15:02:31 <jsmith> #startmeeting FUDCon Milan Planning Meeting
15:02:31 <zodbot> Meeting started Fri Aug 26 15:02:31 2011 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
15:02:31 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
15:02:40 <jsmith> #chair fcrippa tatica rbergeron
15:02:40 <zodbot> Current chairs: fcrippa jsmith rbergeron tatica
15:02:53 <jsmith> #meetingname fudcon_milan
15:02:53 <zodbot> The meeting name has been set to 'fudcon_milan'
15:02:58 <jsmith> #topic Roll Call
15:03:01 <tatica> o/
15:03:06 * jsmith is here
15:03:55 * fcrippa is here
15:04:16 <jsmith> Ok, looks like the chairs are all here -- let's get started!
15:04:27 <jsmith> #topic Status update: Hotel
15:04:46 <jsmith> I've sent the signed hotel contract to fcrippa to take to the hotel
15:04:56 * gomix lurking
15:05:05 <jsmith> fcrippa: Any word back from the hotel on how I can pay for the deposit?
15:05:14 <fcrippa> yep
15:05:24 <fcrippa> I'm trying to reach the "director" for the payment
15:05:43 <fcrippa> the girl on the phone say that usually the deposit has to be done using a bank transfer
15:05:52 <fcrippa> and the balance can be payed with credit card
15:06:07 <jsmith> OK, doing the deposit via bank transfer is going to be quite painful
15:06:17 <fcrippa> Pay also the deposit with credit card "should" be possible, but has to be authorized
15:06:27 <fcrippa> yep, I've imagined so
15:07:18 <fcrippa> I've tried to call a couple of time and I haven't found him/her yet
15:07:21 <jsmith> Please let me know when you hear more from the hotel.
15:07:29 <jsmith> Second question regarding the hotel:
15:07:44 <fcrippa> well, I think we can wait maximum until Monday
15:07:50 <fcrippa> then we have to found a workaround
15:08:02 <fcrippa> (I think hotel booking is still the priority)
15:08:18 <jsmith> Can we get a confirmation from the hotel for Gentt Thaci and Truong Anh Tuan so that they can get their travel visas?
15:08:39 <jsmith> They just need a letter from the hotel saying they have reservations (which we have, once we can pay for the deposit)
15:08:56 <jsmith> Constantin Drabo will probably need it as well
15:09:01 <gentt> * Gent Thaçi
15:09:09 <fcrippa> yep, should;t be a problem
15:09:22 <gentt> fcrippa, I need it as soon as possible
15:09:30 <jsmith> fcrippa: Perfect, thank you.  That's a high priority, so that they can get visas quickly
15:09:31 <gentt> I will have to apply 1 month before the event
15:09:55 <gentt> After 29th, meaning by 2-3 I should be at the Italian Embassy
15:10:04 <fcrippa> ok gentt
15:10:34 <fcrippa> I'll try to prioritize this to have the confirmation for you even if the money are not payed yet
15:11:14 <jsmith> Thanks fcrippa
15:11:24 <jsmith> One last thing on the hotel.
15:11:52 <jsmith> If other people (not receiving subsidies) want to book their hotel rooms, do they get the same Fedora rate of 86 Euros?
15:12:02 <jsmith> Do they simply need to mention that they're with Fedora?
15:14:38 <fcrippa> yep
15:14:45 <fcrippa> yes they do
15:15:02 <fcrippa> if they have problems
15:15:04 <jsmith> Perfect, I'll send out an email to people letting them know that
15:15:06 <fcrippa> (Italians...)
15:15:11 <fcrippa> we can collect all the names
15:15:21 <fcrippa> and I can book the rooms for everyone
15:15:26 <jsmith> OK.
15:15:41 <fcrippa> (we can use the wiki page to confirm the reservation for everyone)
15:15:44 <jsmith> As you probably saw in the email list, I've created a list of rooms (and roommates) for the twenty booked rooms
15:15:51 <jsmith> So far, I have people assigned to 19 of them
15:15:54 <fcrippa> probably it'll be much simpler for me
15:17:44 <jsmith> Ok, anything else regarding the hotel?
