14:00:16 <mattdm> #startmeeting Council (2017-03-01)
14:00:16 <zodbot> Meeting started Wed Mar  1 14:00:16 2017 UTC.  The chair is mattdm. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:00:16 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
14:00:16 <zodbot> The meeting name has been set to 'council_(2017-03-01)'
14:00:17 <mattdm> #meetingname council
14:00:17 <zodbot> The meeting name has been set to 'council'
14:00:19 <mattdm> #chair mattdm jkurik jwb langdon robyduck tatica bexelbie
14:00:19 <zodbot> Current chairs: bexelbie jkurik jwb langdon mattdm robyduck tatica
14:00:21 <mattdm> #topic Introductions, Welcomes
14:00:23 <jkurik> .hello jkurik
14:00:24 <zodbot> jkurik: jkurik 'Jan Kurik' <jkurik@redhat.com>
14:00:33 <mattdm> .hello mattdm
14:00:34 <zodbot> mattdm: mattdm 'Matthew Miller' <mattdm@mattdm.org>
14:01:13 <bexelbie> .hello bex
14:01:15 <zodbot> bexelbie: bex 'Brian (bex) Exelbierd' <bex@pobox.com>
14:01:19 * bexelbie wonders if .boom should work like .hello
14:01:29 <jwb> hi
14:01:42 <mattdm> good morning everyone
14:01:45 <mattdm> langdon: you around?
14:02:32 <robyduck> .hello robyduck
14:02:33 <zodbot> robyduck: robyduck 'Robert Mayr' <robyduck@gmail.com>
14:02:50 <mattdm> hi robyduck!
14:03:00 * mattdm waits another minute for langdon
14:03:02 <robyduck> hi :)
14:03:29 <langdon> .hello langdon
14:03:30 <zodbot> langdon: langdon 'Langdon White' <langdon@fishjump.com>
14:03:34 <langdon> sorry.. lost track of time
14:03:54 <mattdm> np :)
14:04:02 <mattdm> #topic Open Floor Agenda
14:04:12 <mattdm> okay, so, this is an open floor meeting
14:04:19 * langdon has mad conflicts today.. but mostly here
14:04:22 <mattdm> the process is: throw out agenda items now
14:04:31 <bexelbie> budget stop gap proposal
14:04:36 <mattdm> I'll make a ranked list
14:04:40 <mattdm> and we'll go through 'em.
14:04:50 <mattdm> council fad plans
14:04:58 <jkurik> Flock ? https://fedoraproject.org/wiki/Category:Flock_2017
14:05:00 <langdon> need to figure out when i should do the modularity update.. cause fail last week
14:05:04 <bexelbie> Flock
14:05:14 <bexelbie> Note: We are accepted as a mentoring org for GSoC
14:05:23 <langdon> jflory's "target audiences"
14:05:58 <mattdm> okay, so, let's do:
14:06:01 <mattdm> 1. Budget Stop Gap
14:06:03 <mattdm> 2. Flock
14:06:08 <mattdm> 3. Council FAD
14:06:22 <mattdm> 4. Target Audiences question
14:06:28 <mattdm> 5. GSoC Note
14:06:30 <mattdm> sound good?
14:06:34 <langdon> modularity update?
14:06:39 <mattdm> oh! yes.
14:06:45 <mattdm> 6. Scheduling modularity update :)
14:06:51 <jwb> that's a lot to get through :)
14:07:02 <langdon> 6 might be email worthy
14:07:08 <mattdm> yeah I'll try to keep an eye on the clock. we have a hard stop at 10.
14:07:12 <mattdm> let's go :)
14:07:19 <mattdm> #topic Budget Stop Gap Proposal
14:07:28 <bexelbie> quoting my email: Proposal: Temporary spending authorization for Ambassador regions
14:07:29 <bexelbie> Because we do not have final budget numbers, we need to be conservative
14:07:29 <bexelbie> with spending.  Therefore Ambassador regions are authorized to allocate
14:07:29 <bexelbie> and potentially spend up to 10% of their prior year budget.  This is NOT
14:07:29 <bexelbie> A FINAL BUDGET nor do we expect to have severe budget cuts, but we need
14:07:29 <bexelbie> to be fiscally responsible.  If a region needs to spend more than this
14:07:31 <bexelbie> amount, they should vote on the ticket assuming they will receive 90% of
14:07:35 <bexelbie> their prior year budget and make a request to the Council in a ticket.
