14:06:46 <KageSenshi> #startmeeting
14:06:46 <zodbot> Meeting started Thu Mar 22 14:06:46 2012 UTC.  The chair is KageSenshi. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:06:46 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
14:06:58 <KageSenshi> #meetingname FUDCon Kuala Lumpur 2012 Planning Meeting
14:06:58 <zodbot> The meeting name has been set to 'fudcon_kuala_lumpur_2012_planning_meeting'
14:07:14 <KageSenshi> #meetingname FUDCon KL 2012
14:07:14 <zodbot> The meeting name has been set to 'fudcon_kl_2012'
14:07:28 <KageSenshi> #topic roll call
14:07:30 <KageSenshi> .fas izhar
14:07:31 <zodbot> KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' <kagesenshi.87@gmail.com>
14:07:38 <sweemeng> .fas sweemeng
14:07:38 <zodbot> sweemeng: sweemeng 'sweemeng' <sweester@gmail.com>
14:07:38 <MavJS> .fas MavJS
14:07:40 <meng> .fas seatux
14:07:42 <zodbot> MavJS: mavjs 'Ye Myat Kaung' <mavjs01@gmail.com>
14:07:44 <Alvisyu> .fas alvisyu
14:07:46 <zodbot> meng: seatux 'Meng Shen' <seatux86@gmail.com>
14:07:50 <zodbot> Alvisyu: alvisyu 'Yu Kang Wei' <alvisyu6421@gmail.com> - almol '' <alvisyu89@hotmail.com>
14:07:51 <FranciscoD> .fas FranciscoD
14:07:54 <TYSSeries> .fas tysseries
14:07:59 <zodbot> FranciscoD: ankursinha 'Ankur Sinha' <sanjay.ankur@gmail.com> - franciscodubo 'Francisco Javier Dubó Ortíz' <f.dubo@hotmail.cl>
14:08:03 <zodbot> TYSSeries: tysseries '' <tys1992@gmail.com>
14:08:03 * FranciscoD will just sit in a corner and watch ")
14:08:24 <KageSenshi> thats all thats attending ?
14:08:26 <choirboy> .fas tcameron
14:08:27 <zodbot> choirboy: tcameron 'Thomas Cameron' <thomas.cameron@camerontech.com>
14:08:44 <KageSenshi> anymore?
14:08:51 <tuanta> .fas tuanta
14:08:54 <zodbot> tuanta: tuanta 'Truong Anh Tuan' <tuanta@iwayvietnam.com>
14:09:26 <KageSenshi> #info Agenda : http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-22
14:09:38 <KageSenshi> #link http://fedoraproject.org/wiki/FUDCon:KualaLumpur_2012/Meeting:2012-03-22
14:09:40 <KageSenshi> ok
14:09:46 <KageSenshi> lets start the meeting
14:09:52 <KageSenshi> #topic announcements
14:10:22 <KageSenshi> #info FUDCon KL 2012 site is now launched : http://fedora.my/events/fudconkl2012/
14:10:52 <KageSenshi> #info FUDCon KL logo has been selected, designed by bckurera
14:11:12 <KageSenshi> #info do spread the news about the site, and register there :)
14:11:47 <KageSenshi> #info those who submitted talks, please send KageSenshi your photo and profile for listing as speaker on the site
14:11:48 <kulll> .fas kull
14:11:49 <zodbot> kulll: acidburn 'Tobias Werner' <tobias@skullmedia.de> - skullo 'Mohd Izral' <batswitch@gmail.com> - kulll 'khairul anwar' <anwarbaik88@gmail.com> - skullman 'Martin Minar' <mminar@redhat.com> - kurten '' <kurten.skull@hotmail.com> - travislr 'Travis Rutledge' <skull13874@yahoo.com> - skull2006 'skull2006' <skullhero2006@yahoo.com> - r3dskull 'Hiran Arias' <r3dskull@gmail.com> - skullbocks 'Lluis Rollan Aranda' (1 more message)
14:11:50 <kulll> .fas kulll
14:11:53 <zodbot> kulll: kulll 'khairul anwar' <anwarbaik88@gmail.com>
14:12:24 <KageSenshi> #topic Review actions from last meeting
14:12:27 <sniffit> .fas sniffit
14:12:28 <zodbot> sniffit: sniffit 'Ahmad Zulkarnain' <sniffit@gmail.com>
14:12:42 <KageSenshi> file actions / tasks as ticket ..
