20:27:34 <mchua> #startmeeting
20:27:34 <zodbot> Meeting started Fri Nov 27 20:27:34 2009 UTC.  The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot.
20:27:34 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
20:27:51 <mchua> jds2001: ok, I believe so far we have this:
20:28:07 <mchua> 1. make a list of all bus riders (and confirm with those riders that the list is correct)
20:28:23 <mchua> 2. make sure all both-way riders on the bus are booked for 4 days at the hotel
20:28:41 <mchua> 2. make sure all one-way riders on the bus are booked for the correct number of days at the hotel
20:28:51 <mchua> er, that's a 3. Eh, I'll use bullet points
20:29:13 <mchua> * make sure all bus riders have somewhere to stay before and/or after the FUDBus ride in Boston (following up on Paul/J5's couchsurfing posts, etc)
20:29:34 <mchua> although it would likely be a better idea to start with...
20:29:55 <mchua> * make a list of all individuals whose hotel rooms RH is sponsoring
20:30:20 <mchua> * group by current roommate pairings
20:30:32 <mchua> * confirm check-in/check-out dates for each person on that list
20:30:52 <mchua> * when roommate pairs don't match, if there's an easy way to switch pairings so each room is fully occupied for the entire time, do so
20:31:43 <mchua> jds2001: I think that may be the fastest way to do it, though it requires checking with lots of individual people... not thinking in a very good-for-algorithms mode right now though, can you spot anything missing, or think of anything faster?
21:04:50 * jds2001 is here now
21:04:52 <jds2001> sorry
21:05:26 <jds2001> alrighty
21:05:50 <jds2001> lemme start with a list of who we're sponsoring....gimme a few
21:06:03 <jds2001> any horrendous objections to using google docs?
21:06:39 * jds2001 uses it for $DAYJOB all the time, and it's great for collaboration
21:11:00 <mchua> jds2001: none, go for it, we can always export later.
21:11:31 <mchua> (gobby may be another option, but... really, use what works best for your thinking 'cause mine ain't so great right now)
21:11:41 * mchua here now too.
21:13:03 <jds2001> http://spreadsheets.google.com/ccc?key=tcpR_WRetKGHZHzQSi2Qm0A&hl=en
21:13:22 <jds2001> I can add you as a collaborator, so you can edit it
21:13:34 <jds2001> but this is what I'm thinking right now
21:13:37 * mchua looks
21:14:08 <jds2001> I Was going by the
21:14:11 * mchua really wants spreadsheets embeddable on the wiki, should look into open source js spreadsheets someday
21:14:33 <jds2001> "needs funding" column in the prereg table
21:14:56 <jds2001> but some folks that I know we're sponsoring (Luke, for one) wasn't there.
21:15:07 <jds2001> so my list will likely be incomplete :(
21:15:18 * mchua nods
21:15:34 <mchua> I can add the rest now if you share with metamel@gmail.com
21:16:41 <jds2001> oh
21:16:43 <jds2001> ok :)
21:17:10 <jds2001> done :)
21:18:12 * mchua looking....
21:18:50 <mchua> I'm going to look from the FUDCon accounting spreadsheet first
21:21:48 <mchua> now looking at http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Room_sharing to make sure we didn't miss any names...
21:21:54 <mchua> ...and then I'll go through and get rid of the redundancies
21:22:27 <mchua> (thanks for stepping me through this, Jon, it's a *big* help)
21:23:20 <jds2001> no worries :)
21:23:51 <jds2001> looking at the bus rider list, I only see one that's one way
21:24:09 <jds2001> and I think that will probably be 4 nights anyways, since he's comnig back on the bus
21:24:27 <mchua> is that Sebastian?
21:24:33 <mchua> he's the only one I know of
21:24:41 <mchua> lemme see if I have his flight schedule somewhere
21:24:44 <jds2001> yeah
21:25:11 <mchua> ah yes I do, and it's in German, and I... *reads*
21:25:19 <jds2001> hehe
21:25:39 <mchua> ...yep, arriving Friday, there we go. I scan slower in other languages.
21:25:45 <mchua> 4 days.
