========================
#fudcon-planning Meeting
========================


Meeting started by stickster at 20:00:25 UTC. The full logs are
available at
http://meetbot.fedoraproject.org/fudcon-planning/2009-10-15/fudcon-planning.2009-10-15-20.00.log.html
.



Meeting summary
---------------
* Bus update  (stickster, 20:00:58)
  * ACTION: mchua to find fudbus riders crash space if needed  (mchua,
    20:02:23)
  * LINK:
    http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget
    (mchua, 20:03:47)
  * Bus is close to original cost, quote is expected ca. 2009-10-16
    (stickster, 20:04:34)
  * The bus will have a restroom on board, and high probability of power
    and wifi.  (stickster, 20:05:59)
  * ACTION: mchua revise bus table to 35 positions  (stickster,
    20:07:23)

* Hotel booking  (stickster, 20:07:52)
  * ACTION: stickster Send announcements to ask people who have booked
    rooms to list same on wiki pre-reg  (stickster, 20:14:35)
  * ACTION: mchua stickster Make roommate assignments and book rooms as
    needed  (stickster, 20:15:06)
  * ACTION: ctyler Add a column to table for room booking  (stickster,
    20:15:16)
  * ACTION: stickster Make second set of announcements after roommate
    assignments, to announce them, and encourage self-funded travelers
    to find a roommate and note it on the wiki  (stickster, 20:17:29)
  * ACTION: stickster Set Oct 28 to call hotel and find out a number of
    rooms booked, and set up a round-up meeting wtih ctyler, stickster,
    and hotel rep at a mutually agreeable time  (stickster, 20:18:42)

* New/updated funding proposals  (stickster, 20:19:47)
  * LINK:
    http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_budget
    (mchua, 20:20:22)
  * LINK: http://fedoraproject.org/wiki/User:Herlo   (mchua, 20:21:04)
  * LINK:
    http://fedoraproject.org/wiki/User:Laxathom#Deliverables_for_FUDCON_Dec_2009
    (mchua, 20:22:35)
  * LINK: https://fedoraproject.org/wiki/User:Jstanley   (mchua,
    20:23:17)
  * LINK: https://fedoraproject.org/wiki/User:Mathstuf/FUDCon   (mchua,
    20:24:17)
  * ACTION: $550 earmarked for Xavier Lamien to come and do cool cloud
    stuff; see if this is sufficient for him to fill in the rest himself
    (mchua, 20:36:00)
  * laxathom -- offer $550 in subsidy, work on cloud, calendar, et al.
    (stickster, 20:36:03)
  * ACTION: $180 for Jon Stanley - hotel and bus reimbursement  (mchua,
    20:37:51)
  * ACTION: $360 for Ben Boeckel (mathstuf) - 4 nights hotel, +
    Albany->YYZ bus  (stickster, 20:40:47)
  * ACTION: $500 to herlo for hotel and travel, herlo already agreed to
    pick up any overage  (stickster, 20:52:08)
  * FUDCon budget page to reflect all cost estimates and funding
    approvals, and is converted to actuals with accurate totals as we
    go.  (stickster, 20:54:08)

* (interjection) Hotel issue  (stickster, 20:56:31)
  * ACTION: stickster Call hotel coordinator and determine number of
    rooms left in block, increase if necessary  (stickster, 20:58:04)

* New/updated funding proposals (redux)  (stickster, 20:58:27)

Meeting ended at 21:01:09 UTC.




Action Items
------------
* mchua to find fudbus riders crash space if needed
* mchua revise bus table to 35 positions
* stickster Send announcements to ask people who have booked rooms to
  list same on wiki pre-reg
* mchua stickster Make roommate assignments and book rooms as needed
* ctyler Add a column to table for room booking
* stickster Make second set of announcements after roommate assignments,
  to announce them, and encourage self-funded travelers to find a
  roommate and note it on the wiki
* stickster Set Oct 28 to call hotel and find out a number of rooms
  booked, and set up a round-up meeting wtih ctyler, stickster, and
  hotel rep at a mutually agreeable time
* $550 earmarked for Xavier Lamien to come and do cool cloud stuff; see
  if this is sufficient for him to fill in the rest himself
* $180 for Jon Stanley - hotel and bus reimbursement
* $360 for Ben Boeckel (mathstuf) - 4 nights hotel, + Albany->YYZ bus
* $500 to herlo for hotel and travel, herlo already agreed to pick up
  any overage
* stickster Call hotel coordinator and determine number of rooms left in
  block, increase if necessary




Action Items, by person
-----------------------
* ctyler
  * ctyler Add a column to table for room booking
  * stickster Set Oct 28 to call hotel and find out a number of rooms
    booked, and set up a round-up meeting wtih ctyler, stickster, and
    hotel rep at a mutually agreeable time
* mchua
  * mchua to find fudbus riders crash space if needed
  * mchua revise bus table to 35 positions
  * mchua stickster Make roommate assignments and book rooms as needed
* stickster
  * stickster Send announcements to ask people who have booked rooms to
    list same on wiki pre-reg
  * mchua stickster Make roommate assignments and book rooms as needed
  * stickster Make second set of announcements after roommate
    assignments, to announce them, and encourage self-funded travelers
    to find a roommate and note it on the wiki
  * stickster Set Oct 28 to call hotel and find out a number of rooms
    booked, and set up a round-up meeting wtih ctyler, stickster, and
    hotel rep at a mutually agreeable time
  * stickster Call hotel coordinator and determine number of rooms left
    in block, increase if necessary
* **UNASSIGNED**
  * $550 earmarked for Xavier Lamien to come and do cool cloud stuff;
    see if this is sufficient for him to fill in the rest himself
  * $180 for Jon Stanley - hotel and bus reimbursement
  * $360 for Ben Boeckel (mathstuf) - 4 nights hotel, + Albany->YYZ bus
  * $500 to herlo for hotel and travel, herlo already agreed to pick up
    any overage




People Present (lines said)
---------------------------
* stickster (151)
* mchua (97)
* ctyler (11)
* jds2001 (6)
* zodbot (3)
* SMParrish (1)




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