01:59:09 <award3535> #startmeeting FAmNA
01:59:09 <zodbot> Meeting started Fri Jan  6 01:59:09 2017 UTC.  The chair is award3535. Information about MeetBot at http://wiki.debian.org/MeetBot.
01:59:09 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
01:59:09 <zodbot> The meeting name has been set to 'famna'
01:59:14 <award3535> #meetingname FAmNA
01:59:14 <zodbot> The meeting name has been set to 'famna'
01:59:26 <award3535> #topic === FAmNA Roll Call ===
02:00:08 * ParadoxGuitarist waves hello
02:00:11 <reher> hi award3535! happy new year!
02:00:16 <reher> hey ParadoxGuitarist
02:00:22 <ParadoxGuitarist> Hey reher!
02:00:24 <award3535> #chair reher ParadoxGuitarist
02:00:24 <zodbot> Current chairs: ParadoxGuitarist award3535 reher
02:00:31 <award3535> evening guys
02:00:51 <ParadoxGuitarist> I'm actually at work still so no baby to contend with my time
02:01:09 <award3535> been there PG
02:01:25 <award3535> but my youngest now is 26 and has three kids
02:01:31 <ParadoxGuitarist> heheh
02:01:47 <award3535> my oldest is 34
02:02:06 * bethlynn is present
02:02:14 <ParadoxGuitarist> well mine just turned 14 months and is currently into seeing what furniture he can squeeze behind.
02:02:57 <award3535> bethlynn welcome
02:03:32 <award3535> bethlynn i have not seen you in the meeting
02:04:15 <award3535> are you new?
02:04:26 <bethlynn> Hi. I represented Fedora at the LISA conference in Boston. Tonight I am here to see what 2017 events that I can be a part of.
02:05:21 <ParadoxGuitarist> cool
02:05:25 <award3535> bethlynn, ok, there are some upcoming events in Feb then nothing until march
02:05:53 <kk4ewt> award3535,  you should know bethlynn for OLF
02:06:08 <juggler> o/
02:06:13 <award3535> hopefully those folks will be here as well
02:06:33 <award3535> #chair kk4ewt juggler bethlynn
02:06:33 <zodbot> Current chairs: ParadoxGuitarist award3535 bethlynn juggler kk4ewt reher
02:06:50 <juggler> hello all..Happy New Year
02:06:51 <cydrobolt> hey
02:06:53 <cydrobolt> happy new year
02:07:03 <award3535> #chair cydrobolt
02:07:03 <zodbot> Current chairs: ParadoxGuitarist award3535 bethlynn cydrobolt juggler kk4ewt reher
02:07:08 <award3535> #topic === Announcements ===
02:07:19 <award3535> I have an announcement tonight
02:07:45 <juggler> go for it, award
02:08:06 <award3535> bexelbie has requested the budget remainder and remaining events be sent to him by the 20th of Jan 2017
02:08:19 <award3535> We are also working on the budget for next year as well
02:08:25 <bethlynn> I only see the hack events @ RIT in Feb on the events wiki.
02:09:01 <award3535> so the remaining events will have to be proposed and approved by then
02:09:41 <award3535> I have caught up on all reimbursements and will continue to to so for the remainder for FY17
02:09:46 <juggler> award: is the SCaLE15x event subject to that deadline?
02:09:57 <award3535> bethlynn you need to go to pagure
02:10:08 <award3535> juggler scale is in FY18
02:10:21 <juggler> award: thx
02:11:06 <award3535> so the event coordinators for the upcoming events need to get hot, that includes scale since it requires a PO from bexelbie
02:12:22 <juggler> got it
02:12:30 <award3535> guess what needs to be done is that the next two events need wrapping up in the matter of money and requirements now
02:14:20 <award3535> kk4ewt I will also need quotes for new banners....
02:14:36 <award3535> #topic === Tickets ===
02:14:42 <bethlynn> Is it too late to request reimbursement for LISA. My total out of pocket was $23
02:14:59 <award3535> https://pagure.io/ambassadors-na/tasks/issues
02:16:10 <award3535> bethlynn, I just closed the ticket regarding LISA, did you include yourself on the original ticket?
02:16:37 <award3535> also please follow https://fedoraproject.org/wiki/FAMNA_Reimbursement_Guidelines#Requirements_for_Reimbursements
02:17:13 <award3535> .famnaticket 157
02:17:14 <zodbot> award3535: Issue #157: BrickHack @ RIT - 2017 Feb. 11-12 - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/157
02:17:16 <bethlynn> no, I did not. Sorry, it was my first event. I just figured that I would wait and see if there was funds left.
