20:27:34 #startmeeting 20:27:34 Meeting started Fri Nov 27 20:27:34 2009 UTC. The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot. 20:27:34 Useful Commands: #action #agreed #halp #info #idea #link #topic. 20:27:51 jds2001: ok, I believe so far we have this: 20:28:07 1. make a list of all bus riders (and confirm with those riders that the list is correct) 20:28:23 2. make sure all both-way riders on the bus are booked for 4 days at the hotel 20:28:41 2. make sure all one-way riders on the bus are booked for the correct number of days at the hotel 20:28:51 er, that's a 3. Eh, I'll use bullet points 20:29:13 * make sure all bus riders have somewhere to stay before and/or after the FUDBus ride in Boston (following up on Paul/J5's couchsurfing posts, etc) 20:29:34 although it would likely be a better idea to start with... 20:29:55 * make a list of all individuals whose hotel rooms RH is sponsoring 20:30:20 * group by current roommate pairings 20:30:32 * confirm check-in/check-out dates for each person on that list 20:30:52 * when roommate pairs don't match, if there's an easy way to switch pairings so each room is fully occupied for the entire time, do so 20:31:43 jds2001: I think that may be the fastest way to do it, though it requires checking with lots of individual people... not thinking in a very good-for-algorithms mode right now though, can you spot anything missing, or think of anything faster? 21:04:50 * jds2001 is here now 21:04:52 sorry 21:05:26 alrighty 21:05:50 lemme start with a list of who we're sponsoring....gimme a few 21:06:03 any horrendous objections to using google docs? 21:06:39 * jds2001 uses it for $DAYJOB all the time, and it's great for collaboration 21:11:00 jds2001: none, go for it, we can always export later. 21:11:31 (gobby may be another option, but... really, use what works best for your thinking 'cause mine ain't so great right now) 21:11:41 * mchua here now too. 21:13:03 http://spreadsheets.google.com/ccc?key=tcpR_WRetKGHZHzQSi2Qm0A&hl=en 21:13:22 I can add you as a collaborator, so you can edit it 21:13:34 but this is what I'm thinking right now 21:13:37 * mchua looks 21:14:08 I Was going by the 21:14:11 * mchua really wants spreadsheets embeddable on the wiki, should look into open source js spreadsheets someday 21:14:33 "needs funding" column in the prereg table 21:14:56 but some folks that I know we're sponsoring (Luke, for one) wasn't there. 21:15:07 so my list will likely be incomplete :( 21:15:18 * mchua nods 21:15:34 I can add the rest now if you share with metamel@gmail.com 21:16:41 oh 21:16:43 ok :) 21:17:10 done :) 21:18:12 * mchua looking.... 21:18:50 I'm going to look from the FUDCon accounting spreadsheet first 21:21:48 now looking at http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Room_sharing to make sure we didn't miss any names... 21:21:54 ...and then I'll go through and get rid of the redundancies 21:22:27 (thanks for stepping me through this, Jon, it's a *big* help) 21:23:20 no worries :) 21:23:51 looking at the bus rider list, I only see one that's one way 21:24:09 and I think that will probably be 4 nights anyways, since he's comnig back on the bus 21:24:27 is that Sebastian? 21:24:33 he's the only one I know of 21:24:41 lemme see if I have his flight schedule somewhere 21:24:44 yeah 21:25:11 ah yes I do, and it's in German, and I... *reads* 21:25:19 hehe 21:25:39 ...yep, arriving Friday, there we go. I scan slower in other languages. 21:25:45 4 days. 21:26:07 * jds2001 couldnt even read it, so youre ahead of me :D 21:27:31 btw, I'll not be bringing my passport. I have a NYS ENDID for that :) 21:28:08 looking at the bus rider list "passports required" :) 21:28:33 * mchua nods 21:28:41 looks like we don't need column C then 21:30:18 so i think that might be a more general way to do the column headings (just rearranged) 21:30:38 * mchua continuing to go through http://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Room_sharing and add that info to the 2nd block of riders 21:31:09 ok, so should I delete the first 15 lines? 