21:26:07 * jds2001 couldnt even read it, so youre ahead of me :D
21:27:31 <jds2001> btw, I'll not be bringing my passport. I have a NYS ENDID for that :)
21:28:08 <jds2001> looking at the bus rider list "passports required" :)
21:28:33 * mchua nods
21:28:41 <mchua> looks like we don't need column C then
21:30:18 <mchua> so i think that might be a more general way to do the column headings (just rearranged)
21:30:38 * mchua continuing to go through http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Room_sharing and add that info to the 2nd block of riders
21:31:09 <jds2001> ok, so should I delete the first 15 lines?
21:31:34 <mchua> jds2001: if they're all in the 2nd list, yeah - I know some people we're not paying for the rooms of (like Pascal)
21:32:45 <jds2001> i dont see david nalley in the second list - but i seem to remember seeing something that he couldnt come?
21:33:14 <mchua> jds2001: going through and making sure the FUDBus riders are on the list and marked as FUDBus and needing 4 nights would be a help now while I make sure we have all our roommate pairings listed
21:33:19 <mchua> jds2001: yeah, David can't make FUDCon, sadly
21:33:27 <jds2001> :(
21:33:56 <mchua> nor can Ben Kreuter, so if we see either of them on any lists we can take those items out :(
21:40:46 <mchua> jds2001: so, I saw one list that has you/Matthew, Sebastian/Peter, and another list that has you/Peter, no mention of Sebastian or Matthew
21:40:53 <mchua> I am almost certain the first list is correct
21:41:10 <mchua> so that's what I'm going to put on this spreadsheet, but I'll note the "...and we should make sure of that" part
21:41:19 <mchua> (which might get sorted out if we pair you with a 4-night person anyhow)
21:42:47 <jds2001> right
21:43:15 <jds2001> we need to make sure Sebastian and Matthew have someplace to sleep not on the streets of Toronto though :D
21:45:46 <jds2001> i think seth got paid out of Q3 F-Eng
21:45:48 <jds2001> or something
21:46:05 <jds2001> or i could be smoking crack
21:46:07 <jds2001> :)
21:47:08 <mchua> Me too, but I don't know who his roommate is or if we need to make sure that his room is in our block / getting the FUDCon rate / stuff
21:47:42 * mchua notes that this will all be avoided by the implementation of a proper housing-tracking system for next FUDCon
21:47:50 <mchua> (because I'll be damned if I'm going to do this again)
21:49:05 <jds2001> maybe we need a FUDCon FAD sometime between now and then
21:49:53 <mchua> I think we do.
21:51:54 <jds2001> the FUDBus sponsored and non-sponsored numbers add up, yay!
21:52:53 <mchua> Woo!
21:54:24 * mchua starts sheet 2 for FUDBus lodging needed
21:54:40 <mchua> (because I'm starting to write notes and might as well keep track of those somewhere nice, though it's a separate issue from "do we have Toronto hotel rooms?")
21:59:04 <mchua> I only see 5 people needing FUDBus lodging (you, Toshio, Smooge, Adam, Sebastian)
21:59:19 <jds2001> I *do* need post-FUDBus lodging :/
21:59:33 <mchua> oh, okay *fixes*
21:59:41 <mchua> oh, you beat me to it
22:00:25 <mchua> I think we have enough panic FUDBus lodging (couches, air mattresses, people in Boston with extra rooms) to be fine figuring this out ad-hoc if it comes down to it, but I'd rather have things ironed out ahead of time
22:01:07 <mchua> I mean, I have two air mattresses and a family who's fine with people taking over their living room floor, but... I'd rather be able to put y'all up somewhere more comfortable / less horribly out of the way (I'm in the 'burbs and it's a long drive to the airport)
22:01:14 <jds2001> not a huge deal either way, i've got a bazillion holiday inn points if it comes to that :)
22:01:58 <jds2001> oh, im coming in via bolt bus to south station
22:02:26 <jds2001> and I *did* get a $1 on the way back :D
22:02:39 <mchua> whoa, they do exist!
22:03:40 <mchua> I plan on being a FUDChaffeur on Thursday and on Tuesday/Wednesday so if you need a ride from anywhere to anywhere just let me know, no matter how arrangements turn out
22:03:53 <mchua> FUDCar!
