15:01:09 <riecatnor> #startmeeting Community Outreach TTF
15:01:09 <zodbot> Meeting started Thu Dec 10 15:01:09 2020 UTC.
15:01:09 <zodbot> This meeting is logged and archived in a public location.
15:01:09 <zodbot> The chair is riecatnor. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:01:09 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
15:01:09 <zodbot> The meeting name has been set to 'community_outreach_ttf'
15:01:22 <riecatnor> #topic Ask Me Anything for Community Outreach Revamp
15:01:49 <riecatnor> Who is around today?
15:02:15 <marianab[m]> hello .marianab
15:02:23 <riecatnor> .members mindshare
15:02:24 <zodbot> riecatnor: Members of mindshare: bt0dotninja codeblock hhlp nb pbokoc @riecatnor siddharthvipul1 tatica x3mboy
15:02:34 <riecatnor> we welcome the members of mindshare to join us :)
15:02:43 <riecatnor> also I will ping some past attendees
15:03:19 <riecatnor> sayaksarkar @bugsmith siddharthvipul[m lailah @lailah sankarsha t0xicc0der rhea jwf bt0
15:03:44 <thunderbirdtr> .hello thunderbirdtr
15:03:47 <zodbot> thunderbirdtr: thunderbirdtr 'Onuralp SEZER' <thunderbirdtr@gmail.com>
15:04:08 <riecatnor> hiya thunderbirdtr !
15:04:12 <thunderbirdtr> riecatnor, welcome back
15:04:13 <riecatnor> sumantro[m], here?
15:04:16 <riecatnor> thanks :D
15:04:18 <tg-fedmindshare1> <b​t0dotninja> Hello :)
15:04:41 <marianab[m]> Hello everyone!
15:04:41 <x3mboy> Hi!
15:04:54 <riecatnor> heya x3mboy :)
15:05:01 <riecatnor> bt0! hullloo
15:05:21 <sumantro[m]> I am hre
15:05:24 <sumantro[m]> *here
15:05:32 <x3mboy> riecatnor: Welcome! I hope you have had a great time to rest
15:05:45 <riecatnor> I did, I really needed that :)
15:05:57 <riecatnor> Looking forward to part 2 coming up for Christmas/New years hehe
15:06:21 <riecatnor> Today we are dong an AMA, we have gathered questions here:
15:06:31 <riecatnor> #link https://discussion.fedoraproject.org/t/questions-for-the-taskforce-on-community-revamp/25040/6
15:07:15 <riecatnor> I will moderate the questions, and sumantro[m] and marianab[m] will be providing answers. Any one else is welcome to jump in as well with ideas
15:07:50 <riecatnor> We have 7 questions so far, I think we can do 5 minutes or so each and then see if more are added
15:08:09 <riecatnor> If you think of a question during the AMA, please add it to the discussions page versus asking it here
15:08:33 <riecatnor> I think we are all set to begin, yea?
15:08:43 <sumantro[m]> yes!
15:09:10 <marianab[m]> Yup
15:09:36 <riecatnor> Q1: What are the goals of the revamp?
15:13:38 <marianab[m]> This objective will be an initiative to revamp several community outreach teams within Fedora that are struggling to function, or need more support to truly become a success. The objective will bring together Ambassadors, Ambassador Emeritus, Join SIG, and Advocates all under the same umbrella of CommOps in a clear and cohesive structure.
15:14:17 <marianab[m]> On this wiki page there is a logic model (prepared by riecatnor )
15:15:26 <riecatnor> #chair marianab[m] sumantro[m]
15:15:26 <zodbot> Current chairs: marianab[m] riecatnor sumantro[m]
15:18:07 <riecatnor> is there a link?
15:18:36 <riecatnor> is it here:
15:18:38 <riecatnor> #link https://fedoraproject.org/wiki/Objectives/CommunityOutreachRevamp
15:19:13 <riecatnor> Q2: How will funding available to ambassadors be affected by the proposal?
