11:59:37 <mether> #startmeeting
11:59:37 <zodbot> Meeting started Sat Jun  4 11:59:37 2011 UTC.  The chair is mether. Information about MeetBot at http://wiki.debian.org/MeetBot.
11:59:37 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
12:00:05 <mether> #topic status update on FUDCon India planning
12:00:33 <mether> #link  http://fedoraproject.org/wiki/FUDCon:India_2011
12:02:08 <mether> We are currently proposing to run FUDCon in a college in Pune,  COEP (College of Engineering, Pune)
12:02:31 <mether> Yesterday evening, me and Shreyank Gupta met with a couple of professors there
12:02:39 <mether> and we have send out a formal proposal last night
12:03:28 <mether> COEP has a auditorium with a capacity of 1000,  two rooms that can hold 100 each and other classrooms that can hold 50 each
12:03:49 <mether> They have wi-fi but we might need to extend it with more routers
12:04:16 <mether> We are currently looking at end 4 to 6th of November
12:04:33 <mether> The dates and venue will be confirmed by next week
12:05:54 <KageSenshi> \
12:06:21 <mether> #info We are participating in the FUDCon APAC bidding  http://lists.fedoraproject.org/pipermail/fudcon-planning/2011-June/002392.html.   It is not yet clear whether Malaysia is putting up a competing bid or not.  We will know more when http://lists.fedoraproject.org/pipermail/fudcon-planning/2011-June/002398.html is answered
12:07:08 <mether> I have already talked to some hotels and will look at estimating the cost for that and FUDPub by tomorrow
12:07:57 <mether> #info amitshah, helped out for putting up the budget estimates at  http://fedoraproject.org/wiki/FUDCon:India_2011#Budget_Estimates
12:08:23 <mether> there are some things we need to work out
12:08:51 <mether> 1) we are expecting a large crowd and we need to figure out the swag cut off point and handling wi-fi etc
12:09:43 <mether> 2)  The college has asked us to run a separate beginner track so that students can benefit from them hosting us.  we need to find a way to accommodate that request. quid pro quo
12:10:10 <mether> 3) college doesn't have enough routers.  we might need to buy or preferably rent a few
12:10:14 <bckurera> mether you can ask participant to register first to make ensure that they all have enough swags
12:10:46 <mether> yes but we will have a lot more crowd because college students will turn up en masse
12:11:08 <mether> currently we are estimating 350 to 500
12:11:19 <bckurera> We can put a potice clearly stating this issue for students
12:11:27 <bckurera> then they ll tend to register before the event
12:11:43 <suchakra> for an event that big its true its going to be ~500 students
12:11:51 <mether> yes.  we will need to work out the logistics on that
12:12:16 <mether> any questions so far?
12:12:22 <suchakra> we can have seperate pre-registration for students for that
12:12:39 <mether> suchakra, yes. I think we might have to do that
12:12:53 <zer0c00l> On the separate beginner track, there are already lot of beginners talks registered on the wiki
12:13:02 <zer0c00l> so we don't have to worry on that
12:13:36 <suchakra> zer0c00l: so we can create a separate list out of it no?
12:14:04 <mether> zer0c00l, college wants us to schedule the tracks so that they can direct students appropriately instead of deciding it barcamp style at the venue itself
12:14:42 <zer0c00l> mether: ok
12:14:43 <suchakra> mether : also, there are going to be on spot registrations and gauging by previous events here i think its going to be tough to manage for the 1st day at least
12:14:54 <zer0c00l> suchakra: yes we can
12:15:18 <mether> suchakra, yes.  that is a potential pain and we need more volunteers on the welcome booth.  atleast 3 to 4 people
12:15:44 <suchakra> mether : shravan is here on the channel
12:15:49 <bckurera> sorry people can you provide me the link for the page on wiki
12:16:01 <suchakra> mether  : he is the best we have got
12:16:13 <mether> bckurera, http://fedoraproject.org/wiki/FUDCon:India_2011
12:16:21 <bckurera> thanks mether
12:16:22 <suchakra> mether : (nick is sh_)
12:16:23 <mether> suchakra, great
12:16:28 <KageSenshi> with 500 ppl .. registration booth will need around 5 early in the morning ..
12:16:50 <suchakra> sh_ : hi
12:17:20 <mether> COEP has a guest house nearby which can hold six people.  We have asked for that and if we get it, we can put up organizers there.  Atleast some of them
12:17:34 <suchakra> sh_ : how many volunteers can you arrange? (just a rough initial estimate?)
12:17:41 <sh__> suchakra, 10 mins please
12:18:33 <mether> according to http://lists.fedoraproject.org/pipermail/fudcon-planning/2011-June/002391.html,  we will know whether we won the bid or not by June 23rd.  The current plans all are tentative based on that
12:19:34 <suchakra> mether : so we need to have two tracks for the even - one, student centric and other for everyone?
12:19:43 <bckurera> Malaysia is bidding on 2012 as I know
12:20:05 <bckurera> India one is for 2011
12:20:23 <mether> suchakra, something like that
12:20:43 <KageSenshi> bckurera, thats the current plan .. though i'm not sure whether its possible to do FUDCon APAC next year on june, considering India is November ..
12:20:46 <mether> bckurera, Malaysia bidding time is not clear afaik.  KageSenshi can confirm that
12:20:55 <suchakra> mether : ok, will try to sketch out a rough plan
12:21:24 <mether> suchakra, yeah
12:21:30 <bckurera> ok lets see
12:21:34 <KageSenshi> yeap not clear .. i'm waiting for answer in the thread ..
