01:22:04 #startmeeting 01:22:04 Meeting started Wed Oct 14 01:22:04 2009 UTC. The chair is mchua_afk. Information about MeetBot at http://wiki.debian.org/MeetBot. 01:22:04 Useful Commands: #action #agreed #halp #info #idea #link #topic. 01:22:18 #chair stickster 01:22:26 #chair stickster 01:22:26 Current chairs: mchua_afk stickster 01:22:33 My lag is horrific! 01:22:45 #chair mchua 01:22:45 Current chairs: mchua mchua_afk stickster 01:22:58 FUDCon sponsorship meeting, take 1 of N 01:22:58 Keystone cops :-D 01:23:10 I'm going to go in order of the emails we recieved. 01:23:10 OK, this is kind of an ad-hoc meeting 01:23:41 For those of you in the home audience, 01:23:50 We're going through the applications for travel subsidies 01:24:04 So that we can get as many volunteers as possible to the Toronto FUDCon :-) 01:24:57 We just reclaimed $900 for the budget from CommArch folks not coming 01:25:01 (Karsten, Max, and Greg) 01:25:02 I'm editing the wiki as we speak :-) 01:25:12 (Greg's ticket being paid for by Other People that he's speaking for that week) 01:25:19 Things are a bit sluggish on the wiki tonight :-\ 01:25:32 Ok. So going through emails - some are "fund me" emails and some are 'take me off the list' emails 01:25:38 We apparently are reclaiming big wads of money -- which is good 01:25:47 Email #1: Kevin Higgins (release party contest winner) can't make it to this FUDCon 01:25:55 We will need a little more for the bus than we had estimated, so that $900 will go to good use ;-) 01:25:57 Asks if he can defer his FUDCon 01:26:05 I see no reason we can't do that. 01:26:17 Okay. #action Kevin Higgins gets sponsored for the next FUDCon instead 01:26:20 In my view, he's entitled to a FUDCon pass, whether that happens this time or later. 01:26:22 + 01:26:24 +1 01:26:32 and +$400 to budget. 01:26:41 It'd be great if I could edit that in :-D 01:26:46 How much do we have so far now, with the $1300 we've just freed? 01:27:03 * mchua waits for the wiki to crawl 01:27:20 (for those following along at home, Paul and I are actually sitting next to each other in a hotel in Raleigh, but the connection is just *awful*) 01:27:28 (my laptop can't even load wiki pages; his is barely creaking through) 01:27:41 Actually, IRC isn't too bad, but the wiki seems to be not very responsive 01:29:26 Well, maybe I spoke too soon. :-) 01:29:39 OK, we also need to get the lodging amounts for non-attendees out of there 01:29:39 We're also reclaiming swaths of budget from the people-who-aren't-coming's hotel. 01:29:49 That's $600 coming back to us including Max, Greg, Karsten, and Kevin. 01:29:57 So we are now $1900 up. 01:30:03 Apparently we do a pretty good job of searching the sofa cushions around these parts ;-) 01:30:07 This is the best "how do we spend money" meeting ever. 01:30:20 We ANTI-SPEND IT! 01:30:30 We just cut all the travel, and that's how we save enough to spend more on travel. 01:30:37 We could essentially run the US government at this point. 01:30:49 I have a nice printer, we could print up money 01:30:57 That seems to work pretty well these days. 01:34:40 * stickster notes there is a lag here while Mel and I resolve some networking problems. 01:40:03 The wiki page that tells us what our budget is won't load, basically. 01:40:20 (or anything fp.o, for that matter) 01:40:23 So we're going to try to figure out the amount of $ we have from email archives, and err on the side of conservatism. 01:40:35 * ctyler pokes head in 01:41:22 * ctyler offers to be irc-to-wiki proxy if req'd 01:42:40 ctyler: I think we just solved it; seems to be some DNS issue 01:42:44 /etc/hosts did the trick 01:42:49 :-) 01:42:52 ooookay, now figuring out how much $ we have to spend... 01:44:08 $1500 for community air travel already allocated 01:44:13 +$1900 we just cleared up 01:44:34 +$400 community lodging already allocated 01:45:40 whoops, that's $450 community lodging allocated 01:45:55 so $1500 + $1900 + $450 =$ 3850 01:46:19 Anything else to add to the pot? 01:46:21 That's a pretty good kick in the pants. 01:46:56 * stickster notes that there may be a little bit extra coming from the Fedora Engineering budget for Q3, where we've ended up with a small surplus 01:47:04 * mchua will try to make her travel + room <$400 also, so that may clear up an extra ticket. 