13:01:31 <jsmith> #startmeeting FUDCon Pune Planning Meeting 13:01:31 <zodbot> Meeting started Fri Aug 12 13:01:31 2011 UTC. The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot. 13:01:31 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 13:01:42 <jsmith> #meetingname FUDCon Pune 13:01:42 <zodbot> The meeting name has been set to 'fudcon_pune' 13:01:51 <jsmith> #chair mether 13:01:51 <zodbot> Current chairs: jsmith mether 13:02:00 <jsmith> #topic Roll Call! 13:02:07 * jsmith is here 13:02:28 * tatica too 13:05:08 <mether> here 13:06:13 <mether> let's start 13:06:30 <mether> jsmith, shall we 13:06:40 * gomix got to run 13:07:12 <jsmith> Yeah, let's go ahead and get started 13:07:26 <jsmith> #topic Status updates: FUDCon Venue 13:08:15 <mether> we went to the venue last weekend and talked to some folks with prior experience running events in the college and had some discussions. Details at https://mether.wordpress.com/2011/08/12/fudcon-india-aug-9th-2011-face-to-face-meeting-minutes/ 13:09:49 <mether> we might have to arrange for power strips and additional routers but overall we have enough space and bandwidth to run the event 13:09:51 <jsmith> #info Details from this week's meeting at the venue at https://mether.wordpress.com/2011/08/12/fudcon-india-aug-9th-2011-face-to-face-meeting-minutes/ 13:09:57 <jsmith> Great! 13:10:11 <jsmith> Any other questions/concerns regarding the venue? 13:11:03 <jsmith> #topic Status updates: Hotel 13:12:00 <jsmith> Any status updates on hotel? 13:12:01 <mether> once we have a finalized list of people we are sponsoring, we will talk to the hotel and reduced the blocked list from 25 to the number we need. Otherwise that, there is nothing more to be done 13:12:12 <jsmith> OK, perfect 13:12:32 <jsmith> #topic Status updates: Catering/lunches/etc 13:13:36 <jsmith> I saw that there were a few updates to catering in the face-to-face meeting -- mind sharing those here? 13:13:43 <mether> as detailed in the above f2f meeting mins, we have talked to a couple of them. we will talk to more and negotiate a deal. Since it is a college event, there will be a lot of students and providing lunch for everyone might not be possible unless we get them to pay 13:14:10 <jsmith> Sure, that makes sense 13:14:41 <jsmith> At FUDCon Panama, we had lunch for the international travelers and key volunteers 13:15:49 <mether> currently, we don't have very solid numbers but I expect 300 to 500 people. We can sponsor lunch for speakers+volunteers - yes. There aren't many great places around the venue for food so we can arrange food for all speakers without any problems. Otherwise, we can ask the caterers to collect directly I think. We have to work out the logistics on that 13:16:58 <mether> once we process any remaining sponsorship requests, we will have a better idea on the budget left for these 13:17:09 <jsmith> Right... makes perfect sense 13:17:14 <mether> currently, we are well within the mark 13:17:30 <jsmith> #topic Status update: FUDPub 13:17:46 <mether> no new updates here for now 13:18:25 <jsmith> OK, no worries 13:18:36 <jsmith> #topic Status update: Travel subsidies 13:19:02 <mether> I don't think we have many tickets but lets quickly run through what we have 13:19:22 <jsmith> Ok, give me one minute to pull up the list 13:20:06 <jsmith> #info List of tickets is at https://fedorahosted.org/fudcon-planning/query?status=new&status=assigned&status=reopened&component=FUDCon+India+2011&type=Funding+request&order=priority 13:20:22 <jsmith> #info Subsidy spreadsheet is at https://docs.google.com/spreadsheet/ccc?key=0AmzMMPA67hiGdHRJNFpGZlhlVWZwR084ejdMOG8yMFE 13:20:53 <jsmith> By way of update, Red Hat's CommArch team agreed to pay for Joerg Simon's ticket, freeing up a bit of the FUDCon budget 13:21:11 <jsmith> I've indicated that in the spreadsheet 13:21:38 <mether> yes. Simon informed me of this on IRC earlier 13:22:44 <jsmith> OK, there were a couple of tickets we were going to re-visit after getting more information 13:22:50 <jsmith> Let's look at those first, and then at the new tickets 13:23:21 <jsmith> #topic Ticket #194: Heherson Pagcaliwagan (azneita) 13:24:04 <jsmith> Did we get the information we were looking for? 13:24:39 <mether> we had a brief discussion offlist 13:24:45 <mether> I think he was under the impression 13:24:59 <mether> that a specific airline was more preferable or required to get sponsored 13:25:05 <jsmith> Oh? 13:25:41 <jsmith> So, are we ready to open it up for a vote? 13:25:41 <mether> yeah. apparently when Max sponsored one of his earlier trips to some other conference, he had been informed to pick a airline specifically 13:25:49 <jsmith> Interesting... 