11:58:30 #startmeeting Fedora Diversity Team - 2016 Sept. 21 11:58:30 Meeting started Wed Sep 21 11:58:30 2016 UTC. The chair is jflory7. Information about MeetBot at http://wiki.debian.org/MeetBot. 11:58:30 Useful Commands: #action #agreed #halp #info #idea #link #topic. 11:58:30 The meeting name has been set to 'fedora_diversity_team_-_2016_sept._21' 11:58:35 #meetingname diversity 11:58:35 The meeting name has been set to 'diversity' 11:58:45 #topic Roll Call / Q&A 12:02:21 .hello devyani7 12:02:21 devyani7: devyani7 'Devyani Kota' 12:02:46 .hello marinaz 12:02:47 marinaz: marinaz 'Marina Zhurakhinskaya' 12:04:19 Hiya, devyani7 and marinaz :) 12:04:23 #chair devyani7 marinaz 12:04:23 Current chairs: devyani7 jflory7 marinaz 12:04:34 jflory7: o/ 12:05:04 Hopefully a few more should pop in soon. :) 12:05:10 hi devyani7 and jflory7! 12:05:22 marinaz: hello :) 12:06:53 .hello a2batic 12:06:54 a2batic: a2batic 'Kanika Murarka' 12:07:11 #chair a2batic 12:07:11 Current chairs: a2batic devyani7 jflory7 marinaz 12:07:13 Hiya, a2batic! 12:07:25 Alrighty. We'll go ahead and get started now, hopefully some more people should float in as we go. :) 12:07:30 #topic Announcements 12:07:38 jflory7, o/ 12:07:42 #info === "What is the Fedora Code of Conduct?" === 12:07:47 #link https://communityblog.fedoraproject.org/what-is-fedora-code-conduct/ 12:07:58 * devyani7 clicks 12:08:37 #info Amita wrote a brief introduction to the Fedora Code of Conduct for the Community Blog. The post is intended to be a brief introduction to the code of conduct and why it exists. 12:09:28 Since it's tentative right now, I won't put it in #info, but we're looking at doing a hack session for the FAD planning on Friday. 12:09:42 hi 12:09:46 Amita++ 12:09:53 Specific time is yet to be decided, but in the range of 04:00 UTC to 09:30 UTC. 12:09:57 #chair Amita 12:09:57 Current chairs: Amita a2batic devyani7 jflory7 marinaz 12:10:07 moin! 12:10:10 amsharma++ 12:10:11 .hello tatica 12:10:11 Hi Amita! 12:10:12 tatica: tatica 'Maria Gracia Leandro Lombardo' 12:10:16 Hi tatica! 12:10:17 hello jflory7 12:10:19 #chair tatica 12:10:19 Current chairs: Amita a2batic devyani7 jflory7 marinaz tatica 12:10:29 tatica: morning :) 12:10:37 moin! breakfast almost in time! 12:10:57 hello tatica a2batic devyani7 and marinaz 12:11:07 tatica: Just briefly mentioned Amita's post on the CoC on the CommBlog, and then the (tentative) hack session on Friday morning. 12:11:18 hello Amita, tatica, a2batic! 12:11:26 * jflory7 doesn't have any other announcements than those 12:11:56 jflory7, you may want to announce about hack session? 12:12:03 oh you did, sorry 12:12:06 :) 12:12:13 you are always ahead :) 12:12:19 I like the hack session timing 12:12:31 tatica: Heh, yeah... 12:12:31 since on saturday they will remove the stitches to the doggie 12:12:42 tatica: I'm only awake then because I'm catching a flight... 12:12:43 good 12:12:47 Wait, you will be up that early??? 12:12:56 tatica, is crazy in doing that 12:13:13 yeah, no problem, just let me know the time and I'll be there 12:13:29 as I told you before, for me is easier super early than afternoon, since I usually run errands or so after work 12:14:01 but how do you work when you wake up in the night 12:14:03 tatica: For us, it's anywhere in the range of midnight to 5:30am so far. I think we can probably decide something in a bit. We can revisit a specific time when we get to talking about the FAD ticket. 12:14:08 I mean for me it is very disturbing 12:14:25 We can cover previous action items from last week's meeting for follow-up. 12:14:44 that works for me, no problem at all 12:14:51 #topic Action items from last week 12:15:00 #link https://meetbot.fedoraproject.org/teams/diversity/diversity.2016-09-14-11.59.html 12:15:04 I also saw the outrech initiative on the maillist, any candidate? 12:15:27 #info === [COMPLETE] jonatoni Share any info you learned about venue options in Brno in the ticket for the FAD planning === 12:15:29 #link https://pagure.io/fedora-diversity/issue/8#comment-6334 12:15:36 jonatoni++ lots of good info there. :) 12:15:51 tatica, I am thinking of applying :) 12:15:54 tatica: I don't think so yet, but there's still a fair amount of time until a candidate is selected (early October, I think). 