01:47:07 but that's later. 01:47:31 * stickster notes that mchua should expense that gas then :-) 01:47:43 Okay. $3850. 01:47:48 In order of email... 01:47:50 https://fedoraproject.org/wiki/User:Sdz 01:48:47 Sebastian has requested $500 for partial plane fare; he is already covering his own hotel 01:48:59 and that's plane fare from Germany. 01:49:13 There are a lot of EDU bases that Sebastian can cover here 01:49:26 Especially with ctyler and gregdek being there 01:49:44 We also need some closure/direction on the SoaS issue 01:49:55 Plus Moblin + Mini 01:50:24 This is a big +1, and Steven Parrish is supposed to hook up with him for some sessions on Sugar 01:50:41 Let me wrap up Sebastian and Steven and say, yes, both of these folks should be there. 01:50:47 User:StevenParrish#FUDCON_2009_Proposal 01:51:00 Steven is a good bargain, too, because he's flying on his own dime 01:51:24 Steven has asked for $240. 01:51:39 He is presenting 2 topics. Effective Bug Reporting, And Sugar & Fedora. 01:51:46 Also running a KDE hackfest 01:51:56 and a lot of Sugar/OLPC/education work 01:52:17 Because Steven is covering the flight himself, I don't see a problem covering his passport cost. 01:52:27 So that is $500 for Sebastian and $240 for Steven 01:54:08 * mchua watches stickster whip open openoffice.org-calc and start The Spreadsheet 01:54:43 We have $3110 remaining. 01:54:58 Next name up is Adam Miller, who is already sponsored by FAMNA 01:55:09 I think that's just a "yay, he's coming" note - doesn't impact our budget here, his justification is already taken care of 01:55:15 (FAMNA being the answer for both) 01:55:18 but just noting that here. 01:55:24 Right. Once again, thank you to FAMNA for that. 01:55:43 And we now get to reclaim MORE MONEY 01:55:51 because David Nalley has reported that he's going to fund himself 01:57:06 ...although I think that may have been because our budget situation used to be far more dire. 01:57:31 Hmm, because we are finding some change in the cushions, I would really like to check into that 01:58:40 Let's set aside $600 for David. 01:59:07 That way, if we get to the end of the list and we're still in the black, we know we're in great shape. 01:59:55 Okay. So tentatively we have $2510 remaining. 02:00:49 next up is Ian Weller 02:00:50 http://fedoraproject.org/wiki/User:Ianweller/FUDCon_Toronto_2009_info 02:01:00 He has requested $475 02:01:10 $275 for a flight to Boston and $200 for hotel 02:01:31 Hotel's actually $150, so that's $425. 02:01:48 Oh - wait, nm, he's taking the bus, so that is an extra day of hotel. 02:01:49 $475. 02:01:53 Statistics 2.0 + event-splash + Moksha stuff == yes. 02:02:05 He's also offered to run a user track... 02:02:12 (on offlineimap) 02:03:39 I wouldn't mind seeing him do a user track class that wasn't offlineimap 02:03:51 What user track classes are we in most need of that he can do? 02:04:06 We have to reach a consensus on the user track classes before we can answer that :-) 02:04:12 That's for another thread, I think :-) 02:04:13 Okay. Thursday's meeting, perhaps 02:04:16 Exactly 02:04:26 oh, wait. meetbot... 02:04:34 #action $500 for Sebastian Dziallas approved 02:04:39 #action $240 for Steven Parrish approved 02:04:44 Yay meetbot! 02:04:48 #action $600 set aside for David Nalley 02:05:11 #action $475 for Ian Weller approved conditional on the addition of the running of a user track (to be specified later with us) to his plans 02:05:19 *nod 02:05:35 We've got about $2k left. 02:05:36 next: 02:05:37 https://fedoraproject.org/wiki/User:danielsmw 02:05:40 Matthew Daniels 02:05:51 Matthew's name was suggested to me by a few people 02:06:02 * mchua notes that all funded attendees will also be expected to blog about FUDCon on Planet ;) 02:06:19 A community vouch like that makes me immediately inclined to say yes :-) 02:06:25 Matthew needs $600 to come but would ideally like $700 02:07:03 We can do $700 02:08:25 For a student, I know that $100 is quite a bit to pony up. 02:08:56 The two things that jump out at me on danielsmw's list are: 02:08:58 Zikula 02:09:05 Reorg of packaging guidelines 02:09:14 The first is a really hot need; the second is less hot but terribly important 02:09:19 I've seen Matthew trying to get into zikula; I think he'd do a great job here. 02:09:19 And really needs someone to drive it 02:09:23 I'm sure of it. 02:09:27 I approve. 