14:07:44 <langdon> i was +1 on your proporsal
14:07:45 <bexelbie> This is what I'd like to send out with the blessing of the Council.
14:07:52 <mattdm> let's make this quick: does anyone hate this? :)
14:07:56 <langdon> proposal even
14:08:04 <mattdm> I'm +1 -- it seems reasonable
14:08:05 <bexelbie> langdon, cool - I got no responses so I didn't know
14:08:39 <jkurik> bexelbie: I do not hate it, so +1
14:08:49 <mattdm> jwb, robyduck?
14:08:55 <bexelbie> I am going to issue some unrelated procedural guidance at the same time regarding purchases for Fedora via RH methods that aren't the meeting cards.
14:08:57 <jwb> yes, i'm fine with it
14:09:12 <robyduck> +1, seems fine to me
14:09:40 <mattdm> #agreed Approved temporary spending plan until final budget arrives (regions should spend no more than 10% of prior years' budget until then)
14:09:50 <bexelbie> I'll try to get it out today
14:09:59 <mattdm> bexelbie++
14:10:01 <bexelbie> #action bex to email out budget stopgap details
14:10:07 <mattdm> #topic Flock
14:10:18 <bexelbie> We have two bids
14:10:32 <bexelbie> I was going to assemble the admin group to work through them and bring a proposal for adoption to council?
14:10:35 <bexelbie> is that a good process?
14:10:43 <mattdm> bexelbie: I think so.
14:10:46 <jkurik> #link https://fedoraproject.org/wiki/Category:Flock_2017
14:11:11 <jwb> so we have a choice to make at least :)
14:11:12 <bexelbie> Admin Group will be drawn from the folks who did it last year with the goal of having at least 3 people weighing in .. ok?
14:11:24 * bexelbie would prefer to keep the final group tight, but work in the open
14:12:06 <bexelbie> jwb, there is always a choice :)
14:12:19 <mattdm> bexelbie: I think that process is good
14:12:31 <bexelbie> I'll try to get it rolling by the end of the week
14:12:59 <mattdm> bexelbie++ (again)
14:13:04 <mattdm> okay, anything more on flock?
14:13:12 <jkurik> I am fine
14:13:17 <bexelbie> #action bexelbie to assemble a flock admin group and work in open to get a venue selected
14:13:39 <mattdm> #topic Council FAD
14:13:57 <bexelbie> Council FAD dates work for everyone but jkurik from 26-28 March.  Arrival would be 25 March with depatures either evening of 28 or during 29 March.
14:14:02 <mattdm> So, it looks like we're coming around to having a date that *might* work.
14:14:05 <bexelbie> robyduck, confirmed availablility this morning
14:14:10 <mattdm> robyduck++
14:14:11 <bexelbie> availability even
14:14:35 <mattdm> okay, so, unless anyone objects NOW, it's buy-tickets time?
14:14:37 * bexelbie will send out details on how to book flights so they hit the right cost center for Red Hatters .. for non-RHers bexelbie will help coordinate
14:14:41 <bexelbie> ok?
14:14:55 <mattdm> I like this "bexelbie does everything" meeting format
14:15:01 <robyduck> any chance jkurik can make it in some way?
14:15:07 * bexelbie is struggling a bit with it .. the agenda got stacked against me :P
14:15:08 <robyduck> mattdm: +1
14:15:24 <bexelbie> I am also working with jwb to figure out a venue
14:15:43 <mattdm> I think we'll have to teleconference jkurik in
14:15:57 <jkurik> robyduck: unfortunatelly not, there are school holidays in Czech (my family will eat me alive if I cancel the already paid trip to Alps)
14:16:06 <mattdm> jkurik: Fair. :)
14:16:19 <bexelbie> jkurik, the Alps will always be there ... bring them to the mountains of MI
14:16:23 <robyduck> Oh, you are coming to my home?