13:25:58 <mether> I clarified that it wasn't the case and he has updated the budget request 13:26:25 <jsmith> So the cost has gone down roughly $90 13:26:43 <mether> yes 13:26:50 <jsmith> OK, shall we vote? 13:26:58 <mether> sure 13:27:58 <mether> I am in favor 13:28:04 <tatica> +1 13:28:06 <jsmith> OK, I'm +1 13:28:14 <jsmith> Any other votes or objections? 13:29:12 <jsmith> #agreed to fund ticket 194 ($910 for airfare, plus a hotel room) 13:29:58 <jsmith> OK, that puts us $2 over our original pool of $7000 for travel subsidies 13:31:13 <jsmith> mether: Do you want to continue to go through tickets, or wait until we have more budget available? 13:31:27 <mether> as per the rough calculations I had worked out with amitshah earlier this week, we can put about 2k but we would have to compromise on other things. 13:32:13 <jsmith> OK... I'll leave it up to you to make that decision, as you're the one responsible for the budget 13:32:18 <mether> I think I will go back and look at the numbers again and we can continue with the sponsorship requests next week. afaik, none of these requests need to be processed immediately 13:32:27 <jsmith> OK, sounds fair 13:32:56 <jsmith> #agreed to hold off until next week for any other subsidy requests, to get a better handle on budget 13:32:58 * tatica needs tuxdna to do websites changes ASAP urgent 13:33:06 <jsmith> #topic Status updates: website 13:33:10 <mether> typically what % of the budget goes into travel vs other things? 13:33:20 <tatica> asap asap asap urgent 13:33:21 <mether> just asking 13:33:21 <jsmith> mether: It really depends on the FUDCon... 13:33:45 <jsmith> mether: Some are 60 or 70 percent travel subsidies, some are less than that. 13:33:48 <mether> tatica, I have asked Shrink to help out. you around? 13:34:28 <tatica> sure 13:34:41 <tatica> I just need someone to upload the milan site and the index 13:34:54 <tatica> since right is only pointing to india, and milan goes first (dates) 13:35:32 <mether> is anyone in the Milan team involved? its just gitweb access. anyone can apply 13:35:38 <bckurera> hello seems I m too late? 13:35:56 <tatica> mether, not really... 13:36:03 <tatica> Milan team is away 13:36:23 <tatica> if someone can just upload changes will be awesome (I can't do it) 13:36:26 <tatica> proxy 13:36:52 <mether> Yeah. I would love to get the website updated soon as well. 13:37:09 <tatica> I haven't edited pune site since tuxdna was on that 13:37:16 <tatica> but if he can't I can take the task 13:37:28 <mether> if you can edit, don't have to wait. do go ahead 13:37:40 <tatica> I can edit... I can't upload :P 13:37:50 <mether> i can upload i think 13:37:55 <tatica> I need someone to be my ftp lol 13:38:13 <mether> if you point me to a git repo, i can pull and commit 13:38:25 <mether> i do think i requested access and got it earlier 13:38:47 <tatica> oka, I will send what I have through mail to you 13:39:21 <mether> my understanding is that i can't just check in content since it has to follow the templating system in place 13:39:52 <tatica> not really, that's just an html, you only upload files I send you and that's it 13:40:07 <tatica> maybe move one index to X folder, but I would explain everything on my mail 13:40:11 <tatica> nothing too complicated 13:40:13 <mether> alright. sure. i can do that if it just a straight forward check in 13:40:32 <mether> drop me a mail later 13:40:35 <tatica> in fact, I can grab the pune site, and package everything to you, so you delete what's in there actually and replace everything 13:41:14 <mether> either way is fine by me. i will just check in whatever you got 13:41:21 <tatica> oki 13:42:25 <mether> anything else on the agenda 13:42:48 <tatica> yes 13:42:57 <tatica> mether, did you see changes to poster? 