15:23:17 <marianab[m]> There is no change to the current process for funding, we will focus on enablement for the ambassador team. We will clarify the funding request process if needed (or just polish it up) and add it to the new and updated ambassador docs/process.
15:24:04 <riecatnor> Follow up question: how can ambassadors get funding currently?
15:25:50 <marianab[m]> Through the current Mindshare request for funding process, found here: https://docs.fedoraproject.org/en-US/mindshare-committee/advocate/#_getting_swag_or_financial_support
15:26:29 <riecatnor> Great, thanks marianab[m]!
15:26:33 <riecatnor> Q3: Is the structure of CommOps/ Mindshare changing with the revamp?
15:27:11 <marianab[m]> Yes and no. The various community outreach teams are going to stay the same in most of their same functions, with added activities. The idea of bringing them under the same umbrella is to allow them to share resources/processes and to avoid redundant work.
15:29:17 <riecatnor> Q4: Will the revamp support in any way diversity and inclusion for new comers/contributors?
15:30:43 <marianab[m]> Yes, absolutely we support D&I, though it is currently not the focus of this initiative. We are focusing on updating & modernizing processes. We are also focusing on helping the current outreach teams heal and grow into something new. We would love to see the outreach teams collaborate with the D&I team in the future.
15:31:27 <riecatnor> Q5: Do you think that by moving inactive ambassadors to ‘Emeritus’ we are actually excluding them from future involvement?
15:33:16 <marianab[m]> It always depends on the person and how they can handle the message. Some might take it as an opportunity to come back when they are free… others might feel left out. We are going to make sure there is a clear process in place for Ambassador Emeritus members to come back to the Ambassador group if they want to help alleviate any stress around this.
15:34:47 <riecatnor> Q6: Given this will be an Council Objective, how will the TTF get more involved?
15:36:03 <marianab[m]> We are currently running a survey, found here:
15:36:03 <marianab[m]> #link https://fedoraproject.limequery.com/679163?lang=en
15:36:03 <marianab[m]> The outcome of the survey will inform the creation of the role handbooks. This task is assigned to the TTF and they will be crafting those in the upcoming months.
15:37:14 <riecatnor> Q7: To follow up on the council question, will the leads be submitting reports to council ? if yes, then is there any timeline?
15:38:29 <marianab[m]> We will attend as many regular council meetings as possible. We will also participate in the Council F2F’s to give more detailed reports. Our monthly blog updates will also serve as a reporting method. Additionally, we (Sumantro & Mariana) will be sharing one vote in any voting situations.
15:39:33 <riecatnor> Woohoo! Thanks, marianab[m] we got to the end of the questions we had in advance
15:39:49 <tg-fedmindshare1> <b​t0dotninja> Awesome
15:40:03 <riecatnor> ahh bt0 you are there :) do you have any follow up questions?
15:40:19 <marianab[m]> The stage is yours for questions :)
15:40:27 <osezer> I saw 3 more questions
15:40:44 <riecatnor> I see them!
15:40:50 <riecatnor> Q8: What will happen to ambassador mentors ?
15:44:43 <sumantro[m]> The Ambassador mentors who didnt have activities for the last 2 release cycles, have been sent out emails to action upon. The group will be cleaned and if any of the mentors who has recieved this email, expresses their willingness to keep being mentor. They will remain so!
15:48:19 <sumantro[m]> We plan to update the ambassador mentor process/program. The resources are a bit scattered, and definitely out of date. So far, we have done a "clean up" of the mentor group (ambassador sponsors in the FAS system). Mentorship is super important and we want to improve this aspect of the program greatly!
15:48:36 <riecatnor> Q9: When moving ambassadors to ‘Emeritus’ is going to be dificult is the $USER would like to be active again? What is going to be the procedure?
15:49:32 <marianab[m]> The process from going from Emeritus to Ambassador should be simple. We think tracking those requests on a ticket would be pretty straightforward. This part is definitely up for discussion, though.
