13:11:36 <jsmith> #startmeeting FUDCon India planning meeting 13:11:36 <zodbot> Meeting started Fri Oct 21 13:11:36 2011 UTC. The chair is jsmith. Information about MeetBot at http://wiki.debian.org/MeetBot. 13:11:36 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic. 13:11:40 <jsmith> #chair mether 13:11:40 <zodbot> Current chairs: jsmith mether 13:11:50 <jsmith> #topic Status updates 13:11:55 <mether> first things first, follow up on the couple of things you asked last meeting 13:11:58 <jsmith> #meetingname fudcon_india 13:11:58 <zodbot> The meeting name has been set to 'fudcon_india' 13:12:09 <mether> budget update 13:12:28 <mether> #link http://log.amitshah.net/2011/10/fudcon-pune-money-notes.html 13:12:33 <jsmith> Yeah, I saw that. 13:12:53 <bckurera> +1 13:12:58 <jsmith> I was very pleased to see it -- both from the standpoint of making sure we're under budget, and also adding transparency to the budget 13:13:17 <mether> let me know if anyone has any questions on that 13:14:04 <mether> second thing you asked for is fudcon.in stats 13:14:07 <mether> #link http://fudcon.in/content/fudcon-pune-pacing 13:14:22 <mether> both talks and number of delegates have gone up after we posted this 13:14:27 <mether> about 10 more talks 13:14:40 <jsmith> Awesome :-) 13:14:44 <mether> and about 7 or 8 delegating signing up daily on an average 13:14:53 <mether> s/delegating/delegates 13:15:41 <mether> we will probably just continue to extend the deadline to the event start. its just to get people to sign up and not wait till the last minute 13:16:01 <jsmith> Makes sense 13:16:03 <mether> other than that 13:16:46 <mether> fudpub is finalized. we have the quote from the vendor and its tallied into the budget. its a bit more expensive than we originally planned but we did get a better location and more facilities. its not a bad tradeoff 13:16:57 <jsmith> Very nice 13:17:25 <jsmith> I'm assuming the location and travel directions will be put on the website/wiki soon? 13:17:57 <mether> it should all be there in fudcon.in already under the pune menu 13:18:09 * jsmith doesn't see any details there 13:18:24 <jsmith> At least not on http://fudcon.in/community/fudpub 13:18:29 <mether> #link http://fudcon.in/pune/accommodation 13:18:41 <mether> #link http://fudcon.in/pune/travel 13:19:38 <jsmith> I see directions to the hotel, but I don't see directions to FUDPub 13:19:47 <mether> ah fudpub 13:19:52 <mether> yes, directions will be posted 13:20:03 <mether> but we are also arranging for buses to pick up people from coep 13:20:14 <mether> so this should be easy 13:21:08 <mether> i will forward the details to you as well offlist 13:21:26 <jsmith> Right.... I understand that, but sometimes people end up coming to FUDPub from another direction, and need to know where it's at 13:21:38 <mether> yes yes, I will update this today 13:21:42 <jsmith> If found it's always better to err on the side of too much information 13:22:52 <mether> banners posters booklet etc printing - we got a quotation and it seems expensive. am meeting a different vendor tom and we will also call up a third vendor. should be finalized by Monday. takes about 2 to 3 days to get everything delivered 13:23:12 <jsmith> OK. 13:23:19 <jsmith> Mind if I bring up a couple of points on the booklet? 13:23:34 <mether> yes FranciscoD is here 13:23:42 <mether> for feedback on booklet 13:23:47 <jsmith> 1) If it's not too late, I'd like to see a schedule of events in the booklet 13:24:12 <jsmith> 2) I'd also like to see the FUDPub location on the map 13:24:49 <mether> FranciscoD, can you note down these points and we can discuss the details after the meeting 13:25:17 <mether> anything else? 13:25:36 <jsmith> No, other than that, I think the booklet turned out very well 13:25:55 <jsmith> If it's too expensive in color, we can always just have it printed in black/white 13:26:22 <mether> yes. that I will know in a day or two 13:26:23 <jsmith> For FUDCon Milan, I ended up printing the booklets in the USA and bringing them in a suitcase to Milan 13:26:43 <mether> its definitely cheaper here than in USA :-) 13:27:37 <jsmith> One would imagine so, but it was cheaper here than Milan, surprisingly 13:27:53 <mether> as a side note, for booking hotel for your trip, we have sent you mails. that needs to be taken care of quickly because it is Diwali time (festival season) and it is expensive if we wait 13:28:46 <mether> yes. I would have thought Milan would have been cheaper as well 13:30:09 <jsmith> mether: Yes, I've got my flight purchased now, and I'll be following up with the hotel today 13:30:22 <mether> jsmith, yep. please do. 13:31:04 <mether> Harsh moved from Mumbai to Bangalore and asked for a additional budget. I am not sure what to do about that. Its not too much of a dent in the budget 13:31:10 <mether> details in the ticket 13:31:41 <jsmith> If it isn't a significant change, and we've still got some wiggle room in the budget, I'm fine with it 13:32:02 <mether> ok. i will talk to him. he can stay in the coep guest house instead of the hotel 13:32:44 <mether> jsmith, if you forward me the flight details, I can talk to RH marketing in mumbai. They are interested in connecting you with some local press if that is feasible within the timeline 13:33:42 <bckurera> good to get local press around the FPL mether :) 13:33:49 <mether> sure 13:34:04 <mether> also, when is RH doing the press release for FUDCon Pune? 13:35:08 <jsmith> mether: I talked to our PR department here in the USA, and they're in contact with the PR folks in India... I'll follow back up on that today and see where things are at 13:35:18 <mether> yeah. we dont have much time left 13:35:31 <jsmith> mether: Last I heard, I think one of the PR folks in India was going to write up the draft, but that's the last I've heard 13:35:41 <jsmith> #action jsmith to follow up on press release 13:35:53 <mether> I can push things forward and help write it if I know who it is waiting on 13:36:21 <mether> thats all the updates I have 13:36:47 <jsmith> mether: I'll follow up w/ you after the meeting 13:36:52 <mether> sure 13:36:58 <jsmith> #topic Any other business? Questions? Concerns? 13:39:07 <jsmith> If there are no further questions or concerns, I'll go ahead and end the meeting 13:39:13 <jsmith> Thanks everyone for your help and participation 13:39:21 <jsmith> I have no doubt that FUDCon India is going to be a huge success 13:39:29 <jsmith> #endmeeting