21:31:34 jds2001: if they're all in the 2nd list, yeah - I know some people we're not paying for the rooms of (like Pascal) 21:32:45 i dont see david nalley in the second list - but i seem to remember seeing something that he couldnt come? 21:33:14 jds2001: going through and making sure the FUDBus riders are on the list and marked as FUDBus and needing 4 nights would be a help now while I make sure we have all our roommate pairings listed 21:33:19 jds2001: yeah, David can't make FUDCon, sadly 21:33:27 :( 21:33:56 nor can Ben Kreuter, so if we see either of them on any lists we can take those items out :( 21:40:46 jds2001: so, I saw one list that has you/Matthew, Sebastian/Peter, and another list that has you/Peter, no mention of Sebastian or Matthew 21:40:53 I am almost certain the first list is correct 21:41:10 so that's what I'm going to put on this spreadsheet, but I'll note the "...and we should make sure of that" part 21:41:19 (which might get sorted out if we pair you with a 4-night person anyhow) 21:42:47 right 21:43:15 we need to make sure Sebastian and Matthew have someplace to sleep not on the streets of Toronto though :D 21:45:46 i think seth got paid out of Q3 F-Eng 21:45:48 or something 21:46:05 or i could be smoking crack 21:46:07 :) 21:47:08 Me too, but I don't know who his roommate is or if we need to make sure that his room is in our block / getting the FUDCon rate / stuff 21:47:42 * mchua notes that this will all be avoided by the implementation of a proper housing-tracking system for next FUDCon 21:47:50 (because I'll be damned if I'm going to do this again) 21:49:05 maybe we need a FUDCon FAD sometime between now and then 21:49:53 I think we do. 21:51:54 the FUDBus sponsored and non-sponsored numbers add up, yay! 21:52:53 Woo! 21:54:24 * mchua starts sheet 2 for FUDBus lodging needed 21:54:40 (because I'm starting to write notes and might as well keep track of those somewhere nice, though it's a separate issue from "do we have Toronto hotel rooms?") 21:59:04 I only see 5 people needing FUDBus lodging (you, Toshio, Smooge, Adam, Sebastian) 21:59:19 I *do* need post-FUDBus lodging :/ 21:59:33 oh, okay *fixes* 21:59:41 oh, you beat me to it 22:00:25 I think we have enough panic FUDBus lodging (couches, air mattresses, people in Boston with extra rooms) to be fine figuring this out ad-hoc if it comes down to it, but I'd rather have things ironed out ahead of time 22:01:07 I mean, I have two air mattresses and a family who's fine with people taking over their living room floor, but... I'd rather be able to put y'all up somewhere more comfortable / less horribly out of the way (I'm in the 'burbs and it's a long drive to the airport) 22:01:14 not a huge deal either way, i've got a bazillion holiday inn points if it comes to that :) 22:01:58 oh, im coming in via bolt bus to south station 22:02:26 and I *did* get a $1 on the way back :D 22:02:39 whoa, they do exist! 22:03:40 I plan on being a FUDChaffeur on Thursday and on Tuesday/Wednesday so if you need a ride from anywhere to anywhere just let me know, no matter how arrangements turn out 22:03:53 FUDCar! 22:04:00 hehe 22:05:54 * mchua returns to sheet 1 22:06:16 we need 8 4 night hotel reservations 22:06:27 actually, lemme move the FUDBus-only stuff to sheet 3, it'll be easier to keep the numbers lined up... 22:06:47 actually 9 sorry 22:06:54 i didnt count martin duffy 22:06:58 so that makes 8.5 :/ 22:07:17 but the .5 we're not paying for 22:07:55 I'd put down all the hotel rooms we're making sure are booked, as separate from the ones we're paying for 22:08:02 (we only have.. something like 3 half-rooms we're not paying for, so we can just subtract those individually from the total at the end) 22:09:39 * mchua looks and tries to fill in check-in/check-out times for people we don't have on the spreadsheet yet 22:11:10 hey SMParrish, when are you checking in/out of the hotel in Toronto? Friday/Tuesday (4 nights)? 22:13:03 * jds2001 assumed 3 for everyone not on fudbus just to make the calculations work 22:13:25 i know mmcgrath is 4 22:13:46 mchua: checkin friday. originally thought would catch a flight monday night but now its looking like tuesday am 22:14:08 lemme change you to 4 then 22:15:12 i thought j5 was staying till tuesday am as well and if space was still avail would stay with him or find someone else to room with 22:17:34 SMParrish: Thanks! yeah, we're trying to figure out Toronto hotel rooms for everyone we're sponsoring right now, so jds2001 and I are piling through a spreadshet together to make sure we have the details right 22:18:13 SMParrish: yeah, we have you listed as rooming with j5 so that all syncs up 22:19:37 mchua: btw I agree we need a FUDCon FAD no sense in going thru this every year. 22:20:16 so next we need to figure out who is riding the fudbus and if they have roommates that arent 22:20:19 SMParrish: this is afaik the first FUDCon that really had a lot of community planning help, before all the logistics fell on spevack or stickster so we didn't need to build up so much tools/infra/docs 22:20:41 SMParrish: so yeah, we really need a FAD to build that up, this year was a good