04:01:46 #startmeeting 04:01:46 Meeting started Sat Jun 22 04:01:46 2013 UTC. The chair is tuanta. Information about MeetBot at http://wiki.debian.org/MeetBot. 04:01:46 Useful Commands: #action #agreed #halp #info #idea #link #topic. 04:01:57 #meetingname APAC 04:01:57 The meeting name has been set to 'apac' 04:02:07 #topic Roll Call 04:02:11 .fas tuanta 04:02:12 tuanta: tuanta 'Truong Anh Tuan' 04:02:17 .fas suresht 04:02:18 suresht: suresht 'Sureshkumar Packiyarajah' 04:02:22 #chair suresht nangthang 04:02:22 Current chairs: nangthang suresht tuanta 04:02:40 .fas nangthang 04:02:41 nangthang: nangthang 'Thang Nguyen Nang' 04:04:20 I see we are all here, just three of us 04:04:35 hi FranciscoD :) 04:04:40 .hellomynameis FranciscoD 04:04:41 FranciscoD: Sorry, but you don't exist 04:04:47 :o 04:04:52 :) 04:04:55 .hellomynameis ankursinha 04:04:56 FranciscoD: ankursinha 'Ankur Sinha' 04:04:57 heya tuanta 04:05:31 #topic Announcements 04:05:42 ! 04:05:47 any announcements from you? 04:05:47 :D 04:05:52 plz FranciscoD 04:05:55 Yep :) 04:06:00 Most important: ELECTIONS!!!! 04:06:07 If you haven't voted yet, please do 04:06:13 https://admin.fedoraproject.org/voting 04:06:20 #info Voting ends in a day or two. Please please vote! 04:06:35 I've just received the list of approved names from rbergeron too. 04:06:43 We'll probably have name voting next week 04:06:48 yes, I did cast my vote 04:06:51 #info We'll probably have name voting next week 04:06:58 * FranciscoD thinks of anything else 04:07:03 oh yes 04:07:08 #info F19 TC6 is out 04:07:13 Please test 04:07:22 I am using F19 now 04:07:35 info on rc -> https://lists.fedoraproject.org/pipermail/test-announce 04:07:45 tuanta: that's all I can think of at the moment. 04:07:48 EOF 04:08:22 * suresht voted already 04:08:24 I have got one too 04:08:37 Flock is coming 04:08:55 schedule has been arranged 04:08:58 #link #link http://flocktofedora.org/schedule/ 04:09:41 I also have got a talk there about Regional Ambassadors Annual Planning 04:09:59 +1 tuanta good news :) 04:10:15 Hope I can learn much before, during and after the session from other regions 04:10:25 Nice! 04:10:30 s/I/We, I mean 04:10:46 eof 04:11:10 tuanta: ? 04:11:11 hope to see you all and other interesting people there 04:11:20 FranciscoD, go 04:11:38 While I will not make it to flock, I did see a talk on the ambassadors "State of the union" 04:11:45 I think that's EMEA related though? 04:11:56 Can we, in APAC also start a state of union session per release? 04:12:05 I'm not sure of the details 04:12:15 but it helps highlight who is active, who isn't etc. 04:12:22 (as far as I understand) 04:12:23 EOF 04:12:34 I think we can 04:13:27 that session is presented by Jiří Eischmann, current chair of FAmSCo, an EMEA ambassador 04:13:38 nice to see him in person 04:14:20 ++ 04:14:31 currently, I am not sure its details too 04:15:41 any other announcements? 04:16:01 * FranciscoD no have any 04:16:06 not from me too. 04:16:48 #topic Review action items from last meeting 04:17:31 #link http://meetbot.fedoraproject.org/fedora-meeting/2013-05-18/fedora_apac_ambassadors_meeting_2013-05-18.2013-05-18-04.00.html 04:17:45 FranciscoD think of what feedback we can collect from participants in this workshop. 04:17:45 udinnet FranciscoD dramsey Suresht KageSenshi input ideas to #81 04:17:46 tuanta to double check budget updates by Suresht at https://fedoraproject.org/w/index.php?title=Ambassadors%2FAPAC%2FBudget&diff=337723&oldid=335603 04:17:46 Suresht udinnet dramsey *everyone* volunteer with a comment on ticket 79 04:17:46 KageSenshi will propose the schedule for being the APAC CC holder to #82 04:17:59 we have got five pending actions 04:18:40 what are the tickets? 81 and 79? 04:18:46 * FranciscoD goes to check 04:19:36 \o 04:19:53 #79 is for getting ones to help me to maintain the Budget page 04:20:04 KageSenshi: where is that lightsaber you owe me? :p 04:20:09 xD 04:20:18 I got two: suresht and nangthang. That ticket should be closed. 04:20:24 ++ 04:20:41 * FranciscoD is happy his ticket helped tuanta 04:20:50 :) 04:21:43 81 04:21:54 maybe we can discuss this after flock? 