===============================================
#fudcon-planning: FUDCon Milan Planning Meeting
===============================================


Meeting started by jsmith at 15:00:36 UTC. The full logs are available
at
http://meetbot.fedoraproject.org/fudcon-planning/2011-07-01/fudcon_planning.2011-07-01-15.00.log.html
.



Meeting summary
---------------
* Roll Call  (jsmith, 15:01:08)
  * jsmith, jreznik, and rbergeron present  (jsmith, 15:04:52)
  * samuele present as well  (jsmith, 15:05:11)
  * fcrippa is here as well  (jsmith, 15:05:28)

* Status update  (jsmith, 15:05:46)
  * Shared google doc is at
    https://docs.google.com/present/view?id=0AeyWt8b_1abLZG56Y3Q0Yl8wZzN0ampzZmI&authkey=CN_BgLkK&hl=en_US
    (jsmith, 15:13:59)
  * LINK: http://fedoraproject.org/wiki/FUDCon:Bid_for_Milan_2011
    (fcrippa, 15:14:37)

* Location  (jsmith, 15:16:31)
  * ACTION: fcrippa to update the wiki with location and lodging
    information  (jsmith, 15:22:49)

* Schedule  (jsmith, 15:23:18)
  * Waiting on the University to finish creating the conference schedule
    for barcamp/hackfest sessions  (jsmith, 15:34:06)
  * Social events schedule making fairly good progress  (jsmith,
    15:34:33)

* 30 minute break, we'll return at 16:00 UTC  (jsmith, 15:35:36)

* Brainstorming Tickets to be filed  (rbergeron, 15:36:38)
  * Tickets that need to be filed in the FUDCon:Milan Trac  (rbergeron,
    15:36:51)
  * If they should be addressed at next meeting, please add
    "emea-meeting" somewhere in your #info / #idea  (jsmith, 15:37:37)
  * create shared spreadsheet for budget tracking. link to bottom of
    wiki page. emea-meeting.  (rbergeron, 15:38:31)
  * Hotel information. Need to confirm a hotel, if there is a
    centralized hotel. Need to know cost, location, if there is a block,
    how many rooms are in the block. emea-meeting  (rbergeron, 15:39:05)
  * IDEA: Allocate budget for travel subsidies, and start subsidy
    process as soon as possible.  emea-meeting  (jsmith, 15:39:26)
  * IDEA: Tee-shirts - cost estimate, purchase, design, etc. tickets.
    (rbergeron, 15:44:15)
  * IDEA: FUDPub Ordering, reservations, confirmation. Need to find out
    if there are any costs associated with reservations, and who will
    pay.  (rbergeron, 15:44:54)
  * IDEA: FUDPub Food. Ordering, reservatoins, who will pay.
    (rbergeron, 15:45:09)
  * IDEA: Ticket for estimating costs for possible breakfast or lunch
    on-site.  (rbergeron, 15:48:26)
  * IDEA: Ticket for moving local information / dining options from Bid
    Page to FUDCON:Milan_2011 page.  (rbergeron, 15:51:08)
  * IDEA: Ticket for moving anything that should be permanent on the
    FUDCON:Milan_2011 over from the bid page.  (rbergeron, 15:51:25)
  * IDEA: Someone to propose a list of "missing information" from the
    final wiki page, so we can nail that stuff down. Perhaps via mailing
    list would be good.  (rbergeron, 15:52:22)
  * IDEA: Ticket for transportation information (map to university,
    social events, hotel, etc.)  (jsmith, 15:52:45)
  * IDEA: Ticket for wireless information/coordination with University.
    emea-meeting  (rbergeron, 15:53:44)
  * it says wireless is free at the venue, but want to make sure they
    can accommodate mass # of people, and that appropriate ports are
    opened.  (rbergeron, 15:54:13)
  * IDEA: Ticket for booklet design and for booklet production  (jsmith,
    15:54:15)
  * IDEA: Ticket for supplies / signage needed.  (rbergeron, 15:54:49)

* Back to the meeting...  (rbergeron, 15:58:35)
  * FUDCon Planning tickets are at
    http://fedorahosted.org/fudcon-planning/  (jsmith, 16:20:20)

* Any other questions/business?  (jsmith, 16:22:37)

Meeting ended at 16:24:17 UTC.




Action Items
------------
* fcrippa to update the wiki with location and lodging information




Action Items, by person
-----------------------
* fcrippa
  * fcrippa to update the wiki with location and lodging information
* **UNASSIGNED**
  * (none)




People Present (lines said)
---------------------------
* rbergeron (131)
* jsmith (101)
* fcrippa (88)
* jreznik (21)
* zodbot (6)
* mmaslano (5)
* samuele (2)




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