14:12:45 <KageSenshi> erm .. well ... XD
14:13:13 <KageSenshi> (i think our current tasklists already ok enough to keep track .. )
14:13:20 <KageSenshi> nevermind about that one i guess?
14:13:21 <KageSenshi> XD
14:13:42 <KageSenshi> or anybody insisting they should be tickets?
14:14:29 <KageSenshi> (silence?)
14:14:40 <MavJS> KageSenshi: eh, nope.
14:14:57 <MavJS> KageSenshi: i think we can move on? :)
14:15:01 <KageSenshi> yeah move on
14:15:21 <KageSenshi> next one, hotel prices in wiki, done i believe .. anyway i'll double check later
14:15:51 <KageSenshi> next one, hotel128 .. i guess we're pretty much decided on sri-petaling due to its nearer to food areas
14:16:13 <MavJS> KageSenshi: yup.
14:16:21 <KageSenshi> plus, rebelk0de not here
14:16:34 <KageSenshi> next one, contact marketing team for input on presskit
14:17:07 <KageSenshi> #info KageSenshi have met RaymondTai from RH-APAC last tuesday .. passed the link to the press release for review by RH-APAC
14:17:24 <KageSenshi> #info they will get back to us in a few days time
14:17:47 <KageSenshi> #action KageSenshi to get updates on press release approval by RH-APAC
14:17:56 <KageSenshi> next one,
14:18:01 <KageSenshi> budget document
14:18:15 <KageSenshi> #link http://goo.gl/rRVyg budget document is here
14:19:06 <tuanta> I have just taken a look
14:19:12 <KageSenshi> however, after putting in some recent funding requests, we might go overbudget if we approve everyone's funding request, so need some evaluation
14:19:16 <tuanta> I think, a lot of missing things
14:19:26 <KageSenshi> tuanta, such as ?
14:20:49 <tuanta> how about the venue. that's all free?
14:21:06 <KageSenshi> tuanta, yes , all free, projectors, audio system, etc are all free :)
14:21:20 <tuanta> that's great! that's what I meant
14:21:48 <KageSenshi> ah ok ..
14:22:11 <KageSenshi> #info Thanks to UCTI/APIIT .. our venue is 100% free of charge :)
14:22:32 <choirboy> wow
14:22:36 <KageSenshi> tuanta, anything else besides venue
14:22:37 <KageSenshi> ?
14:23:05 <KageSenshi> choirboy, yep, we've been doing several events at their place :)
14:23:23 <choirboy> very, very cool.
14:23:24 <KageSenshi> choirboy, they mainly want branding + credits
14:23:32 <choirboy> ah, smart on them!
14:23:33 <KageSenshi> choirboy, and passing their flyers to attendees
14:23:37 <sweemeng> they have been supportive of community event not just fedora event
14:23:41 * choirboy nods
14:23:41 <KageSenshi> yep
14:24:52 <KageSenshi> tuanta, anything else you think should be added besides venue ?
14:25:01 <KageSenshi> or should we move on ?
14:25:16 <tuanta> move on please
14:25:33 <tuanta> I will see more and take back on Open floor if needed
14:26:04 <KageSenshi> ok
14:26:20 <tuanta> it's better if we can have rbergeron here.
14:26:41 <tuanta> she organized and attended a lot of FUDCon and other events
14:26:50 * KageSenshi pokes sniffit
14:27:08 <KageSenshi> sniffit, u pinged me on vlnt prep day food budget allocation ..
14:27:14 <KageSenshi> sniffit, how much you think should be there?
