18:00:43 #startmeeting Council (2016-12-05) 18:00:43 Meeting started Mon Dec 5 18:00:43 2016 UTC. The chair is mattdm. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:43 Useful Commands: #action #agreed #halp #info #idea #link #topic. 18:00:43 The meeting name has been set to 'council_(2016-12-05)' 18:00:45 #meetingname council 18:00:45 The meeting name has been set to 'council' 18:00:47 #chair mattdm jkurik jwb cwickert langdon robyduck tatica bexelbie 18:00:47 Current chairs: bexelbie cwickert jkurik jwb langdon mattdm robyduck tatica 18:00:49 #topic Introductions, Welcomes 18:00:51 mattdm: Error: Can't start another meeting, one is in progress. 18:00:53 #meetingname council 18:00:53 The meeting name has been set to 'council' 18:00:55 #chair mattdm jkurik jwb cwickert langdon robyduck tatica bexelbie 18:00:55 Current chairs: bexelbie cwickert jkurik jwb langdon mattdm robyduck tatica 18:00:57 #topic Introductions, Welcomes 18:01:05 .hello bex 18:01:06 bexelbie: bex 'Brian (bex) Exelbierd' 18:01:07 .hello langdon 18:01:07 .hello jkurik 18:01:08 whoops sorry for double-paste :) 18:01:09 langdon: langdon 'Langdon White' 18:01:12 jkurik: jkurik 'Jan Kurik' 18:01:19 .hello mattdm 18:01:20 mattdm: mattdm 'Matthew Miller' 18:01:22 jwb sends regrets 18:01:38 .hello robyduck 18:01:39 robyduck: robyduck 'Robert Mayr' 18:01:54 I think we have everyone who is expected... 18:01:56 that was quick! 18:02:01 #topic Today's Agenda 18:02:06 this was going to be PRD review... 18:02:12 :) 18:02:12 but we don't have updated PRDs to review 18:02:21 as I noted, this partly my fault... 18:02:30 as I had promised to send an inspirational message to the WGs 18:02:32 but did not. 18:02:41 I promise to do that soon. Maybe this week :) 18:02:59 In the meantime, let's do some "crank through tickets" work 18:03:19 1. Election dates -- fix 'em? 18:03:24 2. Reimbursement issues 18:03:32 3. YouTube Brazil channel 18:03:40 4. SoP for Budget? 18:04:00 wait, hold on -- that one was "hey bexelbie do you still want this ticket open?" 18:04:06 /pagure.io/Fedora-Council/tickets/issue/65 18:04:19 https://pagure.io/Fedora-Council/tickets/issue/65 18:04:36 so I'll pause here to see what bexelbie thinks :) 18:04:58 While there are many great reasons to close it, I believe it still needs to be open 18:05:04 I could even update it with progress 18:05:08 but that might be saying too much ;) 18:05:17 thanks :) 18:05:25 5. Have a training period for new first time Council members 18:05:33 anything else we want to be sure to get to? 18:06:06 okay then :) 18:06:17 #topic Fix election dates? 18:06:23 https://pagure.io/Fedora-Council/tickets/issue/78 18:06:56 There was some discussion in the ticket... do we want to decide this here? 18:07:09 can we add more discussion? 18:07:11 here or there? 18:07:16 bexelbie: yes :) 18:07:31 rule of thumb: here if we think it's gonna be 10 minutes or less 18:07:43 if we think it needs more discussion than that, kick it back to the ticket 18:07:45 If we want to drive additional voting, fixing the voting time at a non-busy time (hah!) of the year would be best 18:07:50 then we could build up to it, ec. 18:07:52 I think 18:08:00 that is kind of in support of your last comment mattdm 18:08:49 I guess I am, like, +0.75 to this for the council and other groups, and +0.25 for FESCo 18:08:53 are holidays really a busy time of year for contributors? like aren't many people likely to have a bit more "non-work" free time to read things like campaign blog posts during holidays? (i think i do) 18:08:55 I still have the same opinion as I stated in my comment. Unless we do something with the current way we release Fedora (like the mattdm's proposal sent today) it makes no sense to have fixed dates for Elections. 18:08:56 * robyduck will add a comment there. Maybe we can go with lazy consensus with it? As also jwb is not here? 18:09:38 robyduck: yeah good plan 18:09:54 I suspect the slow down in contribution is not tied to an uptick in blog reading - I think people are big-time afk 18:10:07 bexelbie: lol 18:10:17 jkurik, I am not understanding why you feel like term of service and election date must be tied to the release structure? 