22:04:00 <jds2001> hehe
22:05:54 * mchua returns to sheet 1
22:06:16 <jds2001> we need 8 4 night hotel reservations
22:06:27 <mchua> actually, lemme move the FUDBus-only stuff to sheet 3, it'll be easier to keep the numbers lined up...
22:06:47 <jds2001> actually 9 sorry
22:06:54 <jds2001> i didnt count martin duffy
22:06:58 <jds2001> so that makes 8.5 :/
22:07:17 <jds2001> but the .5 we're not paying for
22:07:55 <mchua> I'd put down all the hotel rooms we're making sure are booked, as separate from the ones we're paying for
22:08:02 <mchua> (we only have.. something like 3 half-rooms we're not paying for, so we can just subtract those individually from the total at the end)
22:09:39 * mchua looks and tries to fill in check-in/check-out times for people we don't have on the spreadsheet yet
22:11:10 <mchua> hey SMParrish, when are you checking in/out of the hotel in Toronto? Friday/Tuesday (4 nights)?
22:13:03 * jds2001 assumed 3 for everyone not on fudbus just to make the calculations work
22:13:25 <jds2001> i know mmcgrath is 4
22:13:46 <SMParrish> mchua: checkin friday.  originally thought would catch a flight monday night but now its looking like tuesday am
22:14:08 <jds2001> lemme change you to 4 then
22:15:12 <SMParrish> i thought j5 was staying till tuesday am as well and if space was still avail would stay with him or find someone else to room with
22:17:34 <mchua> SMParrish: Thanks! yeah, we're trying to figure out Toronto hotel rooms for everyone we're sponsoring right now, so jds2001 and I are piling through a spreadshet together to make sure we have the details right
22:18:13 <mchua> SMParrish: yeah, we have you listed as rooming with j5 so that all syncs up
22:19:37 <SMParrish> mchua: btw I agree we need a FUDCon FAD no sense in going thru this every year.
22:20:16 <jds2001> so next we need to figure out who is riding the fudbus and if they have roommates that arent
22:20:19 <mchua> SMParrish: this is afaik the first FUDCon that really had a lot of community planning help, before all the logistics fell on spevack or stickster so we didn't need to build up so much tools/infra/docs
22:20:41 <mchua> SMParrish: so yeah, we really need a FAD to build that up, this year was a good exercise in what happens without it
22:21:14 <SMParrish> mchua: community planning helps, no reason stickster or spevack should get saddled with it all.
22:21:28 <mchua> jds2001: Sounds good. I'm sidetracking for a bit to make sure we have everyone on the https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Boston_lodging list, looking at the fudcon-planning thread about it there are some people who didn't list themselves as needing housing but who do (grrr)
22:23:33 <jds2001> Sheet4 is my WIP sheet of figuring out the roommate situation
22:25:28 <mchua> BenjaminKreuter, abadger1999: welcome to the FUDCon-planning party ;)
22:25:52 <mchua> ...also, we need a way of collaboratively editing spreadsheets that's actually free software (i.e. not google docs)
22:26:11 <mchua> and/or embedding spreadsheets in mediawiki, also free software (js, maybe)
22:30:05 <jds2001> where embed != attach ods :)
22:31:16 <mchua> Yep.
22:34:54 <jds2001> a simple look got me to sheetster
22:35:02 <jds2001> but it's java :/
22:35:18 <jds2001> and didnt work when I went to their "try now" link
22:36:28 <jds2001> mchua: do you have dgilmore's travel plans by chance?
22:36:48 <mchua> jds2001: let me check
22:37:08 <mchua> jds2001: In the meantime, we have the Bert/Ian hotel situation cleared up (yay!) and I'll update the spreadsheet on that now
22:37:30 <mchua> after I look at dgilmore's travel plans I think I might be able to clear up all Boston-area lodging issues with 2 comments, 1 blog post, and 2 emails
22:37:53 <jds2001> :)
22:38:50 <jds2001> and I assume itbegin's plans are for 4 nights?
22:40:51 <abadger1999> I know dgilmore is staying at least one night in spot's basement with me but I don't know the whole story.