14:27:32 <sniffit> depends on what time we start the prep and number of volunteers
14:28:02 <sniffit> basic human motivation: food and recognition for services
14:28:14 <KageSenshi> sniffit, and also, what should we be providing? .. i'm thinking of something along the line of fast food + energy drinks
14:28:14 <sniffit> gonna need hard numbers on that
14:28:41 <sniffit> KageSenshi: too expensive packed meals would be cheaper
14:28:50 <KageSenshi> sniffit, kfc is cheap :)
14:28:54 <KageSenshi> if you buy bucket
14:28:56 <KageSenshi> lol
14:29:01 <tuanta> KageSenshi: about the number of lunch meals (75 in spreadsheet now), how can you manage that? :)
14:29:27 <sniffit> KageSenshi: for the amount of money you're paying for a bucket you can feed more volunteers with the same amount
14:29:41 <KageSenshi> sniffit, ok .. then suggest me something :)
14:30:08 <KageSenshi> #action sniffit to suggest food allocation for vlnt during prep day
14:30:15 <KageSenshi> tuanta, you mean ?
14:30:49 <sniffit> KageSenshi: suggest have the cafeteria prepare food for volunteers and free flow coffee
14:31:07 <KageSenshi> sniffit, ok .. can you get back to be of a good allocation ?
14:31:21 <sniffit> KageSenshi: one meal (dinner most likely) and coffee by the gallon
14:31:28 <KageSenshi> sniffit, like estimate the RM that should be put in
14:31:45 <sniffit> might need MavJS to contact cafeteria
14:31:46 <KageSenshi> sniffit, coffee should be ok, we're going for instant coffee
14:32:00 <sweemeng> BLASPHEMY!!!
14:32:01 <sniffit> MYR 5-6  per head
14:32:01 <KageSenshi> sniffit, we'll be renting/borrowing hot water tank too
14:32:08 <MavJS> sniffit: KageSenshi i can do that, alright.
14:32:41 <KageSenshi> #action MavJS and sniffit to figure out how many vlnts will be around during prep-day , and allocate budget for meals
14:32:48 <sniffit> MavJS: rice / noodles we are going to work them pretty hard so they'll need carbs
14:33:29 <MavJS> sniffit: i was thinking like, those packed nasi lamak in HITB :D
14:33:37 <sniffit> MavJS: +1
14:33:42 <KageSenshi> the only tasks we have in prep day is preparing goodie bag .. so i dont think we need all vlnts to be there
14:33:55 <sweemeng> you need to test the PA
14:33:58 <KageSenshi> + the logistics team checking equipments are working
14:34:03 <sweemeng> the projector, prepare for backup
14:34:06 <KageSenshi> sweemeng, yep was typing that when u pressed enter :)
14:34:10 <MavJS> KageSenshi: estimation around ~10 for prep day?
14:34:25 <sniffit> KageSenshi: you're forgetting on the registration booth, signage
14:34:25 <KageSenshi> MavJS, lets be safe, 15
14:34:27 <sniffit> tags
14:34:33 <sniffit> etc etc
14:34:37 <MavJS> KageSenshi: ok.
14:34:38 <sweemeng> and banner etc
14:34:51 <KageSenshi> (registration booth -> move the table there, done
14:35:01 <rbergeron> ugh, sorry.
14:35:05 <KageSenshi> signage -> take it from store, put up, done :)
14:35:11 * MavJS welcomes rbergeron :)
14:35:22 * rbergeron overslept
14:35:26 <sweemeng> more people get it done fast
14:35:29 <KageSenshi> sniffit, tags works are mainly during the event day, not in prep day :)
14:35:42 <sweemeng> then people don't need to stay up all night, to get it done
14:35:46 <sniffit> not pre-printing
14:35:48 <sniffit> ?
14:36:01 <KageSenshi> (unless we are printing stuff earlier, which imo, too much work )
14:36:11 <KageSenshi> only preprint the known fedora contributors i think
14:36:14 <KageSenshi> the rest, nope
14:36:38 <KageSenshi> sniffit, also, i believe tags should be printed a week before the event
14:36:54 <KageSenshi> not during prep night like we do in foss.my, with just 5 ppl on the job :)
14:36:55 <KageSenshi> lol
14:37:16 <sniffit> KageSenshi: suggest 2 days before event
14:37:23 <KageSenshi> sniffit, nope, a week
14:37:40 <rbergeron> We have done it usually a few dayss before, but it's up to you guys. :)
14:37:58 <sniffit> things can get lost in a week + need to allocate for any last minute changes
14:38:22 <sniffit> anyways moving along
14:38:32 <KageSenshi> sniffit, 1 week, keep it in box :)
14:38:42 <rbergeron> And we've printed badges for anyone who signed up, but didn't put them in the badge holders until people picked them up.
