15:05:23 <jsmith> #startmeeting FUDCon Milan Planning Meeting
15:05:23 <zodbot> Meeting started Fri Aug 12 15:05:23 2011 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:05:23 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
15:05:31 <jsmith> #meetingname FUDCon Milan
15:05:31 <zodbot> The meeting name has been set to 'fudcon_milan'
15:05:37 <jsmith> #topic Roll Call
15:05:55 <tatica> o/
15:05:59 * jsmith is here
15:06:12 * fcrippa is here
15:07:12 <jsmith> #topic Status updates: Venue
15:07:20 <jsmith> Any status updates on the venue itself?
15:07:21 <fcrippa> no updates
15:07:29 <jsmith> OK, we'll move on then
15:07:36 <jsmith> #topic Status updates: Hotel
15:07:49 <jsmith> I've reviewed the contract, and it looks OK to me
15:07:54 <fcrippa> ok, the hotel is still waiting for the confirmation
15:08:00 <fcrippa> it looks ok also for me
15:08:01 <jsmith> I'm passing it along to a couple of other Red Hat folks to make sure they're OK if I sign it
15:08:10 <jsmith> I should have that taken care of by next week's meeting
15:08:10 <fcrippa> ok
15:08:20 <fcrippa> sounds good
15:08:57 <jsmith> Anything else to report on the hotel?
15:09:04 * jsmith can't think of anything else
15:09:25 <fcrippa> I updated the wiki page
15:09:39 <fcrippa> even if the hotel is not confirmed yet
15:09:45 <jsmith> OK, great... I know that several people were asking about that
15:10:16 <jsmith> #topic Status updates: Catering/lunches/etc.
15:10:34 <fcrippa> no updates
15:11:18 <fcrippa> we have quotation for every lunch and we have to pay a deposit 1 week before the event
15:11:58 <jsmith> OK.
15:12:18 <jsmith> Did we find out any more about potential for lunches on Sunday?  Is that still an issue?
15:12:22 * jsmith can't remember now
15:14:03 <fcrippa> we found a solution
15:14:12 <jsmith> Great :-)
15:14:16 <fcrippa> food for everyone on sunday is not too expensive
15:14:25 <fcrippa> we can use the same company of saturday
15:14:29 <fcrippa> but with a different menu
15:14:41 <jsmith> Awesome
15:14:43 <jsmith> #topic Status updates: FUDPub
15:17:05 <jsmith> Any status update on FUDPub?
15:17:12 <fcrippa> no updates
15:17:39 <fcrippa> (everything confirmed, we have to reconfirm the number of attetees the afternoon before the fudpub)
15:17:50 <jsmith> OK
15:18:02 <jsmith> #topic Status updates: Travel subsidies
15:18:16 <jsmith> Just as a reminder, *NOW* is the time to get your travel subsidy requests into the system
15:18:37 <jsmith> Our next (and hopefully last) subsidy meeting for FUDCon Milan will be next Tuesday, August 16th
15:18:50 <jsmith> I *think* we said it would be at 15:00 UTC, but wanted to double-check
15:19:12 <fcrippa> yep
15:19:17 <fcrippa> (16:00GMT)
15:22:04 <tatica> oka
15:22:16 <jsmith> Sorry, just lost my internet connection
15:22:20 <jsmith> Not sure where I got cut off
15:23:01 <tatica> not, everything ok jsmith
15:23:28 <jsmith> OK... anything else with regards to travel subsidies?
15:24:27 <jsmith> OK, moving on then...
15:24:41 <jsmith> #topic Status updates: Website
15:25:26 <fcrippa> no updates from my side
15:25:39 <fcrippa> maybe tatica is more updated than me on this topic
15:25:41 <fcrippa> ;-)
15:25:56 <tatica> website is being uploaded right now
15:26:01 <tatica> I'm working on that with Shrink
15:26:09 <jsmith> OK.
15:26:16 <tatica> so it must be done for today
15:26:30 <jsmith> tatica: Do you have everything you need from the Milan folks to make that happen?
15:26:57 <tatica> yeap, their site is done
15:27:02 <tatica> just need to be uploaded
15:27:04 <jsmith> Perfect
15:27:13 <tatica> I nade a quick index
15:27:24 <tatica> so people can be redirected to the nearest event is being held
15:27:30 <tatica> this case, Milan first, then Pune
15:27:45 <jsmith> Nice
15:27:59 <jsmith> #topic Status updates: Posters/banners/t-shirts and other artwork
15:28:30 <tatica> ok, Samuele must be noticed that a double bubble color on the logo is a NOT
15:28:44 <tatica> I already send him all the corrections about artwork, but haven't received response
15:30:54 <fcrippa> tatica: I think Samuele is somewhere on the seaside right now
15:30:58 <fcrippa> (vacation week)
15:31:08 <fcrippa> he should be back next week
15:31:11 <jsmith> Ah, it's vacation season in Europe... how could I forget?
15:31:17 <fcrippa> well
15:31:25 <fcrippa> vacation season in Europe...
15:31:35 <fcrippa> but in Italy is the vacation week
15:31:42 <tatica> oka
15:31:52 <jsmith> OK, makes sense
15:32:26 <jsmith> Anything else regarding artwork?
15:32:51 <fcrippa> (everything is closed and noone is working...)
15:32:53 <fcrippa> :-)
15:32:55 <tatica> not yet
15:34:20 <jsmith> #topic Status updates: Budget
15:34:41 <jsmith> fcrippa: Can you give us an update on the budget, how it's going so far, and any concerns you might have?
15:35:02 <fcrippa> so far we're aligned with the estimated budget
15:35:26 <fcrippa> we should be able to have more money for the sponsorships
15:36:20 <jsmith> Great...
15:36:39 <jsmith> Also keep in mind that it would be useful to reach out to Italian business to help sponsor things (FUDPub, lunches, etc.)
15:37:00 <jsmith> Not only does that give us more budget, it helps those businesses become more aware of Fedora as well
15:37:07 <fcrippa> yep
15:37:14 <fcrippa> we're doing that
15:37:48 <fcrippa> but we have to wait september for some response
15:37:48 <jsmith> Awesome
15:37:56 <jsmith> I understand
15:38:10 <fcrippa> (every time at the last minute, and no real response during the summer...)
15:39:14 <jsmith> #topic Any other business to discuss?
15:39:59 <jsmith> Any other topics we need to discuss?
15:42:03 <fcrippa> nope
15:42:14 <jsmith> OK then.
15:42:24 <fcrippa> I think the hotel confirmation (+payment) and the sponsorships are the "hot" topics
15:43:01 <jsmith> Right... I'll continue to work on the hotel confirmation, and we'll work on more sponsorships on Tuesday
15:43:16 <jsmith> Thanks again fcrippa and tatica  and everyone else!
15:43:26 <tatica> :)
15:43:28 <jsmith> #endmeeting