04:23:02 we can discuss it continually 04:23:12 before and after flock 04:23:30 but sure, I will bring it back later 04:23:52 (I'm hoping all the ambassador related sessions will give us ideas) 04:24:01 ++ 04:24:42 the pending action #3 has been done. I double-checked all the budget updates 04:24:56 my feedback item is still pending 04:24:59 * FranciscoD keeps forgetting about it 04:25:35 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget#Q1_.28March_-_May_2013.29 04:26:00 tuanta: make that a separate topic? "budget updates"? 04:26:13 yes, we will discuss it later in this meeting 04:26:37 just notice that action has been done 04:26:41 ++ 04:27:04 FranciscoD: should we "reopen" your pending action? 04:27:12 ++ 04:27:20 please do 04:27:21 although I'm not even sure if the event is still to be done 04:27:24 or gone? 04:27:47 #action FranciscoD think of feedback: ascertain status of event to start with 04:28:08 nice. next topic? 04:28:27 ++ 04:28:36 #topic Trac tickets 04:28:55 * tuanta checking on Trac 04:29:01 #link https://fedorahosted.org/fedora-apac/report/9 04:30:59 how about #59 #65 #66? 04:31:12 all for swag production 04:31:46 No comment. Been around quite long, and no progress has been made. 04:32:42 I see not ticket needs to be discussed today 04:32:50 +1 04:33:15 would you like to discuss any ticket(s)? 04:34:14 negative 04:34:24 Let's move on to the budget. :) 04:34:38 ok 04:34:38 just #77, but dramsey is not available today 04:35:02 #topic APAC Budget review 04:35:07 ok finished skype meeting .. 04:35:09 .fas izhar 04:35:10 KageSenshi: izhar 'Mohd Izhar Firdaus Ismail' 04:35:18 #link https://fedoraproject.org/wiki/Ambassadors/APAC/Budget#Q1_.28March_-_May_2013.29 04:35:22 hi KageSenshi :) 04:35:25 :) 04:35:41 * KageSenshi scrolls up 04:35:44 let me summarize a bit 04:35:45 * FranciscoD stabs KageSenshi with his other lightsaber 04:35:51 about Budget status 04:36:06 tuanta: that'll be good. Please use info so it's all in the logs :) 04:36:27 s/logs/minutes/ 04:37:03 In my first look, almost scheduled events has not been happened :( 04:37:42 FranciscoD, xD 04:38:12 and the total spent for unscheduled items is more than total for schedule ones 04:38:28 tuanta: I expect that to happen frequently. Not surprised really. 04:39:28 most in schedule is better 04:40:20 I agree. But the smaller events generally happen whenever folks have time to spare 04:40:29 "I have a free weekend next month! Let's do a fedora event!" types 04:40:38 +1 04:40:46 we just spent $1,060.35 in $3,900 allocated 04:41:18 hrm 04:41:21 sorry, $2,755 allocated 04:41:25 I felt we had quite a few events though 04:41:47 tuanta: would you have a count of events? How many we approved? 04:42:00 Around 10? more? 04:42:29 3 in schedule and 3 unscheduled 04:42:54 you can see all on wiki: https://fedoraproject.org/wiki/Ambassadors/APAC/Budget#Q1_.28March_-_May_2013.29 04:43:28 * FranciscoD is looking 04:43:56 exactly, allocation budget for us in Q1 is $2,800 (sorry, it's final number :) 04:44:12 XD 04:44:55 tuanta: are the figures what kital reimburses? 04:44:56 I would have to report this in the next FAmSCo meeting (next Monday) 04:45:03 Or the figures put up by event owners? 04:45:37 I tracked status of all budget requests in APAC Trac 04:45:49 in Q1 04:46:02 Ok. 04:46:11 Observation: we spend a lot on travel 04:46:13 compared to swag 04:46:42 even, expanding to see larger range: from 1-1-2013 to 05-31-2013 04:46:54 then update them all to Budget page 04:47:13 yes, FranciscoD. I think it's normal 04:47:47 in our situation here, we just produce media 04:48:05 no swag is produced 04:48:18 tuanta: yeah, but the amount of money remaining means we can afford to request our organizers to use swag 04:48:28 as we've been planning 04:48:33 (cheat cube) etc 04:48:51 This should be changed, I think. We should produce more swag (T-shirts, caps...) 04:48:58 ++ 04:49:00 yes, we can do that 04:49:11 KageSenshi: what say? Should we start working towards a standard event box/ 04:49:22 Ship it around if possible 04:49:55 i'm not sure about the ship it around idea, due to shipment around APAC would probably cost more than building a new one 04:50:09 +1 KageSenshi 04:50:14 i do not think so in APAC boz of tax and customs 04:50:14 KageSenshi: aye, we can have multiple event boxes then 04:50:17 but a standardized event box is good :) 04:50:24 that can be reused by various organizers 04:50:32 for instance, tuanta can have one in vietnam 04:50:35 since he does regular events 04:50:47 dramsey could have