22:42:46 <mchua> jds2001: I do not have dgilmore's travel plans, alas.
22:42:56 <mchua> jds2001: I think I do have itbegins, though. Let me check.
22:44:41 <mchua> jds2001: yes, itbegins is 4 nights.
22:45:15 <jds2001> ok, if you look at sheet4 i've color-coded things green and red
22:45:26 <jds2001> red is a potential mismatch, green is ok
22:46:36 <mchua> jds2001: ...you. ROCK.
22:47:51 <jds2001> but the spot/dennis pairing might be ok, who knows
22:51:50 <jds2001> next, do we have more travel plans that arent reflected on the first sheet
22:51:53 <jds2001> ?
22:54:09 <mchua> jds2001: not that I know of, checking
22:54:57 <mchua> jds2001: none that affect the lodging that we're sponsoring
22:56:18 <jds2001> :(
22:56:26 <jds2001> there's a lot of unknowns then :(
22:57:22 * mchua looks
22:57:27 <jds2001> i was workinbg on moving the lines in the spreadsheet around til i found i was destorying data
22:57:58 <jds2001> er, destroying :D
23:00:12 <mchua> jds2001: yikes! ok, what needs to be done to clear up the unknowns?
23:02:00 <jds2001> mchua: need travel plans for everyone we're sponsoring
23:02:17 <jds2001> im reordering the spreadsheet now in order of roommate pairing as they exist today
23:03:06 <BenjaminKreuter> collaborative spreadsheet == CSV in a git repo?
23:03:23 <mchua> jds2001: thanks - I'm clearing up the Boston lodging stuff now as you do that
23:03:37 <mchua> jds2001: it looks like you can probably get crashspace with J5, I'll see if I can set that up via email
23:05:44 <jds2001> cool
23:05:56 <jds2001> BenjaminKreuter: more real time and more spreadsheety :D
23:06:07 <jds2001> BenjaminKreuter: http://spreadsheets.google.com/ccc?key=tcpR_WRetKGHZHzQSi2Qm0A&hl=en:L
23:06:08 <BenjaminKreuter> OOCalc in a VNC session?
23:07:10 * mchua twitches
23:07:24 <BenjaminKreuter> :)
23:07:39 <BenjaminKreuter> i've done it once before
23:19:44 <mchua> jds2001: I have to leave for a family dinner soon, what has to be done to wrap up (I'll work on this when I get back afterwards)?
23:19:50 * mchua about to send the "let's sort out Boston housing" email
23:19:56 <mchua> (I'll send that one before I leave)
23:20:06 <jds2001> I think i was just gonna say I think we've done all the damage we can here.
23:20:25 <jds2001> Next is the "please send us your travel plans" mail.
23:23:14 <mchua> jds2001: Ok - can you send that email, or do you want me to do it when I get back?
23:23:31 <mchua> Thank you *so much* for all your help here, this makes things so much clearer.
23:24:03 <jds2001> I can send that.
23:26:20 <mchua> jds2001: Thanks, Jon.
23:26:22 <mchua> You're a lifesaver.
23:27:31 <jds2001> do you know paul's plans?
23:27:50 <jds2001> I dont want to send him a mail if I don't have to :)
23:33:52 <mchua> jds2001: I know he's staying with Clint for all 4 nights, I think he has his own travel plans (plane up/down)
23:34:11 <jds2001> ok, just needed to know 4 nights
23:34:16 <jds2001> so clint is 4 nights too?
23:34:23 * jds2001 can knock em both off the list
23:35:29 <mchua> jds2001: yep
23:53:45 <mchua> jds2001: I'll chair you so you can end the logs here when you want, I'll pop back on after dinner if anything else needs clean up
23:53:49 <mchua> #chair jds2001
23:53:49 <zodbot> Current chairs: jds2001 mchua
23:54:16 * mchua done sending FUDBus/Boston-lodging emails, that email list took a while to track down...
23:54:20 * mchua --> dinner
23:54:29 <mchua> jds2001: I totally owe you a drink at FUDCon. ;)
23:57:08 <jds2001> :)
00:13:55 <jds2001> #endmeeting