20:04:01 <stickster> #startmeeting
20:04:01 <zodbot> Meeting started Thu Sep 24 20:04:01 2009 UTC.  The chair is stickster. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:04:01 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:04:10 <stickster> #topic FUDCon Planning -- intro
20:04:31 <stickster> #info ctyler is apparently not available, and mchua is at her RHCE training
20:04:51 <stickster> #agreed stickster will just run through updates
20:05:12 <stickster> #link https://fedorahosted.org/marketing-team/report/9 -- Tickets for FUDCon
20:05:37 <stickster> #topic https://fedorahosted.org/marketing-team/ticket/18
20:06:36 <stickster> Last update was 17 Sept -- Looks like there's a list from ctyler of LUGs to hit, and I suggested to Mel to hit them by the weekend since many people catch up with LUG stuff in their free time
20:07:08 <overholt> GTALUG
20:07:16 <overholt> TLUG (unless it merged with TLUG)
20:07:22 <overholt> err, GTALUG
20:07:26 <overholt> KWLUG?
20:07:37 <stickster> overholt: Anyone not on this page already? https://fedorahosted.org/marketing-team/ticket/18
20:07:39 <stickster> Oops
20:07:45 <stickster> Let me get the right link
20:07:45 <stickster> http://www.linux.org/groups/canada/ontario.html
20:07:57 <overholt> nice
20:08:02 <stickster> That list was sent to Mel for the ticket in question
20:08:33 <stickster> If you see a group not mentioned, definitely let us know -- you should be able to put a comment directly in the ticket at https://fedorahosted.org/marketing-team/ticket/18
20:08:52 <overholt> stickster: I see some google hits for Hamilton Ontario LUG but no real web presence
20:08:53 * stickster will get times fixed by COB today so that we can do all the advertising we want.
20:09:00 <overholt> otherwise, looks good
20:09:18 <stickster> Cool
20:09:26 <stickster> OK, moving on, because this is interrelated:
20:09:29 <stickster> #topic https://fedorahosted.org/marketing-team/ticket/71
20:09:44 <stickster> This is simple, I need to GET THE FRICKIN' TIMES DONE.
20:09:48 <stickster> I will have it so by COB today.
20:09:58 <overholt> :)
20:10:02 <stickster> #action stickster to get the times settled TODAY.
20:10:07 <stickster> 'nuff said.
20:10:34 <stickster> #topic https://fedorahosted.org/marketing-team/ticket/68 -- Bus booking
20:11:01 <stickster> We have a vendor, I've emailed them back but didn't get a response yet. I'll call them tomorrow to move this forward, and get our costs settled.
20:11:10 <stickster> The cost should be less than projected on the budget page, which is good
20:11:27 <inode0> stickster: please confirm where the crossing takes place too
20:11:36 <stickster> inode0: Will do
20:11:50 <stickster> #action stickster to call Local Motion to move bus contract ahead
20:12:32 <stickster> inode0: It looks like it's I-90 though, without a doubt
20:12:38 <stickster> http://maps.google.com/?q=westford%2C%20ma%20to%20toronto%2C%20canada
20:12:54 <inode0> yes, there are two likely (possible) crossing point that way
20:13:18 <stickster> Okeydoke
20:13:27 <stickster> #action stickster to find out crossing point from Local Motion
20:14:00 <stickster> #topic https://fedorahosted.org/marketing-team/ticket/64 -- list of community attendees
20:14:29 <stickster> We want to get more volunteers into the list of people getting subsidies. A big blocker is the budget.
20:14:51 <stickster> ke4qqq told me he has one or more leads on possible sponsorships
20:15:04 <stickster> That would free up budget to pay for more travel, ergo more contributors
20:15:26 <stickster> It's important to me to help out people who have pre-registered and indicated they need help getting there
20:15:35 * stickster looks at sign-ups
20:15:45 <stickster> https://fedoraproject.org/wiki/FUDCon:Toronto_2009#Pre-registration
20:16:08 <stickster> Wow, we're at 60 and we haven't even hit October yet
20:16:57 * stickster notes a certain amount of Canada trolling on the page
20:17:24 <stickster> overholt: I think you should definitely make a note of that and plan a suitable retaliation
20:17:34 <overholt> stickster: :)
20:17:39 <overholt> I've seen it
20:17:44 <stickster> ctyler: You too
20:18:38 <stickster> #agreed We want more volunteer contributors funded for FUDCon travel.
20:18:59 <stickster> ke4qqq let me know that he would know more after Ohio Linux Fest was over this coming weekend
20:19:11 <stickster> I'm going to have Mel Chua follow up with David next week after her RHCE is over.