18:10:21 I think he meant blog-reading as an activity in support of the election 18:10:44 mattdm, I understood that - I am saying that during hte holidays I suspect readership goes down as well 18:11:08 Aunt Katka doesn't want the kids on their laptops and all that 18:11:32 bexelbie, thats why i read on my phone ... as an escape.. ;) 18:11:33 bexelbie: it makes sense at least for FESCo. It is a team put together to drive technical issue for one/two release cycles. 18:11:54 jkurik, agreed that their term of service should be tied to the releases. Why does their election need to be? 18:11:57 that's why I am only +0.25 for it for FESCo :) 18:12:05 as long as we know who is coming in by the time we finish the release tha tpeople exit on 18:12:24 bexelbie: that's actually an interesting idea.... 18:12:28 i.e. we could elect the people who start with F26 half-way through F25 18:12:29 because elestions are just after we do a release ? 18:12:52 bexelbie, i think in the election separate from service start model you need an event like the inaugaration to kick it off.. and, in fact, lots of ground work is done post election/pre-service in the presidential election as well.. so..i think it would be weird in fedora to have the election not directly lead to start of term 18:12:53 I am willing to poke the bear and ask "why?" - tradition or necessity? 18:13:14 langdon, or they could begin working on learning the ropes if they are new people 18:13:18 by shadowing, etc. 18:13:34 bexelbie, *that* is a good argument.. i am not convinced by the others ;) 18:14:38 and if people are re-elected they can begin pre-planning with continuity 18:14:46 in mind 18:15:25 bexelbie: what happens with, say, early change proposals affecting the release they were elected for but submitted to the current fesco? 18:15:58 This is what I meant by "thinking bigger than just the release cycle at the FESCo level" 18:16:11 * robyduck reads all the arguments but is still for traditional. It will always be a sort of dive-in for new elected/appointed members 18:16:14 Do you mean the fact that they don't have a vote on those proposals? 18:16:17 I guess we really need jwboyer for this discussion as FESCo rep on th ecouncil. 18:16:18 bexelbie: I am not getting what will be the benefit of having fixed dates for elections. IMO the current model serves well 18:16:23 bexelbie: yes 18:16:41 jkurik, I think the benefit is the ability to hopefully drive more turnout and to not have to juggle everything at the last minute like this year 18:16:51 mattdm, that is what we have now - we haven't lost anything 18:17:08 mattdm, however we may have a reason for the current group to consult with specific people before making their decision 18:17:19 consult though, not voting 18:17:25 bexelbie: yeah, this is why I'm +0.25 for including FESCo too :) 18:17:36 * mattdm looks at clock and at 10-minute discussion suggestion 18:17:37 bexelbie: it is part of the release. If a release slips, elections slips as well 18:17:51 what are the benefits for keeping it the way it works versus this model - why is this bad, other than change? 18:17:53 Why don't we take this back to the ticket? 18:18:13 we aren't talking about this election, are we? 18:18:21 langdon, not too my knowledge 18:18:35 in that case, let's *definitely* take it back to the ticket :) 18:18:35 langdon: no, these elections were just a trigger 18:18:35 so i am +1 to mailga 18:18:42 or mattdm even.. sorry mailga 18:18:51 lol 18:19:10 * bexelbie is generally +1 to mailga too :) 18:19:15 * langdon grumbles about tab completion 18:19:17 #info some discussion; taking it back to the ticket since this doesn't affect current election 18:19:24 #topic Reimbursement issues 18:19:30 https://pagure.io/Fedora-Council/tickets/issue/76 18:19:32 https://pagure.io/Fedora-Council/tickets/issue/77 18:20:30 bexelbie had a proposal in #76 (consider alternative reimbursement methods) 18:20:42 I'm going to call for lazy consensus on that one 18:21:07 I'm not sure what to do about #77 18:21:30 re:#77 we need to think this through with a flexible policy 18:21:46 we have so many things where we prepay expenses and avoid reimbursements that we shouldn't just penalize smaller events unnecesarily 18:22:04 I'll work with Giannis on it, and put something together for lazy consensus - but not next week 18:22:08 if that works for folks 18:22:31 bexelbie: sounds good 18:22:34 bexelbie, +1 18:22:41 ok for me too 18:22:51 well... 18:23:00 one question 18:23:00 bexelbie: assigned to you 18:23:16 have we ever had a legal opinion on maintaining lists of people who are/are not eligibile for funding? 