02:24:08 <mchua> #startmeeting
02:24:08 <zodbot> Meeting started Fri Feb 25 02:24:08 2011 UTC.  The chair is mchua. Information about MeetBot at http://wiki.debian.org/MeetBot.
02:24:08 <zodbot> Useful Commands: #action #agreed #halp #info #idea #link #topic.
02:24:10 <mchua> #chair harish
02:24:10 <zodbot> Current chairs: harish mchua
02:24:34 <mchua> So, one thing to note is that we have a 2-day version (POSSE Basic) and a 5-day version (POSSE intensive)
02:24:43 <mchua> ...I'll edit that in, yeah. :)
02:25:49 <harish> yes.
02:29:06 <mchua> Oh hey, we have someone joining us on etherpad!
02:29:11 <mchua> I don't know who it is, though...
02:30:15 <harish> left now.
02:32:23 <mchua> harish: I think this may become clearer when the first few bids get submitted.
02:35:06 <harish> yes
02:36:00 <mchua> harish: Would this work - could you perhaps work with the APAC groups to create a bid, using something like this template?
02:36:11 <mchua> I think it may be easier to take the generic case from a specific bid, actually.
02:36:23 <mchua> but they should know it will go back and forth awhile as we figure out what a bid needs to look like.
02:36:43 <mchua> (so it doesn't feel to them like we're arbitrarily piling requirements on the fly)
02:36:45 <harish> i think the doc has most of the stuff I would have wanted. wanna put it on the tos page?
02:36:53 <mchua> Yeah, I'll do that now...
02:36:58 <harish> ok.
02:37:11 <mchua> harish: it would also mean that they'll probably have to be pretty flexible about timing.
02:37:37 <mchua> (which might depend on the professors they get as attendees anyhow - this means they all basically *have* to be local :)
02:37:43 <harish> yes, the timing is always going to be an issue.  each school would have their own schedules
02:38:40 <mchua> harish: honestly, I think the right answer to go back to them with is
02:39:03 <mchua> "we currently don't have a way to 'just make a POSSE happen' for you"
02:39:19 <mchua> "but we think it would be great to see it happening in APAC, and would like to work with you to build a successful one"
02:39:45 <mchua> and then get them involved in the bid process creation, with you and those schools driving it.
02:39:56 <mchua> (get them excited about being pioneers, etc.)
02:40:14 <harish> that'll work.
02:40:19 <mchua> I'm worried about a few things, if you can humor me being overly paranoid for a bit...
02:40:21 <harish> and give them credit on the page.
02:40:25 <harish> go ahead
02:40:35 * mchua nods - definitely giving-credit will be done.
02:40:52 <mchua> First, there's budget; looking at our numbers, we're going to bump up against the limit with the POSSEs we're already scheduled to run.
02:40:56 <mchua> (POSSE Basics, and RIT.)
02:41:11 <mchua> So for any more POSSEs to happen this fiscal year, the money has to more or less come from somewhere else.
02:41:11 <harish> ok
02:41:16 <harish> ok
02:41:34 <mchua> We've got about $8k of "run some other POSSE" flex-room left in this year and I'd like to make that go as far as possible.
02:41:50 <harish> as in FY12?
02:42:02 <mchua> So maybe that pays instructor plane tickets only, etc. and part of the bid process is going to be "okay, I found a sponsor to cover meals, hotel, etc"
02:42:05 <mchua> harish: Yep, fy12.
02:42:20 <harish> let's look at co-funding with some from APAC marketing and from the participants
02:42:33 * mchua nods
02:42:37 <mchua> harish: http://teachingopensource.org/index.php/Red_Hat_education_strategy#Budget
02:42:55 <harish> perhaps we can
02:42:55 <mchua> harish: our edu budget is $48k for FY12, so magic has to happen somewhere.
02:43:20 <harish> do some financial modelling with previous spending.
02:43:23 <mchua> My second worry is participants - all 3 APAC POSSEs we've attempted had... um... problems with that.
02:43:26 * mchua nods
02:43:31 <mchua> (nods re: financial modeling)
02:43:53 <harish> because there was no in region ownership really
02:44:03 <mchua> Right.
02:44:09 <mchua> That's why I'd like to see some skin in the game.
02:44:39 <mchua> If they need to find a way to drum up non-RHT sponsorship, if attendees need to help with organization... then we'll actually have a group of invested attendees.
02:44:42 <harish> using the financial modelling, we need to figure out how much should CA put in per POSSE as seed money
02:45:05 <harish> perhaps $2k per POSSE from CA.
02:45:30 * mchua nods
02:45:45 <harish> and based on historical spending, the rest should come from co-funding from RH marketing (perhaps) or entirely supported from participants and other sponsoring organizations.
02:45:55 <mchua> harish: data from past POSSE budgets gave me http://teachingopensource.org/index.php/Red_Hat_education_strategy#POSSE_costs
02:46:02 <harish> got it
02:46:19 <mchua> I'd like to see it supported by participants and other sponsoring orgs if possible.
02:46:43 <mchua> Or to have them be the ones somehow finding resources for this, because... my worry is that if we end up doing all the work, we end up being the only ones invested in the event.
02:47:11 <mchua> Whereas Cape Town and Worcester State and RIT, they did the vast majority of the legwork
02:47:17 <mchua> much more local engagement, much more awesome.
02:47:25 <harish> that is why a bidding document will help with the funding requirement placed up front and center.
02:47:25 <mchua> ("they" == "attendees")
02:47:29 <mchua> +1
02:48:01 <harish> idea: we should add some "best practises" for funding from successful POSSEs
02:48:08 <mchua> harish: so it sounds like the next-steps for the APAC groups that have expressed POSSE interest is "Harish works with them to create a bid, where it's understood that by creating a bid they're also basically creating a bid process"
02:48:23 <mchua> harish: I think so far the practice has been "Red Hat pays" :)
02:48:25 <harish> yes, that works.
02:49:51 <harish> it is in some sense no different from IEEE conferences
02:49:59 <mchua> How's that?
02:50:07 * mchua is generally unfamiliar with how those get organized
02:50:10 <harish> the local bidding chapters have to find the funding
02:50:21 <harish> with IEEE giving some seed money
02:50:36 <harish> so academics might be familiar with that process
02:50:55 <harish> for all you know, they might get research funding for it as well
02:50:57 <mchua> Ooh, yes. That would be great.
02:50:58 * mchua nods
02:51:08 * mchua should probably learn about the ACM, IEEE bid processes for events someday.
02:51:11 <mchua> ...not now, but someday.
02:51:18 <mchua> I'm sure I'll run into it during grad school.
02:51:22 <harish> you will
02:51:28 <harish> when you file for grants
02:51:34 <mchua> \o/
02:51:35 <harish> with your major prof
02:52:05 <harish> are we sorta wrapping up that topic?
02:52:27 <mchua> harish: I'm good with this, yep.
02:52:42 <mchua> Actually, that... covers most of what I wanted to talk about.
02:52:51 <harish> oh, ok.
02:52:52 <mchua> Anything else POSSE related?
02:53:02 <harish> nope.
02:53:05 <mchua> #endmeeting