13:43:01 <jsmith> #topic Status update: Artwork 13:43:03 <tatica> everyone is ok with that? 13:43:25 <mether> the one that suchakra was working on? yes. I think we can go ahead with that 13:43:33 <tatica> oki, awesome 13:43:38 <mether> atleast I haven't heard anyone complain :-) 13:44:21 <mether> the t-shirt and banners need to be designed. t-shirt first since we have to print them earlier 13:44:25 <tatica> that's a +1 for me :D 13:44:53 <tatica> brb 13:45:31 <mether> posters - only concern is that we dont have a list of sponsors since we need to get the website first fixed before we do that and that boils down to having to convince Shrink or tuxdna to get it done. I hope we make some progress on that soon 13:46:41 <mether> bckurera, any updates on the t-shirt design 13:47:49 <bckurera> i can present some designs this weekend 13:47:56 <bckurera> me and gnokii are working on this 13:48:27 <bckurera> first we were thinking of henna design but later it changed 13:48:43 <bckurera> so we redisign the whole concept 13:48:47 <mether> yeah 13:49:10 <mether> I think the consensus was that we need a diff design for the t-shirt 13:49:23 <mether> Suchakra has said he can work on the banners next 13:49:32 <mether> we need 3 or 4 designs for that 13:49:45 <bckurera> I m thinking of fedora balloons at the back 13:49:52 <mether> the welcome one, auditorium, various other places 13:50:09 <bckurera> based on India flag colors 13:50:21 <mether> yeah the balloons were a popular design 13:50:43 <bckurera> mether is there a slogan that can be used with the design 13:50:59 <bckurera> or you guys never think of that? 13:51:08 <mether> we havent discussed any 13:51:33 <bckurera> you think is it better to go with a slogan?? 13:51:56 <mether> I will talk to the team and let you know 13:52:01 <bckurera> like Namasthe Fedora on welcome banner :) 13:52:26 <bckurera> it is better to use hindi like english font to write Namasthe Fedora 13:52:26 <mether> we have a L10N team here that might have some good ideas. I will get back to you on that 13:52:41 <bckurera> just gving my ideas :) 13:52:47 <bckurera> great 13:52:52 <mether> yeah 13:53:00 <bckurera> i am thinking of suck for the tshirt back 13:53:26 <mether> suck? 13:53:33 <bckurera> adding some hindi like english text 13:53:52 <bckurera> so the design is more local then 13:54:30 <mether> yeah. got that 13:54:32 <bckurera> sorry suck/such 13:54:49 <bckurera> need to make the design more indian :) 13:55:05 <mether> lets wrap this up then? anyone else got other comments? 13:55:14 <mether> jsmith, tatica 13:55:14 <bckurera> front is confirmed 13:55:26 * jsmith has no opinion on the t-shirts or other artwork 13:55:38 <bckurera> logo in front :) 13:55:39 <bckurera> ok lets finish this 13:55:51 <jsmith> #topic Any other business? 13:56:06 <Shrink> Hi 13:56:19 <Shrink> For the taxi service between BOM and PNQ 13:56:42 <jsmith> Ah, yes... 13:56:51 <Shrink> it comes to 700INR 13:57:00 <Shrink> I am arking around for more options 13:57:22 <mether> 700 INR per trip? 13:57:30 <Shrink> yep, per head 13:57:38 <mether> ah ok 13:58:01 <Shrink> drop from airport to the hotel 13:58:16 <mether> is this from K.K travels 13:58:19 <Shrink> yep 13:58:31 <mether> what car are they using? any idea 13:58:37 <bckurera> any website? 13:59:11 <Shrink> they use either 4 seater (driver+3) or 6 seater SUV (driver +5) 13:59:33 <Shrink> #link http://www.kktravels.com/ 13:59:44 <jsmith> No discount for multiple people in the same vehicle? 14:00:03 <mether> since some of these are international speakers, they would need more space for the luggage and themselves 14:00:05 <Shrink> nope, no discounts, that's why other options 14:00:14 <Shrink> yes, that they will take care of. 14:00:39 <mether> we will look at other options and compare prices. 14:00:46 <Shrink> luggage is no limit, if there are more luggage, they will use the SUV 14:01:00 <jsmith> OK. 14:01:08 <Shrink> yes we will. Just updating on the progress, and the backup in case no other option. 14:01:23 <Shrink> meanwhile I'll work on the website. 14:01:23 <mether> ok 14:01:42 <mether> do coordinate with tatica and commit whatever she has got 14:01:50 <Shrink> ok 14:02:06 <mether> for the milan team since apparently noone in that team is available to do it 14:02:22 <mether> she says its just straight forward commits of what she has got 14:02:33 <Shrink> ok 14:03:23 <mether> thats all from me 14:03:58 <jsmith> OK... if there's nothing else, I'll end the meeting in one minute 14:04:12 <jsmith> Thanks again everyone for your time and attention to detail 14:04:24 <mether> alright. thank you 14:04:29 <bckurera> see you all 14:04:36 <Shrink> bye all 14:07:16 <mether> #endmeeting