15:50:08 <riecatnor> Follow up question, will the clean up be a one time activity or will it get reviewed periodically?
15:50:55 <marianab[m]> We think this should happen periodically. Yearly seems like a good cadence.
15:53:16 <riecatnor> Q10: One big problem ambassadors felt was the lack of recognition, as they felt being asked to work while this supposed to be a contributor work. How the revamp is trying to address the “I’m not an employee” problem/feeling?
15:56:56 <marianab[m]> This is a really tough question. First, we will need to capitalize on the tools for recognition that are already in place: Fedora Badges, Fedora Appreciation Week, and plenty of karma cookies!
15:57:09 <marianab[m]> We will be working with the Design Team on creating a new brand for the outreach teams. Once we have these design assets, we plan to create new swag for the different teams. Not sure how these will get to everyone based on the current state of the world, but we will figure something out. We mention this here, because we feel the ambassador identity is important to keeping folks connected. Getting new swag with
15:57:10 <marianab[m]> new designs will hopefully help amp people up!
15:57:23 <marianab[m]> Longer term, we would like to set up some kind of recognition program between peers. It could even be capitalizing on existing tools, like badges. We could make a series for the Ambassadors that come from peer to peer nomination. Once you earn the “50 times nominated” you could earn a gift.
15:57:23 <marianab[m]> This is just one idea, and we definitely want community input on what they want to see.
15:58:26 <riecatnor> Wooooo
15:58:29 <riecatnor> Thanks, marianab[m]
15:59:08 <riecatnor> For the ambassador badge series, could be a interesting to do smaller to bigger prizes too. If you get 10 nominations, 25, 50 etc
15:59:24 <riecatnor> We are alllmmmoosstt out of time
15:59:34 <riecatnor> #closing remarks
15:59:39 <riecatnor> #topic closing remarks
15:59:39 <riecatnor> lol
15:59:52 <riecatnor> anyone have any comments?? more questions?
16:00:19 <siddharthvipul> riecatnor, not really a question.. just wanted to thank sumantro[m] and marianab[m] for their efforts (and you for supporting them)
16:01:00 <riecatnor> :D I am really excited to be working on this!
16:01:02 <sumantro[m]> siddharthvipul: :D
16:01:32 <siddharthvipul> sumantro[m]++ marianab[m]++ riecatnor++
16:01:32 <zodbot> siddharthvipul: Karma for riecatnor changed to 14 (for the current release cycle):  https://badges.fedoraproject.org/tags/cookie/any
16:01:36 <thunderbirdtr> riecatnor++
16:01:44 <thunderbirdtr> sumantro[m]++ marianab[m]++
16:01:53 <siddharthvipul> riecatnor, you have a lot of cookies, not fair XD
16:01:57 <riecatnor> siddharthvipul++ thunderbirdtr++ x3mboy++ bt0++
16:01:57 <zodbot> riecatnor: Karma for siddharthvipul1 changed to 4 (for the current release cycle):  https://badges.fedoraproject.org/tags/cookie/any
16:02:00 <zodbot> riecatnor: Karma for x3mboy changed to 9 (for the current release cycle):  https://badges.fedoraproject.org/tags/cookie/any
16:02:01 <thunderbirdtr> siddharthvipul++
16:02:03 <zodbot> thunderbirdtr: Karma for siddharthvipul1 changed to 5 (for the current release cycle):  https://badges.fedoraproject.org/tags/cookie/any
16:02:14 <tg-fedmindshare1> <b​t0dotninja> :)
16:02:19 <riecatnor> hehe I am around too much, can't compare to my cookies lol
16:02:41 <riecatnor> Thank you everyone who came and those who added questions as well!
16:02:50 <thunderbirdtr> thanks
16:02:57 <siddharthvipul> have a great (almost) weekend y'all :)
16:02:57 <riecatnor> We have a pretty good blog post pretty much ready to go from this if you want to read back on it, we will put that on the commblog
16:03:08 <riecatnor> #endmeeting