13:15:43 <jsmith> #startmeeting FUDCon India planning meeting
13:15:43 <zodbot> Meeting started Fri Oct 14 13:15:43 2011 UTC.  The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot.
13:15:43 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
13:15:53 <jsmith> #meetingname fudcon_india
13:15:53 <zodbot> The meeting name has been set to 'fudcon_india'
13:15:59 <jsmith> #topic Roll Call
13:16:12 <mether> #link http://log.amitshah.net/2011/10/fudcon-pune-2011-f2f-meeting-minutes-13.html
13:16:28 <jsmith> #chair mether
13:16:28 <zodbot> Current chairs: jsmith mether
13:16:33 * jsmith is here
13:16:40 <mether> .fas mether
13:16:40 <zodbot> mether: sundaram 'Rahul Sundaram' <metherid@gmail.com>
13:17:32 <mether> both delegates should register in fudcon.in
13:17:38 <jsmith> #topic Status Updates: Venue
13:17:44 <mether> #link http;//fudcon.in
13:18:19 <mether> we are going to the venue tom to finalize plans for setting up stalls for catering, power plug points etc
13:18:30 <mether> we will also meeting with volunteers and sort out the plans in more detail
13:18:37 <jsmith> Sounds great
13:18:57 <jsmith> Anything else w/ regard to the venue?
13:19:09 <mether> many students have volunteers and we will be delegating tasks and responsibilities
13:19:14 <mether> nope
13:19:33 <jsmith> #topic Status Updates: Website
13:19:37 <mether> s/have/are
13:20:21 <mether> we have setup fudcon.in and we might have to upgrade the hosting plan because we are getting a lot of traffic already
13:20:32 <mether> other than that, site is working great and we are adding more content as we go along
13:20:41 <mether> we have redirected most of the content from wiki to the site
13:21:32 <mether> #info deadline is 23rd
13:21:36 <jsmith> OK... my concern is in making sure everyone who has been going to the wiki (or previously signed up on the wiki) knows to go to the new website
13:21:36 <mether> #link http://fudcon.in/content/submission-talks-and-deadline
13:21:52 <mether> we have maintained the older records in a different page
13:22:11 <mether> we will contact the speakers and let them know offlist
13:22:18 <jsmith> What about the barcamp?
13:22:32 <jsmith> A deadline for talk submissions doesn't really work if we're doing it barcamp style, right?
13:22:43 * jsmith is confused
13:23:00 <mether> true. we setup a deadline so that we can pre-schedule parts of the agenda
13:23:15 <jsmith> OK.
13:23:25 <jsmith> Let's just make sure that's clear on the website then
13:23:25 <mether> and we can take votes for talks online as well
13:23:28 <mether> via the same site
13:23:31 <mether> sure
13:23:46 <jsmith> I wouldn't want people to think that if they don't have a talk submitted by the 23rd, they can't do a barcamp session
13:24:02 <mether> sure. we will make it clear on the site
13:26:15 <jsmith> Any idea how many people have signed up on the website yet?
13:26:34 <jsmith> (Just trying to compare that to number of people signed up on the wiki, to see what kind of coverage we're getting)
13:26:48 <mether> i dont have the stats with me now but I can ask saleem to post it the fudcon planning list later
13:28:14 <jsmith> Sounds like a plan
13:28:24 <jsmith> Anything else on the website?
13:29:02 <mether> we have add the needed info including hotel,  venue, some photos, map etc and if there is anything missing, drop a note to the planning list and we can fix that
13:29:26 <jsmith> Sounds great
13:29:44 <jsmith> Do I need to reserve my own hotel room, or am I already on the list?
13:30:03 <mether> we are booking it ourselves. dont have to worry about it
13:30:22 <jsmith> Thanks
13:30:25 <jsmith> #Status Updates: Catering
13:30:31 <jsmith> #topic Status Updates: Catering
13:31:01 <mether> catering menu has been finalized and caterer has been informed.  going to take them to COEP tom so that they understand where to setup the stall etc
13:31:32 <mether> they have some requirements including some place to put up the food and setup a satellite kitchen etc and we will need to finalize all that tom
13:33:34 <jsmith> OK, let me know if there are any concerns
13:33:46 <jsmith> #topic Status Updates: T-shirts, badges, etc.
13:35:15 <mether> t-shirt - order has been placed.  should get sample soon and we will get the full order by 25th of this month. 500 t-shirts. lanyards is done.  banners posters etc - design finalized.  we have discussed it with a vendor for printing all of them.  should be done within a week
13:36:24 <kashyap> mether, sample will be here tomorrow.