12:16:04 a2batic++ 12:16:04 jonatoni++ 12:16:04 Amita: Karma for jonatoni changed to 6 (for the f24 release cycle): https://badges.fedoraproject.org/tags/cookie/any 12:16:13 a2batic, great!!! 12:16:32 jonatoni++ 12:16:32 a2batic++ 12:16:32 a2batic: Karma for jonatoni changed to 7 (for the f24 release cycle): https://badges.fedoraproject.org/tags/cookie/any 12:16:39 go for it a2batic 12:16:44 #info === [IN PROGRESS] jflory7 Amita Work on defining planned impact / scope of the FAD === 12:16:56 #info Will revisit this in our hack session on Friday / weekend! 12:17:08 +1 yeah we need to 12:17:10 #action diversity_team Work on defining planned impact / scope of the FAD 12:17:13 #nick diversity_team 12:17:14 a2batic++ awesome :) 12:17:24 #info === a2batic Amita tatica marinaz Begin working on initial structure / format of the panel and what content to deliver for FUDCon diversity panel === 12:17:34 * jflory7 saw some activity on the list about this... needs to catch up! 12:17:52 I am not going to FUDCon this time, can't travel 12:18:04 so a2batic will take the lead this time :) 12:18:16 I am helping her out 12:18:19 * jflory7 nods 12:18:36 Okay, I see. We'll have to catch you at the FAD, then, Amita. :) 12:18:49 It will be great if someone knows the mailing list for FUDCon organizers 12:18:54 a2batic: We're all happy to help here too :) 12:18:57 jflory7, Sure 12:19:00 * devyani7 thinks she also raised her hand for the diversity panel :/ 12:19:01 I saw the follow up mail from Amita , I will be going through the links and come out with the final abstract soon 12:19:08 I added a comment with some feedback to the ticket (similar to what I shared in the last meeting) 12:19:19 devyani7, you also dear, we need more people 12:19:24 :P 12:19:33 marinaz, yeah that is helpful, thanks 12:19:39 Amita: This came up in another thread on the Ambassadors list, I'm not sure where the list or organizational discussion for FUDCon is taking place. 12:19:40 oh, okay. i thought justin missed ! 12:19:49 :P 12:20:00 devyani7: Ahh, was my mistake - I guess it didn't make it into the minutes! 12:20:04 jflory7, Bex agreed to join in which is great 12:20:10 Okay, so, it seems like you're all pretty active on this one. 12:20:11 no worries :) 12:20:17 I also saw marinaz's feedback in the ticket too 12:20:18 marinaz, that youtube example was very nice :) 12:20:19 I hope more people like Bex can join in 12:20:27 So I will reaction this for follow-up again next week. 12:20:35 a2batic: glad you liked it :)! 12:20:37 Amita: That's awesome to hear he's on board! 12:20:55 #info we have a2batic devyani7 bexelbie will join in the panel 12:21:08 #action a2batic Amita tatica devyani7 marinaz Continue working on initial structure / format of the panel and what content to deliver for FUDCon diversity panel, follow up again next week 12:21:16 aye 12:21:23 roger ! 12:21:24 #action a2batic devyani7 need to find out the FUDCon orgaizer list 12:21:34 #info === tatica Give the onboarding process (ticket #2) a final review; if it looks good, it can be closed! === 12:21:36 * a2batic nods 12:21:50 ^^ this one is on the agenda today, so we can take a peek at it in a bit too 12:22:14 #info Will look at during today's meeting quickly 12:22:32 #info === [COMPLETE] jflory7 Close ticket #13 as complete === 12:22:45 I will work today n ticket 2 12:22:48 Okay, and that's all last week's action items. To the real stuff now! :P 12:22:52 #topic Tickets 12:22:58 #link https://pagure.io/fedora-diversity/issues?status=Open&tags=meeting 12:23:16 #info === Ticket #8 === 12:23:22 #info "Planning a FAD event" 12:23:30 #link https://pagure.io/fedora-diversity/issue/8 12:23:59 So, this is obviously the big one - jonatoni added a lot of super great info to the ticket about location in Brno. It seems like that might be the best option for us to keep cost down to a minimum. 12:24:13 We also proposed to have a hack session on Friday, but we could go ahead and choose a time to commit to. 12:24:24 I'm tempted to say I probably won't be at the airport until 5:00 UTC 12:25:50 I think the focus for the hack session is demonstrating / showing the impact we hope to achieve project-wide by holding this FAD and how we intend to have that impact 12:26:05 We have a lot of the purpose and activities defined 12:26:09 it will be helpful if the candidates will come handy with their air travel ticket cost info, then we can do the rough estimation. 