20:19:27 * stickster regrets this, but is going to do it anyway -- assign an action item to someone not here
20:20:13 <stickster> The best way for us to do subsidies, typically, is to get a sponsor to pay for something directly.
20:20:49 <stickster> For instance, paying for lunch one or more days of the conference... or paying part or all of the tab at FUDPub... or paying for swag.
20:21:09 <stickster> That minimizes the hassle of reimbursements, and makes it easier for us to flexibly buy travel for contributors.
20:21:20 <stickster> So... I'm going to ask Mel to work with David on that issue.
20:21:23 <stickster> #action mchua to coordinate beefing up FUDCon sponsorship with ke4qqq, in pursuit of freeing up budget for travel subsidies.
20:21:58 <stickster> which brings us to:
20:22:02 <stickster> #topic https://fedorahosted.org/marketing-team/ticket/69 -- FUDCon budget
20:22:17 <stickster> We have a pre-existing fund that's noted on the budget page:
20:22:27 <stickster> https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget
20:22:37 <stickster> So whatever we can achieve through sponsorship will be noted there.
20:22:57 <stickster> And sponsors can be appreciated in various ways, including as set out on the wiki Sponsorship page:
20:23:02 <stickster> https://fedoraproject.org/wiki/Sponsorship
20:23:54 <stickster> Once we know more about sponsors in the next week or two, we'll have a better idea of our remaining funds.  That puts us in good stead to finalize all remaining travel subsidies
20:24:21 <stickster> #action mchua and stickster to finalize budget based on sponsorships above
20:24:41 <stickster> inode0: Can you clarify for me what FAmNA was proposing to do for FUDCon?
20:24:49 <inode0> yes
20:25:02 * stickster thinks there were a couple different things floating around and some confusion, so thanks for that
20:25:37 <stickster> inode0: While you're typing, I can eat part of my apple :-)
20:25:52 <inode0> I want to be delicate about what I say
20:26:25 <inode0> The intention of FAmNA was to sponsor one North American Campus Ambassador
20:26:53 * inode0 thinks that is still our intention
20:27:00 <stickster> Have you identified that person already?
20:27:42 <inode0> yes and no
20:28:01 <inode0> there is only one signed up requesting/needing sponsorship currently
20:28:08 <inode0> he fits all our criteria
20:28:14 <stickster> inode0: That seems like an easy choice, then.
20:29:16 <inode0> I think in a pinch FAmNA might be able to expand sponsorship a little
20:29:22 <stickster> inode0: Is that Adam Miller?
20:29:26 <inode0> yes
20:29:54 <stickster> inode0: OK. What is the source of the split answer? Is there any disagreement among FAmNA about sponsoring Adam?
20:30:32 <inode0> There was a plan that involved a formal selection process, that all got away from us so currently there no such process.
20:31:25 <stickster> inode0: A selection process is helpful, but if there's only one person on the list it may not be necessary.
20:31:42 <stickster> Making a process doesn't always make for a better decision, or a more transparent one.
20:32:17 <inode0> Well, we were going to use this to help promote and encourage campus ambassadors to get to work this fall
20:32:33 <inode0> that just doesn't work with our schedule now
20:32:40 <stickster> inode0: Since Campus Ambassadors is somewhat new, all's not lost.
20:33:01 <stickster> You can use this instance as a demonstration of how the process should work, and make a point of putting together any required process for next FUDCon.
20:33:19 <stickster> Making a selection process is just a matter of a few emails discussing it, and a wiki page noting it for transparency.
20:33:48 <inode0> well, we need time for the camp. amb. to do their work, report, us review, etc.
20:34:15 <stickster> inode0: Where are the criteria noted of which you spoke earlier?
20:34:15 <inode0> my thinking now is this I guess
20:34:48 <inode0> we can say by date X if others want to be considered sign up and then we can use the general process we had in mind anyway
20:35:28 <stickster> inode0: Is your intention then to put Adam back in that pool and then pick one C.A.?
20:36:17 <inode0> we had not worked that out exactly, but a group of "elder" contributors would evaluate the campus ambassadors based on work they did at their schools in support of fedora and foss as well as other non-ambassador participation/contribution to fedora
20:36:40 <stickster> inode0: OK.
20:36:49 <stickster> inode0: So what I really need by next week, then...
20:37:17 <stickster> inode0: is a clear idea of whether you plan to sponsor Adam, or simply leave "a slot" open which you will fill by Date X.
20:37:39 <inode0> yes, I would like to settle it so whoever it is can plan now
20:37:46 <stickster> With the understanding that the longer it takes to fill that slot, potentially the higher the cost for travel would be, i.e. airfare.