02:09:37 I'd like to see him run a session or two here, actually. 02:09:53 He noted that he'd like to use this FUDCon to learn how to run a session at future FUDCons, but I think he's ready to jump in;) 02:10:05 in particular, if he'd like to take planning for the Teaching Open Source session off my hands... 02:10:30 (I think it'll be more a panel/roundtable anyhow) 02:10:30 I think he should just jump in. 02:10:30 Yeah. 02:10:34 I agree, a session is a great way to get started. 02:10:43 If he has any teaching experience or even just a yen, it's a no-brainer. 02:10:44 User track? 02:10:48 Hey, that's a great idea. 02:11:17 #agreed ianweller -- tap for a user track session 02:11:24 #agreed danielsmw -- tap for a user track session 02:11:33 So approval conditional on teaching of a user track session, and we'll work with him to figure out that that is, and the TOS stuff will be shiny/optional and I will follow up on that. 02:11:49 * stickster notes that our conditionals are "lightly conditional" 02:12:32 The conditions that are "heavy" are blogging and getting involved in hackfest; and submission of receipts to CommArch for payment 02:12:34 #action $700 for Matthew Daniels conditional on teaching of a user track TBD 02:13:15 by "submission of receipts to CommArch for payment" we mean "give them to Mel" 02:14:05 :-) 02:14:18 * stickster thinks Mel loves her new spending *POWER* 02:14:33 Not really. I hate expense reports. Just trying to get stuff of your back, o fearless leader. :P 02:14:44 Last request so far 02:14:46 Rex Dieter 02:14:57 https://fedoraproject.org/wiki/User:Rdieter/FUDCon/ 02:15:39 I think there may be a few that are on the pre-reg list that haven't filled the request we made 02:15:41 But 02:15:47 Let's at least close these out :-) 02:16:35 Rex == big yes. Rex is a member of the KDE SIG and has been instrumental in a number of ongoing discussions about spins, targets, and so forth. 02:16:50 Rex has requested $350 for airfare and a hotel room for himself and Aaron Seigo. 02:16:59 Which would be $150 each (should we consider Aaron separately?) 02:17:56 That seems manageable. 02:18:18 I'd like to ask Aaron to submit a request for hotel funding, because I'd like to make sure we have notes for each individual ew fund. 02:18:21 er, we fund. 02:18:25 I agree. 02:18:38 Let's ask him to do that, and assuming he does, we can cover his half of that hotel room. 02:18:40 But we can earmark those funds in the same way we did for David. 02:18:52 Because they've both pseudo-requested. 02:19:19 * stickster is interesting in finding out what might be keeping some of the other requesters from providing the information for which we asked earlier 02:19:30 Maybe they haven't seen our announcements? 02:19:42 I'll email them individually again. 02:19:43 Uncertain -- I think we sent email to each individual 02:19:53 * stickster notes "again" and sees confirmation 02:19:57 Thanks to mchua :-) 02:20:04 #action mchua to email each pre-reg individual that hasn't applied, once more 02:20:40 Rex approval for his funding, and we'll earmark $150 for Aaron's hotel. 02:20:40 #action Rex Dieter approved for $500 02:20:49 #action $150 earmarked for Aaron Seigo on condition of application 02:21:11 We now have $685 and then whatever Spot's budget kicks in. 02:21:35 We're now going to go through the list and see who needs to still apply 02:21:53 ...wait, Pascal Calarco put his in 02:22:03 Yes, his is in the pre-reg ara 02:22:06 *area 02:22:09 in http://fedoraproject.org/wiki/FUDCon:Toronto_2009 02:22:12 He asks for $120 for car rental. 02:22:25 He will be participating in Fedora Insight from the FWN team 02:22:41 He has already been instrumental in getting FWN's workflow together and happening. 02:22:41 and also Ambassador work scheduled for FUDCon. 