13:36:36 * kashyap just noticed this window :)
13:36:46 <mether> this includes, 3 horizontal banners for near the entrances,  3 for different classrooms and two for audi and 100 smaller posters for distribution in colleges etc
13:36:49 <jsmith> Awesome, thanks kashyap
13:36:53 <jsmith> #chair kashyap
13:36:53 <zodbot> Current chairs: jsmith kashyap mether
13:36:57 <kashyap> np.
13:38:10 <mether> booklet content is mostly finalized. we will place the order for all this on Monday
13:38:37 <mether> kashyap, take a pic and blog it when you get it
13:38:45 <kashyap> mether, yeap, will do it.
13:40:32 <jsmith> mether: OK... I'll be away over the weekend, but would love to see how the booklet is turning out
13:40:34 <kashyap> also, just to note: we're going to check wifi setup status tomm. And see what are the missing pieces and try to address..  ( I don't this topic in scrollback, or I missed it :) )
13:40:53 <mether> jsmith, yeah. ankur is handling that
13:41:18 <mether> kashyap, you are coming tom to coep right?  we are taking some people with us to finalize that as well
13:41:25 <mether> routers repeaters etc
13:41:35 <kashyap> mether, oh yeah.
13:41:44 <kashyap> wifi is vital ...
13:41:44 <bckurera> mether nice to hear that tshirts are about to be ready :)
13:42:27 <mether> bckurera, yes.  support us and blog about the event if you arent coming.  we have that covered.  you can use https://fedoraproject.org/w/uploads/a/a4/Button3-not-going.png :-)
13:43:05 <bckurera> sure mether I ll do
13:43:12 <mether> bckurera, thanks
13:43:38 <bckurera> sad to miss you guys and today able to catch up the planning meeting anyway :)
13:43:46 <mether> we will try to accommodate people participating remotely by using etherpad, denting etc
13:43:55 <jsmith> #topic Status Updates: FUDPub
13:44:10 <jsmith> (Don't forget the #fedora-fudcon IRC channel)
13:44:52 <mether> venue is finalized.  catering is for dinner and starters.  not the vendor for drinks yet.  should be done soon.  this is the next high priority item for us. Murty is handling it
13:45:18 <jsmith> OK...
13:45:36 <jsmith> I also saw a note from the face-to-face meeting regarding transportation to/from FUDPub
13:45:53 <mether> yes  we are planning to arrange mini buses
13:45:54 <jsmith> Is there a plan in place for that, or is everyone on their own?
13:46:16 <kashyap> it'd be better if we have a plan . most folks would be out of their minds by eod I guess :)
13:46:43 <kashyap> and yes, we did discuss it in the f-t-f meet. Mr. Murthy agreed to help us here. mether right?
13:47:08 <mether> kashyap, yes.  its being handled.  we have talked to a travel person already
13:47:24 <kashyap> nice
13:48:25 <jsmith> Awesome
13:51:39 <jsmith> #Status Updates: Budget
13:51:55 <jsmith> We're only a few weeks away, so we're down to crunch time regarding the budget
13:52:00 <jsmith> How is the budget looking at this point?
13:52:05 <mether> I booked the tickets for sethi and mailed her today.  so we are well within the budget
13:52:11 <mether> amitshah, can you give a quick update?
13:54:06 <mether> jsmith, we dont have a budget problem.  I know that :-)  I will ask amit to update later since he seems to be not around now
13:54:24 <jsmith> Cool, that's what I love to hear :-)
13:54:31 <kashyap> mether, I doubt he's around
13:54:39 <jsmith> I'm sure Harish will be happy to hear that as well.
13:54:55 <mether> yeah.  we are within budget with some to spare last I checked
13:54:57 <jsmith> If you have have him send me an update next week, that would be great
13:55:03 <mether> sure
13:57:34 <mether> anything else
13:59:02 <jsmith> #topic Any other business?
13:59:06 * jsmith has nothing else
13:59:47 <kashyap> nothing else springs to mind
13:59:51 <bckurera> mether are you free tomorow?
13:59:53 <mether> I think we are done. we have to round off fudpub and print the banners and arrange travel but those are all in progress
14:00:07 <mether> bckurera, no. I am going to the venue to finalize some things
14:00:09 <bckurera> apac bi-weekly meeting is there
14:00:40 <mether> sat is always unfree.  sorry :-)
14:00:55 <bckurera> ok I ll update other FAms with meeting logs
14:00:58 <mether> thanks
14:01:03 <bckurera> and ask them to put the not going png :)
14:01:18 <mether> and the going too ...
14:01:29 <bckurera> ahh ok ok :)
14:01:55 <bckurera> I ll edit the agenda then it is easy
14:02:10 <mether> yeah. thanks bckurera
14:10:04 <jsmith> #endmeeting