12:21:43 <bckurera> What about Tshirt design?
12:22:06 <mether> I will place a request with the design team after 23rd
12:22:38 <suchakra> bckurera : if we win the bid, we'll start doing that too.
12:22:57 <bckurera> i m happy to take that ticket :)
12:23:13 <bckurera> Lets see what we can do.
12:23:18 <mether> bckurera, awesome.  will keep you informed.  are you on fudcon-planning list
12:23:34 <bckurera> It is better if we can have two FUDcons per year
12:23:38 <bckurera> lets see
12:23:44 <bckurera> mether I m in
12:23:49 <mether> ok
12:24:01 <KageSenshi> bckurera, +1
12:24:06 <mether> any other questions?
12:24:35 <suchakra> mether : none as far as i know
12:25:17 <mether> alright.  I will wrap it up then.  We will do a meeting next weekend and I will hopefully have confirmed the venue and dates by then
12:25:19 <suchakra> mether : how many volunteers can be arranged apart from COEP?
12:25:24 <zer0c00l> mether: You were talking about international partcipants right? pune has an international airport?
12:25:41 <bckurera> I m willing to come PUNE
12:25:52 <zer0c00l> If not how are you planning on their travel?
12:25:56 <mether> suchakra, I think we can add another half a dozen more
12:25:59 <bckurera> please update travel info in the wiki
12:26:01 <KageSenshi> pune is military local airport right ?
12:26:09 <mether> zer0c00l, Mumbai and then by taxi
12:26:14 <zer0c00l> mether: ok :D
12:26:31 <bckurera> how long will it take to come Pune by taxi from Mumbai
12:26:37 <mether> as noted in http://lists.fedoraproject.org/pipermail/fudcon-planning/2011-June/002392.html
12:26:42 <mether> about 3 hours
12:26:54 <bckurera> hmm no buses
12:27:00 <bckurera> public transportation?
12:27:03 <zer0c00l> 170 kms
12:27:08 <mether> there are buses
12:27:13 <mether> might take you a bit longer
12:27:20 <bckurera> 4 hours
12:27:27 <bckurera> with price that can be ok :)
12:27:35 <suchakra> some innernational flights come too here
12:27:48 <mether> depending on the place you are coming from
12:27:53 <mether> yes, there are direct flights
12:28:08 <bckurera> will search on air asia
12:28:35 <mether> file a ticket in the fudcon planning tracker for sponsor requests once we have confirmed things
12:28:36 <zer0c00l> bckurera: there will be flights to chennai from srilanka, from chennai to pune catch another flight
12:28:53 <bckurera> ok will see
12:29:01 <bckurera> main contraint is the price :D
12:29:09 <bckurera> will select the best route
12:29:10 <KageSenshi> bckurera, http://wikitravel.org/en/Pune#Get_in
12:29:12 <KageSenshi> airlines list :)
12:29:27 <suchakra> anyways, we should wait for 23rd. will have a local meet here with shravan etc
12:29:33 <mether> bckurera, via chennai might be the best route for you
12:30:28 <bckurera> thanks guys lets see
12:30:41 <bckurera> further we should discuss
12:30:46 <bckurera> having two FUDcons
12:30:50 <bckurera> for APAC it is fair
12:31:02 <bckurera> one is in November and the other is around May/June
12:31:17 <bckurera> I think we can manage that if we request
12:31:41 <mether> Its a more a question of what budget we have.  Lets wait for answers on that
12:31:52 <KageSenshi> yep
12:31:59 <mether> meeting ends in a minute unless there are more questions
12:32:02 <zer0c00l> mether: I have one small request
12:32:07 <mether> zer0c00l, shoot
12:32:18 <zer0c00l> mether: Please keep the fudcon dates around weekends
12:32:31 <mether> yes, it will be friday, saturday and sunday
12:32:33 <zer0c00l> mether: It will be easy for me to get personal leave from office
12:32:35 <zer0c00l> mether: ok
12:32:40 <zer0c00l> :)
12:32:44 <suchakra> mether : keep me updated about any specific thing needed to be done here
12:32:52 <mether> either October end or November first week likely
12:33:10 <bckurera> three days including weekend plus + friday
12:33:14 <mether> suchakra, sure. we will need all the help we can get
12:33:17 <bckurera> it is nice
12:33:33 <mether> yes,  we are planning two days of talks,  friday and sat
12:33:46 <mether> sunday will be a hackfest and will end with FUDPub
12:34:22 <zer0c00l> mether: what is FUDPub?
12:34:40 <mether> http://fedoraproject.org/wiki/FUDPub
12:34:49 <KageSenshi> some sort of mid-conference party :)
12:35:06 <zer0c00l> ok
12:35:07 <suchakra> for fudpub  - maybe Not Just Jazz By The Way :)
12:35:12 <mether> #info  FUDPub is a end of the event,  social party.
12:35:40 <suchakra> (just a suggestion)
12:35:47 <mether> suchakra, shoot
12:36:11 <suchakra> that was a suggestion only
12:36:24 <mether> ok
12:37:00 <mether> we have just received confirmation from Prof Abhijit in COEP that we can do the event at 4th to 6th of November
12:37:08 <mether> yay!
12:37:19 <bckurera> great
12:37:26 <suchakra> wow
12:37:37 <zer0c00l> nice :)
12:37:42 <mether> with that note
12:37:48 <mether> meeting ends
12:37:51 <mether> #endmeeting