18:23:21 one quick q... are you going to address both 76 & 77 in one "new policy"? like what will the consensus be on? 18:23:31 everytime it comes up there is a bunch of noise and no actual outcome 18:23:36 re 76 a proposal is in there 18:23:43 77 is related, but separate, imho 18:24:00 I could easily see 77 being a one-strike and your out rule 18:24:05 but if we can't keep track of strikes that doesn't work 18:24:08 I think 76 is straightforward and I don't know what options we possibly have for 77. 18:24:10 uhh 18:24:14 did i read 77 wrong 18:24:23 bexelbie: sounds reasonable to ask legal@fedoraproject.org 18:24:41 77 is about fedora prepaying expenses instead of making people wait to be reimbursed after an event 18:24:43 like for a plane ticket 18:24:47 isn't 77 just about paying for someone else? like the project books the travel? 18:25:03 ahh .. and the concern being they don't gather receipts or something? 18:25:09 yes and tradition (hate that word) is that you can't get the $$ reimbursed until after the event and you've submitted reports 18:25:16 cause if you pre-pay.. you will get the receipts... 18:25:16 receipts aren't a problem in prepay as we did the paying :) 18:25:37 It is an attempt to use the reimbursement process as a stick 18:26:05 i guess I am not seeing the problem.. like i see the problem a contributor has but not why we can't, in some cases, have a rht-corp-card to prepay 18:26:21 langdon, exactly 18:26:41 and I bleieve most RH people don't use their CC as cost-transfer rules can make it hard to get it to the right cost center 18:26:58 and now you've reminded me of a non-fedora reimb I need to process 18:26:59 ugh 18:27:00 :) 18:27:03 yup, but this topic is going on since years. It would be fine to get to an acceptable solution though 18:27:20 although it is not so easy 18:27:24 bexelbie, ohh... no.. i meant a magic corp card .. like one that is owned by the company.. not a person.. that is specifically used for these kinds of expenses 18:27:34 I think our current process disadvantages lower GDP countries and some lower-SES contributors 18:27:54 langdon, yes that card is still subject to Cost center transfer rules 18:27:59 unless you mean an events card 18:28:13 * langdon forgets that rht has some really heinous corp infra 18:28:21 and the regional card holders have both limited budgets and no process to help them decide what can be prepayed 18:28:24 a policy could fix that 18:28:38 I also am trying to be more active with my RHT CC to unblock where needed 18:28:39 bexelbie, i meant more like an events card 18:28:52 but.. let's table it 18:28:57 * mattdm looks significantly at meeting clock 18:29:03 exactly :) 18:29:04 which reminds me, in open floor, I want my title changed to FCAIC-ERF 18:29:17 i just wanted to know if i should look in 76 to resolve both or if they would be independent 18:29:25 langdon, independent :) 18:29:28 imho 18:29:33 #info will make lazy-consensus decision on 76; 77 needs discussion and a proposal 18:29:35 bexelbie, works for me 18:29:38 agree, independent 18:29:51 moving on! 18:29:57 #topic YouTube Brazil channel 18:30:05 https://pagure.io/Fedora-Council/tickets/issue/75 18:30:27 does anyone have any objection to this? 18:30:45 I believe we need to centralize our branding and have regional portals that point inward 18:30:59 I think splitting off content is hurting us globally as we have little content in some channels 18:31:08 but I am honestly only about -.25 to -.5 on this 18:31:20 I'd really like to hear marketing weigh in on this 18:31:42 * robyduck is not that happy with youtube, aren't there any other channels or ways we can do that better? 18:31:53 bexelbie: that's a good point. I'll take it to marketing. 18:32:01 bexelbie: +1 marketing is a good proposal 18:32:15 robyduck: you mean like a free software platform like mediagoblin? 18:32:34 I would prefer the way langdon has proposed: https://pagure.io/Fedora-Council/tickets/issue/75#comment-42022 18:32:44 I believe that is also a good marketing question - where can we go for impact that is foss-y and what do we get if we go elsewhere? 