12:26:32 It's a matter of tying that to long-term outcome next, I think. I don't think that will take too long, but after that, budgeting would be the next important thing, yeah. 12:27:03 Amita: Yeah - especially if we end up hosting in Brno, traveling might be easier to wrangle 12:27:41 jflory7, yeah and now we have accommodation estimation, travel cost will be helpful to do rough total estimation 12:27:50 * jflory7 nods 12:27:57 jflory7, we can go in depth on this topic in the hack session 12:28:10 So I'm going to suggest target items for the hack session will be defining impact and getting a first run of the estimated event cost 12:28:25 +1 12:28:27 #idea Target items for the hack session can be defining impact and getting a first run of the estimated event cost 12:28:50 +1 from me too, of course 12:29:16 +1 12:29:18 +1 12:29:44 Cool - so... what time? 12:29:58 5:00 UTC work alright for everyone, or maybe a little later than that? 12:30:07 * devyani7 tries to convert that 12:30:23 10:30am. 12:30:26 ^ IST 12:30:26 +1 12:30:32 +1 12:30:40 jflory7: :) 12:31:13 tatica: You're really up for that crazy time?? 12:31:39 jflory7, yup, if I fail, you will know I tried... but since the doggie wakes me up about 5 times per night, will be ok 12:31:50 * jflory7 nods 12:31:59 tatica++ 12:32:00 devyani7: Karma for tatica changed to 18 (for the f24 release cycle): https://badges.fedoraproject.org/tags/cookie/any 12:32:09 tatica++ 12:32:10 Amita: Karma for tatica changed to 19 (for the f24 release cycle): https://badges.fedoraproject.org/tags/cookie/any 12:32:16 .tatica 12:32:16 I love tatica, you love tatica, WE ALL LOVE TATICA! 12:32:22 I will have to bring some of the candies I got from Flock to you the next time I see you. :P 12:32:23 tatica++ 12:32:23 a2batic: Karma for tatica changed to 20 (for the f24 release cycle): https://badges.fedoraproject.org/tags/cookie/any 12:32:29 besides... if I get tired... i can start playing ps3 till you all arrive :D 12:32:32 tatica++ 12:32:33 jflory7, pm 12:32:34 Heheh :) 12:32:36 * jflory7 looks 12:33:07 I'll get this in the meeting minutes: 12:33:43 #agreed Target items for the hack session can be defining impact and getting a first run of the estimated event cost; will start at 05:00 UTC on Friday, 2016-09-23 12:33:57 cool 12:35:09 #info === Ticket #10 === 12:35:13 #info "Next Diversity Panel Planning - lets start it early so that we will do the best next year!" 12:35:17 #link https://pagure.io/fedora-diversity/issue/10 12:35:29 I think we pretty much covered this one earlier, actually 12:35:34 Now that I look at it. 12:36:51 I think we can just reuse the previous action here, I think we're all good here. :) 12:37:01 +1 12:37:02 yes 12:37:21 #agreed Continuing working on structure / format of the panel and what content to deliver for FUDCon diversity panel, will follow up again next week 12:37:45 yeah, the leading ladies should lead this one 12:37:50 +1 12:37:51 we are your mere servants :D 12:38:01 #info === Ticket #3 === 12:38:04 #info "Guidelines for reporting Code of Conduct violations" 12:38:08 #link https://pagure.io/fedora-diversity/issue/3 12:38:37 * jflory7 does a quick mental refresher 12:38:40 on this I'm still up to the diversity inbox 12:39:02 I know there was an existing one from the old SIG 12:39:10 I think that's the best way for us to be reachable for those who need us 12:39:17 we need to ask them if we can reuse that 12:39:37 Ooh, yeah! So I requested a feature that was relevant to this in Pagure, but in addition to having private tickets, there will also be an option for having a repository create private tickets by default. 12:39:45 Do we want to use a mailing list format or tickets? 12:40:08 .hello bee2502 12:40:11 bee2502: bee2502 'Bhagyashree Padalkar' 12:40:20 bee2502: o/ 12:40:24 jflory7, Community_working_group used to have one private mailing list 12:40:24 hiya :) 12:40:26 I would say tickets with notifications 12:40:32 hi bee2502 12:40:33 I am a little more partial to ticket strategy because then it's clear what's still open, ongoing, or not responded yet. Also in Pagure this week, you can have ticket notifications go to a mailing list, so you could have new tickets go to the private mailing list for notifications. 