14:38:53 <KageSenshi> +1 rbergeron
14:39:13 <rbergeron> And left plenty of blanks with Markers for people who signed up late.
14:39:44 <KageSenshi> #action KageSenshi to add cost for printing 75 badges
14:40:25 <KageSenshi> ok .. move on ?
14:40:37 <MavJS> yes. :)
14:40:46 <sweemeng> what is the issue with food by tuanta
14:41:03 <KageSenshi> ah yep
14:41:09 <KageSenshi> tuanta's question
14:41:12 * KageSenshi poke tuanta
14:41:58 <tuanta> sorry, just stepped out :)
14:42:16 <sweemeng> tuanta: question is, "How do we manage lunch for 75 people"
14:42:16 <sniffit> <tuanta>	KageSenshi: about the number of lunch meals (75 in spreadsheet now), how can you manage that?
14:42:32 <tuanta> I meant: you book for 75 ppl per lunch right?
14:43:06 <KageSenshi> tuanta, yeah, it will be in boxes, and only ppl with a card for lunch will get the lunchbox ..
14:43:16 <KageSenshi> similar to how its done in pune
14:43:35 <tuanta> ah, ok, understood
14:43:50 <KageSenshi> we'll put the lunch hidden from public
14:43:51 <KageSenshi> lol
14:44:09 <KageSenshi> ok .. next item ? :)
14:44:11 <MavJS> hehe :)
14:44:35 <KageSenshi> #topic Questions/Decisions
14:44:36 <KageSenshi> ok
14:44:46 <KageSenshi> i think we should start approving requests
14:44:54 <KageSenshi> https://fedorahosted.org/fudcon-planning/query?status=new&status=assigned&status=reopened&component=FUDCon+Kuala+Lumpur+2012&type=Funding+request&order=priority
14:45:09 <rbergeron> we don't want to wait until we close them?
14:45:35 <KageSenshi> currently, based on our budget at http://goo.gl/rRVyg if we approve them all, we'll go overbudget
14:45:52 <KageSenshi> rbergeron, i think we should approve some, before prices go up
14:46:13 <KageSenshi> rbergeron, or you think we should wait ?
14:47:25 <rbergeron> well, i think it would be fair to give at least warning. would you guys be interested in doing a separate meeting for it tomorrow?
14:47:28 * KageSenshi thinking of approving the cheap ones in this meeting
14:47:44 <KageSenshi> rbergeron, tomorrow, ... should be ok for me
14:47:45 <rbergeron> just solelly focused on "approving" and nothing else, and so people know to show up if they are wanting to come to answer questions, etc
14:47:54 <KageSenshi> rbergeron, +1
14:47:56 <tuanta> +1 rbergeron
14:48:06 <KageSenshi> MavJS, good thing hackinthebox doesnt have meeting tomorrow :P
14:48:16 <MavJS> KageSenshi: well, indeed. :D
14:48:42 <KageSenshi> +1 for having a meeting tomorrow for approval of funding
14:48:46 <MavJS> +1 on tomorrow's meeting.
14:48:50 <KageSenshi> rbergeron, what time would be good for you ?
14:48:53 <rbergeron> does someone want to send that mail to fudcon-planning saying we'll meet tomorrow (same time i guess? i'll try to wake up on time, sorry)
14:48:58 <rbergeron> it's pretty late already for you guys there, isn't it?
14:49:09 <rbergeron> and probably a blog post too of some sort
14:49:19 <KageSenshi> (its 22:50pm)
14:49:26 <KageSenshi> ok
14:49:27 <rbergeron> i will try and confirm between now and then on the budget - i had heard we might have 20k USD instad of 15kUSD
14:49:38 <KageSenshi> ah neat
14:49:43 <MavJS> :)
14:49:43 <KageSenshi> we can bring more people :D
14:50:06 <MavJS> KageSenshi: hold that thought. :p
14:50:15 <KageSenshi> MavJS, yep :)
14:50:35 <KageSenshi> #info There will be a meeting for funding approval tomorrow, at 14:00 MYT in #fudcon-planning
14:50:48 <MavJS> KageSenshi: MYT or UTC?
