09:03:55 <mchua> #startmeeting
09:03:55 <zodbot> Meeting started Tue Oct 20 09:03:55 2009 UTC.  The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot.
09:03:55 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
09:04:02 * mchua loves zodbot
09:04:26 <mchua> should be pretty quick today
09:04:29 <aho> ok...what are the topics today...I'm multi-tasking now...
09:04:41 <mchua> * Registration is opened up - how is it going? How many applicants do we
09:04:44 <mchua> > have so far, have they sent in the information on
09:04:46 <mchua> > http://teachingopensource.org/index.php/POSSE_Pre-event_Survey and
09:04:49 <mchua> > signed the http://teachingopensource.org/index.php/POSSE_Pledge, and
09:04:52 <mchua> > when will the first list of of accepted lecturers and their institutions
09:04:55 <mchua> > be posted to the wiki?
09:04:58 <mchua> Yikes. That was an ugly copy-paste.
09:05:01 <mchua> 3.5 things to cover - the 0.5 was that I wanted to check that my travel was OK
09:05:20 * mchua does that real quick
09:05:26 <mchua> #topic Mel's travel
09:05:31 <mchua> aho: is the plane ticket I sent you all right?
09:05:53 <aho> yes...Ticket is ok. Please proceed
09:05:58 <aho> I will reply to ur email to that
09:06:16 <mchua> aho: ok. thanks. need to know how to expense it, and what to do for the 2 days of hotel.
09:06:58 <mchua> cool, other 3 things real quick:
09:07:04 <mchua> #topic Registration
09:07:28 <mchua> aho, thanks for opening up the elluminate, it looks great. How are registration numbers looking?
09:07:41 <mchua> are people sending in http://teachingopensource.org/index.php/POSSE_Pre-event_Survey and signing http://teachingopensource.org/index.php/POSSE_Pledge?
09:08:14 <mchua> and when/where are we posting the first list of accepted lecturers? (How many do we have that have signed the pledge and sent in the survey and confirmed their attendance?)
09:08:39 <mchua> aho: (the other two things to cover after this are classroom schedule and social schedule)
09:08:57 * mchua has booked plane ticket; all set with that
09:09:00 <aho> ok...for attendees, it will be bulk registration
09:10:32 <mchua> bulk registration?
09:11:09 <mchua> Evening, jee! Glad you could make it.
09:11:17 <jee> Hey Hey
09:11:37 <aho> yeah...the region will submit the names to me and I will do the registration for them
09:12:10 <mchua> aho: Okay - and the POSSE Pledge and the information from the Pre-event Survey?
09:12:52 <aho> for the pledge, we will send it once we get the email address
09:13:21 <aho> I will want to post something by this week
09:13:26 <aho> on who is attending
09:13:57 <mchua> aho: Awesome. We have a section at http://teachingopensource.org/index.php/POSSE_APAC#Attendees for names, if that'll work.
09:14:15 <aho> ya..we can do that
09:14:29 <mchua> aho: we're going to be on track for having names and information and the pledge agreed to for everyone by November 1st?
09:14:32 <jee> hey Mel, for the pre-event survey, we can use survey monkey since I have a corporate account
09:14:52 <jee> it's pretty cool
09:15:16 <mchua> jee: Actually, I was thinking they could join the posse-apac mailing list (since we want them on there for the week anyway) and just email out the info
09:15:21 <aho> should be fine...
09:15:33 <aho> the timeline is realistic
09:15:43 <mchua> Excellent.
09:16:13 <mchua> jee: (also, there was a reporter from LWN who was interested in the 1st POSSE, I'll forward him to you in case he wants to cover the 2nd)
09:16:43 <jee> sure!
09:17:17 <mchua> ok, next topic
09:17:33 <mchua> #topic classroom schedule
09:17:47 * mchua will catch up with Harish to see who's teaching what unit
09:19:11 <mchua> jee: are Thursday afternoon (1-3) and Friday morning (8:30-1) enough for press-visit times? Do we need to schedule in any time for lecturers to be pulled out for individual interviews, too?
09:19:33 <jee> that's fine
09:19:52 <jee> no need for individual interviews
09:19:54 <aho> oh...Mel, u need to send me the hardware or computer requirement too
09:20:05 <mchua> jee: ok.
09:20:28 <mchua> aho: ah! thanks for reminding me, sorry about that. I'll do it right after this meeting
09:20:34 <mchua> (which should be over in about 5 min)
09:20:37 <mchua> last thing real quick
09:20:40 <mchua> #topic social schedule
09:21:05 <aho> haha...this is tricky one
09:21:09 * mchua grins
09:21:26 <mchua> aho: I'm assuming folks are on their own for food except for Sunday's opening dinner and Thursday's "meet local open source community members" dinner
09:21:44 <aho> we have to do away with Sunday dinner
09:22:01 <mchua> Ok - are people still getting together Sunday night for a kickoff?
09:22:09 <aho> we were thinking about visitng other institutions during the week
09:22:25 <mchua> Ooh, that would be awesome.
09:22:51 <mchua> (well, not so much "kickoff" as "mixer so people get a chance to know each other before classes start on Monday")
09:23:13 <aho> we have to do away with that on Sunday...
09:23:18 <mchua> aho: would the visits be in the evenings, or is there something we'd have to do with the schedule?