one, since he almost always does monthly events 04:50:55 mbuf could have one in India 04:50:56 etc. 04:51:03 shipping cost, fee, tax... a lot; even, we are not saying to wasting time to get it from custom 04:51:23 +1 04:51:25 so, multiple ones in each "active" country is better 04:51:29 can have per country is good. 04:51:29 ++ 04:52:05 I meant, we should send it to ones who really need it 04:52:07 i already have a rough eventbox i made quite some time ago 04:52:29 KageSenshi: can you re-share a link? 04:52:34 though seldom use it as most of the time only the banner being used 04:52:35 xD 04:52:44 :) 04:53:02 the box is just a place where i keep the swags .. 04:53:11 *is now just a place 04:53:19 with random equipment thats rarely used 04:53:44 * KageSenshi goes search the wiki 04:54:16 https://fedoraproject.org/wiki/Ambassadors/MalaysianTeam/EventBox 04:54:18 * suresht will be back in 2 min 04:54:58 it's really nice, KageSenshi 04:55:05 so useful 04:55:07 ++ 04:55:31 thanks KageSenshi :) 04:56:03 KageSenshi: how about adding swag that can be given away too? 04:56:38 KageSenshi: can you open a ticket to produce this one per country 04:56:47 FranciscoD, that list was made a long time ago :) .. swags are basically topped up in it when i have extras from random events 04:56:54 KageSenshi: or is that not counted as being part of event box? 04:56:55 KageSenshi: aha 04:57:03 I propose this box + stuff to give away ;) 04:57:13 each country who needs an event box can add a comment to 04:57:34 ++ 04:57:47 feel free to copy the table for your own eventbox :) .. though from experience, 80% of the stuff in there are almost unneeded 04:57:48 xD 04:58:02 KageSenshi: we'll discuss the contents 04:58:07 etc 04:58:14 before actually approving event boxes 04:58:29 ok 04:58:44 For instance, I'd like liveusbs with all the fedora spins ;) 04:58:45 ++ 04:58:48 etc 04:58:59 ok :) 04:59:03 tuanta: I can file the ticket 04:59:11 #action FranciscoD file ticket for event boxes 04:59:16 +1 04:59:22 agree. first, bring this on the table to discuss about its content 04:59:35 thanks, FranciscoD 04:59:37 tuanta: am I chaired? Do I need to be to use the commands? 04:59:40 #undo 04:59:44 hrm 04:59:52 #chair FranciscoD KageSenshi 04:59:52 Current chairs: FranciscoD KageSenshi nangthang suresht tuanta 05:00:03 you can try again 05:00:07 #action FranciscoD file ticket for event boxes: stage 1 -> decide contents 05:00:10 that should work 05:00:27 * FranciscoD votes for blue light sabers in the event boxes! 05:00:29 :D 05:00:38 so, back to our budget status, any questions for me? 05:00:55 tuanta: let me think ;) 05:01:03 Here we go: 05:01:24 1. Were the reimbursement guidelines followed in general? Do we need to be more strict about it? 05:01:44 2. Does the remaining money get carried forward to next quarter's budget? Or do we lose it? 05:02:02 * FranciscoD scratches head to think of more 05:02:45 Guidelines have been followed. I don't think anything needs to be changed 05:03:11 3. Did we get any new contributors from these events? ;) 05:03:24 Anyone can answer the last one, if they know 05:03:30 We can use that left money for the next quarter(s), but it would be clear up at the end of the year 05:03:52 tuanta: so we're probably going to be rolling in money in the last quarter then XD 05:04:17 yes, we can. just use it wisely 05:04:52 ++ 05:05:15 I have nothing else :) 05:05:17 year after year, our schedule would be better, I believe 05:05:35 this year is the first year we try to make a plan 05:05:49 Yep 05:06:00 That's why I had suggested documenting all budget activities. 05:06:15 I hope to do a complete report at the end of the year with your help tuanta :) 05:06:16 everyone should go the the Budget page to "double" check it for me 05:06:30 +1 05:06:37 I will report this to FAmSCo in the next meeting 05:06:47 that's all 05:06:57 any other topic(s) today? 05:07:15 I don't think so. The budget was the important topic. 05:07:31 tuanta: please do discuss mentoriship at flock if you get the chance 05:07:55 sure 05:08:05 I will mark this noted 05:08:16 anything else today? 05:08:25 or we should end the meeting? 05:08:36 * FranciscoD votes for ending the meeting 05:08:44 suresht: will you post the logs for us again?:P 05:08:50 ok, I will end it now 05:08:52 sure 05:08:59 FranciscoD, :) 05:09:02 #endmeeting