolt: I just got the pictures from Bitcamp synced up on my Dropbox, so I will share the link for those with you whenever you need them 01:59:02 jflory7, cool 01:59:22 cydrobolt report is a critical part of getting your money back 01:59:40 award3535, what do you consider time after the event for the event to be closed out ? 02:00:41 ruth and I discussed some time ago the max will be 14 days after the event, 4 days is the standard listed on the reimbursement guidlines 02:00:42 please do, thank you 02:00:43 award3535, yes I'm aware 02:00:44 I've been swamped and haven't been able to sleep before 1am for the past 2 weeks 02:00:45 so I am looking to write it tomorrow or over the weekend 02:01:46 kk4ewt I will put together a single point of reference and guidlines decause and I have been discussing 02:02:18 Having that number written somewhere would definitely be helpful, yeah 02:03:02 Anything else for tonight? 02:03:09 ok everyone, great meeting tonight, we are out of time 02:03:13 and guys do not erase events on the event page until a year later please 02:03:23 Thanks for chairing tonight, award3535! 02:03:26 award3535++ 02:03:28 nite everyone! 02:03:38 Night, all 02:03:47 see everyone next week..... 02:03:49 #endmeeting