18:33:13 * mattdm notes that they clearly *already* have a channel 18:33:33 that means marketing needs to make it compelling for them to join the strategy, imho 18:33:41 mattdm: no, not necessily. But maybe something which can be better "controlled" like a dynamic channel? 18:33:44 assuming we have that as our strategy 18:33:55 it's also important to note that the content is in Brazilian Portuguese 18:34:26 necessarily even 18:34:50 a centralized posting location with language sub-parts allows for greater visibility to hopefully spread ideas across regions 18:35:04 as the content will be understood centrally and shared as concept - even if not in viewership 18:35:11 * bexelbie hopes that wasn't to confusing in text 18:35:19 * bexelbie wants regions to talk to each other and share ideas! 18:35:23 bexelbie++ 18:35:28 mattdm: Karma for bex changed to 3 (for the f25 release cycle): https://badges.fedoraproject.org/tags/cookie/any 18:36:04 I agree with that, although I don't want it to become "you can't do anything because we want to set up a grand global solution" and then that never happens 18:36:12 perfect as enemy of good and all that 18:36:28 mattdm +1 - we need marketing to weigh in with a strategy soon, not a grand design :) 18:36:29 but.. in this case.. we have a solution 18:36:40 #action mattdm to take fedora brasil youtube channel to Fedora Marketing for comment 18:36:52 langdon: which is? 18:37:20 fedora youtube channel with playlists 18:37:43 why not ask marketing to weigh in with a proviso that we approve the playlist if no response in X period of time? 18:37:52 but i would take it to fed mktg to make sure they want to do that.. which might be what you are getting at? 18:37:56 I think we need the questions put to marketing regardless 18:38:03 langdon, yep :) 18:38:04 i know for modularity they recommended a separate channel 18:38:06 * mattdm notes that googling for "fedora youtube" does not give helpful results 18:38:35 it'd be interesting to hear why they did that with modularity - I presume it is in their plan :) 18:38:40 mattdm, do it a few times.. google will learn.. but.. it still wont work for anyone else :) 18:38:57 langdon: it's all.... hat comedy 18:39:10 bexelbie, well.. we have a lot of "not broadly interesting" content.. i think we should revisit with some of our overview stuff 18:39:20 langdon, playlist it :) 18:39:24 but sprint demos in the fedora channel might be meh 18:39:26 anyway. next step here is clear. next topic? 18:40:07 yes 18:40:08 yep 18:40:10 #topic Create standard operating procedure for how treasurers interact 18:40:21 bexelbie added a comment in the ticket 18:40:23 actually... 18:40:26 #info bexelbie added a comment in the ticket 18:40:28 done! 18:40:30 :) 18:40:31 I've updated the ticket - basically I am working to get the data to be collected 18:40:36 so the reporting becomes more automatic 18:40:43 we need to be talking about what we did not the $$ 18:40:45 imho 18:40:52 beyond fiscal management, of course 18:41:01 #info "This would allow the reporting problems to be somewhat alleviated and allow the focus to stop being on $$ and become on impact and activity reporting." 18:41:04 bexelbie++ 18:41:14 For example, it is hard to find out what we spent on an event - it is even harder to find out we were going their in the first place :) 18:41:16 i know i just gave you a cookie but have another virtual one 18:41:34 my goal is to eliminate the first problem and focus on the second 18:41:40 * bexelbie is done repeating mattdm repeating me now :) 18:41:45 lol 18:42:00 #topic Have a training period for new first time Council members 18:42:05 https://pagure.io/Fedora-Council/tickets/issue/79 18:42:30 weren't there comments on this ticket? 18:42:39 langdon: there are not now 18:42:47 i see that :) 18:42:50 * bexelbie hasn't commented yet 18:43:05 i do remember seeing comments about this somewhere 18:43:09 email 18:43:18 i thought it was ticket traffic 18:43:23 hmmmm 18:43:48 * langdon digs 18:43:50 I don't recall any langdon but I am behind on email, as usual 18:43:55 My comment, I think, is that we're not really expecting brand-new users to join the council 18:44:09 it should generally be people with some serious experience in the project to begin with 18:44:15 As for ticket 77, in NA, we sometimes prepay expenses, especially stuff like airline tickets 18:44:31 nb - can you put that in that ticket? :) 18:44:33 generally, it's only for people we know and trust will actually follow through with going to the event 18:44:43 there is now a comment in 79 18:44:47 ahh.. there was an email thread.. and a ticket 18:44:51 two different things 18:44:57 bexelbie: shiny :) 18:45:18 okay, so, I guess this one is "discuss in ticket" :) 18:45:23 #info discuss in ticket 18:45:34 * langdon trying to get the link to the email thread 18:45:39 anyone *disagree* with what I said above? 