exercise in what happens without it 22:21:14 mchua: community planning helps, no reason stickster or spevack should get saddled with it all. 22:21:28 jds2001: Sounds good. I'm sidetracking for a bit to make sure we have everyone on the https://fedoraproject.org/wiki/FUDCon:FUDCon_Toronto_2009_logistics#Boston_lodging list, looking at the fudcon-planning thread about it there are some people who didn't list themselves as needing housing but who do (grrr) 22:23:33 Sheet4 is my WIP sheet of figuring out the roommate situation 22:25:28 BenjaminKreuter, abadger1999: welcome to the FUDCon-planning party ;) 22:25:52 ...also, we need a way of collaboratively editing spreadsheets that's actually free software (i.e. not google docs) 22:26:11 and/or embedding spreadsheets in mediawiki, also free software (js, maybe) 22:30:05 where embed != attach ods :) 22:31:16 Yep. 22:34:54 a simple look got me to sheetster 22:35:02 but it's java :/ 22:35:18 and didnt work when I went to their "try now" link 22:36:28 mchua: do you have dgilmore's travel plans by chance? 22:36:48 jds2001: let me check 22:37:08 jds2001: In the meantime, we have the Bert/Ian hotel situation cleared up (yay!) and I'll update the spreadsheet on that now 22:37:30 after I look at dgilmore's travel plans I think I might be able to clear up all Boston-area lodging issues with 2 comments, 1 blog post, and 2 emails 22:37:53 :) 22:38:50 and I assume itbegin's plans are for 4 nights? 22:40:51 I know dgilmore is staying at least one night in spot's basement with me but I don't know the whole story. 22:42:46 jds2001: I do not have dgilmore's travel plans, alas. 22:42:56 jds2001: I think I do have itbegins, though. Let me check. 22:44:41 jds2001: yes, itbegins is 4 nights. 22:45:15 ok, if you look at sheet4 i've color-coded things green and red 22:45:26 red is a potential mismatch, green is ok 22:46:36 jds2001: ...you. ROCK. 22:47:51 but the spot/dennis pairing might be ok, who knows 22:51:50 next, do we have more travel plans that arent reflected on the first sheet 22:51:53 ? 22:54:09 jds2001: not that I know of, checking 22:54:57 jds2001: none that affect the lodging that we're sponsoring 22:56:18 :( 22:56:26 there's a lot of unknowns then :( 22:57:22 * mchua looks 22:57:27 i was workinbg on moving the lines in the spreadsheet around til i found i was destorying data 22:57:58 er, destroying :D 23:00:12 jds2001: yikes! ok, what needs to be done to clear up the unknowns? 23:02:00 mchua: need travel plans for everyone we're sponsoring 23:02:17 im reordering the spreadsheet now in order of roommate pairing as they exist today 23:03:06 collaborative spreadsheet == CSV in a git repo? 23:03:23 jds2001: thanks - I'm clearing up the Boston lodging stuff now as you do that 23:03:37 jds2001: it looks like you can probably get crashspace with J5, I'll see if I can set that up via email 23:05:44 cool 23:05:56 BenjaminKreuter: more real time and more spreadsheety :D 23:06:07 BenjaminKreuter: http://spreadsheets.google.com/ccc?key=tcpR_WRetKGHZHzQSi2Qm0A&hl=en:L 23:06:08 OOCalc in a VNC session? 23:07:10 * mchua twitches 23:07:24 :) 23:07:39 i've done it once before 23:19:44 jds2001: I have to leave for a family dinner soon, what has to be done to wrap up (I'll work on this when I get back afterwards)? 23:19:50 * mchua about to send the "let's sort out Boston housing" email 23:19:56 (I'll send that one before I leave) 23:20:06 I think i was just gonna say I think we've done all the damage we can here. 23:20:25 Next is the "please send us your travel plans" mail. 23:23:14 jds2001: Ok - can you send that email, or do you want me to do it when I get back? 23:23:31 Thank you *so much* for all your help here, this makes things so much clearer. 23:24:03 I can send that. 23:26:20 jds2001: Thanks, Jon. 23:26:22 You're a lifesaver. 23:27:31 do you know paul's plans? 23:27:50 I dont want to send him a mail if I don't have to :) 23:33:52 jds2001: I know he's staying with Clint for all 4 nights, I think he has his own travel plans (plane up/down) 23:34:11 ok, just needed to know 4 nights 23:34:16 so clint is 4 nights too? 23:34:23 * jds2001 can knock em both off the list 23:35:29 jds2001: yep 23:53:45 jds2001: I'll chair you so you can end the logs here when you want, I'll pop back on after dinner if anything else needs clean up 23:53:49 #chair jds2001 23:53:49 Current chairs: jds2001 mchua 23:54:16 * mchua done sending FUDBus/Boston-lodging emails, that email list took a while to track down... 23:54:20 * mchua --> dinner 23:54:29 jds2001: I totally owe you a drink at FUDCon. ;) 23:57:08 :) 00:13:55 #endmeeting