14:16:24 * bexelbie hopes MI has mountains :P
14:16:38 <jkurik> bexelbie: if you will pay travel expenses, then why not :)
14:16:56 * bexelbie looks at hte budget, "Enjoy the Alps" :)
14:16:58 <langdon> sorry.. reading... dbl booked right now
14:17:24 <robyduck> jkurik: "bex does everything"
14:17:29 <jkurik> :)
14:17:33 <langdon> can we go to the alps!?!?!
14:17:39 <bexelbie> #action bexelbie to send out details on travel arrangements for the FAD
14:17:42 <mattdm> langdon: the michican alps
14:17:47 <mattdm> we could go to the _dunes_, maybe
14:17:48 <langdon> meh
14:17:59 <langdon> ok.. let me just x-check the dates for a sec
14:17:59 * bexelbie hopes there is a restaurant near GRR name "The Alps" just for langdon
14:18:48 <langdon> that would be hilarious
14:18:56 <jwb> the dunes in March in michigan would be... cold.
14:18:59 <langdon> do we really need 4 days?
14:19:06 <bexelbie> langdon, meetings are for three days
14:19:08 <bexelbie> 26-28
14:19:22 <mattdm> I think we can use three days. I have a rough agenda in mind....
14:20:02 <langdon> ok.. im good.. but need to be sure i fly on 28 or, worst case, morning 29
14:20:05 <mattdm> 1. First, a sort of mapping of where we are -- what we do, what we do well, what we want to do
14:20:12 <bexelbie> langdon, ok
14:20:17 <mattdm> (who is our target audience fits into that)
14:20:21 <mattdm> I think that's half a day.
14:20:30 <mattdm> 2. Drafting a revised mission and vision statement.
14:20:33 <mattdm> half a day again.
14:20:45 <mattdm> 3. Working from that on a whole-project logic model
14:20:48 <mattdm> half a day again :)
14:21:07 <mattdm> 4. From that, FY18 goals (with, as much as possible, numbers and metrics)
14:21:12 <mattdm> so that's two days
14:21:31 <mattdm> bex also suggested that we try to find someone to act as a facilitator
14:21:38 <bexelbie> for the third day, can we put overlap and budget and Diversity/CoC?
14:21:40 <langdon> and then, beer.. thats 1 day
14:21:55 <robyduck> langdon: and pizza!
14:22:03 <mattdm> I can do some of that, as could probably all of us, but having an outside person would let us all focus on content
14:22:07 <mattdm> bexelbie: yes, good plan
14:22:27 * bexelbie has talked to two potential facilitators and I am working on a third name for a short-list to give to mattdm
14:22:50 <bexelbie> They are open source folks who know about Fedora but have non-Fedora but related project experience
14:23:02 <langdon> based in MI?
14:23:05 <bexelbie> Think Linux Foundation and Apache Foundation
14:23:08 <bexelbie> langdon, regretabbly not
14:23:14 <bexelbie> but they would be willing to fly - domestic US
14:23:42 <langdon> yeah.. just hoping on the "cheap" :)
14:23:51 * langdon thinking who i know in that area
14:24:01 <bexelbie> langdon, depending on how this goes down it may not affect the Fedora Project budget
14:24:24 <langdon> bexelbie, like.. canceling?!?! </snark>
14:24:31 <bexelbie> langdon, hah
14:24:47 <bexelbie> langdon, for the record, I may be able to get OSAS to help support the facilitation as part of our Open Source mission
14:25:03 <langdon> cool
14:25:06 * bexelbie wonders if his boss or boss' boss reads minutes ...