15:18:01 <jsmith> #topic Status update: Venue
15:19:59 <jsmith> fcrippa: Anything new to report about the venue?
15:20:19 <fcrippa> no updates
15:20:29 <fcrippa> I asked our contact in university 1 week ago
15:20:38 <fcrippa> everything seems to be fine
15:20:56 <fcrippa> next week (1st September) he's going to have a double check with the administration
15:21:12 <jsmith> Perfect
15:21:23 <jsmith> #topic Status update: FUDPub
15:22:05 <jsmith> fcrippa: What's the latest on FUDPub?
15:23:26 <fcrippa> no news
15:23:55 <jsmith> #topic Status update: Catering
15:24:59 <jsmith> Status update on catering?
15:28:00 <jsmith> fcrippa?
15:30:12 <jsmith> Did we lose fcrippa ?
15:30:25 <tatica> I guess so
15:31:11 <jsmith> Hopefully he is able to rejoin us shortly
15:31:28 <jsmith> If he doesn't return in the next few minutes, I'll end the meeting and follow up on email
15:31:42 <tatica> oki
15:34:13 <rbergeron> ughhhh
15:34:26 <rbergeron> ssorry guys, i'm dealing with first day of band drama
15:34:44 * rbergeron is waiting very patiently for children to depart
15:35:06 <tatica> lol
15:35:22 * fcrippa_ is back
15:35:33 <fcrippa_> can you see me?
15:35:48 <rbergeron> yes
15:35:55 <jsmith> fcrippa_: Yes, we can see you now
15:36:03 <fcrippa_> ok, good
15:36:09 <jsmith> I was asking about status update on Catering
15:36:11 <fcrippa_> I think I lost the last part of the conversation
15:36:16 <fcrippa_> yep
15:36:16 <fcrippa_> ok
15:36:24 <fcrippa_> fudpub and catering are ok
15:36:29 <fcrippa_> they both need a confirmation
15:36:38 <fcrippa_> (and the catering need also a deposit)
15:36:53 <fcrippa_> in both case we can do that 1 day before the event
15:37:07 <fcrippa_> price is fixed (they don't need to sign a contract)
15:37:08 <jsmith> fcrippa_: OK, I'll be sure to get to Milan at least a day early to help with those sorts of things
15:38:25 <jsmith> #topic Status update: Artwork / Signs and Banners
15:40:50 <fcrippa_> yep, the idea actually is to pay in middle of september
15:41:03 <fcrippa_> no updates on that side
15:41:07 <fcrippa_> the website is online
15:41:16 <jsmith> Yes, I've been admiring it :-)
15:41:26 <fcrippa_> and the printer for the tshirt will be open in the first week of septmber
15:41:32 <jsmith> OK
15:41:41 <jsmith> #info website is up
15:41:41 <fcrippa_> (in August is close for vacation)
15:41:58 <jsmith> #info tshirt printer will be open in September (closed for vacations in August)
15:42:13 * jsmith hasn't been doing a good job of adding info to the meetings notes ... oops!
15:44:58 <jsmith> #topic Status update: Booklet
15:45:03 <jsmith> Has anyone started on the booklet?
15:45:11 <jsmith> Is someone taking charge of it?
15:46:57 <jsmith> Did we lose fcrippa_ again?
15:49:26 <jsmith> #info We appear to have lost fcrippa again :-(
15:49:40 <tatica> lol
15:52:22 <rbergeron> are they planning on having a booklet?
15:55:31 <jsmith> rbergeron: We had talked about it earlier, but I don't know who ended up in charge of it
15:55:59 <jsmith> Anyhoo, looks like we're not going to get fcrippa back, so I may as well end the meeting and follow up on email
15:56:03 <jsmith> #topic Any other business?
15:57:30 <jsmith> I'll take that as a no
15:57:36 <jsmith> Thanks everyone for your time
15:57:38 <jsmith> #endmeeting