18:46:09 mattdm, yes, i will put that in the ticket 18:46:10 mattdm, agreed 100% 18:46:17 mattdm: I agree :) 18:46:22 I think this is something commops can work on to help figure out how to take contributors to the next level 18:46:25 I think the two comments from mattdm and bexelbie are perfect. It is not really possible, and people know that, to make a training period for something which will come up in the future. We certainly need people who know the Project very good and have experience 18:46:26 and that isn't - run for council 18:46:53 okay. does anyone object to me closing this as declined after that comment? 18:47:08 * robyduck also thinks the wiki page is quite good. He also read it many times before nominating himself 18:47:16 i added the mail thread to the ticket too 18:47:25 refreshing 18:47:44 robyduck: thanks :) The number of hours I spent per word on that page is pretty high :) 18:47:50 langdon++ 18:47:50 mattdm: Karma for langdon changed to 2 (for the f25 release cycle): https://badges.fedoraproject.org/tags/cookie/any 18:47:51 mattdm: +1 to close 18:47:52 mattdm++ 18:47:53 robyduck: Karma for mattdm changed to 6 (for the f25 release cycle): https://badges.fedoraproject.org/tags/cookie/any 18:47:56 mattdm, will you put the comment in the ticket - then +1 18:48:00 +1 from me too 18:48:07 bexelbie: yep, will write it as soon as done here. 18:48:27 #info we're going to close this as declined with comments in the ticket 18:48:33 #topic open floor 18:48:39 look time to spare :) 18:48:48 now.. all that said.. more blog posts by council members on what they are doing.. why on the council.. etc.. would be a good thing 18:49:13 which was more the subject of the mail thread than the ticket 18:49:21 :) 18:49:29 #info More blog posts from council members would be good 18:49:39 I'm thinking about getting back into Fedora This Week writing 18:49:44 note not "five things in fedora" 18:49:49 that was too many things :) 18:49:50 * langdon provides overly specific action items in meetings 18:50:12 anything else? 18:50:19 yes.. typing 18:50:26 * mattdm waits 18:50:30 how about we add a monthly (two monthly? ) "Notes from the council" or something blog post 18:51:03 * langdon notes bi-monthly means both twice-a-month and every-two-months.. cause english is awesome 18:51:07 langdon: good one, maybe pushing it to zanata for translating too? Just for local contributors and better undertanding? 18:51:22 langdon, I use that to change requirements as needed - leave it alone :) 18:51:28 bexelbie, lol 18:51:46 literally... lol.. people are looking at me funny in my cube 18:51:50 I think we could go with a goals/follow-up style article 18:52:02 i think matt should lead it ;) 18:52:11 * langdon beats mattdm to the punch 18:52:18 actually.. commops should lead it! 18:52:37 lol. 18:52:39 well, I will say writing my goals article provided some clarity for me 18:52:51 and a council goals article once a quarter (see what I did there ...) could be useful 18:52:56 langdon: I think that'd be a good thing for me to do. 18:53:17 well.. it is comms.. i think mattdm should set its direction.. comms should enforce it ;) 18:53:33 langdon: commops should harrass me into writing it? :) 18:53:35 I need to send my Objectives and Conferences email 18:53:37 might also help your "2 release a year" marketing problem 18:53:39 to the council 18:53:56 langdon: what, by making it six (or is it twenty four)? 18:53:59 * bexelbie is expecting something on par with Warren Buffet's letter! 18:54:19 ha 18:54:43 mattdm, regular, ongoing updates are often appreciated by journos.. 18:54:52 i dont know.. im just talking crazy 18:55:21 it's a good idea. 18:55:38 i'm going to end the meeting now though because I'm getting no-food-brain-feeling 18:55:50 ha 18:56:00 +1 to no brain in mattdm ... oh wait 18:56:02 you can start writing the council notes update while you eat! 18:56:03 :P 18:56:07 thanks everyone 18:56:11 #endmeeting