14:25:09 <mattdm> ha
14:25:40 * mattdm checks clock
14:25:47 <langdon> well.. and no jokes.. my mother.. who is a consultant for things like this ... is based in chicago.. and might be interested
14:25:57 * bexelbie likes that langdon has no <snark> open tag :)
14:25:58 <langdon> but not very strong in open source
14:26:17 <bexelbie> langdon, that could potentially be an advantage ...
14:26:26 <mattdm> langdon: will she work pro bono?
14:26:28 * bexelbie wonders if langdon would really talk up with his Mom in the room :)
14:26:37 <langdon> bexelbie, thats cause the snark is usually on
14:26:49 <langdon> probably pro bono ... i would have to ask
14:26:58 <mattdm> I think that's worth exploring
14:26:59 <langdon> i have taken a class with her.. so .. yes
14:27:06 <bexelbie> langdon, please do, if so, can you send me her details so I can put her on the list?
14:27:13 <langdon> yeah
14:27:21 * langdon flips to telegram ;)
14:27:33 <mattdm> cool. okay, more on this topic?
14:27:46 <bexelbie> Telegram ... classy mom -- mine doesn't really comprehend IM
14:27:49 <jkurik> bexelbie: above ^^^ you stated the FAD is from 26-28 March, however in the email you stated Thursday 16 March to Saturday 18 March.
14:27:50 <jkurik> so what are the right dates ?
14:28:00 <bexelbie> jkurik, 26-28 March is what wound up working
14:28:06 <bexelbie> 16-18 was the intial guess
14:28:08 <jkurik> ok
14:28:23 <bexelbie> The fact that those are a typo apart is coincidental
14:28:33 <mattdm> bexelbie: with 25 and 29 as travel days?
14:28:37 <bexelbie> mattdm, yes
14:28:54 <bexelbie> barring people taking the last flight out on 28, though I don't know what options look like from GRR
14:29:02 <mattdm> #info Council FAD from March 26-28, with 25th and 29th as travel days
14:29:22 <mattdm> #topic Target Audiences Question
14:29:45 <mattdm> As noted, this is a topic for the FAD.
14:29:54 <mattdm> But of course we can discuss before and outside of that too :)
14:30:34 <bexelbie> I'd prefer to defer I think pending the discussion around mission/etc.
14:30:46 <bexelbie> unless we want to back-end into it
14:31:08 <mattdm> I'm for deferring. Looking at the F26 schedule...
14:31:19 <mattdm> we should doing this right after alpha
14:31:45 <mattdm> which gives marketing some time to align before beta/final releases
14:31:56 * robyduck thinks this would be the best idea indeed
14:32:13 <mattdm> excellent.
14:32:17 <mattdm> #topic GSoC Note
14:32:27 <mattdm> this was just meant to be a fyi-note-kinda-topic, right?
14:32:30 <bexelbie> Another "bexelbie" does it all
14:32:31 <bexelbie> yeah
14:32:41 <mattdm> :)
14:32:42 <bexelbie> I am going to work on moving us forward with the help of the fine folks who are volunteering to be mentors
14:32:51 <bexelbie> I do have a question for council
14:33:08 <mattdm> ok :)
14:33:25 <bexelbie> Assuming I can figure it out and assuming that we continue to be eligible, would anyone have a problem with me directing the funding provided by Google to GSoC Orgs into funding for non-RH employees to attend Flock
14:33:26 <bexelbie> ?
14:33:31 <bexelbie> as a principal
14:33:38 <bexelbie> the details will come back if this is even possible
14:33:41 <bexelbie> for approval
14:34:14 <bexelbie> Apparently Fedora has traditionally refused the money and directed it to a charity (Software Conservancy I think)
14:34:28 * pingou has some info about this
14:34:31 <bexelbie> As the money is to help the org, this seemed like a great way to help us
14:34:35 * bexelbie listens to pingou
14:34:53 <pingou> so traditionally we refused the money because we couldn't accept it
14:35:15 <bexelbie> pingou, I believe I can solve that challenge
14:35:18 <robyduck> basically I am ++++1 for getting more non-RH people to Flock, because it's very motivating for them. So if that is possible, I'm fine.