20:38:08 <inode0> I'll ping the other FAmNA people to get a decision we all are happy with
20:38:11 <stickster> So it would behoove FAmNA to get those ducks in a row by, say, end of next FAmNA meeting.
20:38:50 <stickster> Once we have a name, we can do the buying of airfare and whatever other work is required to make sure that person is ready to go to FUDCon.
20:38:57 <stickster> inode0: Agreed?
20:39:39 <inode0> yes, I'll try to get a definitive answer before the next FAmNA meeting
20:40:33 <stickster> #action inode0 to ensure FAmNA finalizes their selection of a campus ambassador by next FAmNA meeting
20:40:46 <stickster> OK, moving on then....
20:41:07 <stickster> #topic https://fedorahosted.org/marketing-team/ticket/70 -- FUDPub vegetarian food
20:41:09 <inode0> oh, one question on travel remaining
20:41:15 <stickster> sure, go ahead inode0
20:41:35 <inode0> there were some comments about helping out bus riders from outside Boston
20:41:58 <inode0> most of us who look find we don't save any money by coming to Boston without somewhere to crash
20:42:14 <stickster> There are many Red Hat people in the Boston area who have said they would offer crash space
20:42:34 <inode0> right, how does anyone not from redhat or boston find one? :)
20:42:54 <stickster> 1. Ask on #fedora-devel, where many of them hang out
20:42:58 <stickster> 2. Post to the Planet
20:43:16 <stickster> 3. Post to the fedora-devel-list
20:43:31 <stickster> 4. Make sure need for crash space is noted on the wiki
20:43:36 <stickster> and
20:44:04 <stickster> as long as at least 4 gets done, I'll send a list around internally to drum up offers
20:44:23 <inode0> ok, thanks
20:44:49 * stickster notes that the first three options will get you first dibs
20:44:59 <stickster> OK, back on topic....
20:45:01 <stickster> Veggie food
20:45:21 <stickster> ctyler is working with D&B already to secure better veggie options. I'm not sure whether this topic is closeable, but I'll ask on the list.
20:45:33 <overholt> I thought I laid it to rest
20:45:37 <overholt> well, my my POV at least
20:45:40 <overholt> my selfish POV :)
20:45:47 <stickster> overholt: Would you consider yourself a good standard bearer?
20:45:48 <stickster> :-)
20:45:50 <overholt> stickster: http://lists.fedoraproject.org/pipermail/fudcon-planning/2009-September/000097.html
20:45:55 <overholt> stickster: I think so
20:45:58 <stickster> OK
20:46:02 <overholt> stickster: pizza + those other stuff looks okay
20:46:10 <overholt> stickster: as long as the meat eaters don't take all the pizza :)
20:46:14 <stickster> overholt: In this case, "more demanding" is a good thing
20:46:16 <stickster> :-)
20:46:25 <overholt> vindication!
20:46:27 <stickster> haha
20:46:47 * stickster will ensure that any lunches at FUDCon will include plentiful veggie fare
20:46:55 <overholt> thanks, stickster
20:47:06 <stickster> The only thing I'm uneasy about is the lunch budget
20:47:14 <stickster> We may have to cut down to lunch only on Day 1
20:47:37 <stickster> ctyler had suggested doing pizza that day, but I wouldn't want to feed people pizza at lunch and then send them to pizza at dinner too :-\
20:48:00 <overholt> yeah
20:48:03 * stickster shakes his fist... <montalban>PIZZAAAAA!!!</montalban>
20:48:14 <stickster> Oh crap, that was Shatner, wasn't it.
20:48:15 <stickster> duh.
20:48:39 * stickster loses 3 geek points, goes back to grad school, do not pass Go, do not collect RH paycheck.
20:48:53 <stickster> OK, we'll work on that topic on the list.
20:49:19 <stickster> #agreed Need to figure out real $$$ counts for lunch options and make decisions that do not annoy those eating
20:49:26 <stickster> That's it for the tickets.
20:49:39 <stickster> overholt: inode0: ctyler: mchua|afk: Any questions before we close up?
20:49:44 <overholt> stickster: I have none
20:49:49 * stickster notes ruefully that we're under an hour because no one was here :-D
20:50:03 <stickster> #topic AOB
20:50:37 * stickster notes one more time the big page links:
20:50:44 <stickster> Budget -- https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget
20:50:54 <stickster> Logistics (including bus riders) -- https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics
20:51:03 <stickster> OK, closing up shop in 5...
20:51:04 <stickster> 4...
20:51:05 <stickster> 3...
20:51:06 <stickster> 2..
20:51:07 <stickster> 1...
20:51:10 <stickster> #endmeeting