09:23:24 <aho> A bit tought to get budget to do that
09:23:37 <aho> I notice the schedule ends at 3
09:23:46 <aho> wondering whether we can do that after 3
09:23:49 <mchua> aho: Well, if it's "we're going to be hanging out at this restaurant, come join us if you want, pay for your own food"
09:24:18 <mchua> aho: absolutely - keep in mind that the lecturers will have homework each night, too
09:24:25 <mchua> aho: so don't keep them out /too/ late ;)
09:25:06 <mchua> aho: figure somewhere around 3-5 hours of homework a night (depending on the individual)
09:25:11 <aho> on hanging out...ya...we can do that
09:25:23 <aho> hmm...
09:25:40 <aho> which day will be the best for the visit?
09:25:51 <aho> can u put that into the schedule?
09:25:58 <mchua> aho: ok, cool - yeah, for Sunday I'm less concerned with the "Red Hat Pays For Food" part and more concerned with the "people get a chance to socialize before an intense week" part
09:26:16 <mchua> #info Sunday's dinner will be pay-for-your-own, but we'll have a designated place for interested people to socialize
09:26:25 <mchua> aho: how many nights of visiting do you want?
09:26:43 <aho> We put two for now
09:27:02 <mchua> aho: ok - order of preference of dates would be tuesday night, thursday night, wednesday night
09:27:22 <mchua> aho: so if tuesday and thursday from 3pm-whenever would work...
09:27:29 * mchua adds section to schedule real quick
09:27:31 <aho> well, the plan is in the late afternoon so that we will not go into the night
09:27:54 <aho> ok...add that into the section
09:28:07 <mchua> aho: 3pm to 5pm? 6pm?
09:28:23 <aho> 3 to 6 isgood
09:29:11 <mchua> aho: done, http://teachingopensource.org/index.php/POSSE_APAC#Topic_Schedule
09:29:48 <mchua> aho: you can edit the school names there directly if you want, or if you post the info to the posse-apac list I'll make the edits when I see them
09:29:57 <mchua> aho: are we still doing Thursday night dinner? Should Harish and I be inviting local folks to that?
09:31:17 <aho> I think Thursday night dinner should be fine...That I will need to see whether we can get a budget for it
09:32:44 <mchua> aho: Ok. If the budget situation turns out such that we need to have people do pay-your-own but we have budget for, say, up to 10-15 guests we can invite, that's ok, we just need to let folks know that.
09:33:28 <aho> will you be able to budget for that...just trying
09:33:55 <mchua> aho: the only things I need to know are time, place, and how many guests we can invite (and how many of those guest seats you already have someone in mind for - engineers from APAC who are involved with Fedora, etc)
09:34:51 <mchua> aho: I'm not sure how much dinner usually costs in Singapore, but wherever you'd want to have Thursday's dinner (we should make reservations for 50-65 people but have attendees pay their own)
09:35:03 <mchua> aho: times, say, 15 people.
09:35:17 <mchua> aho: that would cover you, jee, me, harish, and 11 other guests
09:35:23 <mchua> aho: the 40 lecturers would pay for their own dinner
09:35:38 <mchua> aho: (if needed; it'd be a nice gesture if we could get them a meal once during the week)
09:36:16 <aho> we are not expecting more than 30 including us
09:36:28 <aho> the budget doesn't allow me to go more
09:36:36 <aho> we are putting them up inthe hotel now
09:37:12 <mchua> Ah, okay.
09:37:30 <mchua> aho: reservations for 40 then?
09:37:36 <aho> let me send you the link
09:37:49 <mchua> aho: lecturers pay for their own, then we have leeway to invite 10 guests
09:37:52 <mchua> ok
09:38:18 <aho> Robertson Quay Hotel
09:38:37 <aho> http://www.robertsonquayhotel.com.sg/
09:38:37 <mchua> Ah, okay, I'll book my nights before/after at the same place then
09:38:50 <aho> I will do it for you
09:39:06 <aho> send me your flight details once you have it
09:39:39 <mchua> aho: will do.
09:39:46 <mchua> thanks!
09:40:23 <mchua> aho: re dinner Thursday, does buying dinner for 10 guests sound reasonable, and does 6:30pm sound good for a dinner start time?
09:40:36 <aho> yup...
09:41:03 <mchua> #info 10 guests for Thursday dinner, 6:30pm start time
09:41:08 * mchua is all set then
09:41:31 <mchua> aho: I'll send the minimum specs to list in a moment, and will email you my flight details once they hit my inbox (probably right afterwards; they're probably there by now)
09:41:45 <aho> great...
09:41:52 <aho> this is getting exciting ;)
09:42:25 <mchua> aho, jee: anything else?
09:42:56 <mchua> aho, jee: that's all I had for today - I'll go through and try to list out all the tiny details we need to nail down between now and 11/8, but aside from that, and scheduling some time (Friday afternoon, I suppose?) for us to do a debrief, I think that's it
09:43:00 <mchua> we're looking really good
09:43:01 <jee> not from my end
09:43:31 <mchua> cool.
09:43:34 <mchua> aho?
09:45:04 <mchua> I'm going to take that as a "yes, we're done"
09:45:07 <aho> yup...that's good for me
09:45:11 <aho> we are done
09:45:14 <mchua> thanks aho, jee! looking forward to meeting you in person soon.
09:45:17 * mchua sends out notes
09:45:18 <mchua> #endmeeting