14:50:52 <KageSenshi> ehh
14:50:53 <rbergeron> but if someone wants to make those announcements instead of me since i am booked solid in meetings for a bit that would be really helpful
14:51:01 <KageSenshi> #info correction 14:00 UTC
14:51:03 * rbergeron hands kagesenshi the undo :)
14:51:08 <KageSenshi> #undo
14:51:08 <zodbot> Removing item from minutes: <MeetBot.items.Info object at 0x17ba0950>
14:51:10 <KageSenshi> #undo
14:51:10 <zodbot> Removing item from minutes: <MeetBot.items.Info object at 0x240fbbd0>
14:51:16 <MavJS> rbergeron: i'll send the email to fudcon-planning :)
14:51:19 <KageSenshi> #info There will be a meeting for funding approval tomorrow, at 14:00 UTC in #fudcon-planning
14:51:32 <KageSenshi> i'll write a blog post, and reply to all tickets
14:51:45 <MavJS> #action MavJS to send mail to fudcon-planning about tomorrow's funding approval meeting.
14:51:50 <rbergeron> thanks!
14:52:02 <KageSenshi> #action KageSenshi to write a blog post reminding about funding approval meeting
14:52:15 <KageSenshi> MavJS, you want to reply to each ticket for me? ;)
14:52:26 <MavJS> KageSenshi: sure, no problem. :D
14:52:45 <KageSenshi> #action MavJS to reply to funding request tickets about funding approval meeting tomorrow
14:52:54 <rbergeron> thanks!
14:52:57 <rbergeron> sorry i was late guys, super late
14:53:18 <rbergeron> kids are on spring break and etc., so my week has been really weird
14:53:31 <tuanta> :)
14:53:33 <KageSenshi> rbergeron, np :)
14:53:41 <KageSenshi> understood :)
14:54:04 <KageSenshi> ok
14:54:06 <rbergeron> KageSenshi: can you add me as an author to that spreadsheet, or is it open to anyone to edit?
14:54:41 <KageSenshi> rbergeron, some sheets are locked, some are public .. if you want the locked sheet, ping me with your gmail address :)
14:55:22 <KageSenshi> (we need a foss spreadsheet site~!)
14:55:47 * MavJS looks at KageSenshi and plone :p
14:56:23 <KageSenshi> MavJS, haha , it'll take a while before the gdocs-like realtime editing support in plone to land :)
14:56:30 <MavJS> :)
14:56:40 <KageSenshi> (but thats not spreadsheet)
14:56:52 <sweemeng> KageSenshi: libre office have one i think
14:56:54 <sweemeng> in development
14:56:56 <sweemeng> off topc
14:57:02 <KageSenshi> yeah offtopic
14:57:06 <KageSenshi> next item ...
14:57:06 <sweemeng> 4 minute to one hour
14:57:22 <KageSenshi> #topic
14:57:24 <MavJS> KageSenshi: for the prep day, do we just want 15 vlnts?
14:57:25 <KageSenshi> #topic new action items
14:57:47 * rbergeron has a phone meeting in 3m, sorry if i have to drop out :)
14:57:51 <KageSenshi> MavJS, 15 should be ok i think, unless sniffit thinks there should be more
14:58:00 <MavJS> KageSenshi: ok. cool.
14:58:04 <rbergeron> volunteers? is that vlnts?
14:58:04 <KageSenshi> erm .. any new action items to be added?
14:58:09 <KageSenshi> rbergeron, yeah
14:58:15 <MavJS> rbergeron: ah, yes. :)
14:59:03 <KageSenshi> (sorry, a number of us are also crew in hackinthebox conference, and they use 'vlnt' to refer to volunteers .. so .. well .. :P)
14:59:17 <KageSenshi> anyway
14:59:21 <KageSenshi> any new action items?
14:59:27 <KageSenshi> or we go to open floor?
14:59:55 <harish> KageSenshi, what is the shipping address for swag?
15:00:25 <KageSenshi> harish, you still have my address? .. i can send the address again to you
15:00:29 <sniffit> MavJS: 15 is enough
15:00:38 <harish> i think i have it.
15:00:42 <MavJS> sniffit: ok.
15:00:47 <KageSenshi> ok
15:00:54 <sniffit> too many hands is useless if their are just going to sit on their thumbs and not do jack
15:01:01 <KageSenshi> sniffit, yep
15:01:06 <MavJS> sniffit: indeed.