14:35:34 <pingou> basically RH having no way to receive money for Fedora and Google being: we give you xUSD then you're managing
14:35:51 <pingou> but we found out last year that this is not/no longer the case
14:36:21 <bexelbie> pingou, can you send me the details on who said that offline?  I was not given that information and it would save me some time
14:36:25 <pingou> somehow, a agreement was meant with Google where RH would expense to google the xUSD necessary to travel folks to the summit
14:36:34 <mattdm> I don't think we were refusing the money out of principle or anything :)
14:37:12 <pingou> that being said, I do not know if google would agree on giving money to send people to flock vs sending them to google admin summit
14:37:28 <pingou> which is what this money is for at the beginning
14:37:46 * pingou is suddenly wondering if confusing two things
14:37:47 <bexelbie> I'll talk to Google and follow up on the information that pingou gives me.  I'll come back with a report .. which will not be next week mattdm ... ok?
14:38:20 <pingou> bexelbie: only took us about 3 years to get that info, so I'm not surprised you didn't have it either
14:38:23 <mattdm> yes, sounds good :)
14:38:44 <robyduck> and what if we do some google specific session at Flock for those people?
14:39:08 <robyduck> (just a thought)
14:39:11 <mattdm> #info Sounds like we may be able to redirect GSoC money into bringing more people to Flock
14:39:21 <mattdm> robyduck: Google-specific or GSoC-oriented, or?
14:39:40 <robyduck> whatever, they should match both parties
14:39:53 <robyduck> GSoC probably *and* Fedora
14:40:19 <mattdm> robyduck: makes sense
14:40:26 <mattdm> okay, anything more on this?
14:40:30 <robyduck> needs to be worked out
14:40:36 <robyduck> nope
14:40:43 * jkurik has "Google scarf" and can bring it to FLOCK, if that counts
14:40:49 <bexelbie> jkurik, +1
14:40:54 * bexelbie is done on this for now
14:40:56 <bexelbie> muahahaha
14:41:06 <mattdm> #topic Scheduling Modularity update (and future Subproject reports)
14:41:14 * mattdm brings up calendar
14:41:40 <langdon> apologies... soooooo many meetings.. but working up the release plan (like the contents of the release) for boltron
14:41:48 <mattdm> next predefined slot for Subproject reports is March 22
14:41:50 <langdon> would like to present it to the council.. but need to finish it first
14:42:01 <mattdm> do you want to do it *before* then? :)
14:42:05 <langdon> i should be done EOW next week
14:42:12 <langdon> up to y'all..
14:42:21 <langdon> i am not sure there will be much "disagreement"
14:42:28 <mattdm> ooh, next week I will miss the meeting due to an internal meeting conflict
14:42:29 <langdon> maybe some feedback on the details..
14:42:39 <langdon> ohh.. me too, likely
14:42:46 <mattdm> yeah -- possibly also jwb?
14:43:09 <mattdm> So, I guess the question is whether you want to do the 15th or the 22nd
14:43:42 * langdon looks at his calendar
14:43:52 <mattdm> #action mattdm to check with diversity and marketing for the next two (april, may)
14:44:07 <langdon> im good with either
14:44:08 <mattdm> (these are both good topics for *after* the council fad, too)
14:44:16 <jwb> sorry, phone.  will read scrollback in 5min
14:44:30 <mattdm> unless anyone has a strong opinion, I vote for the thing which makes me not have to change the calendar :)
14:44:43 <bexelbie> Do we want to ask Diversity or Mkt to try for March
14:44:46 <bexelbie> so we have that data for the FAD?
14:44:48 <mattdm> #info Modularity subproject report on March 22
14:44:54 <langdon> im down with 22 :)
14:45:23 <mattdm> bexelbie: hmm good point.
14:45:55 <mattdm> #action mattdm to check if either diversity or marketing wants the 15th, to provide information before the FAD
14:45:58 * langdon has two questions related to FAD that he would like to bring up before we close
14:46:00 <jwb> i have no known conflicts next week
14:46:14 <jwb> but given recent times, that could change at any moment :)
14:46:21 <mattdm> ha
14:46:24 <langdon> jwb, ha.. "agile planning"!