12:40:37 bee2502: Hiya! 12:40:38 #chair bee2502 12:40:38 Current chairs: Amita a2batic bee2502 devyani7 jflory7 marinaz tatica 12:40:40 I wouldn't like to have the info logged at the tickets + the maillist 12:40:53 hi everyone ! 12:41:18 * jflory7 nods 12:41:22 So, here is my proposal here: 12:42:30 * Amita thinks something big is coming up 12:42:37 #proposed Create the repository in Pagure for private CoC violation reports, limit it to FPL, FCAIC, and Diversity Adviser, then create guidelines / template for reporting an incident and get those guidelines linked in the official CoC document on getfedora.org 12:42:43 +1/-1? 12:43:23 couldn't we resume all that with the inbox? 12:43:27 like a form? 12:43:42 so, think about this 12:44:04 tatica: Hmm, like a web form to submit the report that then goes to a mailing list? 12:44:55 the idea to have a team is to be able to understand all region issues. so for example, if a violation comes from apac, despite having a diversity advisor (which is me right now but can be anyone else) we have a "team of specialists" on that region, so, if in this survey, plus all the info about the violation we can have like some categories, a notification could go directly to those who are more familiar with this topics and can provide further help 12:45:06 jflory7, no maillist, private tickets 12:45:43 I see. So you're proposing having the Diversity Team added to the repository as well? 12:46:16 Or maybe something like regional tickets that grant access to certain people? 12:46:23 yeap, however, on the inbox, people can decide if they want to do it anonimous or call their names 12:46:35 Okay, I see... 12:46:52 but, even if the ticket is open anonimously, we need them to have a fas (just for -activating- process, not recording personal info) 12:47:08 because, if they havent sign the fas, they haven't signed the coc, so we can't proceed there 12:47:19 Yeah, so no ticket can truly be 100% anonymous with Pagure 12:47:20 general tickets, but task forces 12:47:53 could we somehow just don't show who opened the ticket in case they mark an option to hide it? 12:48:00 so the server knows, but not us? 12:48:32 Hmm, this would be a question for us to raise with the Pagure team. Something like that doesn't exist yet, but I think it theoretically could. 12:48:33 I think, that;s not possible 12:48:50 It's a matter of whether the Pagure dev team thinks it's something to pursue for all of Pagure globally 12:48:51 and then how would it be recognized that it is coming from which region 12:49:22 the regions is easy, can be a class, a tag, or something similar 12:49:30 * jflory7 nods 12:49:53 We can explicitly add the name of the region as the name of person who opened the ticket, maybe 12:50:24 okay, but all the people won't understand the complexity of opening Pagure ticket since it is knew + tagging and all 12:50:34 I am in favor of a simple mail 12:50:34 a2batic, I like that idea, so it would be private somehow 12:50:39 We could have the person filing the ticket say that - in GitHub, you can have pre-filled issue templates if someone is filing a new issue. It might be possible to suggest something like that for Pagure, where we could then have a custom template of information someone filing the report could fill out in the ticket, e.g. fill in the blank 12:50:40 which anyone can write easily 12:51:00 jflory7, aye 12:51:10 jflory7: nod nod 12:51:18 +1 12:51:36 I really don't want info to be on emails, I rather to have a centralized ticket system (in this case, pagure) 12:51:46 Amita: Maybe keeping the option for an email open? My one concern with email being the preferred method is that it's more difficult for us to keep a record for that one. So if someone sends mail, and then some people leave or join the team, that's going to be in a private archive that might have to be dug up to find history. 