02:23:10 I think this is a great value -- he's staying with family in the YYZ area 02:23:24 We really need someone to do the content/workflow stuff during the FI/zikula/docs hackathon 02:23:33 Yes, someone who's actually tried it already 02:23:39 And has a definite application in mind 02:24:31 I think the deliverable for pcalarco would be a finalized FWN workflow that resolves any problems that have cropped up in the test runs he's presently doing (and will continue to do over the next weeks). 02:25:02 #action Pascal Calarco $120 approved conditional on deliverable of finalized FWN workflow in zikula. 02:25:18 And now we have $565. 02:25:24 Plus Spot's budget. 02:25:28 (Of unknown quantity.) 02:25:47 The other thing we need to keep in mind is that the bus cost is likely higher than projected 02:25:58 So that $565 + Spot's money needs to cover the overage, which I think it will do, and then some. 02:26:18 I'm thinking we should hold about $1200 for the bus. 02:26:24 Spot has something like $1500 total left over 02:26:45 Which is what, $865 if we figure to the dime? 02:27:01 Yeah, though when the bus item comes in we'll hopefully find that we've got more money than we thought, once again. 02:27:04 yes 02:27:16 The benefit of conservative financial planning :-D 02:27:35 We probably have a margin that lets us get a couple more people in under the wire if we receive some more applications. 02:27:44 Let's go through and list the people who still need to submit funding apps (who have stated that they want funding on the pre-reg page but have not gotten proposals in) 02:27:54 #topic People who ought to ask us for monies 02:28:22 Clint savage 02:28:28 Jon Stanley 02:28:33 Xavier Lamien 02:28:36 Ben Boeckel 02:28:51 Jaroslav Reznik 02:30:02 (Those are the people listed as "want $" in pre-reg who have not submitted proposals) 02:30:42 In addition to that list, there are several people with whom we've discussed FUDCon attendance/funding but aren't listed in pre-reg) 02:30:56 Eric Christiansen 02:31:07 Simon Birtwistle 02:31:37 and then people from https://fedorahosted.org/marketing-team/ticket/64 02:32:04 John Rose 02:32:09 Brian Powell 02:32:15 Ricky Zhou 02:32:41 We're now going through and seeing if we can get requests for any of these people now. 02:32:50 Note that if you are not on this list, you can *still* ask for funding. 02:35:45 Oh, Jaroslav has put a funding request up, but not emailed myself and Paul 02:35:48 http://fedoraproject.org/wiki/JaroslavReznik#FUDCon_2009_Toronto 02:39:03 He's asked for $700 plane + $150 hotel = $850 02:39:15 he is a Red Hat engineer from Brno working on the Base OS dev team 02:39:29 The only issue that I see with this application is that for what we'd pay for this attendance, we could cover 2 or 3 more North American attendees. 02:39:41 And we still have a significant number of people on the list 02:39:45 Does system configuration in fedora/RHEL as well as involvement in the KDE SIG 02:40:03 And we don't have any word from whether his team will cover his attendance. 02:40:12 If we can get his RH team to cover his attendance, that's great. 02:40:15 I can email the team manager and ask about that. 02:40:31 But I would say that it would be a wiser use of our funds to try and get more North American folks to the event if possible. 02:40:43 Brno already has a number of Fedora events happening locally. 02:41:27 It's a wise use of our funds to fund local people to attend local events; so we should send NA folks to NA FUDCon and EMEA folks to EMEA events. 02:41:44 whenever possible, unless they're 100% vital for a FUDCon to happen (such as Simon for the zikula hackfest.) 02:43:20 #action stickster to advocate for Jaroslav Reznik's RH team to fund his travel to FUDCon 02:46:44 I think we've rounded up the bulk of slated folks at this point 02:46:47 I'll go and email everyone we need to ping right now. 02:46:56 #action mchua email people with approvals, begin plane/hotel booking process 02:47:04 Right, and we'll monitor budget carefully over the next week or so to see if we have some more wiggle room 02:47:08 #action mchua email people who have not applied and encourage them, once again, to submit proposals 02:47:12 We'll also know more when the bus costs are finalized 02:48:07 * stickster has nothing further 02:48:10 Okay. This is your FUDCon planning team, signing off. 02:48:14 #endmeeting