15:01:08 <sniffit> looks like am the acting slave driver this time around
15:01:21 <sniffit> o7 KageSenshi
15:01:35 <KageSenshi> sniffit, hehe .. aint you've been one for several events already? :)
15:01:52 <KageSenshi> erm ..
15:01:55 <sniffit> that's because there's no one to yell at them T__T
15:01:57 <KageSenshi> #topic open floor
15:01:58 <harish> KageSenshi, the press release is approved, btw.
15:02:12 <KageSenshi> harish, ah .. neat .. without any modifications?
15:02:19 <harish> there are mods.
15:02:32 <KageSenshi> ok :D
15:02:37 <KageSenshi> i'll check it out
15:02:39 <harish> i shall let jasmine send it over.
15:02:46 <harish> maybe she has
15:02:48 <KageSenshi> cool
15:02:52 <KageSenshi> she havent
15:03:02 * KageSenshi thought the mod was on the mozpad
15:03:11 <harish> rh's PR agency in Malaysia Text100 will be the contact.
15:03:15 <sweemeng> can't get flyer's yet eh, thought of distribute it for webcamp next week
15:03:39 <harish> KageSenshi, no i did not update the mozpad.
15:03:42 <KageSenshi> #info harish mentioned that press release have been approved, and rh send the press release over
15:03:48 <KageSenshi> sweemeng, ah
15:04:06 <KageSenshi> sweemeng, then i think we should create one flyer quickly i guess
15:04:14 <sweemeng> aye
15:04:17 <harish> i think the press release will be out on Monday via Text100. i will have them sent a note to you too, KageSenshi
15:04:50 <sweemeng> KageSenshi: no place to stick, it is in a office, nvm we still have next month, no worry
15:04:59 <KageSenshi> #action KageSenshi to get ppl to get some flyers design ready
15:05:10 <KageSenshi> #info webcampkl is next week
15:05:19 <KageSenshi> #info hackweekend is this weekend
15:05:31 <KageSenshi> anybody going to hackweekend ??
15:05:32 <sweemeng> next
15:05:37 <sweemeng> sorry not me
15:05:56 <KageSenshi> hurm
15:05:58 * MavJS neither. :|
15:06:14 <sweemeng> don't think many of fedora.my people joining
15:06:18 <KageSenshi> #action KageSenshi to buzz the mailing list to see if theres anybody going to hackweekend, we should promote it there ..
15:06:20 <sweemeng> KageSenshi: invitation or approved registration only
15:06:30 <KageSenshi> sweemeng, eeeh issit?
15:06:39 <sweemeng> KageSenshi: it is next weekend
15:06:53 <KageSenshi> sweemeng, the email i got said its in a few days time
15:06:55 <sweemeng> hack.weekend.my
15:06:58 <KageSenshi> 3 days more
15:07:08 <KageSenshi> or probably i read it wrong
15:07:09 <sweemeng> 31st
15:07:16 <sweemeng> 7 days
15:07:20 <KageSenshi> ah march 31st
15:07:36 <sweemeng> i ask harinder, he is the organizer
15:07:48 <KageSenshi> sweemeng, i keep getting emails from them, so i guess i'm in the invite list
15:07:49 <KageSenshi> XD
15:07:50 * MavJS reminds that the clock is at 23:08 :D
15:08:05 <KageSenshi> ok
15:08:09 <KageSenshi> anything else to be added?
15:08:14 <sweemeng> he will be in webcamp next week too
15:08:17 <KageSenshi> else we'll end the meeting
15:08:28 <sniffit> +1 for ending
15:08:44 <MavJS> +1 on #end
15:08:53 <meng> pull plug
15:09:11 <KageSenshi> ok
15:09:17 <harish> ok
15:09:23 <KageSenshi> 10
15:09:24 <KageSenshi> 9
15:09:26 <KageSenshi> 8
15:09:28 <KageSenshi> 7
15:09:29 <KageSenshi> 6
15:09:31 <KageSenshi> 5
15:09:32 <KageSenshi> 4
15:09:34 <KageSenshi> 3
15:09:35 <KageSenshi> 2
15:09:36 <KageSenshi> 1
15:09:38 <KageSenshi> #endmeeting