12:52:05 plus, we can't have metrics with emails, we can with tickets 12:52:06 jflory7, tatica I agree to that 12:52:13 but.. 12:52:24 I was thinking from a customer point o view 12:52:36 sorry customer --> victim 12:52:37 Amita, when we reply the ticket, they will receive an email 12:52:48 but all the action will be on the ticket 12:52:51 ah that makes a good point 12:53:13 like "hey, your ticket is being review by XXXX, do you agree? do you want to change that?" 12:53:22 tatica, I loved it 12:53:31 that's good 12:53:36 #idea Private-ticket repository with FPL, FCAIC, Diversity Adviser, Diversity Team added 12:53:38 or "hey, your ticket has been answer, please go to xxxxxxx to read your diversity team comments, advices and/or resolution" 12:53:39 etc 12:53:47 #idea Breaking it up by region so people most familiar from a region can respond 12:53:50 so, the information is not on the email, is just a notification 12:54:09 now, if someone wants to select multiple "tags" , should be doable too 12:54:19 #idea reply to the ticket as "hey, your ticket is being review by XXXX, do you agree? do you want to change that?" 12:54:19 #idea Opening tickets anonymously: Is something like this possible? FAS account required. Maybe keeping the ticket anonymous to people in the repo?? 12:54:29 like "latam" "gender" "female" 12:54:47 #idea if someone wants to select multiple "tags" , should be doable too like "latam" "gender" "female" 12:54:55 so if for example, we have someone from latam, but our gender expert is in other region, they can work together 12:54:59 * jflory7 nods 12:55:02 That makes sense. 12:55:08 cool 12:55:16 because... just imagine the caos if everyone tries to work on each single team 12:55:16 and one more concern/question here 12:55:36 what if we want to discuss that ticket between us, within the team 12:55:42 it can be possible... but... divide and conquer 12:56:00 Amita, I would aim to some closed irc or hangout, or something similar 12:56:03 what communication channel do we use 12:56:19 we could even use bluejeans if the ticket needs more atention 12:56:27 example, a sexual harrasment on a conference 12:56:33 I was going to suggest a private IRC channel 12:56:47 We still have #fedora-diversity-ops, although I am the only person there now. 12:56:48 tatica, do we need to define that tooling in advance or we do that on the fly as the need arises? 12:57:06 yeah, we can do some tests where jflory7 just sugegsted 12:57:10 *suggested 12:57:35 #info We can use #fedora-diversity-ops as private channel to discuss issues within the team 12:58:09 I think I can invite you all by NickServ... will follow up on that before we close out... 12:58:56 Oh, nb has founder privileges - will need to ping him 12:59:30 jflory7, okay cool 12:59:40 Can follow up later on that, minor details 12:59:44 We're almost at time 12:59:56 1 hour it is, it was a 30 min meeting :P 12:59:58 * jflory7 was smart to eat breakfast *before* the meeting this time 13:00:06 haha 13:00:16 Amita: Heh, I don't think 30 minutes will work well... too many things to cover. :) 13:00:17 jflory7, same here! 13:00:34 it's ok, if some days we make 1h and other 30min, as long as people is here, it will work 13:00:45 jflory7, I know, just a trick not to go beyond 1 hr ;) 13:00:47 So, quick verdict here, I can try playing with the Pagure repo in staging I made to test the concept 13:00:53 btw, just a kindly reminder that I will be kinda afk from oct12 to nov3 13:00:55 Can bring more info next time or in the ticket. 13:00:59 tatica: \o/ 13:01:06 Happy honeymoon :D 13:01:21 wooohhooo 13:01:23 honeymoon? 13:01:27 I will only miss meetings on 19oct and 2nov 13:01:29 yeah!!! 13:01:32 tatica, ?? 13:01:35 late late... late.... honeymoon 13:01:36 #action jflory7 Add info to the ticket with technical ideas / details from test repo in Pagure staging repositories 13:01:40 #topic Open Floor 13:01:44 hahah xoxoxoox tatica enjoy 13:01:45 I add it already to the calendar 13:01:58 if anyone is at miami or orlando, please ping me out 13:02:07 :) 13:02:34 miami WOW 13:02:46 tatica, you gonna enjoy, that's wonderful place 13:02:52 or bahamas :D 13:02:53 I'm probably going to have to jump out now - got a bus to catch in 30min. 13:03:02 The last thing that was left was this ticket: https://pagure.io/fedora-diversity/issue/2 13:03:07 thank you all for being here!! 13:03:16 But tatica can give it a quick +1 or -1 and we can go from there. :) 13:03:26 And same to you all!! 13:03:31 thanks jflory7 13:03:35 jflory7++ 13:03:52 Until next week – see you all in channel. :) 13:03:54 3endmeeting 13:03:56 #endmeeting