02:18:46 <award3535> bethlynn go ahead and put a ticket in TRAC for reimbursement and include receipt. I will reimburse through paypal. ensure you list the east coast and finance department. also email me the ticket number when complete
02:19:32 <award3535> bethlynn, the event is still within budget with your expenses
02:20:57 <award3535> since the event owner is not present I will move on and email him what needs to be done
02:22:27 <award3535> .famnaticket 156
02:22:28 <zodbot> award3535: Issue #156: WiCHacks @ RIT - 2017 Feb. 25-26 - tasks - Pagure - https://pagure.io/ambassadors-na/tasks/issue/156
02:23:13 <award3535> The owner also is the same as the previous ticket so again I will email him and get things moving
02:23:28 <bethlynn> ok
02:25:10 <award3535> ParadoxGuitarist you still here
02:25:22 <ParadoxGuitarist> Yep
02:25:34 <ParadoxGuitarist> @work so a little distracted
02:25:46 <award3535> PG did you catch what was in announcements earlier
02:26:17 <ParadoxGuitarist> about the budget?
02:26:21 <award3535> Scale15x, you may want to start now on it and get a PO request to bexelbie
02:26:51 <ParadoxGuitarist> Juggler is actually taking lead on the event, but they've always provided us with a table and room for FAD free of charge.
02:26:59 <ParadoxGuitarist> well... small room
02:27:32 <award3535> juggler, you may want to get started on Scale15X now
02:28:06 <award3535> #topic == Open Floor ===
02:28:08 <ParadoxGuitarist> We've already been emailing about it and I'm available to help answer questions and provide contacts
02:28:27 <juggler> award3535 started awhile ago... :)
02:28:55 <juggler> award3535 we have a drafting page here: https://fedoraproject.org/wiki/SCaLE_15X_Event
02:29:11 <award3535> but my concerns are getting the PO done since bexelbie is in another country and time zone, it takes longer to process
02:29:31 <award3535> I do not want  a repeat of LFNW
02:29:36 <ParadoxGuitarist> I think the biggest expense is going to be flying in alex from mexico.
02:30:03 <ParadoxGuitarist> SCaLE started out as an install fest and they still offer us a free community table
02:30:07 <juggler> also the Pasadena hotels, it appears
02:30:09 <reher> award3535, I have not heard anything on fossetcon. I tried pinging the guys via IRC and will try to reach out via email. If it happens, it should still be FY 2018 so I think we're ok. Have you heard anything at all?
02:30:48 <award3535> PG I did not know we would be flying someone from another outside of the US
02:31:11 <award3535> reher I have heard nothing yet but will be asking questions at the Jax Lug
02:31:11 <ParadoxGuitarist> We've done it for the last 5 years or so
02:31:44 <award3535> my only concerns is that who has been doing the reimbursements
02:32:17 <award3535> or did we purchase in advance
02:32:26 <ParadoxGuitarist> Alejandro has been really good about doing it in a timely manner in years past
02:32:41 <ParadoxGuitarist> but I can be sure to help communicate that with him
02:33:12 <award3535> because i have a limit on what I can spend, and it racks up fast
02:33:38 <award3535> then I get stuck for several weeks that I cannot do any reimbursemets
02:34:15 <award3535> but there is bexelbie that will help out with his card as well so good communication and planning is a must on all events
02:35:43 <ParadoxGuitarist> I have an open topic, with my son I really haven't been able to be around as much as I would like. Last I heard I think I still held the title of story teller, and while I haven't had any request come in for anything, I would like to see someone passionate take over that role if we haven't already settled it with someone.
02:35:48 <award3535> but for the upcoming events, we really need to get moving. the sooner the better.
02:37:13 <award3535> PG I have been doing that as well (your back up) because I require reports for reimbursement, and really I think that the position was setup by folks that never really got the program rolling
02:37:41 <bethlynn> I came here to suggest events that I don't know if Fedora has ever represented formally
02:38:10 <bethlynn> LibrePlanet    March 25-26 at MIT
02:38:24 <award3535> bexelbie really didnt express concern for anything outside of money and logistics
02:38:28 <ParadoxGuitarist> It was my understanding that the reports were still going to be written by people requesting reimbursement, but the storyteller would collect those and combine them for public consumption.
02:39:17 <bethlynn> Florish April 15&16 Chicago UIC
02:40:33 <bethlynn> Penguicon April 28-30 Detriot area
02:40:52 <award3535> bethlynn, if the events are reasonable, put in for it using these guidelines https://fedoraproject.org/wiki/FAMNA_event_owner_guidelines
02:42:25 <award3535> bethlynn, very seldomly do we not attend new events usually due to costs of booth spaces would be the only reason and of course how much we have in the budget
02:43:13 <bethlynn> fair enough. The events in question I doubt have pricey table fees.
02:43:34 <award3535> bethlynn do you have my email address
02:44:05 <award3535> email me round figures so that I can add them to FY18 budget request
02:45:06 <bethlynn> alright. I see your email on your wiki profile.
02:47:05 <award3535> does anyone else have anything tonight
02:48:36 <award3535> bethlynn, Please get me as much information on those events soonest, everything is going to come up very fast
02:49:16 <bethlynn> ok. I will be extremely rough tonight then follow up with the event managers tomorrow.
02:49:30 <juggler> nothing else here. :)
02:50:21 <award3535> bethlynn thank you. ok folks our next meeting will be 12 January 9pm east
02:50:52 <award3535> everyone have a great rest of your evening
02:50:56 <award3535> #endmeeting