14:46:30 <mattdm> let's do this quick then....
14:46:36 <mattdm> #topic Next week's meeting
14:46:57 <mattdm> mattdm and langdon will be at an internal rh meeting. It's possible jwb will be too even though he doesn't know it yet
14:47:26 <mattdm> It is a "tickets and ongoing" meeting. Do we want to cancel, run as open floor, or have someone else chair?
14:47:28 * bexelbie never gets to go to the fun meetings :P
14:47:39 <bexelbie> If we are down three people, I vote cancel
14:48:09 <robyduck> cancel, we won't have a quorum anyway
14:48:12 * langdon notes he should probably invite jkurik to part of the meeting
14:48:12 <jkurik> I will probably have a conflict as well
14:48:27 <mattdm> #info next week's "Tickets and Ongoing" meeting is canceled; let's try to make sure we keep on top of any open tickets in the tickets themselves
14:48:38 <mattdm> #topic Langdon Has Two Questions About The FAD
14:48:42 <langdon> ha
14:48:45 <langdon> before that
14:48:56 <langdon> did jflory file a ticket about the audience thing?
14:49:01 <langdon> i thought that would make sense
14:49:06 <bexelbie> #action mattdm to delete the entry from fedocal :)
14:49:20 <mattdm> bexelbie: hah.
14:49:28 <mattdm> langdon: there is a marketing ticket
14:49:30 <mattdm> hold on...
14:49:40 <mattdm> #link https://pagure.io/fedora-marketing/issue/245
14:49:52 <langdon> i think there should be a council ticket to.. as there is work on the council for it
14:50:00 <langdon> makes us look PRODUCTIVE!
14:50:12 <langdon> ok.. so "do we have a short write up to pass to my mother about the council fad?"
14:50:26 <langdon> or should I just try to describe it to her?
14:50:51 <langdon> liek anything bexelbie was using to explain to the other facilatators (omg I CANNOT spell that word)
14:51:00 <robyduck> she could bring open source coffee?
14:51:12 <mattdm> #action mattdm to write short description of council fad plans for potential facilitators
14:51:17 <langdon> equal exchange maybe :)
14:51:19 <bexelbie> woo!
14:51:30 <mattdm> +1 fair trade coffee :)
14:51:37 <langdon> ok.. other q..
14:51:39 <langdon> should we literally book travel yet?
14:51:50 <mattdm> bexelbie is going to send travel booking info
14:51:55 <bexelbie> The two I pinged got something like this: The Fedora Council is going to have a FAD soon and one of the items for discussion is mission and vision statements, target markets, etc.  I think it would be helpful to have someone facilitate that section and it seemed like something you would be good at given both your personal experience and your work at the xxx
14:51:56 <langdon> it seemed to go back and forth a bit
14:52:19 <bexelbie> langdon, yes, you can book travel, however if you would like Fedora to pay for it ping me before you book it on an RH card
14:52:31 <bexelbie> I hope to have a process where you can just email for a ticket and magic by the end of the week
14:52:33 * langdon will wait for matt's cause it will have lots more fancy words ..
14:52:49 <bexelbie> mattdm uses words well
14:52:50 <langdon> bexelbie, ill catch you offline about it...
14:52:55 <bexelbie> langdon, cool
14:52:58 <mattdm> SO MUCH PRESSURE YOU GUYS
14:53:10 <mattdm> #topic Anything Else?
14:53:42 * mattdm notes crickets
14:53:44 <langdon> mattdm, no 5 cent words.. 50s only!
14:53:51 <bexelbie> langdon, go for Benjamins
14:53:54 <mattdm> I'm going to end the meeting then
14:54:04 <mattdm> #info thanks to bexelbie for having most of the action items :)
14:54:17 * bexelbie needs to change his username/fas now :)
14:54:44 <mattdm> #endmeeting